Skip to main content

Quality Rules Directory for C19051

Download all the C19051 rules

Filter

Keyword filter
Filter by stage
Filter by tolerance
Filter by status
Recently changed

QR.C19051.Course.AWARDBOD.1

Course.AWARDBOD must exist where (Course.COURSEAIM begins D, E, L, M, H, I, J or C and does not end with 99) and Course.REDUCEDC = 00, 01, 03 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
An awarding body must be returned for HE level courses leading to an award or credit
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.2

Where there is more than one occurrence of Course.AWARDBOD each value must be unique.
Business RuleErrorCarried Forward
Show more
Plain English
The same awarding body has been reported more than once for this course
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.3

Where Course.AWARDBOD = 1, Course.COURSEAIM must be coded J30 or C30.
Business RuleErrorCarried Forward
Show more
Plain English
Courses awarded by Edexcel must be either HNCs or HNDs
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.4

Where Course.AWARDBOD = 2, Course.COURSEAIM must be coded M45, J45, J30 or C30.
Business RuleErrorCarried Forward
Show more
Plain English
Courses awarded by SQA must be either HNCs, HNDs or SVQs.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.1

Course.BITTM must exist for institutions in Wales, Northern Ireland or Scotland where Course.TTCID = 1 or 2 and Course.REDUCEDC = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
Bilingual ITT marker must be returned for ITT courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.2

Course.BITTM must not exist for institutions in Wales, Northern Ireland or Scotland where Course.TTCID does not = 1 or 2 .
Business RuleErrorCarried Forward
Show more
Plain English
Bilingual ITT marker must not be returned for non-ITT courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.3

Course.BITTM must not exist for institutions in England.
Business RuleErrorCarried Forward
Show more
Plain English
Bilingual ITT marker must not be returned by providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.4

For providers in Wales Course.BITTM must not be coded 0 where Course.TTCID = 1 and any associated CourseSubject.SBJCA = 100333 (Welsh language)
Business RuleErrorAmended
Show more
Plain English
Courses with a subject of 'Welsh language' must include either certification in bilingual education or the ability to teach bilingually
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Course.CLSDCRS.1

Course.CLSDCRS must exist for providers in England where Course.REDUCEDC = 00.
Business RuleErrorAmended
Show more
Plain English
For providers in England, where the reduced return does not apply, closed course information must be provided.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Course.COURSEAIM valid entry Z99, England FE no longer collected.
Previous Name of Rule
N/A

QR.C19051.Course.CLSDCRS.2

Course.CLSDCRS must not exist for institutions not in England.
Business RuleErrorCarried Forward
Show more
Plain English
Closed course must not be returned by providers outside of England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COLLORG.1

Course.COLLORG must exist for providers in England where Course.REDUCEDC = 00 except where Course.COURSEAIM = D00, D90, L00, L80, L90, L91 or L99.
Business RuleErrorAmended
Show more
Plain English
A collaborating organisation must be returned for all courses, except research-based higher degrees.
Further Guidance
N/A
Reason for Change
Rule updated to remove Course.COURSEAIM valid entry Z99. England FE no longer collected.
Previous Name of Rule
N/A

QR.C19051.Course.COLLORG.2

Course.COLLORG must not exist for institutions not in England.
Business RuleErrorCarried Forward
Show more
Plain English
Collaborating Organisation can only be returned by providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.1

Course.COURSEAIM cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = '101384 pre-clinical veterinary medicine, 100531 veterinary medicine, 101347 veterinary dentistry' and Institution.UKPRN not = 10006842, 10007154, 10007160, 10007779, 10007786, 10007788, 10007790 or 10007794.
Business RuleErrorAmended
Show more
Plain English
Courses leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of Clinical or pre-clinical veterinary medicine or dentistry can only be returned by providers that have a Veterinary school.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.15

Course.COURSEAIM must be coded H12, H71, I12, I73, I78, M73 or M71 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Show more
Plain English
Early Years Initial Teacher Training courses must have a qualification aim that is applicable to Early Years Teacher Status. See rule for a list of these qualification aims
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.16

For providers in England, Course.COURSEAIM = L99 where Instance.COMDATE < Y1-08-01 and Instance.INTENTLEV exists and Instance.MODE is not equal to 63 or 64.
Business RuleWarningCarried Forward
Show more
Plain English
Continuing active PGR students have been returned with a course aim and intended level of study. This is generally used for research students at the start of their programme before the level has been finalised.
Further Guidance
If students have now specifically registered for, or transferred to, either an MPhil or PhD programme, Course.COURSEAIM should be recoded appropriately.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.19

For providers in Wales, Course.COURSEAIM must not be coded M73 or I78 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Wales, courses leading to QTS must not be Postgraduate Diploma in Education or Level 5 Diploma in Education and Training.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.20

For providers in Wales, Course.COURSEAIM must be coded H71, M71, M73, H11, I11 or I71 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Wales, where Qualified Teacher Status (QTS) is identified, a recognised QTS qualification aim must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.21

Course.COURSEAIM cannot be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
Business RuleWarningAdded
Show more
Plain English
This course code is an access course or pathway programme that is restricted to Tier 4 providers.
Further Guidance
N/A
Reason for Change
New rule to validate use of codes to Tier 4 providers.
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.3

Course.COURSEAIM cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA is (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology,(101327) oncology, (101324) orthopaedics, (101325) paediatrics, (100266) clinical dentistry or (100275) pre-clinical dentistry and Institution.UKPRN not = 10000886, 10003270, 10003645, 10003958, 10005343, 10006840, 10006842, 10007141, 10007143, 10007149, 10007154, 10007157, 10007158, 10007161, 10007163, 10007167, 10007767, 10007768, 10007774, 10007775, 10007782, 10007783, 10007784, 10007786, 10007788, 10007789, 10007790, 10007792, 10007794, 10007795, 10007796, 10007798, 10007799, 10007801, 10007803, 10007806, 10007814, 10007852, 10007855, 10000291, 10007787, 10007759, 10007159 or 10007823.
Business RuleErrorAmended
Show more
Plain English
Courses leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of medicine or dentistry can only be returned by providers that have a Medical or Dental school.
Further Guidance
N/A
Reason for Change
Rule amended to add Edge Hill University (UKPRN 10007823) to list of exclusions.
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.4

Course.COURSEAIM must be coded H71, M71, M73, H11, I11, I71 or I78 for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in England, where Qualified Teacher Status (QTS) is identified, a recognised QTS qualification aim must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.6

Institutions in England, Scotland and Northern Ireland cannot use codes X41 - X46.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.7

Institutions in Scotland cannot use code X00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.8

Course.COURSEAIM should be coded D00, E00, L00, M00, M01, M10, M11, M44, L80, H50, H60, M50, H80, M80, M70, L80, H70, I70, H72, I72, M72, H61, H81, I61, J20, C20, I60, I80, I81, J80, C90, H90, I90, J90, D90, E90, L90 or M90 where (Course.TTCID = 5 and Course.MSFUND = 07) or where (Course.TTCID = 5 and any Instance.FUNDCODE = 7).
Business RuleWarningCarried Forward
Show more
Plain English
Inset courses where either the major source of funding is the NCTL or where any associated instance is fundable by the NCTL should have a relevant qualification aim as listed in the rule
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.9

Course.COURSEAIM cannot be coded M02 for institutions in Northern Ireland, Scotland or Wales
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.CourseSubject.1

CourseSubject entity must exist for all courses at institutions in Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
Course subject information must be returned for all courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.CourseSubject.2

CourseSubject entity must exist for all courses at providers in England or Wales where (any Instance.FESTUMK = 2 or 3) or (any Instance.REDUCEDI = 08) or Course.FEQAIMC = '66666666'
Business RuleErrorCarried Forward
Show more
Plain English
Course subject information must be returned for all courses that have at least one associated instance at HE level or have a generic FE qualification aim
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.1

Course.FEQAIMC must exist for providers in Wales where any Instance.FESTUMK = 1, 3 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
An FE qualification aim must be returned for FE students at providers in Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.2

Course.FEQAIMC must not exist for providers in England, Northern Ireland or Scotland.
Business RuleErrorAmended
Show more
Plain English
An FE qualification aim must not be returned
Further Guidance
N/A
Reason for Change
Field no longer applicable to England.
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.3

Course.FEQAIMC should not be coded '66666666' where Course.MSFUND = 06.
Business RuleWarningCarried Forward
Show more
Plain English
A specific FE qualification aim must be returned where the course is funded by the Welsh Government DfES
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.1

For institutions in Northern Ireland, Scotland and Wales, Course.MSFUND must exist where Course.REDUCEDC = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
All courses, except those for incoming visting and exchange or dormant students, must have a major source of funding returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.10

Course.MSFUND must not be coded 01 where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding cannot be returned as HEFCE where the qualification level is below level 4
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.11

Course.MSFUND must not be coded 02 or 07 where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding cannot be returned as HEFCW or the NCTL where the qualification level is below level 4
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.12

Course.MSFUND must not be coded 06 where any Instance.FESTUMK is coded 2.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding cannot be returned as Welsh Government DfES where one or more associated instances are recorded as neither being funded by the Welsh Government DfES nor FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.14

Course.MSFUND must only be coded 08 where Course.COURSEAIM = D00, L00, L80 or L99
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding can only be returned as Research England where the qualification level meets the criteria for a research-based higher degree.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.2

Course.MSFUND must be coded 07 for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding for initial teacher training courses leading to QTS must be the NCTL
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.3

For providers in Wales Course.MSFUND must not be coded 01, 03, 04, 07, 08, 14, 37, 38 or 39.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.4

For institutions in England Course.MSFUND must not be coded 02, 03, 04, 06, 13, 14 or 31.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding for for a course cannot be a government department or NDPB for a different devolved administration
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.5

For providers in Northern Ireland Course.MSFUND must not be coded 01, 02, 03, 06, 07, 08, 11, 13, 14, 37, 38 or 39.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.6

For providers in Scotland Course.MSFUND must not be coded 01, 02, 04, 06, 07, 08, 11, 13, 37, 38 or 39.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.7

For institutions in Wales Course.MSFUND should not be coded 06 where Course.COURSEAIM begins with D, E, L, M, H, I or J.
Business RuleWarningCarried Forward
Show more
Plain English
The major source of funding should not be returned as Welsh Government DfES for courses at level 5 or above
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.8

