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Student record 2015/16 - Exchange programmes

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Student record 2015/16

Fields required from institutions in Wales

Exchange programmes


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valid entries
Typefield
Short nameEXCHANGE
Description

This field identifies whether the student is an exchange or visiting student.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00 or 03 unless provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X.

Valid entries and labels
CodeLabel
4Other incoming exchange or visiting student
GIncoming ERASMUS+ student
NNot an incoming exchange or visiting student
YStudent studying mainly in UK as part of a collaborative programme between reporting provider and an overseas provider
ZStudent studying mainly overseas as part of a collaborative programme between reporting provider and an overseas provider
Notes

A reduced return will be acceptable for incoming exchange and visiting students (codes 4 and G).

Codes 4, Z and G are expected for all incoming students.

Codes Y and N are expected for all outgoing students - some may also need to return Instance.Mobility. See guidance in Instance.Mobility on which situations require a Mobility entity.

A student studying through distance learning should be coded Instance.EXCHANGE = N.

EU programmes

ERASMUS+, or ERASMUS Plus, is the EU programme which combines all the EU's current schemes for education, training, youth and sport, including the Lifelong Learning Programme (ERASMUS, Leonardo da Vinci, Comenius and Grundtvig), the Youth in Action programme, and five international co-operation programmes (ERASMUS Mundus, Tempus, Alfa, Edulink and the programme for co-operation with industrialised countries).

All ERASMUS+ students (including Postgraduate ERASMUS+ Mundus/ERASMUS+ Action 1 students) should be coded as either G 'Incoming ERASMUS+ student' or N 'Not an incoming exchange or visiting student' dependent upon the location of their home provider.

Collaborative Programmes

Where an instance is part of a programme where there is a formal collaborative arrangement with an overseas provider and study at one provider is a pre-requisite for study at, and eventual award of a qualification from, a provider in the UK then the instance must be identified as either Z or Y in the Instance.EXCHANGE field depending upon whether the time spent studying is primarily overseas or in the UK.

In general, collaborative programmes involve a student being registered with two providers.

Where there is an equal split (for example, 2 years overseas followed by 2 years at reporting provider) then the instance should be coded Y. The intended study pattern for the entire instance is considered when determining whether an instance is mainly in the UK or overseas, so Instance.EXCHANGE should not be changed to reflect the pattern within any particular reporting period.

Where the pattern of study evolves over an instance, so that considering the overall instance most of the time is spent in the in the UK rather than abroad or vice versa, the code should change from Z to Y, or Y to Z as appropriate. These codes are not applicable to distance learning instances which will be identified by Instance.LOCSDY . Distance learning students located overseas will typically only be included in the Student Record where they spend more than 8 consecutive weeks in the UK.

Students will be coded Instance.LOCSDY Z where the entire reporting period is in the UK, and U or T for reporting periods where some or all of the study is overseas.

Students coded Y or Z in this field cannot be coded Instance.LOCSDY 6 or 9.

Examples:

1) A student starts in the UK on a 3 year collaborative programme with an overseas provider. The student studies at the overseas provider for the second year before returning to the UK in the final year:

LOCSDY STULOAD EXCHANGE
Year 1 Z 100 Y
Year 2 T 100 Y
Year3 Z 100 Y

Instance.Mobility would be returned for year 2.

2) A student studies on a 3 year collaborative programme spending years 1 and 3 abroad and 12 consecutive weeks in the UK in year 2 (but not the whole year):

LOCSDY STULOAD EXCHANGE
Year 1 S 0 Z
Year 2 S 33 Z
Year 3 S 0 Z

In year 2 the Instance.STULOAD would be adjusted to reflect the period of time spent in the UK.

3) A student studies in the UK on a non-collaborative 3 year degree but spends year 2 in China on a study placement:

LOCSDY STULOAD EXCHANGE
Year 1 Z 100 N
Year 2 T 100 N
Year 3 Z 100 N

As this is a standard year abroad and not part of a collaborative programme Instance.EXCHANGE is coded N throughout. Instance.Mobility would be returned for year 2.

4) A student studies in the UK on a 3 year degree but spends year 2 on an ERASMUS+ scheme overseas:

LOCSDY STULOAD EXCHANGE
Year 1 Z 100 N
Year 2 T 100 N
Year 3 Z 100 N

Instance.Mobility would be returned for year 2.

5) Where a student spends the majority of a 3 year programme overseas as part of a collaborative programme, but comes to the UK in the final year. Instance.EXCHANGE should not be changed:

LOCSDY STULOAD EXCHANGE
Year 1 S 0 Z
Year 2 S 0 Z
Year 3 Z 100 Z

6) For example a student starts on a 3 year collaborative programme of which 2 years were to be spent in the UK, however following year 1 the student decides to spend the remainder of the course at the overseas collaborative provider:

LOCSDY STULOAD EXCHANGE
Year 1 Z 100 Y
Year 2 S 0 Z
Year 3 S 0 Z

See Instance.Mobility for further guidance on which situations require Mobility data.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To identify students involved in specific exchange or visiting programmes in order to include/exclude them in particular populations.

Part of
Field length1
Minimum occurrences0
Maximum occurrences1
Schema components
Element: EXCHANGE
OwnerHESA
Version1.0

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