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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Data collection schedule 1.2 The sign-off deadline has been moved from the 21 November to 23 November 2018. Version 1.7 (2018-10-09) Documentation  
Derived field specifications n/a XTPOINTS and XLEV301 have been updated, detailed more fully in the specification. Version 1.7 (2018-10-09) Field  
QualificationsOnEntry.QUALTYPE 1.3 QUALTYPE valid entries 6A, 6E, 6F, 5X and 6D have been removed and replaced with valid entries T2, T4, SX, T1 and T3, respectively. QUALTYPEs SZ and SY have also been added. Version 1.7 (2018-10-09) Field Schema  
Derived field specifications n/a XTPOINTS, XLEV501, XLEV601 and XPUBPOPG01 have been updated, detailed more fully in the specification. Version 1.6 (2018-08-21) Field  
Further guidance on reporting qualifications on entry 1.1 This page has been updated in light of recent qualifications being added to the XTPOINTS appendix. Version 1.6 (2018-08-21) Guidance Documentation  
Course.TTCID 1.1 Removal of valid entry F 'Subject Knowledge Enhancement (SKE) - DfE funded'. Version 1.5 (2018-07-11) Field Valid Schema  
Derived field specifications n/a XTPOINTS has been updated, detailed more fully in the specification. Version 1.5 (2018-07-11) Field  
File structures for data supply files 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.5 (2018-07-11) Documentation  
File structures for Expected instance population (HE and FE) 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.5 (2018-07-11) Documentation  
File structures for National Student Survey (NSS) 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection.
Course.COURSEID has been added to NSS Person file structure.
Version 1.5 (2018-07-11) Documentation  
File structures for Unistats 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.5 (2018-07-11) Documentation  
InstancePeriod.YEARPRG 1.1 Guidance updated to clarify that, for postgraduate research students, YEARPRG should not increment during a writing-up perod. Instance.YEARSTU will still increment on the anniversary of the Instance.COMDATE. Version 1.5 (2018-07-11) Guidance Field  
Data collection schedule 1.1 Due to Graduate Outcomes, the deadlines have changed for final submission (moved from 21/11/2018 to 19/11/2018) and sign-off (moved from 28/11/2018 to 21/11/2018). Version 1.4 (2018-05-29)  
Derived field specifications 1.1 The XTPOINTS appendix has been updated with a number of new tariffable qualifications, following confirmation from UCAS. First release of the processing field specifications for credibility reporting for this collection. Version 1.3 (2018-05-10)  
File structure for Graduate Outcomes survey population file 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including the changes to graduate outcomes derived fields. Version 1.3 (2018-05-10) Schema  
Further guidance on returning postgraduate students to the AP Student Record 1.0 New document including guidance for alternative providers in returning postgraduates. Version 1.3 (2018-05-10) Documentation Guidance  
Instance.ENDDATE 1.1 Guidance added to clarify that the ENDDATE should reflect the student's final engagement with the course. Version 1.3 (2018-05-10) Field Guidance  
InstancePeriod.NOTACT 1.1 Guidance added to clarify that an ENDDATE should not exist where a student has been flagged as dormant (NOTACT = 1). Version 1.3 (2018-05-10) Field Guidance  
QualificationsOnEntry.QUALGRADE 1.3 Addition of new valid entries, to align with UCAS: A*NC, A*P, AP, ANC, BNC, BP, CNC, CP, D#NC, D#P, DP, D24P18P3, D42M0P0, D9M21P3, DNC, E#P, ENC, F2, F3, F4, F5, H8, O5, O6, O7, O8, U#NC, U#P, UNC, UP, XNC, and XP. Removal of valid entries 'No known grade.' and 'No overall grade.'. Version 1.3 (2018-05-10) Valid Field Schema  
