Student record 2016/17
File structures for downloadable files - HE continuity reports A, B and C
Version 1.0 Produced 2017-07-25
HE continuity report A - Linked instances: data inconsistencies
This file is available as an XML file.
| Field name | Description | Element name in XML output | Field length |
| Student.HUSID | HESA unique student identifier | HUSID | 13 |
| Institution.UKPRN | UK Provider Reference Number | UKPRN | 8 |
| Institution.NUMHUS | Student instance identifier | NUMHUS | 20 |
| Course.CTITLE | Course title | CTITLE | 255 |
| CTITLE_T | Course title - from Continuity Register | CTITLE_T | 255 |
| Student.OWNSTU | Provider's own identifier for student | OWNSTU | 20 |
| OWNSTU_T | Provider's own identifier for student - from Continuity Register | OWNSTU_T | 20 |
| Course.COURSEAIM | General qualification aim of course | COURSEAIM | 3 |
| COURSEAIM_T | General qualification aim of course - from Continuity Register | COURSEAIM_T | 3 |
| Instance.COMDATE | Start date of instance | COMDATE | 10 |
| COMDATE_T | Start date of instance - from Continuity Register | COMDATE_T | 10 |
| Instance.MODE | Mode of study | MODE | 2 |
| MODE_T | Mode of study - from Continuity Register | MODE_T | 2 |
| EntryProfile.POSTCODE | Postcode | POSTCODE | 8 |
| POSTCODE_T | Postcode - from Continuity Register | POSTCODE_T | 8 |
| NAMECAT | Name from incoming data1 | NAMECAT | 102 |
| NAMECAT_T | Name from Continuity Register | NAMECAT_T | 102 |
| EntryProfile.DOMICILE | Domicile | DOMICILE | 2 |
| DOMICILE_T | Domicile - from Continuity Register | DOMICILE_T | 2 |
| Student.ETHNIC | Ethnicity | ETHNIC | 2 |
| ETHNIC_T | Ethnicity - from Continuity Register | ETHNIC_T | 2 |
| Student.SEXID | Sex identifier | SEXID | 1 |
| SEXID_GENDER_T | Sex identifier or Gender2 – a hybrid field (SEXID_GENDER_T) from Continuity Register fields SEXID and GENDER. | SEXID_GENDER_T | 1 |
| Student.BIRTHDTE | Date of birth | BIRTHDTE | 10 |
| BIRTHDTE_T | Date of birth - from Continuity Register | BIRTHDTE_T | 10 |
| Course.COURSEID | Course identifier | COURSEID | 30 |
| COURSEID_T | Course identifier - from Continuity Register | COURSEID_T | 30 |
| Instance.PHDSUB | PhD submission date | PHDSUB | 10 |
| PHDSUB_T | PhD submission date - from Continuity Register | PHDSUB_T | 10 |
| Instance.RCSTDNT | Research council student | RCSTDNT | 2 |
| RCSTDNT_T | Research council student - from Continuity Register | RCSTDNT_T | 2 |
| XTARIFF | Tariff score on input | XTARIFF | 4 |
| XTARIFF_T | Tariff score on input - from Continuity Register | XTARIFF_T | 4 |
| EntryProfile.ACCESS | Access programmes | ACCESS | 1 |
| ACCESS_T | Access programmes - from Continuity Register | ACCESS_T | 1 |
| EntryProfile.ARTICLN | Articulation | ARTICLN | 1 |
| ARTICLN_T | Articulation - from Continuity Register | ARTICLN_T | 1 |
| EntryProfile.MARSTAT | Marital status | MARSTAT | 2 |
| MARSTAT_T | Marital status - from Continuity Register | MARSTAT_T | 2 |
| EntryProfile.NIDEPEND | Dependents on entry | NIDEPEND | 2 |
| NIDEPEND_T | Dependents on entry - from Continuity Register | NIDEPEND_T | 2 |
| EntryProfile.PARED | Parental education | PARED | 1 |
| PARED_T | Parental education - from Continuity Register | PARED_T | 1 |
| EntryProfile.PGCECLSS | PGCE class of undergraduate degree | PGCECLSS | 2 |
| PGCECLSS_T | PGCE class of undergraduate degree - from Continuity Register | PGCECLSS_T | 2 |
| EntryProfile.PGCESBJ1 | PGCE subject of undergraduate degree | PGCESBJ1 | 4 |
| PGCESBJ1_T | PGCE subject of undergraduate degree - from Continuity Register | PGCESBJ1_T | 4 |
| EntryProfile.PGCESBJ2 | PGCE subject of undergraduate degree | PGCESBJ2 | 4 |
