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QR.C15054.InstancePeriod.DISALL.2

InstancePeriod.DISALL must exist where the associated StudentEquality.DISABLE = 08, 51 – 96.
Business RuleErrorCarried Forward
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Further Guidance
N/A
Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.2

QR.C15054.InstancePeriod.DISALL.3

InstancePeriod.DISALL should not exist where the associated StudentEquality.DISABLE = 00.
Business RuleWarningCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.3

QR.C15054.InstancePeriod.DISALL.4

InstancePeriod.DISALL cannot be coded 4 where (the associated EntryProfile.DOMICILE exists and is not coded GG, JE, XL, XK, IM, XF, XI, XH, XG).
Business RuleErrorCarried Forward
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N/A
Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.4

QR.C15054.InstancePeriod.EXCHIND.1

InstancePeriod.EXCHIND should be coded 3 where InstancePeriod.LOCSDY = 6 or 9
Business RuleWarningCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.EXCHIND.1

QR.C15054.InstancePeriod.EXCHIND.2

InstancePeriod.EXCHIND must be coded 1 where Course.COURSEAIM code ends with 91.
Business RuleErrorCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.EXCHIND.2

QR.C15054.InstancePeriod.EXCHIND.3

InstancePeriod.EXCHIND must be coded 3 where InstancePeriod.LOCSDY = S
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.EXCHIND.3

QR.C15054.InstancePeriod.GROSSFEE.1

InstancePeriod.GROSSFEE must be greater than or equal to InstancePeriod.NETFEE
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.1

QR.C15054.InstancePeriod.GROSSFEE.2

InstancePeriod.GROSSFEE must exist where InstancePeriod.NETFEE exists.
Business RuleErrorCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.2

QR.C15054.InstancePeriod.GROSSFEE.4

InstancePeriod.GROSSFEE should be less than or equal to 40000 where any associated CourseSubject.SBJCA = A100, A200, A300, A400, D100, D190, D200, D210, D220 or D290.
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The gross fee should be less than 40,000 where any subject associated with the course relates to clinical/pre-clinical medicine, dentistry or veterinary medicine.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.4

QR.C15054.InstancePeriod.GROSSFEE.5

InstancePeriod.GROSSFEE should be less than or equal to 30000 where (no associated CourseSubject.SBJCA = A100, A200, A300, A400, D100, D190, D200, D210, D220 or D290) and (Course.COURSEAIM is not equal to H88 or M28).
Business RuleWarningCarried Forward
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The gross fee should be less than 30,000 where the course is not related to clinical/pre-clinical medicine, dentistry or veterinary medicine or Architecture Part II .
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.5

QR.C15054.InstancePeriod.GROSSFEE.6

InstancePeriod.GROSSFEE should be less than or equal to 20000 where InstancePeriod.MODE = 31.
Business RuleWarningCarried Forward
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The gross fee should be less than 20,000 where the course is part time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.6

QR.C15054.InstancePeriod.GROSSFEE.7

InstancePeriod.GROSSFEE should be less than or equal to 40000 where Course.COURSEAIM = H88 or M28.
Business RuleWarningCarried Forward
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Plain English
The gross fee should be less than 40,000 where the course is related to Architecture Part II.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.7

QR.C15054.InstancePeriod.LOCSDY.1

InstancePeriod.LOCSDY must not be coded D or E where InstancePeriod.MODE is coded 01.
Business RuleErrorCarried Forward
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Plain English
A full time student must not be on an industrial placement. Consider re-coding as sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.1

QR.C15054.InstancePeriod.LOCSDY.3

InstancePeriod.LOCSDY should be coded D, E, T, U or Z where InstancePeriod.MODE = 23, 24 or 25.
Business RuleWarningCarried Forward
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Plain English
Sandwich students should be on industrial placement, abroad or at the provider/partner.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.3

QR.C15054.InstancePeriod.LOCSDY.4

InstancePeriod.LOCSDY should be coded D, E or Z where InstancePeriod.EXCHIND = 1.
Business RuleWarningCarried Forward
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Incoming exchange students should be on industrial placement or at the provider/partner.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.4

QR.C15054.InstancePeriod.LOCSDY.5

InstancePeriod.LOCSDY should be coded U or T where InstancePeriod.EXCHIND = 2.
Business RuleWarningCarried Forward
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Plain English
Outgoing exchange students should be coded as abroad.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.5

QR.C15054.InstancePeriod.LOCSDY.6

InstancePeriod.LOCSDY = S where associated EntryProfile.DOMICILE is coded XF, XG, XH, XI, or XK. Where the student is abroad for the whole or a proportion of the year as part of a UK based course InstancePeriod.LOCSDY should be coded T or U.
Business RuleWarningCarried Forward
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Plain English
Where the country of domicile on entry for a student is the UK the location of study returned is 'studying abroad and included in the Student record as student has spent or will spend more than 8 weeks in the UK'. Please consider whether the codings for abroad for whole/proportion of the year may be more correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.6

QR.C15054.InstancePeriod.MODE.1

InstancePeriod.MODE cannot be coded 01 where Instance.UNITLGTH = 3 and Instance.SPLENGTH = 01 to 23.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.1

QR.C15054.InstancePeriod.MODE.2

InstancePeriod.MODE cannot be coded 01 where Instance.UNITLGTH = 2 and Instance.SPLENGTH = 01 to 05.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.2

