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QR.C15051.EntryProfile.ACCESS.1

EntryProfile.ACCESS must exist for providers in Scotland where EntryProfile.QUALENT3 = X00 or X01.
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Where a student has previously completed an HE access course, you must indicate whether or not they entered HE via a SWAP (Scottish Wider Access Programme) course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.ACCESS.1

QR.C15051.EntryProfile.QUALENT3.1

EntryProfile.QUALENT3 must exist where corresponding Instance.REDUCEDI = 00, 01 or 04.
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A highest qualification on entry to the course must be returned for all students excluding incoming visiting and exchange students, Subject Knowledge Enhancement Students (SKE) and those who did not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.1

QR.C15051.EntryProfile.QUALENT3.3

EntryProfile.QUALENT3 cannot be coded X06 where QualificationsOnEntry entity exists.
Business RuleErrorCarried Forward
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Plain English
One or more students have been returned with an unknown highest qualification on entry but details of specific qualifications held have been returned. Please ensure that the coding between highest qualification on entry and the specific qualifications held is consistent.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.3

QR.C15051.EntryProfile.QUALENT3.4

EntryProfile.QUALENT3 cannot be coded X06 where EntryProfile.WELBACC = 1.
Business RuleErrorCarried Forward
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Plain English
Students returned as having a Welsh Baccalaureate Advanced Diploma must not have an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.4

QR.C15051.EntryProfile.QUALENT3.5

Where EntryProfile.ACCESS exists EntryProfile.QUALENT3 must be coded X00 or X01 or begin with P, C, J, H, M or D.
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Plain English
Where information regarding Access to HE Programmes is returned, the student's highest qualification prior to starting their course must either be level 3 or above or an HE Access course
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.5

QR.C15051.EntryProfile.QUALENT3.6

EntryProfile.QUALENT3 must not be coded P91 where Instance.COMDATE > 2012-07-31.
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Plain English
Where a student began their course after 31 July 2012, their highest qualification prior to starting their course must not be returned as level 3 qualifications of which some or all are subject to UCAS Tariff. Codes P93 or P94 should be used to indicate the tariff status of the qualifications for these students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.6

QR.C15051.EntryProfile.QualificationsOnEntry.1

There are more than 30 occurrences of QualificationsOnEntry for an instance.
Business RuleWarningCarried Forward
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Plain English
It is not expected that a student would have more than 30 qualifications on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.1

QR.C15051.Instance.FUNDCODE.10

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins J (excluding J10, J16) C, P, Q, R, S, X and EntryProfile.QUALENT3 begins with D, M, H, J.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.FUNDCODE.10

QR.C15051.Instance.FUNDCODE.8

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 20 or 21 and EntryProfile.QUALENT3 begins with D or M (excluding M41, M44 and M71).
Business RuleWarningAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
This rule no longer applies to providers in Northern Ireland.
Previous Name of Rule
QR.C14051.Instance.FUNDCODE.8

QR.C15051.Instance.FUNDCODE.9

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins D, E, L, M, H or I and EntryProfile.QUALENT3 begins with D, M, H or is equal to JUK.
Business RuleWarningAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
This rule no longer applies to providers in Northern Ireland.
Previous Name of Rule
QR.C14051.Instance.FUNDCODE.9

QR.C15051.Instance.PHDSUB.13

Instance.PHDSUB must not be null when Instance.RCSTDNT is not 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND not equal to 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00 or D01.
Business RuleErrorAmended
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Plain English
A PhD submission date must exist where the student has been awarded a PhD.
Further Guidance
N/A
Reason for Change
Rule updated as Instance.PHDSUB is now required for 01 (low credit bearing) reduced returns.
Previous Name of Rule
QR.C14051.Instance.PHDSUB.13

QR.C15051.Instance.PHDSUB.5

Instance.PHDSUB should not be null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND = 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00 or D01.
Business RuleWarningAmended
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Plain English
Where a research council funded student has been awarded a PhD posthumously or after ending their studies due to health reasons, a submission date should exist.
Further Guidance
N/A
Reason for Change
Rule updated as Instance.PHDSUB is now required for 01 (low credit bearing) reduced returns.
Previous Name of Rule
QR.C14051.Instance.PHDSUB.5

QR.C15051.Instance.QTS.2

Instance.QTS cannot be coded 4 where EntryProfile.QUALENT3 is coded H11.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.2

QR.C15051.Instance.QTS.3

Instance.QTS cannot be coded 3 where EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.3

QR.C15051.Instance.QTS.6

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 is coded M71 or H71.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.6

QR.C15051.Instance.QualificationsAwarded.1

QualificationsAwarded entity must exist where Instance.ENDDATE is not null and Instance.RSNEND = 01 and Instance.REDUCEDI = 00, 01 or 04, unless Course.COURSEAIM ends with 99.
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Plain English
A qualification must be returned when the reason for ending the instance is successful completion of course and an end date exists.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QualificationsAwarded.1