Course.COURSEAIM 1.1 Guidance added on L99, clarifying that this code should be used for beginning research students who either have not yet registered for a masters or doctorate degree or are registered on a programme where it's expected a high proportion of students will change their qualification aim between masters and doctorate awards. Version 1.2 (2018-03-01) Field Guidance  
Coverage 1.1 The coverage has been updated to clarify that there are a small number of distance learning students studying outside the UK who are funded and these students should be returned in the AP record. Version 1.2 (2018-03-01) Documentation Coverage Guidance  
Derived field specifications 1.0 First release of the derived field specifications for this collection, added under the 'Data specification' section. Version 1.2 (2018-03-01)  
Instance.SPLENGTH 1.1 Guidance added around how to return SPLENGTH and YEARPRG for students on top-up courses. Version 1.2 (2018-03-01) Guidance Field  
Instance.YEARPRG 1.1 Guidance updated to clarify how YEARPRG should be returned for direct entrants to a later year of a course. Version 1.2 (2018-03-01) Guidance Field  
QualificationsOnEntry.QUALGRADE 1.2 Addition of new valid entries, to align with UCAS: 46, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88, 89, 90, 91, 92, 93, 94, 95, 96, HM, No overall grade., No known grade., O1, O2, O3, O4, and R. Version 1.2 (2018-03-01) Valid Field Schema  
QualificationsOnEntry.QUALTYPE 1.2 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1D, 9E, 9F, 9G, 9H, 9K, 9L, 9M, 9N, 9V, 9W, 9X, 9Y, AM, AU, C3, C4, C5, C6, C7, C8, C9, CH, CT, CU, CV, D1, DB, DC, DD, DE, DF, DG, DH, DI, DJ, DK, DL, DM, DN, DO, DP, DQ, DR, DS, DT, DU, DV, DW, EN, FT, I5, I6, I7, I8, I9, IM, IU, IV, IY, IZ, J1, J2, J3, J4, J5, J6, J7, J8, J9, JA, JB, JC, JD, JE, JF, JG, JH, JJ, JK, JL, JM, JN, JP, JQ, JR, JS, JT, JU, JV, JW, JX, JY, JZ, LF, LG, LH, LI, LJ, LK, LL, LM, LN, LP, LQ, LR, LS, LT, LU, LV, LW, LX, LY, LZ, M1, M2, M3, M4, M5, M9, MA, MQ, MR, MV, MW, MX, MY, MZ, NV, NW, NX, NY, NZ, PZ, Q1, Q2, Q3, Q4, Q5, Q6, Q7, Q8, Q9, QA, QB, QC, QD, QE, QF, QG, QH, RE, RN, RW, S9, U5, U1, U2, U3, U4, V, V2, V3, V4, V5, V6, VJ, VK, VL, VM, VN, VP, VQ, VR, VS, VT, VU, VV, VW, VX, VY, WE, WM, WN, WP, WQ, WT, WV, WW, WX, W9, WG, WH, WR, WU, WY and WZ. Guidance has also been updated to clarify that FY will soon not be processed by UCAS as it is not representative of a single qualification and alternative QUALTYPE codes have been provided. Version 1.2 (2018-03-01) Valid Field Schema  
Specification of the UCAS data for HESA (*J) 2017/18 1.0 This document has been added under 'UCAS data for HESA transaction'. The specification describes the file sent to HE providers who subscribe to UCAS, which may be used to aid in the submission of their HESA return. Version 1.2 (2018-03-01) Documentation  
EntryProfile.QUALENT3 1.1 Guidance updated to note that honorary qualifications should not be included in this field. Version 1.1 (2018-01-04) Guidance  
InstancePeriod.INITIATIVES 1.1 Guidance updated to highlight that code U 'Postgraduate Loan Eligibility' should only be returned for Course.COURSEAIM valid entries M00, M01, M02, M10, M11, M16, or M88. Version 1.1 (2018-01-04) Guidance  
InstancePeriod.LOCSDY 1.1 Guidance added to reinforce that Code S should only be used when the majority of the course is studied outside of the UK. Version 1.1 (2018-01-04) Guidance  
InstancePeriod.LOCATION 1.1 The maximum length has increased from 15 to 30 to ensure all entries can match what is listed on the Office for Students register of providers. Version 1.1 (2018-01-04) Schema Field  