QR.C15054.InstancePeriod.MODE.3

InstancePeriod.MODE should not be coded 23, 24 or 25 where Course.COURSEAIM is H16, H62, I16, or M26 and the first character of any associated CourseSubject.SBJCA is 'A'.
Business RuleWarningCarried Forward
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Further Guidance
N/A
Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.MODE.3

QR.C15054.InstancePeriod.MODE.4

InstancePeriod.MODE should not be coded 01, 23 or 24 where Instance.COMDATE > Y2-02-13 and Instance.ENDDATE is null and only one InstancePeriod exists and is contained in the reporting year.
Business RuleWarningCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.MODE.4

QR.C15054.InstancePeriod.MODE.5

InstancePeriod.MODE should be coded 31 where Course.TTCID = 5.
Business RuleWarningCarried Forward
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Further Guidance
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Reason for Change
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Previous Name of Rule
QR.C14054.InstancePeriod.MODE.5

QR.C15054.InstancePeriod.MODE.9

InstancePeriod.MODE must be coded 01, 02 or 31 where Course.TTCID = 1, G or Q.
Business RuleErrorAdded
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Plain English
Teacher training courses with Qualified Teacher Status (QTS) must not be coded as sandwich courses.
Further Guidance
N/A
Reason for Change
Rule added to ensure QTS courses are not coded as sandwich courses.
Previous Name of Rule
C15051.Instance.MODE.20

QR.C15054.InstancePeriod.MSTUFEE.3

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 01, 23 or 24.
Business RuleWarningCarried Forward
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Where the student is full time or sandwich they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.3

QR.C15054.InstancePeriod.MSTUFEE.4

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 02 or 25, Instance.UNITLGTH = 3 and Instance.SPLENGTH > 23.
Business RuleWarningCarried Forward
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Where the student is full time or sandwich (duration more than 24 weeks) they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.4

QR.C15054.InstancePeriod.MSTUFEE.5

InstancePeriod.MSTUFEE should not be coded 07 where InstancePeriod.MODE = 02 or 25, Instance.UNITLGTH = 2 and Instance.SPLENGTH > 05.
Business RuleWarningCarried Forward
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Plain English
Where the student is full time or sandwich (duration more than 5 months) they should not be on the unemployed student scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.5

QR.C15054.InstancePeriod.MSTUFEE.6

InstancePeriod.MSTUFEE must not be 71 where InstancePeriod.STULOAD greater than 0
Business RuleErrorCarried Forward
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Where some activity has taken place the student must not be ‘absent for year’.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.6

QR.C15054.InstancePeriod.MSTUFEE.7

InstancePeriod.MSTUFEE should not be coded 02, 03, 52 or 53 where (the associated incoming EntryProfile.DOMICILE exists and is coded XG).
Business RuleWarningCarried Forward
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Major source of tuition fee should not be related to England, Scotland or Wales where the student is domiciled in Northern Ireland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.7

QR.C15054.InstancePeriod.MSTUFEE.8

InstancePeriod.MSTUFEE should not be coded 02, 04, 52 or 54 where (the associated EntryProfile.DOMICILE exists and is coded XH).
Business RuleWarningCarried Forward
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Major source of tuition fee should not be related to England, Northern Ireland or Wales where the student is domiciled in Scotland on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.8

QR.C15054.InstancePeriod.MSTUFEE.9

InstancePeriod.MSTUFEE should not be coded 03, 04, 53 or 54 where (the associated EntryProfile.DOMICILE exists and is coded XF or XI).
Business RuleWarningCarried Forward
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Major source of tuition fee should not be related to Northern Ireland or Scotland where the student is domiciled in England or Wales on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.9

QR.C15054.InstancePeriod.NETFEE.1

InstancePeriod.NETFEE must exist where InstancePeriod.GROSSFEE exists.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.NETFEE.1

QR.C15054.InstancePeriod.NETFEE.2

InstancePeriod.NETFEE = 0 where (InstancePeriod.MSTUFEE = 01-04, 06-26, 32-61, 97 or 99) and InstancePeriod.STULOAD > 0. Please check it is correct that the net fee is zero for these InstancePeriods.
Business RuleWarningAmended
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A net fee should be returned where there are fees expected (not NHS funded, employer to pay, no fees charged, absent for year).
Further Guidance
N/A
Reason for Change
Rule updated to remove criteria on InstancePeriod.PERIODSTART.
Previous Name of Rule
QR.C14054.InstancePeriod.NETFEE.2

QR.C15054.InstancePeriod.NOTACT.1

InstancePeriod.NOTACT does not exist where InstancePeriod.STULOAD = 0 and Instance.ENDDATE is after Y1-07-31. Please consider whether the InstancePeriod is dormant or suspended, if so InstancePeriod.NOTACT must be returned.
Business RuleWarningCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.NOTACT.1

QR.C15054.InstancePeriod.PERIODEND.1

InstancePeriod.PERIODEND must not be after Instance.ENDDATE (where Instance.ENDDATE is not null).
Business RuleErrorCarried Forward
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Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODEND.1

QR.C15054.InstancePeriod.PERIODEND.2

Where InstancePeriod.PERIODEND does not equal Instance.ENDDATE or Instance.ENDDATE is null, the InstancePeriod should last longer than one month.
Business RuleWarningCarried Forward
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The InstancePeriod should last longer than one month unless it has ended on the same date as the Instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODEND.2