QR.C15051.Instance.QualificationsAwarded.2

QualificationsAwarded entity must only occur once where Instance.FESTUMK is coded 1 or 4.
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Qualifications awarded can only be returned once where a student is/is not an SFA/EFA/DfES FE funded learner, that is studying at FE level.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QualificationsAwarded.2

QR.C15051.Instance.QualificationsAwarded.3

QualificationsAwarded entity must not exist where Instance.REDUCEDI = 08.
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Qualifications awarded must not be returned when the student did not progress beyond the first two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QualificationsAwarded.3

QR.C15051.Instance.RSNEND.3

Instance.RSNEND should exist where QualificationsAwarded.QUAL exists unless Instance.INTERCALATE = 01
Business RuleWarningAmended
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Plain English
A reason for ending the instance should be returned, when a qualification has been awarded.
Further Guidance
N/A
Reason for Change
Rule updated to exclude intercalating students as they are expected to receive an interim award.
Previous Name of Rule
QR.C14051.Instance.RSNEND.3

QR.C15051.Instance.TREFNO.1

Instance.TREFNO must exist for providers in England or Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = H11 or I11) and Course.TTCID = 1, 8 or G and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.TREFNO.1

QR.C15051.Instance.TREFNO.3

Instance.TREFNO should exist for providers in England or Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = I71, M71 or H71) and Course.TTCID = 1, 8 or G and Instance.REDUCEDI = 00 or 04.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.TREFNO.3

QR.C15051.Instance.TREFNO.4

Instance.TREFNO must exist for institutions in Scotland where QualificationsAwarded.QUAL = H11 or I11 and Course.TTCID = 1 or 8 and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.TREFNO.4

QR.C15051.Instance.TREFNO.5

Instance.TREFNO should exist for institutions in Scotland where QualificationsAwarded.QUAL = M71 or H71 and Course.TTCID = 1 or 8 and Instance.REDUCEDI = 00 or 04.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.TREFNO.5

QR.C15051.QualificationsAwarded.CLASS.1

QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16.
Business RuleErrorAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
QualificationsAwarded.QUAL valid entry codes H12 and I12 added to match the coverage of QualificationsAwarded.CLASS.
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.1

QR.C15051.QualificationsAwarded.CLASS.2

QualificationsAwarded.CLASS code 04 must have Institution.UKPRN = 10007788.
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.2

QR.C15051.QualificationsAwarded.CLASS.3

QualificationsAwarded.CLASS must be coded 01 - 11 where QualificationsAwarded.QUAL = H00, H11, H12, H16, H18, H22, H23, H50.
Business RuleErrorAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
QualificationsAwarded.QUAL valid entry code H12 added to reflect the addition to the coverage of QualificationsAwarded.CLASS.
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.3

QR.C15051.QualificationsAwarded.CLASS.4

For institutions in England or Wales QualificationsAwarded.CLASS codes 51 - 90 must have QualificationsAwarded.QUAL beginning with P, Q, R, S or X.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.4

QR.C15051.QualificationsAwarded.CLASS.5

QualificationsAwarded.CLASS must be coded 07 - 11 where QualificationsAwarded.QUAL = I00, I11, I12 or I16.
Business RuleErrorAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
QualificationsAwarded.QUAL valid entry code I12 added to reflect the addition to the coverage of QualificationsAwarded.CLASS.
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.5

QR.C15051.QualificationsAwarded.CLASS.6

QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL begins P, Q, R, S or X and Instance.FESTUMK is coded 1 or 3.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.6

QR.C15051.QualificationsAwarded.CLASS.7

QualificationsAwarded.CLASS must be coded 01 - 14 where QualificationsAwarded.QUAL = M22, M26 or M28.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.CLASS.7

QR.C15051.QualificationsAwarded.OUTCOME.1

QualificationsAwarded.OUTCOME codes 6 - 8, A and B must be for an institution in England.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.1

QR.C15051.QualificationsAwarded.OUTCOME.2

QualificationsAwarded.OUTCOME code C must be for an institution in Wales.
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.2

QR.C15051.QualificationsAwarded.OUTCOME.3

QualificationsAwarded.OUTCOME must exist for providers in England or Wales where Course.TTCID = 1, 8, G or Q.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.3

QR.C15051.QualificationsAwarded.OUTCOME.4

QualificationsAwarded.OUTCOME must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.4

QR.C15051.QualificationsAwarded.OUTCOME.5

QualificationsAwarded.OUTCOME must not exist for institutions in England or Wales where Course.TTCID = 0.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.5

QR.C15051.QualificationsAwarded.OUTCOME.7

QualificationsAwarded.OUTCOME must be coded D or E where Course.TTCID = Q.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.7

