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Student 2018/19 - Suspension of active studies

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Student 2018/19

Fields required from institutions in All fields

Suspension of active studies


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valid entries
Typefield
Short nameNOTACT
Description

This field indicates whether a student has suspended study and is no longer actively studying on this student instance. In these cases Instance.RSNEND and Instance.ENDDATE would not be completed.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

Compulsory where the student has suspended studies on this student instance and fields Instance.RSNEND and Instance.ENDDATE are not completed, or where Instance.MODE is 73 or 74.

Valid entries and labels
CodeLabel
1Student has suspended studies
2DH/NHS student temporarily stepping-off Continuity Register
Notes

This field is used to indicate a student was active during the reporting period but has now suspended studies. A student who was not active at any time during the reporting year should be returned as code 63 or 64 'dormant' in Instance.MODE.

An entry in this field is not required if the student has completed/left the student instance (Instance.RSNEND and Instance.ENDDATE completed). Similarly an entry in this field is not required if the student has been dormant for the whole year (Instance.MODE codes 63 or 64). However, students with Instance.MODE of 73 and 74 should be coded 1 Student has suspended studies.

Once a record has been returned with an entry in this field, a record with the same combination of UKPRN-HUSID-NUMHUS will not be required in subsequent years unless the student returns to resume the instance or a record is being returned to end the instance (by completing (Instance.RSNEND, Instance.ENDDATE and QualificationsAwarded.QUAL (where relevant)).

Code 2 DH/NHS student temporarily stepping-off Continuity Register

The reasons for stepping-on and off are many and varied. The DH core definition of such stepping-off points would be: 'a student who takes a break in study, at an agreed appropriate time, and who plans to return to join a later cohort from the one with which they originally started'.

This provides individuals with the ability to enter or leave a programme of education at a given point, providing maximum flexibility, thereby enabling an individual to consider alternative options of employment and education.

For example, a nursing programme allows for stepping-off points at the end of Year 1 (following successful completion of the Common Foundation Programme) and throughout the course.

Reporting students who sit exams or complete assignments over a number of reporting years, after the completion of formal teaching engagement

Example: Where a student completes 2 years of teaching and has an extensive period to complete assignments/sit exams e.g. over a 3 year period to achieve their qualification, the provider should not return an Instance.ENDDATE at the end of the 2 years. The student should, instead, be returned as NOTACT 01 at the end of the teaching period. The student should be returned again in the year that they gain the final qualification and end them as Instance.RSNEND 01 if they have successfully completed their course.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required To allow providers to temporarily complete a record where Reason for leaving and Date left are not completed. For progression monitoring and linkage, and for supporting population definitions.
Part of
Field length1
Minimum occurrences0
Maximum occurrences1
Schema components
Element: NOTACT
OwnerHESA
Version1.0

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