For institutions in England, Course.MSFUND must exist where Course.REDUCEDC = 00, 01 or 04 and any linked instance has Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
The major source of funding must be returned for all courses, except those for incoming visting and exchange or Subject Knowledge Enhancement (SKE) students where one or more associated instances are recorded as neither being funded by the SFA/EFA/DfES nor at FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.9

For providers in England, Course.MSFUND must be coded 07, 81 or 91 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Show more
Plain English
The major source of funding for Early Years ITT courses must be either the NCTL, 'other' or the course must be funded entirely by tuition fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REGBODY.1

Course.REGBODY must exist where Course.COURSEAIM = M16, M26, M76, M86, H16, H62, H76, I16, I76, J26 or J76 and Course.REDUCEDC = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
A regulatory body must be returned for medical, dental, health and social care and veterinary courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REGBODY.2

Course.REGBODY must not be coded 30-37 or 40-58 where the institution is in Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
The more granular codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) must not be used by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REGBODY.3

Course.REGBODY must not be coded 02 or 07 where the provider is in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
The high level codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) cannot be used by providers in England, Northern Ireland or Wales. Other, more granular, codes must be used instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REGBODY.4

Course.REGBODY must not be coded 06.
Business RuleErrorCarried Forward
Show more
Plain English
The high level code for The Nursing and Midwifery Council (NMC) cannot be used by providers. Other, more granular, codes must be used instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSEC.1

Course.TQSSEC must exist for institutions in Scotland or Northern Ireland where Course.TTCID = 1 or 2 and Course.REDUCEDC = 00.
Business RuleErrorCarried Forward
Show more
Plain English
The sector in which the student is pursuing their teaching qualification must be returned for ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSEC.2

Course.TQSSEC must be coded 1 or 2 for institutions in Scotland or Northern Ireland where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
Where the course leads to QTS or registration with the GTC in Scotland, the sector in which the student is pursuing their teaching qualification must be either Primary or Secondary education.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSEC.3

Course.TQSSEC must be coded 3 or 4 for institutions in Scotland or Northern Ireland where Course.TTCID = 2.
Business RuleErrorCarried Forward
Show more
Plain English
Where the course does not lead to QTS or registration with the GTC in Scotland, the sector in which the student is pursuing their teaching qualification must be either Further education/Higher education or Nursing and Midwifery
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSEC.4

Course.TQSSEC must not exist for institutions in Scotland or Northern Ireland where Course.TTCID = 0 or 5.
Business RuleErrorCarried Forward
Show more
Plain English
Inset courses and courses that are not teacher training must not have an education sector returned
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSEC.5

Course.TQSSEC must not exist for institutions in England or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSUB.1

Course.TQSSUB must exist for institutions in Scotland where Course.TQSSEC = 2 and Course.REDUCEDC = 00.
Business RuleErrorCarried Forward
Show more
Plain English
The subject area(s) in which students are pursuing their teaching qualification must be returned for Secondary education courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSUB.3

Course.TQSSUB must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TQSSUB.4

Course.TQSSUB must not exist for institutions in Scotland where Course.TQSSEC not = 2.
Business RuleErrorCarried Forward
Show more
Plain English
Course.TQSSUB must not be returned for ITT courses that are not in secondary education.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.1

Course.TTCID must exist where Course.REDUCEDC = 00, 01 or 04 unless provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorAmended
Show more
Plain English
A Teacher Training Course Indicator must be returned unless the course is for incoming/visiting exchange students, or the provider is in Wales and the qualification aim is below HE level.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Course.COURSEAIM valid entry Z99, England FE no longer collected
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.10

Course.TTCID must be coded 1 for institutions in Wales where Course.COURSEAIM = H11 or I11.
Business RuleErrorCarried Forward
Show more
Plain English
Where the qualification aim is a first degree leading to Qualified Teacher Status (QTS)/registration with a General Teaching Council (GTC) the Teacher Training Course Indicator must be returned as leading to QTS/registration with the GTC in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.11

If English provider and Course.TTCID is coded 1, Institution.UKPRN must be 10000291, 10000571, 10000712, 10000886, 10000961, 10001143, 10001282, 10002718, 10003614, 10003645, 10003678, 10003861, 10003863, 10003956, 10003957, 10004048, 10004078, 10004113, 10004180, 10004351, 10004797, 10004930, 10005790, 10006299, 10006840, 10007137, 10007138, 10007139, 10007140, 10007143, 10007144, 10007145, 10007146, 10007147, 10007148, 10007149, 10007152, 10007154, 10007155, 10007157, 10007158, 10007159, 10007163, 10007164, 10007166, 10007167, 10007713, 10007767, 10007773, 10007774, 10007776, 10007784, 10007786, 10007787, 10007788, 10007789, 10007792, 10007795, 10007796, 10007798, 10007799, 10007801, 10007802, 10007806, 10007811, 10007816, 10007823, 10007832, 10007842, 10007843, 10007848, 10007850, 10007851 or 10037449.
Business RuleErrorCarried Forward
Show more
Plain English
Only providers specified by the NCTL can return ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.12

Course.TTCID must not be coded 1 by providers in England or Northern Ireland where Instance.FUNDLEV is coded 11 or 21.
Business RuleErrorCarried Forward
Show more
Plain English
Courses leading to QTS cannot have a HESES funding level of long undergraduate or long postgraduate taught.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.13

Course.TTCID must not be coded 0 where Course.COURSEAIM is coded M71, M73, H71 or I78.
Business RuleErrorCarried Forward
Show more
Plain English
Where the qualification aim is either a Postgraduate Certificate in Education, a Postgraduate Diploma in Education or a Professional Graduate Certificate in Education the course must be recorded as a teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.14

Course.TTCID must be coded 9 where Course.COURSEAIM = M02
Business RuleErrorCarried Forward
Show more
Plain English
Where the qualification aim is a Masters in Teaching and Learning, the teacher training course indicator must be returned as Other NCTL funded provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.15

Course.TTCID must be coded 2 where Course.COURSEAIM = M79, H79, I78, I79, C77, C78, P77 or P78.
Business RuleErrorCarried Forward
Show more
Plain English
Where the course leads to a Diploma in Teaching and Education (DET) or a qualification to teach in the life long learning sector (DTLLS and PTLLS) then it must be coded as not leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.17

Course.TTCID must be coded Q where Course.COURSEAIM = H12, I12 or I73.
Business RuleErrorCarried Forward
Show more
Plain English
Courses that lead to Early Years Teacher Status must be recorded as an Early Years Initial Teacher Training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.18

Course.TTCID must be coded Q where Instance.ITTPHSC = 84
Business RuleErrorCarried Forward
Show more
Plain English
Early Years Initial Teacher Training courses must be aiming to teach children from birth to age five.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.2

For providers in England, Course.TTCID must be coded 1 or 2 where Instance.SPECFEE = 6.
Business RuleErrorCarried Forward
Show more
Plain English
Part-time Initial Teacher Training students must be on an initial or pre-service teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.6

For providers in England and Northern Ireland, Course.TTCID must not be coded 0 where Course.COURSEAIM = I11, I12, H11 or H12
Business RuleErrorCarried Forward
Show more
Plain English
Courses that lead to QTS, registration with a GTC or EYTS must be recorded as teacher training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.TTCID.8

Course.TTCID codes 9, D and Q must be for a provider in England.
Business RuleErrorCarried Forward
Show more
Plain English
Other NCTL funded provision and EYITT courses must only be used by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.ITTSUBJECT.1

At least one CourseSubject.ITTSUBJECT must exist where provider is in England and Course.TTCID = 1 and any Instance.ITTPHSC is anything other than 31, 49 or 71-77.
Business RuleErrorCarried Forward
Show more
Plain English
At least one ITT subject must be returned for ITT courses unless all associated instances are related to teaching Further Education, Primary Education or an unspecified phase.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.ITTSUBJECT.2

CourseSubject.ITTSUBJECT must not exist for institutions not in England.
Business RuleErrorCarried Forward
Show more
Plain English
The ITT subject field is only applicable to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.ITTSUBJECT.3

CourseSubject.ITTSUBJECT must not exist where Institutions in England and Course.TTCID = 0.
Business RuleErrorCarried Forward
Show more
Plain English
An ITT subject must not be returned where the course is not a teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.1

CourseSubject.SBJCA cannot be coded as 100390 general science, 101273 combined studies, 101274 general studies, 101275 negotiated studies, 101276 work placement experience (personal learning), 101277 work-based learning, 101278 employability skills (personal learning), 101279 advice and guidance (personal learning) where any Instance.RCSTDNT = 01 - 08.
Business RuleErrorAmended
Show more
Plain English
Where a student receives Research Council funding, the course subject must be coded to principal subject level. A generic course code may not be used in this circumstance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.10

For providers in Scotland CourseSubject.SBJCA must not be coded 100267 (clinical medicine) where any other occurrence of CourseSubject.SBJCA = 100276 (pre-clinical medicine).
Business RuleErrorAmended
Show more
Plain English
Medical courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.11

For providers in Scotland CourseSubject.SBJCA must not be coded 100266 (clinical dentistry) where any other occurrence of CourseSubject.SBJCA = 100275 (pre-clinical dentistry).
Business RuleErrorAmended
Show more
Plain English
Dentistry courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.12

For providers in Scotland CourseSubject.SBJCA must not be coded 100531 (veterinary medicine) or 101347 (veterinary dentistry) where any other occurrence of CourseSubject.SBJCA = 101384 (pre-clinical veterinary medicine)
Business RuleErrorAmended
Show more
Plain English
Veterinary courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.15

CourseSubject.SBJCA must be coded 100343, 101038, 100358, 101060, 100346, 100078, 100079, 100417, 101126, 100300, 100366, 100150, 101361, 100068, 100048, 100069, 100450, 100320, 100381, 101017, 100321, 100184, 100390, 100409, 100323, 100061, 100476, 100473, 101410, 100302, 100891, 100372, 100326, 101420, 100485, 100202, 100225, 100403, 100444, 100329,100642, 100071, 100425, 101142, 100050, 100209, 100497, 100893, 100339, 100092, 100330, 100471, 100332, 100433, 100097, 100214, 100101, 100610, 100333 where Course.TTCID = 1 and Instance.ITTPHSC = 54 - 57, or 78 - 81
Business RuleErrorAmended
Show more
Plain English
Students on an ITT course at Secondary level must be studying one of the specified subjects.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.19

CourseSubject.SBJCA must be coded 101384, 101347, 100531, 101461, 101220, 100908, 100532, 100938, 100939, 100941, or 100942 where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 14.
Business RuleErrorAmended
Show more
Plain English
Where the student is studying for a veterinary course, the subject of the course must be the Veterinary Science codes (CAH05) in XCAH01.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.2