QR.C15051.QualificationsAwarded.OUTCOME.8

QualificationsAwarded.OUTCOME must be coded 1, 6, 7, 8, A, B or C where Course.TTCID = 1, 8 or G.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.8

QR.C15051.QualificationsAwarded.QUAL.1

QualificationsAwarded.QUAL must be coded H90 where Course.TTCID = F
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.1

QR.C15051.QualificationsAwarded.QUAL.10

QualificationsAwarded.QUAL should not begin D, E, L or M (excluding M22, M26, M28) where Course.COURSEAIM begins H, I, J or C.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.10

QR.C15051.QualificationsAwarded.QUAL.11

QualificationsAwarded.QUAL should not begin H or I where Course.COURSEAIM begins J or C.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.11

QR.C15051.QualificationsAwarded.QUAL.15

Where QualificationsAwarded.QUAL = H12, I12 or I73, Course.TTCID must equal Q.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.15

QR.C15051.QualificationsAwarded.QUAL.16

Where QualificationsAwarded.QUAL = H11 or I11, Course.TTCID must equal 1, 8 or G.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.16

QR.C15051.QualificationsAwarded.QUAL.2

QualificationsAwarded.QUAL must not be coded H71 or M71 where Course.TTCID = 0.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.2

QR.C15051.QualificationsAwarded.QUAL.3

Where QualificationsAwarded.QUAL = D00 or D01, Course.COURSEAIM must begin with D or L.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.3

QR.C15051.QualificationsAwarded.QUAL.5

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where the first two characters of CourseSubject.SBJCA = D1 or D2 and Institution.UKPRN does not equal 10007154, 10007786, 10007788, 10006842, 10007779, 10007790 or 10007794.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.5

QR.C15051.QualificationsAwarded.QUAL.6

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where the first character of CourseSubject.SBJCA = A and Institution.UKPRN does not equal 10000886, 10007801, 10006840, 10007785, 10007786, 10007788, 10007143, 10007789, 10007792, 10007149, 10007767, 10007795, 10007796, 10006842, 10003270, 10003645, 10007775, 10007782, 10007784, 10007799, 10007154, 10007774, 10007157, 10007158, 10007806, 10007163, 10007167, 10007768, 10007790, 10007794, 10007783, 10007803, 10007814, 10007852, 10007855, 10005343, 10007798, 10007141, 10007161 or 10003958
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.6

QR.C15051.QualificationsAwarded.QUAL.7

QualificationsAwarded.QUAL cannot be coded X00 where Scottish institution.
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.7

QR.C15051.QualificationsAwarded.QUAL.8

QualificationsAwarded.QUAL must be coded M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I16, M86 where QualificationsAwarded.CLASS is coded 01 - 11.
Business RuleErrorAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
First degree with honours leading to Early Years Teacher Status (EYTS) H12 added to the rule as it is equivalent to first degree.
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.8

QR.C15051.QualificationsAwarded.QUAL.9

QualificationsAwarded.QUAL cannot begin D, E, L, M, H, I, J or C where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.9

QR.C15051.QualificationsAwarded.TQGSEC.1

QualificationsAwarded.TQGSEC must be coded 3 or 4 by institutions in Scotland or Northern Ireland where Course.TTCID = 2.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSEC.1

QR.C15051.QualificationsAwarded.TQGSEC.2

QualificationsAwarded.TQGSEC must be coded 1 or 2 by institutions in Scotland or Northern Ireland where Course.TTCID = 1 or 2 and QualificationsAwarded.QUAL = H71, M71, H11 or I11.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSEC.2

QR.C15051.QualificationsAwarded.TQGSEC.3

QualificationsAwarded.TQGSEC must not exist for institutions in Scotland or Northern Ireland where Course.TTCID = 0 or 5.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSEC.3

QR.C15051.QualificationsAwarded.TQGSEC.4

QualificationsAwarded.TQGSEC must not exist for institutions in England or Wales.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSEC.4

QR.C15051.QualificationsAwarded.TQGSUB.1

QualificationsAwarded.TQGSUB must exist for institutions in Scotland where QualificationsAwarded.TQGSEC = 2.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSUB.1

QR.C15051.QualificationsAwarded.TQGSUB.2

QualificationsAwarded.TQGSUB must not exist for institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSUB.2

QR.C15051.QualificationsAwarded.TQGSUB.3

QualificationsAwarded.TQGSUB should not be coded 360 by institutions in Scotland where QualificationsAwarded.TQGSEC = 2.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSUB.3

QR.C15051.QualificationsOnEntry.QUALSBJ.1

QualificationsOnEntry.QUALSBJ code 'U01' (unknown subject) used more than once so may not be counted in the tariff score.
Business RuleWarningCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALSBJ.1

QR.C15051.QualificationsOnEntry.QUALSBJ.2

QualificationsOnEntry.QUALSBJ must be coded 'WBA' where QualificationsOnEntry.QUALTYPE = WB or WE.
Business RuleErrorAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule updated for the introduction of code WE, Welsh Baccalaureate Advanced Diploma, as the same subject restriction applies.
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALSBJ.2