| PGCESBJ2_T | PGCE subject of undergraduate degree - from Continuity Register | PGCESBJ2_T | 4 |
| EntryProfile.PGCESBJ3 | PGCE subject of undergraduate degree | PGCESBJ3 | 4 |
| PGCESBJ3_T | PGCE subject of undergraduate degree - from Continuity Register | PGCESBJ3_T | 4 |
| EntryProfile.PREVINST | Last institution attended | PREVINST | 8 |
| PREVINST_T | Last institution attended - from Continuity Register | PREVINST_T | 8 |
| EntryProfile.RELIGION | Religion | RELIGION | 1 |
| RELIGION_T | Religion - from Continuity Register | RELIGION_T | 1 |
| EntryProfile.SEC | Socio-economic classification | SEC | 1 |
| SEC_T | Socio-economic classification - from Continuity Register | SEC_T | 1 |
| EntryProfile.SOC2000 | Occupation code | SOC2000 | 4 |
| SOC2000_T | Occupation code - from Continuity Register | SOC2000_T | 4 |
| EntryProfile.UCASAPPID | UCAS Application Number | UCASAPPID | 9 |
| UCASAPPID_T | UCAS Application Number - from Continuity Register | UCASAPPID_T | 9 |
| EntryProfile.WELBACC | Welsh Baccalaureate Advanced Diploma | WELBACC | 1 |
| WELBACC_T | Welsh Baccalaureate Advanced Diploma - from Continuity Register | WELBACC_T | 1 |
| EntryProfile.YRLLINST | Year left last institution | YRLLINST | 4 |
| YRLLINST_T | Year left last institution - from Continuity Register | YRLLINST_T | 4 |
| Instance.OWNINST | Provider's own identifier for instance | OWNINST | 30 |
| OWNINST_T | Provider's own identifier for instance - from Continuity Register | OWNINST_T | 30 |
| Course.TTCID | Teacher training course | TTCID | 1 |
| TTCID_T | Teacher training course - from Continuity Register | TTCID_T | 1 |
| EntryProfile.QUALENT3 | Highest qualification on entry | QUALENT3 | 3 |
| QUALENT3_T | Highest qualification on entry - from Continuity Register | QUALENT3_T | 3 |
| Instance.FUNDCODE | Fundability code | FUNDCODE | 1 |
| FUNDCODE_T | Fundability code - from Continuity Register | FUNDCODE_T | 1 |
| Instance.OWNCOURSEID | Own course identifier | OWNCOURSEID | 50 |
| OWNCOURSEID_T | Own course identifier - from Continuity Register | OWNCOURSEID_T | 50 |
| Instance.INTERCALATE | Intercalation | INTERCALATE | 2 |
| INTERCALATE_T | Intercalation - from Continuity Register | INTERCALATE_T | 2 |
| CONTINUITY_CLINICAL | Medical, dentistry or veterinary subject marker | CONTINUITY_CLINICAL | 1 |
| CONTINUITY_CLINICAL_T | Medical, dentistry or veterinary subject marker - from Continuity Register | CONTINUITY_CLINICAL_T | 1 |
| Instance.FUNDLEV | Level applicable to funding council HESES | FUNDLEV | 2 |
| FUNDLEV_T | Level applicable to funding council HESES - from Continuity Register | FUNDLEV_T | 2 |
| Instance.CARELEAVER | Care leaver / Looked after status | CARELEAVER | 2 |
| CARELEAVER_T | Care leaver / Looked after status - from Continuity Register | CARELEAVER_T | 2 |
| EntryProfile.SOC2010 | Occupation code | SOC2010 | 4 |
| SOC2010_T | Occupation code - from Continuity Register | SOC2010_T | 4 |
| Student.SCN | Scottish Candidate Number | SCN | 9 |
| SCN_T | Scottish Candidate Number - from Continuity Register | SCN_T | 9 |
| Instance.EXCHANGE | Exchange or visiting student | EXCHANGE | 1 |
| EXCHANGE_T | Exchange or visiting student - from Continuity Register | EXCHANGE_T | 1 |
| POPGRP | Population Group (PI, Other, CE or FE) | POPGRP | 5 |
| POPGRP_T | Population Group (PI, Other, CE or FE)- from Continuity Register | POPGRP_T | 5 |
| XYEARM01 | Last year in which an active record for a UHN was sent to HESA | XYEARM01 | 4 |
| WARNON | Lists the checks that the record has failed. It is a comma separated list of the continuity check codes for all the rules triggered for this instance. | WARNON | 150 |
Download: XML Schema for HE continuity report A file.