CourseSubject.SBJCA cannot be coded 100510 (early years teaching) or 100511 (primary teaching) for institutions in Scotland or Northern Ireland where Course.TTCID = 1 and QualificationsAwarded.TQGSEC = 2.
Business RuleErrorAmended
Show more
Plain English
Early years teaching subjects cannot be returned for students on Secondary ITT training courses.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.20

CourseSubject.SBJCA must be coded 100266, 100268, 100275, or 100283, where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 02, 30, 31 or 33-37.
Business RuleErrorAmended
Show more
Plain English
Where the subject of study is dentistry and leads to registry with a regulatory body, the regulatory body indicated must be the General Dental Council (GDC)
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.24

Where (Course.TTCID = 1) and (Instance.COMDATE >Y1-07-31) and (CourseSubject.SBJCA = 101373, 100433, 100497, 100184, 100450, 100610, 100473, 100091, 100476, 100471, 100485, 100079, 100078, 100101, 100893, 100097, 100092, 100078, 100444, 100071, 100069, 100068, 101361, 100510) then Instance.FUNDCODE should not equal 7.
Business RuleWarningAmended
Show more
Plain English
For an ITT student new entrant, subjects not allocated by the DfE cannot be coded as eligible for DfE funding.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.25

Where Instance.ITTPHSC is 71 to 77 and CourseSubject.ITTSUBJECT does not exist, then CourseSubject.SBJCA should be coded 100511 (primary teaching).
Business RuleWarningAmended
Show more
Plain English
Where a student is studying Primary ITT and no subject specialism has been identified code 100511 (Training teachers - primary) should be used.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.27

For providers in England, CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100433, 100610 or 100333 where Course.TTCID = 1 and Instance.ITTPHSC = 51-53 or 71-77 and COMDATE less than 2019-08-01.
Business RuleErrorAdded
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
New rule for England students prior to 2019/20, following the removal of PE Primary ITT Specialism (code 100433) in England (but retained for Wales). ITTPHSC codes England specific ones
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.28

For providers in England, CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100610 or 100333 where Course.TTCID = 1 and Instance.ITTPHSC = 51-53 or 71-77 and COMDATE > 2019-07-31.
Business RuleErrorAdded
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
New rule for England students post 2019/20, following removal of PE Primary ITT Specialism (code 100433) in England (but retained for Wales). ITTPHSC codes England specific ones.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.3

CourseSubject.SBJCA cannot be coded 100507 (adult education teaching), 100508 (post compulsory education and training), 100509 (higher education teaching), 100512 (secondary teaching) for providers in Scotland or Northern Ireland where Course.TTCID = 1 and QualificationsAwarded.TQGSEC = 1.
Business RuleErrorAmended
Show more
Plain English
Non-primary teaching subjects have been returned for Primary Qualified Teacher Status students at HE providers in Scotland and Northern Ireland.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.6

For providers in England where Course.TTCID = 1 and Instance.ITTPHSC = 54 - 57, or 78 - 81, CourseSubject.SBJCA codes 100343 (applied biology), 101038 (applied chemistry) and 101060 (applied physics) must always be used together as a triplet.
Business RuleErrorAmended
Show more
Plain English
For providers in England with applied science programmes leading to QTS (Secondary Schools), subjects must include 'Applied biology', 'Applied chemistry' and 'Applied physics'.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.7

For providers in England CourseSubject.SBJCA codes 100346 (biology), 100417 (chemistry) and 100425 (physics) can only be used together where (Course.TTCID = 1 and Instance.ITTPHSC = 51 - 53 or 71 -77) or Course.TTCID = 0
Business RuleErrorAmended
Show more
Plain English
For providers in England, science codes (Chemistry, Physics and Biology) can only be used together where science programmes leading to QTS (Secondary Schools) or courses that are not teacher training are offered.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.8

For Providers in Wales CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100433, 100610 or 100333 where Course.TTCID = 1 and Instance.ITTPHSC = 53 or 61-65.
Business RuleErrorAmended
Show more
Plain English
Only subjects appropriate for primary ITT programmes can be returned for students on ITT courses leading to QTS for age ranges 3-11.
Further Guidance
N/A
Reason for Change
Change for HECoS. Rule is now Wales only the following removal of PE Primary ITT Specialism (code 100433) in England (but retained for Wales). ITTPHSC codes changed to Wales specific ones.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJPCNT.1

For each Course entity the sum of CourseSubject.SBJPCNT must equal 100.
Business RuleErrorAmended
Show more
Plain English
For each Course entity the sum of CourseSubject.SBJPCNT must equal 100.
Further Guidance
N/A
Reason for Change
Rule amended due to change in coding frame from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ACCESS.1

EntryProfile.ACCESS must exist for providers in Scotland where EntryProfile.QUALENT3 = X00 or X01.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student has previously completed an HE access course, you must indicate whether or not they entered HE via a SWAP (Scottish Wider Access Programme) course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ACCESS.2

EntryProfile.ACCESS must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Information about SWAP (Scottish Wider Access Programme) courses must not be returned by providers in England, Wales, or Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ARTICLN.1

EntryProfile.ARTICLN must exist for providers in Scotland where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11 or I16 and Instance.COMDATE is after 2007-07-31 and corresponding Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE is not 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ARTICLN.2

EntryProfile.ARTICLN must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.1

Where the institution is in England, EntryProfile.CARELEAVER must exist where ((Instance.REDUCEDI = 00 or 01) and (Instance.FUNDCODE = 1 or 7)) and Course.COURSEAIM begins with H, I, J, C (excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Instance.COMDATE > 2013-07-31 and (Instance.EXCHANGE = N, Y or Instance.EXCHANGE does not exist).
Business RuleErrorCarried Forward
Show more
Plain English
For fundable, undergraduate students who started after July 2013, providers in England must include whether or not the student is a careleaver.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.10

Where EntryProfile.CARELEAVER = 01 the institution must be in England.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in Northern Ireland, Scotland and Wales should not code students as a 'Care leaver (16+)'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.11

Where EntryProfile.CARELEAVER = 02 or 03 the institution must be in Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in England, Northern Ireland and Wales should not code students as 'Looked after in Scotland' or 'In care in the rest of UK'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.17

Where the provider is in Wales, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 04) and (EntryProfile.DOMICILE = XL, XK, XI, XH, XG, XF, IM, GG, JE, AT, AX, BE, BG, CZ, DE, DK, EE, ES, EU, FI, FR, GF, GI, GP, GR, HR, HU, IC, IE, IT, LT, LU, LV, MQ, MT, NL, PL, PT, RE, RO, SE, SI, SK, XA, XC or YT) and Instance.COMDATE > 2014-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
For Welsh providers care leaver data must be supplied for students starting after the 2013/14 academic year who were domiciled in the European Union on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.2

Where EntryProfile.CARELEAVER = 98 the institution must be in England or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Only providers in England and Scotland can say that the student refused to provide the information.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.3

Where the provider is in England, EntryProfile.CARELEAVER must exist where ((Instance.REDUCEDI = 00 or 01) and (Instance.FUNDCODE = 1 or 7)) and Course.COURSEAIM = M22, M26, M28, M71, M73 or M88 and Instance.COMDATE > 2013-07-31 and (Instance.EXCHANGE = N, Y or Instance.EXCHANGE does not exist).
Business RuleErrorCarried Forward
Show more
Plain English
For providers in England, the Care Leaver field must exist where the instance is fundable by a funding council/body or NCTL, studying for an integrated masters, PGCE, postgraduate Diploma in Education or a postgraduate qualification (leading to registration as a medical doctor, social worker, dentist, veterinary surgeon, or architecture parts I and II) starting after 31 July 2013 and the student is not an Exchange student or is studying mainly in the UK as part of a collaboration.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.4

Where the institution is in England, EntryProfile.CARELEAVER must exist where Instance.REDUCEDI = 08 and Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88 (excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Course.MSFUND is not equal to 37.
Business RuleErrorCarried Forward
Show more
Plain English
This field should exist for all undergraduate students, except those who are wholly NHS funded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.5

Where the provider is in England, EntryProfile.CARELEAVER must not exist where ((Course.COURSEAIM begins with D, E, L, M, P, Q, R or X or is equal to H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Course.COURSEAIM does not equal M22, M26, M28, M71, M73 or M88) or (Instance.FUNDCODE = 2, 3 or 5) or Instance.COMDATE < 2013-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
This field must only be completed for undergraduate and PGCE students that are funding council/body fundable or Eligible for funding by NCTL.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.6

Where the institution is in Scotland, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 01 or 04) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK) and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28 or M88) and Instance.COMDATE > 2013-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
This field must exist for UK domiciled undergraduate students who started on or after 1 August 2013.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.7

Where the institution is in Scotland, EntryProfile.CARELEAVER must not exist where (EntryProfile.DOMICILE not equal to XF, XG, XH, XI, XK) or (Course.COURSEAIM begins with D, E, L, M, P, Q, R or X (excluding M22, M26, M28 and M88)) or Instance.COMDATE < 2013-08-01).
Business RuleErrorCarried Forward
Show more
Plain English
This field must only exist for UK domiciled undergraduate students who started on or after 1 August 2013.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.8

Where the provider is in Wales, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71, M73 or M88) and Instance.COMDATE > 2013-07-31 and < 2014-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
This field must exist for undergraduate/PGCE/PGDE students who enter via UCAS between 1 August 2013 and 31 July 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.9

Where the provider is in Northern Ireland, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 01 or 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and Instance.COMDATE > 2013-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
This field must exist for undergraduate/PGCE/PGDE students who enter via UCAS on or after 1 August 2013, attending a provider in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.1

EntryProfile.DOMICILE code XC must have an Instance.COMDATE before 2007-08-01 or EntryProfile.UCASAPPID must exist.
Business RuleErrorCarried Forward
Show more
Plain English
The code returned for domicile, 'Cyprus not otherwise specified', is only valid for instances commencing before 01 August 2007 or where a UCAS Application number exists. More specific codes for Cyprus are available for other instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.2

EntryProfile.DOMICILE code XL must have an Instance.COMDATE before 2007-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
The code returned for domicile, 'Channel Islands not otherwise specified', is only valid for instances commencing before 01 August 2007. More specific codes for the Channel Islands are available for other instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.3

EntryProfile.DOMICILE must not be coded ZZ (Not known) when corresponding Instance.FEEELIG = 1 or Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
A known domicile must be returned where the student is eligible for home fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.4