QR.C15051.QualificationsOnEntry.QUALSBJ.3

QualificationsOnEntry.QUALSBJ must be coded 'T33' where QualificationsOnEntry.QUALTYPE = IE
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALSBJ.3

QR.C15051.QualificationsOnEntry.QUALSBJ.4

QualificationsOnEntry.QUALSBJ must be coded 'B29' where QualificationsOnEntry.QUALTYPE = ID
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALSBJ.4

QR.C15051.QualificationsOnEntry.QUALTYPE.1

QualificationsOnEntry.QUALTYPE = IE must only occur once.
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALTYPE.1

QR.C15051.QualificationsOnEntry.QUALTYPE.2

Where QualificationsOnEntry.QUALTYPE = WB or WE, there must be only one occurrence of QualificationsOnEntry.QUALTYPE with that code.
Business RuleErrorAmended
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Plain English
One or more students have been returned with multiple Welsh Baccalaureate qualifications. Students can only have one such qualification.
Further Guidance
N/A
Reason for Change
Rule updated for the introduction of code WE, Welsh Baccalaureate Advanced Diploma as there must only be one occurrence of this qualification type.
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALTYPE.2

QR.C15051.QualificationsOnEntry.QUALTYPE.4

For institutions in England, where Instance.COMDATE > Y1-07-31 and EntryProfile.QUALENT3 = P50, there should be at least one occurrence of QualificationsOnEntry.QUALTYPE = A, AD, AN, AS, A1, DA, V, V1, V2 or 9U.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALTYPE.4

QR.C15051.QualificationsOnEntry.QUALYEAR.1

QualificationsOnEntry.QUALYEAR should be 1951 or later where QualificationsOnEntry.QUALTYPE is A.
Business RuleWarningCarried Forward
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Plain English
GCE A level qualifications were introduced in 1951. Where a GCE A level is returned the qualification year should be 1951 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.1

QR.C15051.QualificationsOnEntry.QUALYEAR.10

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OC (for Certificate).
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is an OCR iPro Certificate, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.10

QR.C15051.QualificationsOnEntry.QUALYEAR.11

QualificationsOnEntry.QUALYEAR should be 1986 or later where QualificationsOnEntry.QUALTYPE is SS.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a Scottish Standard Grade, the qualification year should be 1986 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.11

QR.C15051.QualificationsOnEntry.QUALYEAR.12

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OD (for Diploma).
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is an OCR iPro Diploma, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.12

QR.C15051.QualificationsOnEntry.QUALYEAR.13

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is OE (for extended diploma).
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is an OCR National Extended Diploma, the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.13

QR.C15051.QualificationsOnEntry.QUALYEAR.14

QualificationsOnEntry.QUALYEAR should be 2004 or later where QualificationsOnEntry.QUALTYPE is CO.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a Certificate of Personal Effectiveness (CoPE awards), the qualification year should be 2004 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.14

QR.C15051.QualificationsOnEntry.QUALYEAR.15

QualificationsOnEntry.QUALYEAR should be 2005 or later where QualificationsOnEntry.QUALTYPE is WB.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.15

QR.C15051.QualificationsOnEntry.QUALYEAR.16

QualificationsOnEntry.QUALYEAR should be 2006 or later where QualificationsOnEntry.QUALTYPE is AD.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a GCE AS Level (double award), the qualification year should be 2006 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.16

QR.C15051.QualificationsOnEntry.QUALYEAR.17

QualificationsOnEntry.QUALYEAR should be 2007 or later where QualificationsOnEntry.QUALTYPE is DA.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.17

QR.C15051.QualificationsOnEntry.QUALYEAR.18

QualificationsOnEntry.QUALYEAR should be less than or equal to Instance.COMDATE year.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.18

QR.C15051.QualificationsOnEntry.QUALYEAR.19

Where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE not coded M6, M7, M8, 6M, 7M or 8M, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 13) years.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.19

QR.C15051.QualificationsOnEntry.QUALYEAR.2

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is V1.
Business RuleWarningCarried Forward
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Plain English
VCE Advanced Subsidiary qualifications were introduced in 2001. Where such an award is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.2

QR.C15051.QualificationsOnEntry.QUALYEAR.20

For institutions in England, Northern Ireland and Wales, where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE is not coded M6, M7, M8, 6M, 7M, 8M or SS, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 15) year
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.20

QR.C15051.QualificationsOnEntry.QUALYEAR.21

QualificationsOnEntry.QUALYEAR should be 1987 or later where QualificationsOnEntry.QUALTYPE is A1 or AS.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is an Advanced Subsidiary or GCE AS Level, the qualification year should be 1987 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.21

QR.C15051.QualificationsOnEntry.QUALYEAR.22

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is H.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.22