QR.C15054.InstancePeriod.PERIODEND.3

InstancePeriod.PERIODEND must be after Y1-07-31 unless InstancePeriod.STULOAD = 0 and (InstancePeriod.NOTACT exists or Instance.ENDDATE < Y1-08-01).
Business RuleErrorCarried Forward
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The InstancePeriod end date can be before the start of the current reporting period only if the InstancePeriod is returned as dormant or the Instance has ended prior to the current reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODEND.3

QR.C15054.InstancePeriod.PERIODSTART.1

InstancePeriod.PERIODSTART must not be before Instance.COMDATE
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODSTART.1

QR.C15054.InstancePeriod.PERIODSTART.3

Within an entity InstancePeriod.PERIODSTART must be before InstancePeriod.PERIODEND
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODSTART.3

QR.C15054.InstancePeriod.PERIODSTART.5

InstancePeriod.PERIODSTART must be before Y2-08-01.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODSTART.5

QR.C15054.InstancePeriod.PRIPROV.1

InstancePeriod.PRIPROV should not be coded 4003 or 4004. The preferred coding of InstancePeriod.PRIPROV is a valid UKPRN.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PRIPROV.1

QR.C15054.InstancePeriod.PRIPROV.2

InstancePeriod.PRIPROV must not equal Provider.UKPRN
Business RuleErrorCarried Forward
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N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PRIPROV.2

QR.C15054.InstancePeriod.PRIPROV.4

Where InstancePeriod.PRIPROV exists and does not equal 4002, 4003 or 4004 it must contain a valid UKPRN.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PRIPROV.4

QR.C15054.InstancePeriod.QualificationsAwarded.1

QualificationsAwarded entity must exist on at least one InstancePeriod (preferably the latest) where associated Instance.ENDDATE is not null and Instance.RSNEND = 01 unless Course.COURSEAIM ends with 99.
Business RuleErrorCarried Forward
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Where an Instance has been completed successfully the details of the qualification awarded must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.QualificationsAwarded.1

QR.C15054.InstancePeriod.QualificationsAwarded.2

QualificationsAwarded entity should exist on the latest InstancePeriod where associated Instance.ENDDATE is not null and Instance.RSNEND = 01 unless Course.COURSEAIM ends with 99.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.QualificationsAwarded.2

QR.C15054.InstancePeriod.SSELIG.1

InstancePeriod.SSELIG should be coded 2 where the associated EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG)
Business RuleWarningCarried Forward
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Plain English
Students should not be eligible to receive student support where their domicile on entry is non-EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.1

QR.C15054.InstancePeriod.SSELIG.5

InstancePeriod.SSELIG should be coded 2 where the associated Course.TTCID = 5, D or F.
Business RuleWarningAmended
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Plain English
Students should not be eligible to receive student support where they are studying an in-set course, pre-ITT not leading to QTS or subject knowledge enhancement.
Further Guidance
N/A
Reason for Change
Rule udpated to incorporate additional Course.TTCID codes added to the coding frame.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.5

QR.C15054.InstancePeriod.SSELIG.7

InstancePeriod.SSELIG must be coded 1 where InstancePeriod.MSTUFEE equals 02, 03, 04, 52, 53 or 54.
Business RuleErrorCarried Forward
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Plain English
Where the major source fees includes SLC then students must be eligible to receive student support.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.7

QR.C15054.InstancePeriod.SSELIG.8

InstancePeriod.SSELIG must be coded 2 where (associated EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE).
Business RuleErrorCarried Forward
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Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man the student is not eligible to receive student support.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.8

QR.C15054.InstancePeriod.STULOAD.1

The sum of InstancePeriod.STULOAD for the reporting period must be less than or equal to 300.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.1

QR.C15054.InstancePeriod.STULOAD.2

The sum of InstancePeriod.STULOAD must be greater than 0 where Instance.COMDATE is after Y1-07-31 and any associated InstancePeriod entity has (InstancePeriod.LOCSDY <> S and InstancePeriod.EXCHIND = 2 or 3).
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.2

QR.C15054.InstancePeriod.STULOAD.4

InstancePeriod.STULOAD should be less than 100 where InstancePeriod.PERIODEND > Y2-07-31 and InstancePeriod.PERIODSTART > Y2-01-31
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.4

QR.C15054.InstancePeriod.STULOAD.5

InstancePeriod.STULOAD should be less than 100 where InstancePeriod.PERIODSTART < Y1-08-01 and InstancePeriod.PERIODEND < Y2-02-01
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.5

QR.C15054.InstancePeriod.YEARPRG.1

InstancePeriod.YEARPRG code 0 should have Course.COURSEAIM beginning with H or I.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.1

QR.C15054.InstancePeriod.YEARPRG.2

InstancePeriod.YEARPRG should be less than or equal to Instance.SPLENGTH where Instance.UNITLGTH = 1 and InstancePeriod.YEARPRG is not coded 99.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.2

QR.C15054.InstancePeriod.YEARPRG.3

InstancePeriod.YEARPRG must not equal 0 if (Instance.UNITLGTH = 1 and Instance.SPLENGTH = 1) or (Instance.UNITLGTH = 2 and Instance.SPLENGTH < 13) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH < 53).
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.3