For institutions in Northern Ireland, EntryProfile.DOMICILE must not be coded XK where Course.COURSEAIM begins D, E, L, M, H, I, J, C and Instance.COMDATE > Y1-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
A specific country of domicile must be returned where the student is domiciled in the UK, studying at HE level and started in the current reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.5

EntryProfile.DOMICILE must not be coded AN where Instance.COMDATE > 2011-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
The Netherlands Antilles is only valid as a country of domicile for instances commencing on or before 31 July 2011.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.MARSTAT.1

EntryProfile.MARSTAT must exist for institutions in Northern Ireland where EntryProfile.DOMICILE = XG and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
Marital Status must be returned for students domiciled in Northern Ireland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.MARSTAT.2

EntryProfile.MARSTAT must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.NIDEPEND.1

EntryProfile.NIDEPEND must exist for institutions in Northern Ireland where EntryProfile.DOMICILE = XG and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
Dependents on entry must be returned for students domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.NIDEPEND.2

EntryProfile.NIDEPEND must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PARED.1

EntryProfile.PARED must exist for providers in England or Scotland where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20 or C30 and Instance.COMDATE is after 31-Jul-2007 and Instance.INTERCALATE does not equal 01 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PARED.2

EntryProfile.PARED must exist for providers in Wales or Northern Ireland where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20 or C30 and Instance.COMDATE is after 31-Jul-2008 and Instance.INTERCALATE does not equal 01 and corresponding Instance.REDUCEDI = 00 or 04 and EntryProfile.UCASAPPID exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCECLSS.1

EntryProfile.PGCECLSS must exist where Course.COURSEAIM = M71, M73 or H71 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
The qualification class of the student's undergraduate degree must be returned for PGCE or PGDE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCESBJ.1

EntryProfile.PGCESBJ must exist where Course.COURSEAIM = M71, M73 or H71 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
The subject(s) of the student's undergraduate degree must be returned for PGCE or PGDE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCESBJ.2

Where EntryProfile.PGCESBJ = 9998 or 9999, there must be only one occurrence of EntryProfile.PGCESBJ.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.1

EntryProfile.POSTCODE must exist where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and corresponding Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
A postcode on entry must be returned for all students domiciled in the UK, Channel Islands and Isle of Man except incoming visiting and exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.4

EntryProfile.POSTCODE must not exist where EntryProfile.DOMICILE is not in (XF, XG, XH, XI, XK, XL, GG, JE or IM).
Business RuleErrorCarried Forward
Show more
Plain English
Postcode on entry can only be returned for students domiciled in the UK, Channel Islands or Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.5

Where exists EntryProfile.POSTCODE must contain a valid full postcode structure or a valid outward postcode structure. The postcode must be returned in uppercase.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
Rule updated so that postcodes are returned in uppercase.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.1

EntryProfile.PREVINST must exist where (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20 or C30) and corresponding Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE does not equal 01.
Business RuleErrorCarried Forward
Show more
Plain English
The last provider attended must exist where the student is domiciled in the UK, Channel Islands or Isle of Man and the student is studying towards one of the qualification aims specified, unless they are on an intercalation.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.2

Where EntryProfile.PREVINST begins 'H' and is followed by 4 numbers it must be coded H9999 or begin H0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.7

EntryProfile.PREVINST must contain a UKPRN or a generic code where the corresponding Instance.COMDATE is after '2014-07-31'.
Business RuleErrorCarried Forward
Show more
Plain English
The last provider attended must be returned as either a UKPRN or a generic code where the instance started after 31 July 2014. Prior to this the data was collected in a different format.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.8

EntryProfile.PREVINST is not a generic or unknown code and does not exist in the lookup file provided by UKRLP.
Business RuleErrorCarried Forward
Show more
Plain English
The value returned for last provider attended is not a valid UKPRN or generic code.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.1

EntryProfile.QUALENT3 must exist where corresponding Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
The highest qualification on entry held by the student must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.28

Where the QualificationsOnEntry entity has been returned and QualificationsOnEntry.QUALTYPE is a UK qualification, then the EntryProfile.QUALENT3 code of P80 should not typically be used. Please check if another P code is applicable.
Business RuleWarningCarried Forward
Show more
Plain English
The highest qualification on entry should only be coded 'Other qualification at level 3' where no other code is appropriate, in particular UK qualifications should not be allocated to P80 as another P code will normally be applicable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.3

EntryProfile.QUALENT3 cannot be coded X06 where QualificationsOnEntry entity exists.
Business RuleErrorCarried Forward
Show more
Plain English
Where detailed qualifications on entry have been returned the highest qualification on entry cannot be unknown.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.5

Where EntryProfile.ACCESS exists EntryProfile.QUALENT3 must be coded X00 or X01 or begin with P, C, J, H, M or D.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student has entered HE through the Scottish Wider Access Programme (SWAP) their highest entry on qualification must be either an HE access course or a qualification at level 3 or above.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.6

EntryProfile.QUALENT3 must not be coded P91 where Instance.COMDATE > 2012-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
The code returned is not applicable to students commencing studies after 31 July 2012.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.1

There are more than 30 occurrences of QualificationsOnEntry for an instance.
Business RuleWarningCarried Forward
Show more
Plain English
It is not expected that a student would have more than 30 qualifications on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.RELIGION.1

EntryProfile.RELIGION must exist for institutions in Northern Ireland where EntryProfile.DOMICILE = XG and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
Religion must be returned for students domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.RELIGION.2

EntryProfile.RELIGION must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SEC.1

EntryProfile.SEC must exist where EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2000.1

EntryProfile.SOC2000 must exist where EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Instance.COMDATE < 2014-08-01 and EntryProfile.SOC2010 does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2000.5

EntryProfile.SOC2000 must not exist where EntryProfile.SOC2010 exists or corresponding Instance.COMDATE > 2014-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.1

EntryProfile.SOC2010 must exist where EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and Instance.COMDATE is after 2014-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.2

EntryProfile.SOC2010 must not exist where EntryProfile.SOC2000 exists and corresponding Instance.COMDATE is before 2014-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.1

EntryProfile.UCASAPPID must pass the checksum test as applied to Student.HUSID where it is nine characters long and (digits 1-8 are not in ranges 06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive).
Business RuleErrorCarried Forward
Show more
Plain English
The UCAS Application Identifier returned does not pass the checksum. The calculation for the checksum is specified in the coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.2

Where EntryProfile.UCASAPPID digits 1-8 are in ranges (06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive), this field must pass either the checksum test as applied to Student.HUSID or the 'incorrectly calculated checksum' test, details of which are in the student circular: http://www.hesa.ac.uk/circulars/student/2006/06_04.html.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.3

Where EntryProfile.UCASAPPID exists it must be nine characters long where Student.UCASPERID does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Where a UCAS Application Identifier exists and a UCAS Personal Identifier does not exist, the UCAS Application Identifer must be 9 characters long.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.4

EntryProfile.UCASAPPID must not contain all zeros.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.5

EntryProfile.UCASAPPID should be four characters long where Student.UCASPERID exists.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.6

EntryProfile.UCASAPPID must be four characters long when Instance.COMDATE > 2011-07-31
Business RuleErrorCarried Forward
Show more
Plain English
Only 4-digit UCAS Application Identifiers are valid for students starting on or after 01 August 2011.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.YRLLINST.1

EntryProfile.YRLLINST must exist for institutions in Scotland where EntryProfile.ARTICLN = 1, 2, 3 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.YRLLINST.2

EntryProfile.YRLLINST must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.FinancialSupport.FINTYPE.1

FinancialSupport.FINTYPE should not be coded 03 where Student.TTACCOM = 2, 4, 5, 6 or 7. Please check it is correct that this student is in receipt of accommodation discounts when they are not living in University Halls or Residences
Business RuleWarningCarried Forward
Show more
Plain English
It has been indicated that this student is in receipt of accommodation discounts when they are not living in University Halls or Residences
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.BRIDGE.1

Instance.BRIDGE must exist where Instance.REDUCEDI = 00 unless provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorAmended
Show more
Plain English
A course must be given a bridging course status unless it is below HE level or a provider in Wales.
Further Guidance
N/A
Reason for Change
Coverage updated to remove Z99. The 'wrapper' is not required as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.Instance.BRIDGE.2

Instance.BRIDGE code 1 must have Course.COURSEAIM = H16, I16, M16, M26, M86, H11, H12, I11, I12, H00, I00, H23, J16, J30, C90, H90, I90 or J90.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMDATE.1

Where Instance.COLFROMDATE exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
PGR collaborative provision students must only return these research-based higher degrees
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMDATE.2

Instance.COLFROMDATE must exist where Instance.COLFROMPROV exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMDATE.3

Instance.COLFROMDATE must be later than Instance.COMDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMDATE.4

Where Instance.ENDDATE is not null Instance.COLFROMDATE must be earlier than or equal to Instance.ENDDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMDATE.5

Instance.COLFROMDATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
The date the student transferred from another collaborating provider must be before the end of the current reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMPROV.1

Where Instance.COLFROMPROV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
PGR collaborative provision students must only return these research-based higher degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMPROV.2

Instance.COLFROMPROV must exist where Instance.COLFROMDATE exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLFROMPROV.3

If exists, Instance.COLFROMPROV must contain a UKPRN of another HE provider in the constituency of the HESA Student record.
Business RuleErrorCarried Forward
Show more
Plain English
The collaborating provider that a student has transferred from must be in the constituency of the HESA Student record and must not be the same as the submitting provider's UKPRN.
Further Guidance
If sequential collaboration is with a provider not in the HESA Student constituency, then the concurrent collaborative method must be used.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.1

Where Instance.COLTODATE exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
PGR collaborative provision students must only return these research-based higher degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.2

Instance.COLTODATE must exist where Instance.COLTOPROV exists or (Instance.RSNEND = 12 and Instance.MODE <> 63 or 64).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.3

Instance.COLTODATE must be later than Instance.COMDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.4

Where Instance.ENDDATE is not null Instance.COLTODATE must be earlier than or equal to Instance.ENDDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.5

Instance.COLTODATE must be later than Y1-07-31 where Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTODATE.6

Instance.COLTODATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTOPROV.1

Where Instance.COLTOPROV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTOPROV.2

Instance.COLTOPROV must exist where Instance.COLTODATE exists or (Instance.RSNEND = 12 and Instance.MODE <> 63 or 64).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COLTOPROV.3

If exists, Instance.COLTOPROV must contain a UKPRN of another HE provider in the constituency of the HESA student record.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
If sequential collaboration is with a provider not in the HESA Student constituency, then the concurrent collaborative method must be used.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.1