QR.C15051.QualificationsOnEntry.QUALYEAR.23

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is HK or IK.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.23

QR.C15051.QualificationsOnEntry.QUALYEAR.24

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is I2.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.24

QR.C15051.QualificationsOnEntry.QUALYEAR.25

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is K2, K3, K4.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.25

QR.C15051.QualificationsOnEntry.QUALYEAR.26

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is CA or AC.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.26

QR.C15051.QualificationsOnEntry.QUALYEAR.27

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is FA.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.27

QR.C15051.QualificationsOnEntry.QUALYEAR.3

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is AH.
Business RuleWarningCarried Forward
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Plain English
SQA Advanced Higher qualifications were introduced in 2001. Where such a qualification is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.3

QR.C15051.QualificationsOnEntry.QUALYEAR.4

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is AE.
Business RuleWarningCarried Forward
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Plain English
Advanced Extension Awards were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.4

QR.C15051.QualificationsOnEntry.QUALYEAR.5

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FM.
Business RuleWarningCarried Forward
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Plain English
Free Standing Maths qualifications were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.5

QR.C15051.QualificationsOnEntry.QUALYEAR.6

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FS.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a Certificate in Financial Services, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.6

QR.C15051.QualificationsOnEntry.QUALYEAR.7

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is V.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a VCE Advanced, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.7

QR.C15051.QualificationsOnEntry.QUALYEAR.8

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is B.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.8

QR.C15051.QualificationsOnEntry.QUALYEAR.9

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is BE.
Business RuleWarningCarried Forward
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Plain English
Where the qualification on entry is a BTEC National in Early Years (NQF), the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.9

QR.C15051.EntryProfile.QUALENT3.10

More than 20% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
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Plain English
A higher proportion than expected of other full time, other sandwich or part-time students who are fundable by the funding council have an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.10

QR.C15051.EntryProfile.QUALENT3.11

More than 5% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
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Plain English
A higher proportion than expected of full-time or sandwich students who are fundable by the funding council have an unknown highest qualification prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.11

QR.C15051.EntryProfile.QUALENT3.12

More than 20% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected proportion of other full-time, other sandwich or part-time students who are fundable by the funding council have an unknown highest qualification prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.12

QR.C15051.EntryProfile.QUALENT3.13

EntryProfile.QUALENT3 must not be coded P92 or begin with Q, R or X (excluding X00 and X01) when the tariff score is greater than 0.
ExceptionErrorCarried Forward
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Plain English
Where a student's tariff score is greater than 0, they must have a known highest qualification prior to starting their course which is not below level 3, at an unknown level or level 3 qualifications which are not subject to UCAS tariff.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.13

QR.C15051.EntryProfile.QUALENT3.14

EntryProfile.QUALENT3 is unknown (X06), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
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Plain English
The student's highest qualification prior to starting the course is unknown, but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.14

QR.C15051.EntryProfile.QUALENT3.15

EntryProfile.QUALENT3 must not be coded P91 or P94 where all of the associated QualificationsOnEntry.QUALTYPE are non-tariff bearing qualifications in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTARIFF for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
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Plain English
A student's highest qualification prior to starting their course must not be level 3 qualifications some or all of which are subject to UCAS tariff where all the associated qualifications on entry are non-tariff bearing qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.15

QR.C15051.EntryProfile.QUALENT3.16

EntryProfile.QUALENT3 must not be coded P92 where at least one of the associated QualificationsOnEntry.QUALTYPE is a tariff bearing qualification in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTARIFF for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
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Plain English
A student's highest qualification prior to starting their course must not be level 3 qualifications none of which are subject to UCAS tariff where any of the associated qualifications on entry are tariff bearing qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.16

QR.C15051.EntryProfile.QUALENT3.17

EntryProfile.QUALENT3 should not be coded P93 where any associated QualificationsOnEntry.QUALTYPE is a non-tariff bearing level 3 qualification in either the HESA or UCAS definition of the tariff score. Please check that all the non-tariff bearing qualifications are level 2. If any of them are level 3, please review the coding of EntryProfile.QUALENT3.
ExceptionWarningCarried Forward
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Plain English
A student's highest qualification prior to starting their course must not be level 3 qualifications all of which are subject to UCAS tariff where any of the associated qualifications on entry are non-tariff bearing level 3 qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.17

QR.C15051.EntryProfile.QUALENT3.20

EntryProfile.QUALENT3 = X06 (Not known) for more than 1% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28) and EntryProfile.UCASAPPID is not null.
ExceptionWarningAdded
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Plain English
Highest qualification on entry is not known for a higher than expected number of first year undergraduate students entering via UCAS.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.EntryProfile.QUALENT3.21

EntryProfile.QUALENT3 = X06 (Not known) for more than 3% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28) or EntryProfile.UCASAPPID is null).
ExceptionWarningAdded
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Plain English
Highest qualification on entry is not known for a higher than expected number of first year students studying at postgraduate level or are undergraduates not entering through UCAS.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.EntryProfile.QUALENT3.7