QR.C15054.InstancePeriod.YEARPRG.4

Where InstancePeriod.YEARPRG is not equal to 99 and Instance.UNITLGTH = 2, InstancePeriod.YEARPRG should be less than or equal to Instance.SPLENGTH divided by 12.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.4

QR.C15054.InstancePeriod.YEARPRG.5

InstancePeriod.YEARPRG should not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.5

QR.C15054.InstancePeriod.YEARSTU.1

InstancePeriod.YEARSTU value cannot be greater than the difference in years between Y2-07-31 and the 01 August before Instance.COMDATE.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.1

QR.C15054.InstancePeriod.HEAPESPOP.1

Where the course has current designation the associated InstancePeriod.HEAPESPOP values across the submission for this InstancePeriod.COURSEID and InstancePeriod.LOCATION(s) combination should have at least one occurrence of InstancePeriod.HEAPESPOP = 1 or NA.
ExceptionWarningAdded
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Plain English
Currently designated courses should include students within the HEAPES population or students not applicable to the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule added to indicate where all students on a currently designated course are outside the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.1

QR.C15054.InstancePeriod.HEAPESPOP.12

Where the Instance Period is for a teach out designated course the InstancePeriod.HEAPESPOP must be coded 2 or NA.
ExceptionErrorAdded
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Plain English
Students within the HEAPES population must not be enrolled on teach out courses.
Further Guidance
N/A
Reason for Change
Rule added to ensure that students on teach out courses are not in the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.12

QR.C15054.InstancePeriod.MODE.6

InstancePeriod.MODE should not be coded 01, 23 or 24 where Instance.RSNEND = 01 and (Instance.ENDDATE > the anniversary of Instance.COMDATE + 14 days) and (Instance.ENDDATE < the anniversary of Instance.COMDATE + 24 weeks). Where a student has successfully completed the course, they have to study for at least 24 weeks within the year of instance to be returned as full-time or sandwich.
ExceptionWarningAmended
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Plain English
Where the student has studied for less than 24 weeks within the year of instance and successfully completed the course, they should be coded as part-time or reduced full-time/sandwich.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.6

QR.C15054.InstancePeriod.MSTUFEE.13

More than 2% of active Instances (and more than 5 Instances) have at least one related InstancePeriod.MSTUFEE = 99.
ExceptionWarningAmended
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Plain English
More than 2% (and more than 5) Instances have at least one InstancePeriod with the major source of tuition fees not known.
Further Guidance
N/A
Reason for Change
Display updated to show Course identifiers from latest Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.MSTUFEE.13

QR.C15054.InstancePeriod.PRIPROV.5

For Information only: Counts of InstancePeriod.PRIPROV submitted
ExceptionWarningCarried Forward
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Plain English
This rule is in place to provide information on any primary provider of teaching data submitted.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.PRIPROV.5

QR.C15054.InstancePeriod.YEARPRG.6

More than 9% of active Instances (and more than 9 Instances) have at least one related InstancePeriod.YEARPRG = 99.
ExceptionWarningCarried Forward
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Plain English
More than 9% (and more than 9) Instances have at least one InstancePeriod with the year of course undefined.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARPRG.6

QR.C15054.InstancePeriod.YEARSTU.2

InstancePeriod.YEARSTU should not equal 1 where Instance.COMDATE is before Y1-08-01 and InstancePeriod.PERIODEND is after anniversary of Instance.COMDATE + 14 days and InstancePeriod.NOTACT does not exist.
ExceptionWarningAmended
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Plain English
The year of student should not be 1 if they commenced before this reporting period, have not suspended studies and the end of the InstancePeriod is after the anniversary of the commencement date plus 14 days.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.2

QR.C15054.InstancePeriod.YEARSTU.3

More than 5% of instance periods (and more than 5 InstancePeriods) where InstancePeriod.PERIODSTART > Y1-07-31 and InstancePeriod.PERIODEND < Y2-08-01 have InstancePeriod.YEARSTU less than the difference in years between Instance.COMDATE and Y2-07-31.
ExceptionWarningAmended
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Plain English
More than 5% (and more than 5) InstancePeriods contained within the reporting period, have a year of the student less than the calculated year (indicated by the difference between start date and end of the reporting period).
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.3

QR.C15054.InstancePeriod.YEARSTU.4

InstancePeriod.YEARSTU is greater than 10 where the programme of study is full-time (InstancePeriod.MODE = 01 or 02).
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.4

QR.C15054.InstancePeriod.YEARSTU.5

InstancePeriod.YEARSTU minus InstancePeriod.YEARPRG is greater than 2 where InstancePeriod.YEARSTU > InstancePeriod.YEARPRG.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.5

QR.C15054.InstancePeriod.YEARSTU.6

InstancePeriod.YEARPRG minus InstancePeriod.YEARSTU is greater than 2 where InstancePeriod.YEARPRG > InstancePeriod.YEARSTU and InstancePeriod.YEARPRG is not equal to 99.
ExceptionWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.YEARSTU.6

QR.C15054.InstancePeriod.SSELIG.4

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with H, M or D. Exclude where (Course.TTCID = 1, 2, G or Q) or (Course.REGBODY = 01, 09, 10, 11, 14, 30 or 54 and Course.COURSEAIM not equal to H76, I76 or J76) or Course.COURSEAIM = M28, H78, H88, H18.
ExceptionErrorAmended
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Plain English
Students who already have a qualification at level H, M or D are not eligible to receive student support unless the course being studied is ITT or School Direct or leads to qualification as a social worker, medical doctor, dentist, veterinary surgeon or architect.
Further Guidance
N/A
Reason for Change
Rule updated to incorporate additional Course.TTCID codes and to display InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.4