Instance.COMDATE must not be less than 1971-02-01.
Business RuleErrorCarried Forward
Show more
Plain English
The instance start date must not be before 1 February 1971
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.2

Instance.COMDATE must be less than Y2-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
The start date returned cannot be in a future reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.3

Instance.COMDATE must be later than Y1-07-31 where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
A student present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course, must have a start date in the current HESA reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COURSEID.2

Where Instance.RSNEND = (01 or 98) then Course.REGBODY (associated with Instance.COURSEID) must not be coded '06'.
Business RuleErrorCarried Forward
Show more
Plain English
Where the Instance is completed the regulatory body must be coded to reflect the specialism rather than the generic 'The Nursing and Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COURSEID.3

Where (Instance.YEARPRG is greater than 1 and less than 99) or (Instance.YEARPRG is 99 and Instance.YEARSTU is greater than 1) then Course.REGBODY (associated with Instance.COURSEID) should not be coded '06'.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is not on the first year of a programme the regulatory body should be coded to reflect the specialism rather than the generic 'The Nursing and Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.CSTAT.1

Instance.CSTAT must exist for providers in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Show more
Plain English
Completion status must be returned for FE students.
Further Guidance
N/A
Reason for Change
FE England removed in C19051
Previous Name of Rule
N/A

QR.C19051.Instance.CSTAT.2

Instance.CSTAT must not exist for institutions in Northern Ireland or Scotland or England.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
FE England removed in C19051
Previous Name of Rule
N/A

QR.C19051.Instance.CSTAT.3

Instance.CSTAT must not exist for institutions in England or Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.CSTAT.5

Instance.CSTAT must be coded 4 where Instance.PROGRESS is coded W.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DESTIN.1

Instance.DESTIN must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DESTIN.2

Instance.DESTIN must not exist for institutions in Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DHFUND.1

Instance.DHFUND must exist for institutions in England where Course.MSFUND = 37 or 38 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
DHFUND must exists for institutions in England where the course is funded by the NHS
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DHFUND.2

Instance.DHFUND should be coded 998 for providers in England where any CourseSubject.SBJCA = 100267 clinical medicine or 100266 clinical dentistry and Course.MSFUND = 37 or 38 and Course.COURSEAIM = H16 or I16.
Business RuleWarningAmended
Show more
Plain English
For providers in England where the subject of the course is clinical medicine or clinical dentistry,is NHS funded and leads towards to eligibility to practice with a health or social care or veterinary statutory regulatory body, DHFUND should be coded as Not Applicable
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Instance.DHFUND.3

Instance.DHFUND should not be coded 998 for providers in England where Course.MSFUND = 37 or 38 unless any CourseSubject.SBJCA = '100659, 100655, 100662, 100501, 100503, 100366, 100654, 100455, 100456, 100457, 100476, 100653, 100473, 101279, 100658, 101278, 101221, 100962, 101090, 101276, 101277' or (any CourseSubject.SBJCA = 100267,100266 and Course.COURSEAIM = H16 or I16).
Business RuleWarningAmended
Show more
Plain English
For providers in England, the Department of Health funding source must be returned where the course is NHS funded, except where the subject of the course is health and social care (CAH15-04) or clinical medicine/clinical dentistry leading towards eligibility to practice with a health or social care or veterinary statutory regulatory body.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.DHFUND.4

Instance.DHFUND must not exist for institutions not in England.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DHFUND.5

Instance.DHFUND must not exist for institutions in England where Course.MSFUND = 01 - 35 or 41 - 91
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.1

Instance.DISALL must exist where Student.DISABLE = 08 - 96 and Instance.REDUCEDI = 00 unless provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
With the exception of further education students in Wales, providers must indicate whether all students with a known disability are in receipt of Disabled Students' Allowance
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.2

Instance.DISALL code 4 must have a Course.COURSEAIM beginning with D, E, L, M, H, I, J or C.
Business RuleErrorCarried Forward
Show more
Plain English
Students in receipt of Disabled Students' Allowance must be studying at level 4 or above
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.3

Instance.DISALL should not exist where Student.DISABLE = 00.
Business RuleWarningCarried Forward
Show more
Plain English
Information regarding Disabled Students' Allowance should only be returned for students with a disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.4

Instance.DISALL code 4 must have (EntryProfile.DOMICILE = GG, JE, XL, XK, IM, XF, XI, XH or XG) or Student.NATION = GB.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.1

Instance.ELQ must exist for institutions in England where Course.COURSEAIM begins E, M, H, I, J or C and Instance.FEEELIG = 1 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.2

Instance.ELQ must not exist for institutions in England where Course.COURSEAIM begins D, L, P, Q, R, S, or X or Instance.FEEELIG = 2 or 3.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.3

Instance.ELQ must not exist for institutions in Northern Ireland, Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.4

Instance.ELQ must not be coded 01 where Instance.DISALL = 4.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.5

Instance.ELQ must not be coded 01 where Course.REGBODY = 01, 06, 09, 10, 11, 14, 30, 42, 44, 46, 48, 49, 50, 52, 54, 55, 56, 57 or 61-65 and Course.COURSEAIM not equal to H76, I76, J76, M16, or M76.
Business RuleErrorCarried Forward
Show more
Plain English
An instance must not be coded as non-exempt ELQ where the program leads to a post-registration qualification associated with Medical Doctors, Dentists, Social Workers and Veterinary Surgeons.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.6

Instance.ELQ must not be coded 01 where Course.COURSEAIM = H18, H78, H88, M28, M78 or M88 and Instance.MODE = 01 or 02.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.7

Instance.ELQ must not be coded 01 where Course.COURSEAIM = J10 or J16.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ELQ.8

Instance.ELQ must not be coded 01 where Course.TTCID = 1, 2, 5 or Q.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student is studying a non-assessed ITT course leading to QTS, or INSET course, they must not be coded as non-exempt ELQ.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFEES.1

Where the provider is in England, Northern Ireland or Scotland, Instance.EMPFEES must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Providers outside Wales must not indicate whether a student's employer is contributing to tuition fees
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFEES.2

For providers in Wales, Instance.EMPFEES must exist where (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
Providers must indicate whether a student's employer is contributing to tuition fees for part time students or students who are writing up having previously studied part time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFEES.3

Instance.EMPFEES is coded 01 where Student.SSN exists and (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00. Please check this is correct, as if the student has a tuition fee loan it is not expected that this field will be coded to indicate that the fees are wholly paid by the employer.
Business RuleWarningCarried Forward
Show more
Plain English
The student's employer is recorded as wholly paying tuition fees when the student may have a tuition fee loan from the SLC.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFEES.4

Instance.EMPFEES should be coded 01 or 02 where Instance.MSTUFEE = 81.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFUND.1

Where the provider is in England, Northern Ireland or Scotland, Instance.EMPFUND must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFUND.2

For providers in Wales, Instance.EMPFUND must exist where (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPROLE.1

Instance.EMPROLE must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPROLE.2

Instance.EMPROLE must not exist for institutions in Wales where Instance.FESTUMK = 2 or where Instance.FESTUMK does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.1

Instance.ENDDATE must not be null where (Instance.RSNEND is coded 01 - 11, 98 or 99) or Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
End date of the instance must not be null where reason for end of instance is returned (unless the student has transferred out as part of collaborative supervision arrangements), or is a reduced return indicating presence on the SLC attendance confirmation date but not progressing beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.10

Instance.ENDDATE must be null where Instance.RSNEND does not exist and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
End date must be null where there is not a corresponding reason for the instance ending.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.13

Instance.ENDDATE is null where Instance.RSNEND=12.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
Where a PGR student has transferred out as part of a collaborative supervision arrangement, Instance.ENDDATE should only be null if the award is not confirmed in the current reporting period.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.17

For providers in England, Wales or Northern Ireland, if Instance.MODE is not equal to 63 or 64, and Instance.STULOAD is greater than 0, then Instance.ENDDATE (where exists) must be greater than Y1-07-31.
Business RuleErrorAdded
Show more
Plain English
The end date must be within the current reporting year where the student has been actively studying during this reporting year.
Further Guidance
N/A
Reason for Change
New rule to enforce the new guidance on MODE.
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.4

Instance.ENDDATE must not be null where Instance.CSTAT = 4.
Business RuleErrorAmended
Show more
Plain English
Where the student has been recorded as having completed their activity an end date must be returned.
Further Guidance
N/A
Reason for Change
FE England codes 2 and 3 removed in C19051
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.6

Where exists Instance.ENDDATE must be less than Y2-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
The end date returned cannot be in a future reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.7

For providers in Scotland, if Instance.MODE is not equal to 63 or 64, then Instance.ENDDATE (where exists) must be greater than Y1-07-31.
Business RuleErrorAmended
Show more
Plain English
The end date must be within the current reporting year where the student has completed studies from an active mode of study.
Further Guidance
N/A
Reason for Change
Amend rule to just apply to providers in Scotland due to guidance changes on MODE.
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.8

If Instance.MODE = 63 or 64, then Instance.ENDDATE (where exists) must be greater than (Y2-6)-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
Where a record is being closed down from dormant status, the end date must be within the last 6 years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.9

Where it is not null Instance.ENDDATE must be greater than or equal to Instance.COMDATE
Business RuleErrorCarried Forward
Show more
Plain English
The end date returned must not preceed the start date.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EntryProfile.1

EntryProfile entity must exist where corresponding Instance.COMDATE is in the current reporting year, or (Instance.COLFROMDATE exists and is in the current reporting year).
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Course.COURSEAIM valid entry Z99. England FE no longer collected.
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.1

Instance.ENTRYRTE must be coded in the range 04 – 08 where Course.TTCID is coded Q.
Business RuleErrorCarried Forward
Show more
Plain English
The EYITT entry route codes must only be returned for EYITT students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.10

Where Instance.ENTRYRTE = 10 then Instance.COMDATE must be after 2018-08-31.
Business RuleErrorCarried Forward
Show more
Plain English
A Postgraduate teaching apprenticeship entry route is only available to trainees starting from September 2018.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.2

For providers in England, Instance.ENTRYRTE must not exist where Course.TTCID = 0, 2, 5, 9 or D.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in England must not return entry routes for students who are not on either an ITT or EYITT course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.3

For providers in Northern Ireland, Scotland and Wales, Instance.ENTRYRTE must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.ENTRYRTE is only to be returned for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.4

