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KIS record 2014/15

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KIS record 2014/15

Data requirements for new courses

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Version 1.0 Produced 2014-01-16

A course will need a KIS for the first time in the year that it is first taking applications (i.e. the year prior to the first students enrolling). The information that can be included in the KIS initially will be limited and will increase over time as shown in the example in the table below.

An example of a new course (3 year) below:

KIS Learning and teaching, and assessments, from the CourseStage entity NSS DLHE
2013 Organisational estimates * *
2014 Organisational estimates * *
2015 Actual data for year 1
Estimates for year 2 and year 3
* *
2016 Actual data for year 1 and year 2
Estimates for year 3
* *
2017 Actual data for year 1, year 2 and year 3 Actual *
2018 Actual data for year 1, year 2 and year 3 Actual Actual

* Where the provider already runs courses in the same JACS subject areas then NSS and DLHE data for the subject will be included in the KIS until data for the course become available.

In the first year of returning a new course the provider will not need to complete the following KIS entities for the course:

Providers will need to complete the following (in addition to appropriate fee, accreditation, student support and URL fields) as there is no corresponding data from the HESA Student record:

As shown in the table, CourseStage information will need to be provided using estimates for the first two KIS years and will be replaced by actual data for each year as the first cohort of students reach particular points in the course.

Once the first cohort for the course has been returned to HESA in the Student Record then the KISCourse.JACS, KISCourse.LDCS and KISCourse.TTCID fields will no longer be required and can be replaced by links to the relevant course codes in HESACourse and ILRAims.

Contact Liaison by email or on +44 (0)1242 388 531.