More than 5% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
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Plain English
A higher proportion than expected of full-time or sandwich students who are fundable by the funding council have an unknown highest qualification prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.7

QR.C15051.EntryProfile.QUALENT3.8

Where the provider is in England, more than 10% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionErrorAmended
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Plain English
A much higher than expected proportion of first year, undergraduate, UK domiciled, full-time or sandwich students whose highest qualification prior to starting their course is other qualification at level 3, have no qualifications on entry data returned.
Further Guidance
N/A
Reason for Change
Rule updated to only apply to full-time and sandwich students in line with the coverage of QualificationsOnEntry data in the manual.
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.8

QR.C15051.EntryProfile.QUALENT3.9

Where the provider is in England, more than 5% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionWarningAmended
Show more
Plain English
A higher than expected proportion of first year, undergraduate, UK domiciled, full-time or sandwich students whose highest qualification prior to starting their course is other qualification at level 3, have no qualifications on entry data returned.
Further Guidance
N/A
Reason for Change
Rule updated to only apply to full-time and sandwich students in line with the coverage of QualificationsOnEntry data in the manual.
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.9

QR.C15051.EntryProfile.QualificationsOnEntry.12

Where the provider is in England or Wales, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE (exclude M6, M7 and M8), QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Show more
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.12

QR.C15051.EntryProfile.QualificationsOnEntry.13

More than 5% of instances (and more than 5 instances) where Student.BIRTHDTE later than (Y1-21)-08-31 and StudentEquality.NATION = GB have EntryProfile.QUALENT3 = P80.
ExceptionErrorAdded
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to prevent young UK students being coded with 'other level 3' highest qualification on entry.
Previous Name of Rule
N/A

QR.C15051.EntryProfile.QualificationsOnEntry.2

Where the provider is in England there are more than 5% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningAmended
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Plain English
More than 5% of full-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended to include EntryProfile.QUALENT3 code P53 and removing P80 in the restrictions
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.2

QR.C15051.EntryProfile.QualificationsOnEntry.3

Where the institution is in England, a level 3 tariff bearing qualification present in the UCAS (*J) data is not present in the HESA return for an instance where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
Show more
Plain English
A tariff bearing qualification that is present in the UCAS data for HESA (*J) transaction has not been returned in the Student record.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.3

QR.C15051.EntryProfile.QualificationsOnEntry.4

Where the provider is in Scotland or Northern Ireland, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE, QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Show more
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.4

QR.C15051.EntryProfile.QualificationsOnEntry.5

The total tariff score for this instance is greater than 1000 points.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.5

QR.C15051.EntryProfile.QualificationsOnEntry.6

More than 5% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionErrorAmended
Show more
Plain English
More than 5% of young full-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule updated to remove P80 from the list of QUALENT3 codes and add P53
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.6

QR.C15051.EntryProfile.QualificationsOnEntry.7

Where the provider is in Northern Ireland, Scotland or Wales there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningAmended
Show more
Plain English
More than 10% of full-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule updated to remove P80 from the list of QUALENT3 codes and add P53
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.7

QR.C15051.EntryProfile.QualificationsOnEntry.8

Where the provider is in England more than 2% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningAmended
Show more
Plain English
More than 2% of young full-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended to include EntryProfile.QUALENT3 code P53 and removing P80 in the restrictions
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.8

QR.C15051.EntryProfile.QualificationsOnEntry.9

Where the provider is in England there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionErrorAmended
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Plain English
More than 10% of full-time entrants aged 21 or over (or who have an unknown date of birth) domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule updated to align with the coverage by including EntryProfile.QUALENT3 code 'P53' and removing 'P80' in the restriction.
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.9

QR.C15051.Instance.ENDDATE.11

Instance.ENDDATE should not be null where any QualificationsAwarded.QUAL = H00, H11, H16, H22, H23, H50, M00, M01, M10, M11, M16, M22, M28, M50, M71, M86, E00 or D00 and Instance.INTERCALATE does not exist. Please check it is correct that there is no end date for these awards as it is excluding them from the DLHE population.
ExceptionWarningCarried Forward
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Plain English
The student has been awarded a qualification but has not been given an end date. Please review the data to ensure that this is correct as the student will be excluded from the DLHE population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.ENDDATE.11

QR.C15051.Instance.QTS.7

Instance.QTS cannot be coded 4 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 = H11.
ExceptionErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.7

QR.C15051.Instance.QTS.8

Instance.QTS cannot be coded 3 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
ExceptionErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.8

QR.C15051.Instance.QTS.9

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 (including those previously sent) is coded M71 or H71.
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.QTS.9