For providers in England, Instance.ENTRYRTE must exist where Course.TTCID = 1 and Instance.MODE not equal to 63 or 64 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in England must return the student's entry route for ITT leading to QTS courses where the student has been active during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.5

Instance.ENTRYRTE must be coded 01, 02, 03, 09 or 10 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
For students on an ITT course the entry route must be either provider-led, School Direct, undergraduate opt-in or postgraduate teaching apprenticeship.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.8

Where Instance.ENTRYRTE is coded 09, Course.COURSEAIM must begin with H, I, J or C or is M22, M26 or M28.
Business RuleErrorCarried Forward
Show more
Plain English
Only an undergraduate instance can be coded as 'Undergraduate Opt-in'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.9

Where Instance.ENTRYRTE is coded 02, 03 or 10, Course.COURSEAIM must begin with D, E, L or M (excluding M22, M26 and M28)
Business RuleErrorCarried Forward
Show more
Plain English
Only a postgraduate instance can be coded as School Direct tution fee, School Direct salaried or a postgraduate teaching apprenticeship
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EXCHANGE.1

Instance.EXCHANGE must exist where Instance.REDUCEDI = 00 or 03 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
An exchange programme indicator must be returned except if the provider is in Wales and the qualification aim is below HE level.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference Instance.FESTUMK valid entry 5 which has been removed
Previous Name of Rule
N/A

QR.C19051.Instance.EXCHANGE.2

Instance.EXCHANGE must not be coded N or Y where Course.COURSEAIM code ends with 91.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EXCHANGE.3

Instance.EXCHANGE must be coded N or Z where Instance.LOCSDY = S
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.1

Instance.FEEELIG must exist where Instance.REDUCEDI = 00 or 01 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
Fee eligibility must be returned except if the provider is in Wales and the qualification aim is below HE level.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference Instance.FESTUMK valid entry 5. The 'wrapper' is not required as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.2

Instance.FEEELIG must be coded 1 where Instance.FUNDCODE = 1 for institutions in England and Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.3

Instance.FEEELIG must not be coded 2 where Instance.FUNDCODE is coded 1.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.4

Instance.FEEELIG must not be coded 3 where Instance.FUNDCODE is coded 1 for institutions in England and Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.5

Instance.FEEELIG must be coded 2 where (EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE) and Instance.FESTUMK not coded 1 or 3.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.1

For providers in England, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with H, I, J or C or is M22, M26 or M28) and (Course.TTCID not equal to Q) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 31, 43 or 44) and (Instance.REDUCEDI = 00 or 01) and Instance.INITIATIVES is not equal to K.
Business RuleErrorAmended
Show more
Plain English
Providers in England must include a fee regime for full time, part time and writing up undergraduate students elligible for home fees, unless they are incoming exchange or Early years ITT students or apprentices.
Further Guidance
N/A
Reason for Change
Rule updated to excluded apprenticeships from coverage.
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.10

For providers in England, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with E or M (excluding M22, M26, M28)) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 31, 73 or 74) and (Instance.REDUCEDI = 00 or 01) and Course.TTCID not equal to Q and Instance.INITIATIVES is not equal to K.
Business RuleErrorAmended
Show more
Plain English
Providers in England must include a fee regime for full time, part time (and those changing to dormant) postgraduate students eligible for home fees, unless they are incoming exchange or Early years ITT students or apprentices.
Further Guidance
N/A
Reason for Change
Rule updated to excluded apprenticeships from coverage
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.11

For providers in England, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with E or M (excluding M22, M26, M28)) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 43 or 44) and Instance.MCDATE is not null and (Instance.REDUCEDI = 00 or 01) and Course.TTCID not equal to Q and Instance.INITIATIVES is not equal to K.
Business RuleErrorAmended
Show more
Plain English
Providers in England must include a fee regime for full time, part time and writing up postgraduate students who have moved from active study and are eligible for home fees, unless they are incoming exchange or Early years ITT students or apprentices.
Further Guidance
N/A
Reason for Change
Rule updated to excluded apprenticeships from coverage.
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.12

For providers in England, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, P, Q, R, S or X) or (Course.TTCID = Q and Course.COURSEAIM does not equal H71, M71 or M73) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4 or G) or (Instance.MODE = 51).
Business RuleWarningCarried Forward
Show more
Plain English
Fee regime must not be returned for the following students: those studying at the level of postgraduate research or FE; studying an early years ITT course unless it is at PGCE level; not eligible to pay home fees; incoming visiting or exchange student; students taking a sabbatical.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.13

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with H, I, J or C or is M22, M26 or M28) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.FEEREGIME must be returned for full-time undergraduate students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.14

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.FEEREGIME must be returned for full-time PGCE/PGDE and Architects part 2 students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.15

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and Instance.MODE = 43) and (Instance.REDUCEDI = 00 or 01) and Instance.MCDATE is not null and Student.SSN does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.FEEREGIME must be returned for full-time PGCE/PGDE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed, and their mode of study has changed to writing-up in this reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.16

For providers in Northern Ireland, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, M, P, Q, R, S or X (excluding M22, M26, M28, M71, M73, M88)) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4 or G) or (Instance.MODE = 31, 44, 51 or 64).
Business RuleErrorCarried Forward
Show more
Plain English
Fee regime must not be returned for the following students: those studying at the level of postgraduate research or FE; studying at the level of postgraduate taught unless it is for an integrated masters, PGCE or Architecture part 2; not eligible to pay home fees; incoming visiting or exchange student; students studying part-time or taking a sabbatical.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.17

For providers in Scotland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73, M88, M22, M26, M28, H00, H11, H16, H18, H22, H23, H50, H88, I00, I11, I16, J20, J26, J30, C20 or C30) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25) and (Instance.REDUCEDI = 00 or 01).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.2

For institutions in Scotland, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, P, Q, R, S or X) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4, G, Y or Z) or (Instance.MODE = 38, 39, 43, 44, 51 or 64).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.3

For providers in Scotland, Instance.FEEREGIME must not exist where Course.COURSEAIM begins with M, H, I, J or C (excluding M71, M73, M88, M22, M26, M28, H00, H11, H16, H18, H22, H23, H50, H88, I00, I11, I16, J20, J26, J30, C20, C30).
Business RuleErrorCarried Forward
Show more
Plain English
Fee regime must not be returned for students who are studying for a postgraduate taught or undergraduate course aim that is not one of the exclusions listed in the rule.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.4

For providers in Wales, Instance.FEEREGIME must exist where (Course.COURSEAIM = M22, M26, M28, M71, M73, M88 or begins with H, I, J or C) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and Instance.REDUCEDI = 00 and Student.SSN does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.FEEREGIME must be returned for full-time undergraduate, PGCE/PGDE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.5

For providers in Wales, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, M, P, Q, R, S or X (excluding M22, M26, M28, M71, M73, M88) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4 or G) or (Instance.MODE = 31, 44, 51 or 64).
Business RuleErrorCarried Forward
Show more
Plain English
Fee regime must not be returned for the following students: those studying at the level of postgraduate research or FE; studying at the level of postgraduate taught unless it is for an integrated masters, PGCE or Architecture part 2; not eligible to pay home fees; incoming visiting or exchange student; students studying part-time or taking a sabbatical.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.6

For institutions in England or Wales, Instance.FEEREGIME should not be coded 10 where Instance.COMDATE is later than 2012-08-31.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.7

For institutions in Wales, Instance.FEEREGIME must not be coded 20 where Instance.COMDATE is earlier than 2012-09-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.8

For institutions in England and Northern Ireland, Instance.FEEREGIME should not be coded 20 where Instance.COMDATE is earlier than 2012-09-01.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.9

Where Instance.FEEREGIME = 30, Institution.UKPRN must be 10007787.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.1

For providers in Wales, Instance.FEEWAIVEAMT must exist and be greater than 0 where Instance.FEEWAIVETYPE = 01, 02 or 03.
Business RuleErrorCarried Forward
Show more
Plain English
Where a fee waiver has been given, a fee waiver amount must be provided and be greater than £0.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.2

For providers in Wales, Instance.FEEWAIVEAMT must not exist where Instance.FEEWAIVETYPE does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver amount must not exist when fee waiver type does not exist.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.3

For providers in England, Northern Ireland and Scotland, Instance.FEEWAIVEAMT must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver amount must not be returned by providers in England, Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.4

For providers in Wales, Instance.FEEWAIVEAMT must be less than or equal to £1200 where Instance.COMDATE is earlier than 2014-09-01.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver amount must be no more than £1200 when the student's initial commencement of studies is before 01 September 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.5

For providers in Wales, Instance.FEEWAIVEAMT must be less than or equal to £875 where Instance.COMDATE is later than 2014-08-31.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver amount must be no more than £875 when the student's initial commencement of studies is after 31 August 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVEAMT.6

For providers in Wales, Instance.FEEWAIVEAMT must not exist or must equal 0 where Instance.FEEWAIVETYPE = 04.
Business RuleErrorCarried Forward
Show more
Plain English
Where no fee waiver has been given, fee waiver amount must not exist or must be returned as £0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.1

For providers in Wales, Instance.FEEWAIVETYPE must exist where incoming EntryProfile.DOMCILE = XI and Instance.REDUCEDI = 00 and Instance.MODE = 31 and Instance.FUNDCODE = 1 and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28 or (Course.COURSEAIM = M71 or M73 and Course.TTCID is not equal to 1)).
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver type must exist for part-time, Welsh domiciled students, studying for first-degree or other undergraduate courses with eligibility for funding by HEFCW. (Includes PGCE/PGDE courses not leading to QTS).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.3

For providers in Wales, Instance.FEEWAIVETYPE must not exist where incoming EntryProfile.DOMICILE not equal to XI or Instance.MODE not equal to 31 or Instance.FUNDCODE not equal to 1.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver type must only exist for Welsh domiciled, part-time students eligible for HEFCW funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.5

For providers in England, Northern Ireland and Scotland, Instance.FEEWAIVETYPE must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Fee waiver type must not be returned by providers in England, Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.6

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03, Instance.STULOAD must be greater than 8.2, or the sum of the associated Module.CRDTPTS must be greater than or equal to 10 (excluding modules where StudentOnModule.MODSTAT = 4).
Business RuleErrorCarried Forward
Show more
Plain English
Where a fee waiver type is given, either the FTE of the student must be greater than 8.2, or the credit points a student gains must be greater than or equal to 10 (unless the module was taken in a previous year).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.7