QualificationsOnEntry.QUALGRADE 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1%, 2%, 3%, 4%, 5%, 6%, 7%, 8%, 9%, 10%, 11%, 12%, 13%, 14%, 15%, 16%, 17%, 18%, 19%, 20%, 21%, 22%, 23%, 24%, 25%, 26%, 27%, 28%, 29%, 30%, 31%, 32%, 33%, 34%, 35%, 36%, 37%, 38%, 39%, 40%, 41%, 42%, 43%, 44%, 45%, 46%, 47%, 48%, 49%, 50%, 51%, 52%, 53%, 54%, 55%, 56%, 57%, 58%, 59%, 60%, 61%, 62%, 63%, 64%, 65%, 66%, 67%, 68%, 69%, 70%, 71%, 72%, 73%, 74%, 75%, 76%, 77%, 78%, 79%, 80%, 81%, 82%, 83%, 84%, 85%, 86%, 87%, 88%, 89%, 90%, 91%, 92%, 93%, 94%, 95%, 96%, 97%, 98%, 99%, 100%, 4.5, 5.5, 6, 13, 14, *p, 16+, A*p, Second Tier, Third Tier, Top Tier, D0M0P45, D0M12P33, D0M15P30, D0M18P27, D0M21P24, D0M24P21, D0M27P18, D0M30P15, D0M33P12, D0M36P9, D0M39P6, D0M3P42, D0M42P3, D0M45P0, D0M6P39, D0M9P36, D3M0P42, D3M12P30, D3M15P27, D3M18P24, D3M21P21, D3M24P18, D3M27P15, D3M30P12, D3M33P9, D3M36P6, D3M39P3, D3M3P39, D3M42P0, D3M6P36, D3M9P33, D6M0P39, D6M12P27, D6M15P24, D6M18P21, D6M21P18, D6M24P15, D6M27P12, D6M30P9, D6M33P6, D6M36P3, D6M39P0, D6M3P36, D6M6P33, D6M9P30, D9M0P36, D9M12P24, D9M15P21, D9M18P18, D9M21P15, D9M24P12, D9M27P9, D9M30P6, D9M33P3, D9M36P0, D9M3P33, D9M6P30, D9M9P27, D12M0P33, D12M12P21, D12M15P18, D12M18P15, D12M21P12, D12M24P9, D12M27P6, D12M30P3, D12M33P0, D12M3P30, D12M6P27, D12M9P24, D15M0P30, D15M12P18, D15M15P15, D15M18P12, D15M21P9, D15M24P6, D15M27P3, D15M30P0, D15M3P27, D15M6P24, D15M9P21, D18M0P27, D18M12P15, D18M15P12, D18M18P9, D18M21P6, D18M24P3, D18M27P0, D18M3P24, D18M6P21, D18M9P18, D21M0P24, D21M12P12, D21M15P9, D21M18P6, D21M21P3, D21M24P0, D21M3P21, D21M6P18, D21M9P15, D24M0P21, D24M12P9, D24M15P6, D24M18P3, D24M21P0, D24M3P18, D24M6P15, D24M9P12, D27M0P18, D27M12P6, D27M15P3, D27M18P0, D27M3P15, D27M6P12, D27M9P9, D30M0P15, D30M12P3, D30M15P0, D30M3P12, D30M6P9, D30M9P6, D33M0P12, D33M12P0, D33M3P9, D33M6P6, D33M9P3, D36M0P9, D36M3P6, D36M6P3, D36M9P0, D39M0P6, D39M3P3, D39M6P0, D42M0P3, D42M3P0, and D45M0P0. Version 1.1 (2018-01-04) Schema Field Guidance  
QualificationsOnEntry.QUALSBJ 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 10D, 10P, 11U, 13M, 13P, 14E, 14M, 14P, 15E, 15M, 17G, 18A, 18I, 18T, 19A, 19E, 19P, 20E, 20P, 21E, 22P, 22S, 24F, 24H, 26H, 32V, 44C, 45H, 46C, 46E, 47E, 48C, 49C, 63H, 71C, 71E, 72C, 79E, 87P, 91C, 96E, 99C, A04, A07, A48, A56, A57, A58, AWB, B30, B64, B65, B67, B70, B71, B72, B73, B74, B75, B76, B95, C59, C63, C72, C73, C74, C75, C77, C78, D03, D67, D69, D70, D71, E06, E08, E50, E57, E99, F26, F27, F28, F29, F51, F60, G46, H68, H69, H70, H75, I33, I35, I50, L53, L54, L60, L99, M02, M03, M04, N19, N22, N70, O33, P26, P27, P28, P36, P98, Q20, R18, R29, S46, S47, S68, S70, SCC, T29, W18, W50, and Y20. Version 1.1 (2018-01-04) Schema Field Guidance  
QualificationsOnEntry.QUALTYPE 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1F, 1G, 1H, 1J, 1K, 1L, 1M, 1P, 1Q, 1R, 1S, 1T, 1U, 1V, 1X, 1Y, 1Z, 2A, 2D, 2E, 2F, 2G, 2H, 2I, 2J, 2K, 2L, 2M, 2N, 2P, 2Q, 2R, 2S, 2T, 2U, 2V, 2W, 2X, 2Y, 2Z, 3A, 3D, 3E, 3F, 3G, 3H, 3I, 3J, 3K, 3L, 3M, 3N, 3P, 3Q, 3R, 3S, 3T, 3U, 3V, 3W, 3X, 3Y, 3Z, 4A, 4D, 4E, 4F, 4G, 4H, 4I, 4J, 4K, 4L, 4M, 4N, 4P, 4Q, 4R, 4S, 4T, 5D, 5E, 5F, 5G, 5H, 5I, 5J, 5K, 5L, 5M, 5N, 5P, 5Q, 5R, 5S, 5T, 5U, 5V, 5W, 5X, 6A, 6D, 6E, 6F, 6G, 6H, 6I, 6J, 6K, 6L, 6N, 6P, 6Q, 6R, 6S, 6T, 9E, 9F, 9G, 9H, 9K, 9L, 9M, 9N, 9V, 9W, 9X, 9Y, AM, AU, C3, C4, C5, C6, C7, C8, C9, CH, CR, CT, CU, CV, CX, CY, CZ, D2, D4, D5, D9, DB, DC, DD, DE, DF, DG, DH, DI, DJ, DK, DL, DM, DN, DO, DP, DQ, DR, DS, DT, DU, DV, DW, DX, DY, DZ, E5, E6, E7, E8, E9, EC, EG, EH, EJ, EK, EV, IM, MQ, MR, MV, MW, MX, MY, MZ, NV, NW, NX, NY, NZ, PZ, Q1, Q2, Q3, Q4, Q5, RP, RQ, RR, RS, RT, RU, RV, TZ, U1, U2, U3, U4, UE, UF, UK, UL, UM, UN, UP, UQ, UR, UT, UU, UV, UW, UX, UY, UZ, V3, V4, V5, V6, V7, V8, V9, VB, VD, VE, VG, VH, VJ, VK, VL, VM, VN, VP, VQ, VR,VS, VT, VU, VV, VW, VX, VY, VZ, WM, WN, WP, WQ, WT, WV, WW, WX, and X3. Version 1.1 (2018-01-04) Schema Field Guidance  
