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Student 2018/19 - Apprenticeship financial type

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Student 2018/19

Fields required from institutions in All fields

Apprenticeship financial type


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valid entries
Typefield
Short nameAPFINTYPE
Description

This field identifies the type of apprenticeship financial details being recorded.

Applicable toEngland
Coverage

All ApprenticeFinances records

Valid entries and labels
CodeLabel
TNPTotal negotiated price
PMRPayment record
Notes

The ApprenticeFinances entity must contain all payment records for the full duration of the programme. This includes payment records for the programme that occurred in previous years.

TNP: Total negotiated price (Max no. of occurrences: unbounded)

At the start of the apprenticeship programme, you must record the price agreed between you and the employer. For apprenticeship standards this requires two TNP records: one for the total negotiated price for the training (TNP1) and one for the negotiated price of the end point assessment (TNP2) as agreed between you and the employer. For apprenticeship frameworks only a record for the total negotiated training price (TNP1) is required. Set the Trailblazer financial record date for these to the start date of the apprenticeship.

For apprenticeship standards, the sum of the prices recorded in TNP1 and TNP2 must equal the total cost to the provider to deliver the entire apprenticeship standard. The amount entered on the price records must not include the VAT element where this exists.

If a new price for training, assessment or both is negotiated then you must add new TNP records. The financial record date must be set to the date the new price was agreed.

For Funding model 36, there may be circumstances in which new TNP records must be added to record the total price for the remaining amount of training and/or assessment to be delivered following a change in circumstance. A residual training price is recorded using code TNP3 and a residual assessment price is recorded using code TNP4.

Refer to the ILR guidance documents for details of when to return a residual price record.

PMR: Payment record (Max no. of occurrences: unbounded)

When the provider has received a cash payment, a separate payment (PMR) record must be created for each payment that the employer makes. The financial record date (APFINDATE) must be set to the date payment was received from the employer.

The amount entered on the payment records must not include the VAT element where this exists.

The payment records must only be used to record payments actually received from the employer. They should not be used to record what the employer is expected to pay, nor should they record the Education and Skills Funding Agency (ESFA)'s contribution.

Each payment record will enable the calculation and payment of the core government contribution.

Where an agreed break in learning takes place and results in more than one programme aim engagement being returned, the TNP records need to be recorded on both engagements. The payments (PMR) should be recorded once (on the engagement to which they apply). The sum of all PMR records across both engagements are used to calculate CGC (core government contribution) payments.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required To calculate funding for apprenticeship standards funded through the trailblazer funding model and for apprenticeships.
Part of
Field length3
Minimum occurrences1
Maximum occurrences1
Schema components
Element: APFINTYPE
Related fields
OwnerEducation and Skills Funding Agency (ESFA)
Version1.0

Contact Liaison by email or on 01242 211144.