HESA Collections

Short name

EYECOL

Each data item will have both a short and a long name to identify it. 

Type

field

This explains whether the item is a field or an entity.     

Description

This field records the colour of the student's eyes

Applicable to

England Northern Ireland Scotland Wales

These two items provide information about which providers are required to complete this field and for which courses.  In this example, the field is required to be completed by all providers and for any type 1 or 2 records that do not recruit through UCAS and for which the fees have been confirmed.

Coverage

All records where 

Base data type

EYECOLCodeType

Field length

2

The field length details the maximum number of characters that can be returned in the field.

Part of

Appearance

Shows the entity to which the field belongs

Minimum occurrences

0

The minimum and maximum occurrences can be used in conjunction with the coverage statement to identify whether a field is required and how many times it can appear within each occurrence of the entity. A minimum occurrence of 1 means that the field must be completed by all providers for which the field is applicable.  

Maximum occurrences

1

Year this field relates to

2014/15

This section only appears for the KIS record.The KIS record contains data relating to a number of years and from a range of data sources. The year that each data item relates to is displayed here to assist proviers in completing the return.

Reason required

To assist analysis.

This provides context about why the data is required.

Notes

This field records the eye colour of the student and not the colour of their contact lenses (if worn). 

The notes section provides all of the guidance relevant to the field and should be reviewed when completing the return.

Owner

HESA

Each field has an 'owner'. This can relate to who requires or specifies the data item.     

Version

1.0

Amendments to the data item in subsequent releases of the coding manual will be listed here where applicable. The page will display the version number of the document, the date it was last modified and change management notes to identify the change.

Business rules

The business rules section shows any first stage validation rules that apply to this field and reinforce the coverage statement and guidance.

Schema components

Element: EYECOL

Data type: EYECOLCodeContentType

Valid entries and labels

Download the valid entries in csv format

Many fields will contain a list of valid entries that show the codes that are available for use. Where the valid entries exist, only codes shown within the list will pass validation.

Some records contain text fields for which no valid entries exist. For such fields care needs to be taken to ensure that only accepted characters are used (as detailed in the notes section and data type).