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03, (Course.COURSEAIM must begin with H, I, J, C or be coded M22, M26, M28) or (Course.COURSEAIM must be coded M71 or M73 and Course.TTCID not equal to 1)).
Business RuleErrorCarried Forward
Show more
Plain English
Where a fee waiver type is given, the student must be studying for a first-degree or other undergraduate course, or a PGCE/Professional Graduate Diploma in Education course not leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.8

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03 and Instance.COMDATE is later than 2014-08-31, Instance.STULOAD must be < 25 or the sum of the associated Module.CRDTPTS must be < 30 (excluding modules where StudentOnModule.MODSTAT = 4).
Business RuleErrorCarried Forward
Show more
Plain English
Students who commenced their programme of study after 31 August 2014 are only eligible for a fee waiver when they are studying at an intensity of less than 25% or for fewer than 30 credit points.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.1

Instance.FESTUMK must exist for institutions in England and Wales where Instance.REDUCEDI = 00, 01, 03, 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.10

Instance.FESTUMK must not be coded 1 or 4 for providers in England.
Business RuleErrorAdded
Show more
Plain English
For providers in England, only valid entry 2 and 3 can be used.
Further Guidance
N/A
Reason for Change
C19051 new rule to stop codes 1 and 4 as no longer valid as per manual change.
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.2

Instance.FESTUMK code 2 must not have Course.MSFUND = 06.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.3

Instance.FESTUMK must be coded 1 or 4 where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.4

Instance.FESTUMK must be coded 2 or 3 where Course.COURSEAIM begins D, E, L, M, H, I, J or C.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FESTUMK.5

Instance.FESTUMK must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.1

Instance.FinancialSupport must not exist where the institution is in Northern Ireland, Scotland or Wales
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.2

Instance.FinancialSupport must not exist where Instance.MODE = 63 or 64
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.3

For one instance where Course.TTCID = 0, 2, 5, 9, or D the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 10,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.4

For one instance where Course.TTCID = 0, 2, 5, 9 or D, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 25,000.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.5

Where the Instance.FinancialSupport entity occurs more than once for an instance each FinancialSupport.FINTYPE must be unique.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.6

Where the institution is in England, Instance.FinancialSupport exists where Instance.DISALL = 4. Please check that the Disabled Students Allowance has not been returned as Financial Support in error.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.7

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 30,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student should not be greater than £30,000 in total.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.8

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 40,000.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student msut not be greater than £40,000 in total.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FRANPART.1

Instance.FRANPART must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FRANPART.2

Instance.FRANPART must not exist for institutions in Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FTEMETHOD.1

Instance.FTEMETHOD must exist for institutions in Scotland where Instance.REDUCEDI = 00, 01 or 03.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FTEMETHOD.2

Instance.FTEMETHOD must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.1

For providers in Wales, Instance.FUNDCODE must be coded 1 where Instance.FESTUMK = 1 or 3.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.10

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins J (excluding J10, J16) C, P, Q, R, S, X and EntryProfile.QUALENT3 begins with D, M, H, J.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.11

Instance.FUNDCODE cannot be 1 where Instance.FESTUMK = 4.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.12

Instance.FUNDCODE must not be coded 1 where Instance.QTS = 3 and Course.TTCID = 5.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.13

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 49.
Business RuleErrorCarried Forward
Show more
Plain English
Where an instance is eligible for NCTL funding, the initial teacher phase/scope must not be 'Other'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.14

Instance.FUNDCODE must not be coded 1 where Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.15

Instance.FUNDCODE must be coded 2 or 7 where Course.TTCID = Q or (any Instance.ENTRYRTE = 02, 03 or 10)
Business RuleWarningCarried Forward
Show more
Plain English
When studying on a School Direct course, Early Years ITT course or postgraduate teaching apprenticeship, these courses must be either non-fundable or fundable by the DfE.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.16

Instance.FUNDCODE should be coded 1 where EntryProfile.ARTICLN = 5.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.17

Instance.FUNDCODE must not be coded 1 where Instance.ELQ = 01 or 09.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.18

Where the institution is in England, Instance.FUNDCODE must exist where Instance.REDUCEDI = 00 or 01 and (Instance.FESTUMK = 2 or 3 or Instance.FESTUMK does not exist).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.19

For institutions in Scotland Instance.FUNDCODE must not be coded 1 where Instance.FEEREGIME = 20.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.2

Instance.FUNDCODE cannot be coded 3 by institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.21

Where the institution is in Northern Ireland, Scotland or Wales, Instance.FUNDCODE must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.22

Instance.FUNDCODE cannot be coded 1 by providers in Wales or Northern Ireland where Course.MSFUND = 13, 31 or 37 and (Course.COURSEAIM = H16, I16, M16, M86, H11, H12, I11, I12, H00, I00, H22, M22, M26, H23 or H62 or Instance.INTERCALATE = 01).
Business RuleErrorCarried Forward
Show more
Plain English
Pre-registration students with a primary source of funding by departments of health, NHS or social care are not expected to be eligible for funding by a funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.23

Instance.FUNDCODE cannot be coded 5 by institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.24

Instance.FUNDCODE cannot be coded 7 by institutions in Scotland, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.25

Instance.FUNDCODE code 7 must have Course.TTCID = 1, 5, 9, D or Q.
Business RuleErrorCarried Forward
Show more
Plain English
Where instance is eligible for NCTL funding, the course must also be consistent.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.26

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.27

For English providers Instance.FUNDCODE code 1 must not have Course.TTCID = 1, 9, D or Q.
Business RuleErrorCarried Forward
Show more
Plain English
Where the instance is funded by the funding body the course must not be funded by the NCTL.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.3

Instance.FUNDCODE should not be coded 5 or 7 where Course.MSFUND = 01 or 02.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.36

For providers in England Instance.FUNDCODE should not be coded 5 where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28), Instance.COMDATE is after 31/07/2017 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningAmended
Show more
Plain English
For nursing, midwifery and most allied health courses at English providers, undergraduate students starting after 31st July 2017 are not expected to be funded by the Department of Health NHS bursary.
Further Guidance
Except Dental hygiene and Dental therapy which are valid until 31st July 2018.
Reason for Change
To better aligned with HESES guidance.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.37

Instance.FUNDCODE cannot be coded 1 by providers in England where Instance.COMDATE is before 01/08/2017 and Course.MSFUND = 13, 31 or 37 and (Course.COURSEAIM = H16, I16, M16, M86, H11, H12, I11, I12, H00, I00, H22, M22, M26, H23 or H62 or Instance.INTERCALATE = 01).
Business RuleErrorCarried Forward
Show more
Plain English
Continuing pre-registration students with a primary source of funding by departments of health, NHS or social care are not expected to be eligible for funding by a funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.38

Instance.FUNDCODE should not be coded 2 or 7 where Course.MSFUND=08
Business RuleWarningCarried Forward
Show more
Plain English
Fundability code should not be 'not funded by the funding council' or 'eligible for funding by the DfE' where Research England is the major source of funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.39

For providers in England Instance.FUNDCODE should not be coded 5 where Course.COURSEAIM begins with D, E, L or M (excluding M22, M26 and M28), Instance.COMDATE is after 31/07/2018 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningAdded
Show more
Plain English
For nursing, midwifery and most allied health courses at English providers, postgraduate students starting after 31st July 2018 are not expected to be funded by the Department of Health NHS bursary.
Further Guidance
N/A
Reason for Change
To better aligned with HESES guidance.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.4

Instance.FUNDCODE code 1 should not have Course.MSFUND = 07, 13, 31, 37 or 38.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.5

Instance.FUNDCODE must not be coded 1 where Course.CLSDCRS = 1.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.6

Instance.FUNDCODE should not be coded 1 by institutions in England, Wales or Northern Ireland where (EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC)) .
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.7

Instance.FUNDCODE must not be coded 2 or 3 where Instance.LOCSDY = 9.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.8

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 20 or 21 and EntryProfile.QUALENT3 begins with D or M (excluding M41, M44 and M71).
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.9

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins D, E, L, M, H or I and EntryProfile.QUALENT3 begins with D, M, H or is equal to JUK.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.1

Instance.FUNDCOMP must exist for providers in England, Wales and Northern Ireland where Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Show more
Plain English
Providers in England, Northern Ireland and Wales must return completion of year of instance.
Further Guidance
N/A
Reason for Change
Coverage updated to Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.2

Instance.FUNDCOMP must not exist for institutions in Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.3

Instance.FUNDCOMP cannot be coded 3 where Instance.RSNEND exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.4

Where Instance.FUNDCOMP is 4, the institution must be in Wales and Instance.MODE must be 01, 02, 23, 24 or 25 and Course.COURSEAIM must not begin with D, L, P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.1

Instance.FUNDLEV must exist for providers in England or Northern Ireland where Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Show more
Plain English
Providers in England and Northern Ireland must return the level of instance.
Further Guidance
N/A
Reason for Change
Coverage updated to remove Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.10

Instance.FUNDLEV must not be coded 30 or 31 by institutions in England or Northern Ireland where Course.COURSEAIM = E00, E90 or begins M, H, I.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.11

Instance.FUNDLEV must be coded 10, 11 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins J, C.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.12

Instance.FUNDLEV must be coded 20, 21 or 99 by providers in England or Northern Ireland where Course.COURSEAIM = H61, H62, H78, H81, H88, I61, I81 and Instance.FUNDCODE = 1.
Business RuleErrorAmended
Show more
Plain English
The level of instance must be HESES postgraduate taught level or 'Not a countable year in the HESES population' where a previous qualification at undergraduate level is a pre-requisite for course entry or the qualification is a pre-registration qualification.
Further Guidance
N/A
Reason for Change
Updated to include COURSEAIM codes H78, H81, ,H88 and I81 following a review from OfS.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.2

Instance.FUNDLEV should not be coded 10 or 11 by institutions in England or Northern Ireland where Course.COURSEAIM begins M and is not M22, M26 or M28.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.3

For institutions in England, Instance.FUNDLEV must not be coded 11, 21 or 31 where Instance.MODE = 23 or 24 and Instance.LOCSDY = D, E, T or U.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.4

For providers in England or Northern Ireland, Instance.FUNDLEV must be coded 20, 21 or 99 where Course.COURSEAIM = M73, M71 or H71.
Business RuleErrorAmended
Show more
Plain English
Students on PGCE courses must have a funding level of postgraduate taught or returned as not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
The label for valid entry 99 'Not in HESES Population' has been updated to 'Not a countable year in the HESES population' for clarity.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.5

Instance.FUNDLEV must be coded 30, 31 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins D or L.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.6

Instance.FUNDLEV should be coded 20, 21 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins E or M (excluding M22, M26 and M28) or equals H50, H60, H61, H62, H71, H78, H81, H88, I60, I61 and I81.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.7