QR.C15054.Instance.InstancePeriod.4

For an InstancePeriod, the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND dates must not be wholly contained within the dates of another InstancePeriod returned for the same Instance.
Business RuleErrorAmended
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Plain English
The dates for an InstancePeriod must not be wholly contained within the dates of another InstancePeriod for the same Instance.
Further Guidance
N/A
Reason for Change
Rule amended to display course from the latest Instance Period.
Previous Name of Rule
QR.C14054.Instance.InstancePeriod.4

QR.C15054.Instance.InstancePeriod.1

Where more than one InstancePeriod exists for an Instance the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND dates should define distinct time periods and not overlap.
Business RuleWarningAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to display course from the latest Instance Period.
Previous Name of Rule
QR.C14054.Instance.InstancePeriod.1

QR.C15054.Instance.InstancePeriod.2

The number of days between the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND should not be more than 365.
Business RuleWarningCarried Forward
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Plain English
An Instance Period is not expected to last longer than 1 year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.Instance.InstancePeriod.2

QR.C15054.Instance.InstancePeriod.5

The number of days between the InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND must not be more than 365 plus 14.
Business RuleErrorAdded
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Plain English
An Instance Period must not last longer than 1 year plus 14 days.
Further Guidance
N/A
Reason for Change
Rule added as an Instance Period must not last longer than 1 year plus 14 days.
Previous Name of Rule
N/A

QR.C15054.Instance.InstancePeriod.3

More than 3 InstancePeriod entities have been returned for a single Instance.
Business RuleWarningCarried Forward
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Plain English
It would not be expected for an Instance to contain more than 3 InstancePeriods.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.Instance.InstancePeriod.3

QR.C15054.Instance.InstancePeriod.6

No more than 6 InstancePeriod entities to be returned for a single Instance.
Business RuleErrorAdded
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Plain English
An Instance must not contain more than 6 InstancePeriods.
Further Guidance
N/A
Reason for Change
Rule added as an Instance must not contain more than 6 Instance Periods.
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.HEAPESPOP.14

Where a year on year link has been made to the Continuity Register and InstancePeriod.MODE is consistent (MODEs both equal to 31 or both not equal to 31) then InstancePeriod.HEAPESPOP must not equal 1.
ContinuityErrorAdded
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Plain English
A matching record has been found on the Continuity Register, indicating a continuing Instance, and the mode is consistent (both full time or both part time) but the incoming record has been coded as within the HEAPES population.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.LOCSDY.9

Where the Instance Period is for a designated course and InstancePeriod.LOCSDY = 6 then the course(s) in the course designation file provided by HEFCE must be distance learning.
ExceptionErrorAmended
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Plain English
Where a student has distance learning as the location of study on a designated course, it must be listed as a distance learning course in the designation file.
Further Guidance
Do not include courses designated by Provider Designation.Use course designated (current and teach out) instance periods(XDESIG02 = 1 or 3).InstancePeriod.LOCATION can occur up to 10 times.Each Provider.UKPRN/InstancePeriod.COURSEID/InstancePeriod.LOCATION combination must be tested.To indicate distance learning HEFCE designation file has Distance= True / Yes
Reason for Change
Rule updated as designation has moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.9

QR.C15054.InstancePeriod.MODE.7

Where the Instance Period is for a designated course and InstancePeriod.MODE = 31 then the course(s) in the designation list provided by HEFCE must be identified as part time.
ExceptionErrorAmended
Show more
Plain English
Where a student is studying part time on a designated course, it must be listed as a part time course in the designation file.
Further Guidance
N/A
Reason for Change
Rule updated as designation has moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.7

QR.C15054.InstancePeriod.MODE.8

Where the Instance Period is for a designated course and InstancePeriod.MODE = 01, 02, 23, 24 or 25 then the course(s) in the designation list provided by HEFCE must be identified as full time.
ExceptionErrorAmended
Show more
Plain English
Where a student is studying full time or sandwich on a designated course, it must be listed as a full time course in the designation file.
Further Guidance
N/A
Reason for Change
Rule updated as designation has moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.MODE.8

QR.C15054.InstancePeriod.MSTUFEE.12

InstancePeriod.MSTUFEE should not be coded 03, 04, 53 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XF or XI.
ExceptionWarningAmended
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Plain English
Major source of tuition fee should not be related to England, Scotland or Wales where the student is domiciled in Northern Ireland on entry.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.MSTUFEE.12

QR.C15054.InstancePeriod.MSTUFEE.11

InstancePeriod.MSTUFEE should not be coded 02, 03, 52 or 53 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XG.
ExceptionWarningAmended
Show more
Plain English
Major source of tuition fee should not be related to England, Scotland or Wales where the student is domiciled in Northern Ireland on entry.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.MSTUFEE.11

QR.C15054.InstancePeriod.MSTUFEE.10

InstancePeriod.MSTUFEE should not be coded 02, 04, 52 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XH.
ExceptionWarningAmended
Show more
Plain English
Major source of tuition fee should not be related to England, Northern Ireland or Wales where the student is domiciled in Scotland on entry.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.MSTUFEE.10