QR.C15051.Instance.RSNEND.8

More than 20% of instances where Instance.RSNEND does not exist where QualificationsAwarded.QUAL exists.
ExceptionErrorCarried Forward
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Plain English
A high proportion of qualifications awarded have been returned without a reason for ending the instance being given.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.RSNEND.8

QR.C15051.QualificationsAwarded.OUTCOME.6

For providers in England and Wales, where QualificationsAwarded.QUAL does not end with 90 and Instance.ITTPHSC is not equal to 49 and Course.TTCID = 1, 8 or G, less than 80% of the awards have QualificationsAwarded.OUTCOME = 1. Please check whether it is genuine that QTS has been withheld for these ITT awards.
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.6

QR.C15051.QualificationsAwarded.OUTCOME.9

For providers in England, where QualificationsAwarded.QUAL does not end with 90 and Course.TTCID = Q, less than 80% of the awards have QualificationsAwarded.OUTCOME = D. Please check whether it is genuine that EYTS has been withheld for these EYITT awards.
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.OUTCOME.9

QR.C15051.QualificationsAwarded.QUAL.12

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID where (first character of QualificationsAwarded.QUAL = D, E, L, M, and second and third characters of QualificationsAwarded.QUAL are not 90).
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.12

QR.C15051.QualificationsAwarded.QUAL.13

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID where (first character of QualificationsAwarded.QUAL = H, I, J or C and second and third characters of QualificationsAwarded.QUAL are not 90).
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.QUAL.13

QR.C15051.QualificationsAwarded.TQGSUB.5

If QualificationsAwarded.TQGSUB is coded 360 for more than 10 records then fail.
ExceptionErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSUB.5

QR.C15051.QualificationsOnEntry.QUALGRADE.1

Where the institution is in Northern Ireland, Scotland or Wales more than 10% of QualificationsOnEntry records with no QualificationsOnEntry.QUALGRADE.
ExceptionErrorCarried Forward
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Plain English
A high proportion (greater than 10%) of qualifications on entry have been returned without a grade. It is expected that qualifications returned will have an associated grade.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.1

QR.C15051.QualificationsOnEntry.QUALGRADE.2

QualificationsOnEntry.QUALGRADE is invalid for the HESA tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
ExceptionErrorCarried Forward
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Plain English
The grade returned is invalid for the qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.2

QR.C15051.QualificationsOnEntry.QUALGRADE.3

QualificationsOnEntry.QUALGRADE is invalid for the HESA non-tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.3

QR.C15051.QualificationsOnEntry.QUALGRADE.4

Where the institution is in England more than 1% of QualificationsOnEntry records for a level 3 tariff bearing qualification with no QualificationsOnEntry.QUALGRADE for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.COMDATE > Y1-07-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.4

QR.C15051.QualificationsOnEntry.QUALGRADE.5

Where the provider is in England more than 0.5% of QualificationsOnEntry records for a level 3 tariff bearing qualification with no QualificationsOnEntry.QUALGRADE for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.COMDATE > Y1-07-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.5

QR.C15051.QualificationsOnEntry.QUALGRADE.7

Where the provider is in England, more than 0.5% of level 3 tariff bearing qualifications in the HESA return have a lower grade than the same qualification in the UCAS (*J) data for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionWarningCarried Forward
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Plain English
A high proportion (greater than 0.5%) of tariff bearing qualifications that have been returned to HESA have a lower grade than appears in the UCAS Data for HESA (*J). It is not expected that the qualification grade reported to HESA will differ from that in the UCAS data.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALGRADE.7

QR.C15051.QualificationsOnEntry.QUALYEAR.28

For providers in England, Northern Ireland and Wales, where Student.BIRTHDTE is not null and more than 10 students ( Student.HUSID ) where at least one QualificationsOnEntry.QUALYEAR for QualificationsOnEntry.QUALTYPE other than F1, F2, K1, K2, M6, M7, M8, 6M, 7M, 8M or SS is not greater than (Student.BIRTHDTE + 15) year.
ExceptionErrorAmended
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Plain English
More than 10 students have been reported as having gained a qualification at the age of 15 or below. It is not expected that these qualifications would be awarded to students of this age.
Further Guidance
N/A
Reason for Change
Rule updated to include QUALTYPE codes F1, F2, K1 and K2 to the list of excluded codes from the age check
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALYEAR.28

QR.C15051.EntryProfile.ACCESS.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.ACCESS differs [exclude (not exists to exists where most recent EntryProfile.QUALENT3 is coded X00 or X01) and (exists to not exists where most recent EntryProfile.QUALENT3 exists and is not coded X00 or X01)].
ContinuityWarningCarried Forward
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Plain English
The information about whether the student entered via a SWAP (Scottish Wider Access Programme) course has changed from what was previously submitted in their Entry Profile. It is now no longer in line with the student’s highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.ACCESS.3

