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Version 1.0 Produced 2014-01-16

The physical file structure to be returned to HESA is based on the logical data model but with repeating elements associated with the logical entities expressed seperately.

The physical file structure is shown in the diagram below. (Click on the relevant section of the model to view the fields associated with each entity.)

Data format

Data must be returned to HESA as an XML file. XML is the eXtensible Markup Language and is a W3C recommendation. There are many XML training resources on the web, including the W3C Tutorial on XML and the resources of W3Schools.

Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Providers must specify the encoding used in their XML files in the first line of the file (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.

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