QR.C15054.InstancePeriod.PERIODSTART.2

Where Instance.COMDATE is after Y1-07-31, the earliest InstancePeriod.PERIODSTART returned must equal Instance.COMDATE.
Business RuleErrorCarried Forward
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Plain English
For first year Instances, the Instance Period must not begin before the start of the Instance.
Further Guidance
N/A
Reason for Change
Rule amended to correct the field display
Previous Name of Rule
QR.C14054.InstancePeriod.PERIODSTART.2

QR.C15054.InstancePeriod.SSELIG.12

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) = JUK and Course.COURSEAIM begins with I, J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorAmended
Show more
Plain English
Students studying at level I, J or C who already have a UK ordinary first degree are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule updated to incorporate additional Course.TTCID codes and to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.12

QR.C15054.InstancePeriod.SSELIG.11

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with J (excluding JUK) and Course.COURSEAIM begins with J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorAmended
Show more
Plain English
Students studying at level J or C who already have a qualification at level J (apart from UK ordinary first degree) are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule updated to incorporate additional Course.TTCID codes and to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.11

QR.C15054.InstancePeriod.SSELIG.10

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with C and Course.COURSEAIM begins with C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorAmended
Show more
Plain English
Students studying at level C who already have a qualification at level C are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule updated to incorporate additional Course.TTCID codes and to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.10

QR.C15054.InstancePeriod.SSELIG.9

InstancePeriod.SSELIG must be coded 2 where the corresponding EntryProfile.DOMICILE previously sent for the student = IM, XL, GG or JE.
ExceptionErrorAmended
Show more
Plain English
Where the country of domicile on entry for a student is Channel Islands or Isle of Man the student is not eligible to receive student support.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID and updated to an error in line with InstancePeriod.SSELIG.8. Criteria modified to previously submitted Entry Profile data.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.9

QR.C15054.InstancePeriod.HEAPESPOP.13

More than 5% of Instance Periods (and more than 5 Instance Periods) where the associated course has current designation and InstancePeriod.HEAPESPOP = 2 have Instance.COMDATE >= Y1-08-01
ExceptionWarningAdded
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Plain English
More than 5% (and more than 5) Instance Periods, associated with a currently designated course and coded as not being within the HEAPES population, are for first year students.
Further Guidance
N/A
Reason for Change
Rule added to ensure that students in the HEAPES population on currently designated courses are mainly first years.
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.DISALL.6

Where the associated StudentEquality.DISABLE does not equal 00 more than 5% of active Instances (and more than 5 instances) have at least one related InstancePeriod.DISALL = 9.
Business RuleWarningAmended
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Plain English
More than 5% (and more than 5) Instances for students with a known disability have at least one InstancePeriod with 'Information about Disabled Students' Allowance is not known/not sought'.
Further Guidance
N/A
Reason for Change
Display updated to show latest InstancePeriod.COURSEID
Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.6

QR.C15054.InstancePeriod.DISALL.5

Where InstancePeriod.DISALL = 4 there must be an associated EntryProfile.DOMICILE (including those previously sent for the student) = GG, JE, XL, XK, IM, XF, XI, XH or XG.
ExceptionErrorAmended
Show more
Plain English
Where a student is in receipt of Disabled Students' Allowance the country of domicile on entry must be UK, Channel Islands or Isle of Man. Where the Entry Profile information has been submitted previously this will be included in the check.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.5

QR.C15054.InstancePeriod.HEAPESPOP.2

The Instance Period is not for a designated course and InstancePeriod.HEAPESPOP equals 1.
Business RuleErrorAdded
Show more
Plain English
Students within the HEAPES population must be on designated courses
Further Guidance
N/A
Reason for Change
Rule added to ensure non-designated courses do not include students in the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.2

QR.C15054.InstancePeriod.HEAPESPOP.3

InstancePeriod.HEAPESPOP must be returned where the Instance Period is for a designated course.
Business RuleErrorAdded
Show more
Plain English
Students on designated courses must have a HEAPES population code returned.
Further Guidance
N/A
Reason for Change
Rule added to ensure students on designated courses have a HEAPES population code returned.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.3

QR.C15054.InstancePeriod.HEAPESPOP.4

Where InstancePeriod.HEAPESPOP = 1 Instance.COMDATE should be later than Y1-07-31.
Business RuleWarningAdded
Show more
Plain English
Students in the HEAPES population will usually be in their first year of study.
Further Guidance
N/A
Reason for Change
Rule added to identify where students in the HEAPES population are not in their first year.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.4

QR.C15054.InstancePeriod.HEAPESPOP.6

Where InstancePeriod.HEAPESPOP = 1 and Instance.ENDDATE is not null the difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningAdded
Show more
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule added to identify where students in the HEAPES population have left within 2 weeks of starting.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.6

QR.C15054.InstancePeriod.HEAPESPOP.7

Where Course.TTCID = 1, G or Q and InstancePeriod.HEAPESPOP exists, it must be coded 2 or NA.
Business RuleErrorAdded
Show more
Plain English
Teacher training courses with Qualified Teacher Status (QTS) must not be within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule added to ensure QTS courses are not coded within the HEAPES population.
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.LOCATION.1