Course.REGBODY 1.0 The coverage has been updated to include Course.COURSEAIM valid entries M16, M76 and M86. The following valid entries have been removed as they are not needed for the Alternative Provider record: 02 'General Dental Council (GDC)', 05 'The Pharmaceutical Society of Northern Ireland (PSNI)', 07 'Health and Care Professions Council (HCPC)', 09 'Scottish Social Services Council (SSSC)', 10 'Care Council for Wales (CCW)', 11 'Northern Ireland Social Care Council (NISCC)'. Version 1.0 (2017-09-21) Valid Field Coverage  
EntryProfile.DOMICILE 1.0 Information in braces removed from the following valid entry labels: CD Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}, FR France {includes Corsica}, IT Italy {Includes Sardinia, Sicily}, PS Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}, PT Portugal {includes Madeira, Azores}, ES Spain {includes Ceuta, Melilla}. This information has been moved into the guidance section. Version 1.0 (2017-09-21) Valid Field Guidance  
Instance.ENDDATE 1.0 Guidance added around how to return the field for research students. Version 1.0 (2017-09-21) Guidance Field  
Instance.INTENTLEV 1.0 New field Intended level of MPhil/PhD studies added in order to allow analysis of actual study patterns compared to their initial intentions. Version 1.0 (2017-09-21) Field Schema  
InstancePeriod.MSTUFEE 1.0 The coverage has expanded to be compulsory for all students. Removal of valid entries 07 'Fee waiver under government unemployed students scheme', 30 'DfE' and 96 'FE student - New Deal'. Version 1.0 (2017-09-21) Field Coverage Valid  
InstancePeriod.SSELIG 1.0 This field has been removed from the record. Version 1.0 (2017-09-21) Field Schema  
Student.HUSID 1.0 The notes section has been updated so the links to the HUSID look-up service go to the new version. Version 1.0 (2017-09-21) Notes Field  
StudentEquality.RELBLF 1.0 The coverage has been amended from optional to compulsory for students on designated courses or where designation is held at provider level. Valid entry 99 Not known also added. This is to improve the completeness of data so that it is fit for purpose for equalities monitoring at the national level, and for addressing relevant policy questions. Version 1.0 (2017-09-21) Valid Field Coverage  
StudentEquality.NATION 1.0 Information in braces removed from the following valid entry labels: CD Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}, FR France {includes Corsica}, IT Italy {Includes Sardinia, Sicily}, PS Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}, PT Portugal {includes Madeira, Azores}, ES Spain {includes Ceuta, Melilla}. This information has been moved into the guidance section. Version 1.0 (2017-09-21) Valid Field Guidance  
QualificationsAwarded.CLASS 1.0 Removal of valid entries 04 'Undivided second class honours' and 06 'Fourth class honours'. Version 1.0 (2017-09-21) Valid Field  
QualificationsAwarded.QUAL 1.0 Due to an extension of coverage, the following codes have been added: D00, D90, E00, E40, E43, E90, L00, L80, L90, L91, M40, M41, M42, M43, M44, M45, M50, M70, M72, M76, M78, M79, M80, M86, M88, M90, M91, H12, I12, I73. Version 1.0 (2017-09-21) Valid Field  
Coverage 1.0 Coverage updated to detail that providers now need to return students studying undergraduate non-designated courses lasting less than a year as well as students on both postgraduate taught and postgraduate research courses. The exclusions to the coverage section has also expanded. Version 1.0 (2017-09-21) Documentation Coverage Guidance  
Data collection schedule 1.0 A link to this document has been added under the 'Overview' section on the main landing page for the manual. Version 1.0 (2017-09-21) Documentation  

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