Notes:
1SURNAME (up to 100 characters) + ',' + FNAMES (first character)
2From the Continuity Register - If SEXID is null use GENDER otherwise use SEXID.
HE continuity reports B and C - Continuing or Expected instances not previously returned
This file is available as an XML file or as a fixed length file.
| Field name | Description | Element name in XML output | Field length |
| Student.HUSID | HESA unique student identifier | HUSID | 13 |
| HUSID_T | HESA unique student identifier - from Continuity Register | HUSID_T | 13 |
| NAMECAT | Name from incoming data1 | NAMECAT | 102 |
| NAMECAT_T | Name from Continuity Register | NAMECAT_T | 102 |
| Student.BIRTHDTE | Date of birth | BIRTHDTE | 10 |
| BIRTHDTE_T | Date of birth - from Continuity Register | BIRTHDTE_T | 10 |
| Student.OWNSTU | Provider's own identifier for student | OWNSTU | 20 |
| OWNSTU_T | Provider's own identifier for student - from Continuity Register | OWNSTU_T | 20 |
| Instance.NUMHUS | Student instance identifier | NUMHUS | 20 |
| NUMHUS_T | Student instance identifier - from Continuity Register | NUMHUS_T | 20 |
| Course.COURSEAIM | General qualification aim of course | COURSEAIM | 3 |
| COURSEAIM_T | General qualification aim of course - from Continuity Register | COURSEAIM_T | 3 |
| Course.CTITLE | Course title | CTITLE | 255 |
| CTITLE_T | Course title - from Continuity Register | CTITLE_T | 255 |
| Instance.COMDATE | Start date of instance | COMDATE | 10 |
| COMDATE_T | Start date of instance - from Continuity Register | COMDATE_T | 10 |
| Instance.MODE | Mode of study | MODE | 2 |
| MODE_T | Mode of study - from Continuity Register | MODE_T | 2 |
| QualificationsAwarded.QUAL | Qualification awarded | QUAL | 3 |
| QUAL_T | Qualification awarded - from Continuity Register | QUAL_T | 3 |
| Instance.ENDDATE | End date of instance | ENDDATE | 10 |
| ENDDATE_T | End date of instance - from Continuity Register | ENDDATE_T | 10 |
| Instance.NOTACT | Suspension of active studies | NOTACT | 1 |
| NOTACT_T | Suspension of active studies - from Continuity Register | NOTACT_T | 1 |
| Instance.RSNEND | Reason for ending instance | RSNEND | 2 |
| RSNEND_T | Reason for ending instance - from Continuity Register | RSNEND_T | 2 |
| Course.COURSEID | Course identifier | COURSEID | 30 |
| COURSEID_T | Course identifier - from Continuity Register | COURSEID_T | 30 |
| Instance.OWNINST | Provider's own identifier for instance | OWNINST | 30 |
| OWNINST_T | Provider's own identifier for instance - from Continuity Register | OWNINST_T | 30 |
| Course.TTCID | Teacher training course | TTCID | 1 |
| TTCID_T | Teacher training course - from Continuity Register | TTCID_T | 1 |
| Instance.OWNCOURSEID | Own course identifier | OWNCOURSEID | 50 |
| OWNCOURSEID_T | Own course identifier - from Continuity Register | OWNCOURSEID_T | 50 |
| POPGRP | Population group (PI, Other, CE or FE) | POPGRP | 5 |
| POPGRP_T | Population group (PI, Other, CE or FE) - from Continuity Register | POPGRP_T | 5 |
| XYEARM01 | Last year in which an active record for a UHN was sent to HESA | XYEARM01 | 4 |
| WARNON | Lists the checks that the record has failed | WARNON | 150 |
Download: XML Schema for HE continuity report B file.
Download: XML Schema for HE continuity report C file.
Notes:
1SURNAME (up to 100 characters) + ',' + FNAMES (first character)
Need help?
Contact Liaison by email or on +44 (0)1242 388 531.