InstancePeriod.LOCATION combined with Provider.UKPRN and InstancePeriod.COURSEID (where designation is at course level) is not in the HEFCE designation list. Therefore the Instance Period will be categorised as non-designated.
Business RuleWarningAdded
Show more
Plain English
Location data has been returned, however the location identifier combined with UKPRN and course identifier (where applicable) cannot be found in the course designation list provided by HEFCE. The Instance Period will be categorised as non-designated.
Further Guidance
N/A
Reason for Change
Rule added to indicate when the course and location identifiers are not in the Designation file.
Previous Name of Rule
QR.C14054.Instance.LOCATION.1

QR.C15054.InstancePeriod.LOCATION.2

Where the combination of (Provider.UKPRN and InstancePeriod.COURSEID) appear in the designated course list no InstancePeriod.LOCATION code has been returned.
Business RuleErrorAdded
Show more
Plain English
Course identifiers used for designation must not be used for non-designated courses.
Further Guidance
N/A
Reason for Change
Rule added to indicate where a designated course identifier has been used for a non-designated Instance period.
Previous Name of Rule
QR.C14054.Instance.LOCATION.2

QR.C15054.InstancePeriod.LOCSDY.2

Where a student has not been active on an instance in the current reporting period InstancePeriod.LOCSDY should not be coded D, E, T or U.
ExceptionWarningAmended
Show more
Plain English
A student should not be identified as on industrial placement or abroad if they are dormant for the reporting year.
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.2

QR.C15054.InstancePeriod.SSELIG.3

InstancePeriod.SSELIG must be coded 2 where EntryProfile.QUALENT3 (including those previously sent for the Instance) begins with H and Course.COURSEAIM begins with I, J or C. Exclude where Course.TTCID = 1, 2, G or Q.
ExceptionErrorAmended
Show more
Plain English
Students studying at level I, J or C who already have a qualification at level H are not eligible to receive student support unless the course is ITT or School Direct.
Further Guidance
N/A
Reason for Change
Rule updated to incorporate additional Course.TTCID codes and to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.3

QR.C15054.InstancePeriod.SSELIG.2

More than 2% of InstancePeriods (and more than 5 InstancePeriods) where InstancePeriod.SSELIG = 1 have the associated EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG)
Business RuleErrorAmended
Show more
Plain English
More than 2% (and more than 5) InstancePeriods are associated with students from outside the EU coded as eligible to receive student support.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.2

QR.C15054.Instance.STULOAD.12

For an instance the sum of all InstancePeriod.STULOAD < 50 where Course.COURSEAIM is not M71 and all InstancePeriod.MODE = 01 and Instance.COMDATE between Y1-11-01 and Y2-01-31 inclusive and Instance.ENDDATE is null and for latest InstancePeriod, InstancePeriod.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningAmended
Show more
Plain English
For non-PGT full time active instances starting between 01/11/Y1 and 31/01/Y2 the student FTE reported is less than 50.
Further Guidance
N/A
Reason for Change
Rule display updated to show latest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.12

QR.C15054.InstancePeriod.STULOAD.13

Sum of InstancePeriod.STULOAD > 80 for an instance where any InstancePeriod.MODE = 31. Please check that the correct FTE has been reported for these instances.
Business RuleWarningAmended
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Plain English
For part time instances the student FTE reported is more than 80.
Further Guidance
N/A
Reason for Change
Rule display updated to show latest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.13

QR.C15054.Instance.STULOAD.10

More than 5% of instances (and more than 5 instances) have sum of all InstancePeriod.STULOAD greater than or equal to 100 where earliest InstancePeriod.PERIODSTART < Y1-08-01 and Instance.ENDDATE > Y1-07-31.
Business RuleWarningAmended
Show more
Plain English
Where the end date is in this reporting period and provision is non-contained, the student FTE is greater than or equal to 100 for over 5% (and more than 5) instances.
Further Guidance
N/A
Reason for Change
Rule display updated to show earliest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.10

QR.C15054.InstancePeriod.STULOAD.14

Where both InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND are in the current reporting year, InstancePeriod.STULOAD should not be greater than 5 times the number of elapsed weeks between InstancePeriod.PERIODSTART and InstancePeriod.PERIODEND (inclusive).
Business RuleErrorAmended
Show more
Plain English
For a contained InstancePeriod, the student FTE must not exceed 5 x (no. weeks between start date and end date)
Further Guidance
N/A
Reason for Change
Rule display updated to show InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.14

QR.C15054.InstancePeriod.SSELIG.6

InstancePeriod.SSELIG must be coded 2 for non-designated courses.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.SSELIG.6

QR.C15054.InstancePeriod.PRIPROV.3

Where the associated course is designated InstancePeriod.PRIPROV must not exist.
Business RuleErrorAmended
Show more
Plain English
Providers cannot franchise out designated courses.
Further Guidance
N/A
Reason for Change
Designation criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.PRIPROV.3

QR.C15054.InstancePeriod.MSTUFEE.2

Where the associated course is designated InstancePeriod.MSTUFEE should not be coded 99.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.MSTUFEE.2

QR.C15054.InstancePeriod.MSTUFEE.1

InstancePeriod.MSTUFEE must exist where the Instance Period is designated.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Reference to Provider.SUBPURPOSE removed and designation criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.MSTUFEE.1

QR.C15054.InstancePeriod.LOCSDY.8

Where the associated course is designated InstancePeriod.LOCSDY should not be coded D or T.
Business RuleWarningAmended
Show more
Plain English
It is unusual for designated courses to involve a year abroad or a sandwich year out.
Further Guidance
N/A
Reason for Change
Designation criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.8