QR.C15051.EntryProfile.QUALENT3.18

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01) where it exists, has changed from known to unknown value.
ContinuityErrorCarried Forward
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Plain English
The student's highest qualification prior to starting their course has changed from a known value in a previous year to an unknown value in this year's return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.18

QR.C15051.EntryProfile.QUALENT3.19

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01), where it exists, differs [exclude records identified in QR.Cyy051.EntryProfile.QUALENT3.18 and unknown to known value].
ContinuityWarningCarried Forward
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Plain English
It is not expected that a student's highest qualification prior to starting their course would differ from the value returned in a previous year's HESA return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QUALENT3.19

QR.C15051.EntryProfile.QualificationsOnEntry.10

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is lower [exclude unknown to known].
ContinuityWarningCarried Forward
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Plain English
The tariff score for the student has reduced between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.10

QR.C15051.EntryProfile.QualificationsOnEntry.11

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is higher [exclude unknown to known].
ContinuityWarningCarried Forward
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Plain English
The tariff score for the student has increased between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.EntryProfile.QualificationsOnEntry.11

QR.C14051.EntryProfile.QUALENT2.1

EntryProfile.QUALENT2 must exist where corresponding Instance.REDUCEDI = 00, 01, or 04 and Instance.COMDATE < 2010-08-01 and EntryProfile.QUALENT3 does not exist.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.Business Rule.1

QR.C14051.EntryProfile.QUALENT2.2

EntryProfile.QUALENT2 cannot be coded 99 where QualificationsOnEntry entity exists.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.Business Rule.2

QR.C14051.EntryProfile.QUALENT2.3

EntryProfile.QUALENT2 cannot be coded 99 where EntryProfile.WELBACC = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.Business Rule.3

QR.C14051.EntryProfile.QUALENT2.4

EntryProfile.QUALENT2 must be 01-45 where EntryProfile.ACCESS exists.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.Business Rule.4

QR.C14051.EntryProfile.QUALENT2.5

EntryProfile.QUALENT2 must not exist where EntryProfile.QUALENT3 exists or corresponding Instance.COMDATE > 2010-07-31
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.Business Rule.5

QR.C14051.EntryProfile.QUALENT2.6

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT2 (using XQUALENT01) where it exists, has changed from known to unknown (99) value.
ContinuityErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of EntryProfile.QUALENT2 from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.HIN.1

QR.C14051.EntryProfile.QUALENT2.7

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT2 (using XQUALENT01) where it exists, differs [exclude records identified in QR.Cyy051.EntryProfile.QUALENT2.6 and unknown (99) to known value].
ContinuityWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of EntryProfile.QUALENT2 from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT2.HIN.2

QR.C14051.EntryProfile.QUALENT3.2

EntryProfile.QUALENT3 must not exist where EntryProfile.QUALENT2 exists and corresponding Instance.COMDATE < 2010-08-01.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been deleted from the coding frame.
Previous Name of Rule
C14051.EntryProfile.QUALENT3.Business Rule.2

QR.C14051.QualificationsAwarded.QUAL.14

Where QualificationsAwarded.QUAL = D00 or D01, Instance.RSNEND = 02, 03, 04 or 06-99 or Instance.RSNEND does not exist. Please check that Instance.RSNEND is coded correctly as these doctoral awards do not meet the criteria for inclusion in REF.
ExceptionWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as it is no longer required.
Previous Name of Rule
C14051.QualificationsAwarded.QUAL.Exception.5

QR.C14051.QualificationsAwarded.QUAL.4

Where QualificationsAwarded.QUAL = H24, Instance.MODE must be coded 63 or 64.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as QualificationsAwarded.QUAL code H24 has been removed from the coding frame.
Previous Name of Rule
C14051.QualificationsAwarded.QUAL.Business Rule.13

QR.C15051.Instance.INITIATIVES.18

For providers in England there are no instances with Instance.INITIATIVES = B where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and Instance.COMDATE > Y1-07-31 and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and at least one occurrence of QualificationsOnEntry.QUALTYPE = LD, Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD or YF. Please check that none of these entrants meet the criteria for initiatives code B.
ExceptionWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of code B from the coding frame.
Previous Name of Rule
QR.C14051.Instance.INITIATIVES.18

QR.C15051.QualificationsAwarded.TQGSUB.4

When one or more instances of QualificationsAwarded.TQGSUB exists, one and only one instance's attribute Main must be set to 1 .
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the Main attribute has been removed from the field.
Previous Name of Rule
QR.C14051.QualificationsAwarded.TQGSUB.4

QR.C15051.QualificationsOnEntry.QUALTYPE.3

There must be at least one occurrence of QualificationsOnEntry.QUALTYPE = LD, Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD or YF where Instance.INITIATIVES = B and Instance.COMDATE > Y1-07-31.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of Instance.INITIATIVES code B from the coding frame.
Previous Name of Rule
QR.C14051.QualificationsOnEntry.QUALTYPE.3