QR.C15054.InstancePeriod.LOCSDY.7

Where the associated course is designated InstancePeriod.LOCSDY should not be coded 9 or S.
Business RuleWarningAmended
Show more
Plain English
It is expected that designated courses would be delivered ‘substantially’ in the UK.
Further Guidance
N/A
Reason for Change
Designation criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.LOCSDY.7

QR.C15054.InstancePeriod.GROSSFEE.3

InstancePeriod.GROSSFEE must exist where the Instance Period is designated and (InstancePeriod.EXCHIND = 2 or 3) and InstancePeriod.STULOAD is greater than 0.
Business RuleErrorAmended
Show more
Plain English
The gross fee must be returned for students who are on designated courses. It is not required for incoming exchange students or where no activity has taken place.
Further Guidance
N/A
Reason for Change
Reference to Provider.SUBPURPOSE removed and designation and STULOAD criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.3

QR.C15054.InstancePeriod.DISALL.1

InstancePeriod.DISALL must not exist where the Instance Period is not designated.
Business RuleErrorAmended
Show more
Plain English
Disabled student allowance data is only permitted where the associated course is designated.
Further Guidance
N/A
Reason for Change
Reference to Provider.SUBPURPOSE removed and designation criteria moved to Instance Period.
Previous Name of Rule
QR.C14054.InstancePeriod.DISALL.1

QR.C15054.InstancePeriod.STULOAD.3

InstancePeriod.STULOAD must be greater than 0 unless (Instance.ENDDATE is before Y1-08-01 or InstancePeriod.LOCSDY = S or InstancePeriod.EXCHIND = 1 or InstancePeriod.NOTACT exists).
Business RuleErrorAmended
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Plain English
Where the full-time equivalence of the student is zero then the Instance must have been ended in the previous reporting year, or the student must be studying abroad (spending over 8 weeks in the UK), or the student must be an incoming exchange student, or the studies must have been suspended.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.3

QR.C15054.Instance.STULOAD.8

Where both Instance.COMDATE and Instance.ENDDATE are in this reporting year, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive).
Business RuleErrorAmended
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Plain English
For starters who have left in this reporting year, the student FTE must not exceed 5 x (no. weeks between start date and end date)
Further Guidance
N/A
Reason for Change
Rule display updated to show latest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.8

QR.C15054.Instance.STULOAD.7

Where Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive).
Business RuleErrorAmended
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Plain English
For continuers who have left in this reporting year, the student FTE must not exceed 5 x (no. weeks between start of reporting year and end date)
Further Guidance
N/A
Reason for Change
Rule display updated to show latest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.7

QR.C15054.Instance.STULOAD.6

Where Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, the sum of all InstancePeriod.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
Business RuleErrorAmended
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Plain English
For first years who have not left, the student FTE must not exceed 5 x (no. weeks between start date and end of reporting year)
Further Guidance
N/A
Reason for Change
Rule display updated to show latest InstancePeriod.COURSEID.
Previous Name of Rule
QR.C14054.InstancePeriod.STULOAD.6

QR.C15054.InstancePeriod.PERIODSTART.6

Where a year on year link has been made to the Continuity Register and the latest Instance Period from last year crossed reporting periods, the earliest InstancePeriod.PERIODSTART date differs.
ContinuityErrorAdded
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Plain English
A matching record has been found on the Continuity Register and the same start date cannot be found for an Instance Period that crosses reporting years.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
Rule added to ensure consistency between reporting years
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.HEAPESPOP.10

More than 5% of Instance Periods (and more than 5 Instance Periods) where InstancePeriod.HEAPESPOP = 1 have Instance.COMDATE < Y1-08-01.
Business RuleErrorAdded
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Plain English
More than 5% (and more than 5) Instance Periods for instances starting before this reporting period are coded as being within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule added to restrict the number of non first years included in the HEAPES population.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.10

QR.C15054.InstancePeriod.HEAPESPOP.9

Where InstancePeriod.HEAPESPOP = 1 then InstancePeriod.SSELIG must be coded 1.
Business RuleErrorAdded
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Plain English
Where the student is in the HEAPES population they must be also be eligible for student support.
Further Guidance
N/A
Reason for Change
Rule added to ensure where students are in the HEAPES population they are also eligible for student support.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.9

QR.C15054.InstancePeriod.LOCATION.3

Within an InstancePeriod, more than 3 InstancePeriod.LOCATION codes have been submitted for one InstancePeriod.COURSEID.
Business RuleWarningAdded
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to indicate where more than three locations codes have been returned for one course.
Previous Name of Rule
QR.C14054.Instance.LOCATION.3

QR.C15054.InstancePeriod.GROSSFEE.8

InstancePeriod.GROSSFEE > 0 where InstancePeriod.PERIODSTART < Y1-08-01 and InstancePeriod.PERIODEND > Y1-07-31. Please check these fees are correct as it is expected that the full-fee for the instance period will be returned in the reporting year within which the instance period commenced.
Business RuleWarningDeleted
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Plain English
Where an InstancePeriod is non-contained the full fee (if known) would usually be returned when the InstancePeriod commenced.
Further Guidance
N/A
Reason for Change
Rule deleted as fee is now required in both reporting years.
Previous Name of Rule
QR.C14054.InstancePeriod.GROSSFEE.8