Instance.FUNDLEV should be coded 10, 11 or 99 by providers in England or Northern Ireland where Course.COURSEAIM begins H or I or equals M22, M26 or M28. This rule is not applied when the Course.COURSEAIM is one of the following H50, H60, H61, H62, H71, H78, H81, H88, I60, I61, I71 and I81.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.8

Instance.FUNDLEV must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.9

Instance.FUNDLEV must not be coded 10 or 11 by institutions in England or Northern Ireland where Course.COURSEAIM = D00, E00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GLHRS.1

Instance.GLHRS must exist for institutions in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GLHRS.2

Instance.GLHRS must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GLHRS.3

Instance.GLHRS must not exist for institutions in Wales where Instance.FESTUMK = 2 or Instance.FESTUMK does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GLHRS.4

Where Instance.GLHRS = 0, Course.COURSEAIM must be coded X41 - X46 (Welsh for Adults)
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.GROSSFEE must exist where ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or Instance.FEEREGIME = 30) and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.GROSSFEE must be returned for active students where there is no SSN and the student is paying post-September 2012 regime fees or the student is not subject to regulated fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.10

Instance.GROSSFEE must exist where Instance.NETFEE exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.11

For providers in Northern Ireland and Scotland, Instance.GROSSFEE must be less than or equal to 9250.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Northern Ireland and Scotland the gross tuition fee must not be higher than £9250.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.12

For providers in England, Instance.GROSSFEE must be less than or equal to 9250 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88 and Instance.FUNDCODE = 1 or 7.
Business RuleErrorCarried Forward
Show more
Plain English
For students covered by OFFA access agreements, the gross tuition fee for the year must not be higher than £9250
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.13

For providers in England, Instance.GROSSFEE must be less than or equal to 4625 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 4.
Business RuleErrorCarried Forward
Show more
Plain English
For students covered by OFFA access agreements, the gross tuition fee for the year must not be higher than £4,625 when the final year of the course lasts less than 15 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.14

For providers in England, Instance.GROSSFEE must be less than or equal to 40000 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (any associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531) and (Instance.FUNDCODE not equal to 1 or 7).
Business RuleErrorAmended
Show more
Plain English
Gross fee is capped at £40,000 for undergraduate pre-clinical/clinical medical, dentistry or veterinary courses where students may not be eligible to pay home fees.
Further Guidance
N/A
Reason for Change
Rule amended due to change in subject coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.15

For providers in England, Instance.GROSSFEE must be less than or equal to 30000 where (Course.COURSEAIM begins H (excluding H71 and H88), I, J or C or is M22, M26 or M28) and (no associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531) and (Instance.FUNDCODE not equal to 1 or 7).
Business RuleErrorAmended
Show more
Plain English
Gross fee is capped at £30,000 for undergraduates not studying pre-clinical/clinical medical, dentistry or veterinary courses where students may not be eligible to pay home fees.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.2

For institutions in England, Instance.GROSSFEE must be less than or equal to 24000 where Course.COURSEAIM = H71, M71 or M73 and Instance.FUNDCODE is not equal to 1 or 7.
Business RuleErrorCarried Forward
Show more
Plain English
For students not covered by OFFA access agreements, the gross tuition for the year must not be higher than £24,000 for PGCE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.25

For providers in England, Instance.GROSSFEE should be less than or equal to 1850 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 1.
Business RuleWarningCarried Forward
Show more
Plain English
For students covered by OfS access agreements, the gross tuition fee for the year should not be higher than £1,850 for sandwich placement years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.26

For providers in England, Instance.GROSSFEE should be less than or equal to 1385 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 2 or 3.
Business RuleWarningCarried Forward
Show more
Plain English
For students covered by OFFA access agreements, the gross tuition fee for this year should not be higher than £1,385 for either language years abroad or a full-year outgoing ERASMUS+.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.27

For providers in England, Instance.GROSSFEE should be less than or equal to 6935 where Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 25 and (Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, M73 or M88) and Instance.FUNDCODE = 1 or 7.
Business RuleWarningCarried Forward
Show more
Plain English
For students covered by OFFA access agreements, the gross tuition fee for the year should not be higher than £6,935 for part-time study at an intensity of at least 25% of full-time equivalent.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.3

For providers in England, Instance.GROSSFEE must be less than or equal to 37000 where Course.COURSEAIM = H88​, M28 or M88 and Instance.FUNDCODE is not equal to 1.
Business RuleErrorAmended
Show more
Plain English
For students not covered by Office for Students access agreements, the gross fee should be less than or equal to 37,000 where the course is related to Architecture Part II.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.30

For providers in England, Instance.GROSSFEE must exist where ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or (Instance.FEEREGIME = 20 and Course.COURSEAIM begins E or M (excluding M16, M22, M26, M28, M71, M73, M86 and M88)) or Instance.FEEREGIME = 30) and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
Instance.GROSSFEE must be returned for active undergraduate, PGCE and Architects part 2 students where there is no SSN and the student is paying post-September 2012 regime fees, and for all students who are not subject to regulated fees. It must be also be returned for all active postgraduate students who are not studying for a PGCE or Architects part 2 who are paying post-September 2012 regime fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.32

For providers in England, Instance.GROSSFEE should be returned where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28, M71, M73 or M88) and Instance.FEEREGIME = 20 and (Instance.MSTUFEE is not coded 02, 03, 04, 52, 53 or 54) and Instance.MODE does not equal 63 or 64 and Instance.REDUCEDI = 00 or 01.
Business RuleWarningAmended
Show more
Plain English
Gross fee should be returned for undergraduate students not in receipt of a student loan. Dormant students are excluded.
Further Guidance
N/A
Reason for Change
Rule updated to remove SSN clause to align with coverage.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.33

Instance.GROSSFEE must not exist or must be zero where Instance.MODE is 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
A fee must not be charged for dormant students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.34

For providers in Wales, Instance.GROSSFEE must be less than or equal to 9000.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Wales the gross tuition fee must not be higher than £9000.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.35

For providers in England, (Instance.GROSSFEE must be less than or equal to the OfS agreed amount of £6,935 or (£6,750 where UKPRN = 10007773)) where Course.COURSEAIM (begins (H, I, J or C) or equals (M22, M26, M28, M71 or M73)) and Instance.MODE is 31 and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist).
Business RuleErrorAmended
Show more
Plain English
The gross fee for the year must be less than or equal to the agreed amount for part-time UG students and PG ITT students where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Manual change: rule amend to only apply to UG students and PG ITT students.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.4

For institutions in England, Instance.GROSSFEE must be less than or equal to 50000 where Course.COURSEAIM = M11 and Instance.FUNDCODE = 1.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.5

For institutions in England, Instance.GROSSFEE must be less than or equal to 60000 where Course.COURSEAIM = M11 and Instance.FUNDCODE not equal to 1.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.6

For institutions in England, Instance.GROSSFEE must be less than or equal to 25000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71, M73 and M88) or is H50, H60, H61, H62, H78, H81, I60 or I61) and Instance.FUNDCODE = 1, 5 or 7
Business RuleErrorCarried Forward
Show more
Plain English
The gross tuition fee for the year must be less than £25,000 for fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.7

For institutions in England, Instance.GROSSFEE must be less than or equal to 30000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71, M73 and M88) or is H50, H60, H61, H62, H78, H81, I60 or I61) and Instance.FUNDCODE not equal to 1, 5 or 7.
Business RuleErrorCarried Forward
Show more
Plain English
The gross tuition fee for the year must be less than £30,000 for non-fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.8

Instance.GROSSFEE must not exist where Instance.FEEREGIME = 10 or Instance.FEEREGIME does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.9

Instance.GROSSFEE must be greater than or equal to Instance.NETFEE
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.10

Where there are more than one occurrences of Instance.INITIATIVES they must not be identical.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Maximum occurrence increased from 2 to 3
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.11

For providers in England Instance.INITIATIVES must be coded D, K, L, M, N, P, S, U, X, Y, 12, 13, 14, 15, or 16.
Business RuleErrorAmended
Show more
Plain English
Only schemes that are for specific providers in England can be returned by them.
Further Guidance
N/A
Reason for Change
Introduction of new valid entries 13, 14, 15, 16
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.30

For providers in Scotland, Instance.INITIATIVES must be coded K, N, V or 17.
Business RuleErrorCarried Forward
Show more
Plain English
Only schemes that are for specific providers in Scotland can be returned by them.
Further Guidance
N/A
Reason for Change
Code 17 is new and code W is now obsolete.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.31

For providers in Northern Ireland, Instance.INITIATIVES must be coded K or N.
Business RuleErrorCarried Forward
Show more
Plain English
Only Higher Apprenticeship and Q-Step initiatives can be used by providers in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.32

Instance.INITIATIVES = L can only be used where Course.TTCID = 1 and Instance.ITTPHSC is coded in the range 71 – 77 and an associated occurrence of CourseSubject.SBJCA = 100511.
Business RuleErrorAmended
Show more
Plain English
Only students on ITT courses leading to QTS for age ranges 3 - 11 where the course subjects include 'Training teachers - primary' can be on a 'Primary General (with Maths)' programme.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.33

Instance.INITIATIVES = M can only be used where Instance.ENTRYRTE = 02 or 03.
Business RuleErrorAmended
Show more
Plain English
Students on the Maths and Physics Chairs Programme can only be on the School Direct tuition fee or School Direct salaried route.
Further Guidance
N/A
Reason for Change
Rule amended to include valid entry Instance.ENTRYRTE = 02.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.35

Where Instance.INITIATIVES is coded P, Course.TTCID must be coded 1 and Instance.ENTRYRTE must be coded 03.
Business RuleErrorCarried Forward
Show more
Plain English
The Abridged ITT course code is only available for ITT courses leading to QTS where the student enters through the School Direct salaried route.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.36

Where Instance.INITIATIVES is coded S Institution.UKPRN must be 10000291, 10007759, 10007760, 10007848, 10001726, 10007851, 10007792, 10007146, 10040812, 10007147, 10007149, 10007767, 10007150, 10007850, 10004180, 10004351, 10007155, 10007775, 10007156, 10007157, 10005790, 10007158, 10006022, 10006299, 10007159, 10007806, 10007161, 10007164, 10007165.
Business RuleErrorCarried Forward
Show more
Plain English
The Engineering conversion course pilot scheme is only available for provider offering the scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.37

Where Instance.INITIATIVES is coded U, Course.COURSEAIM must equal D00, E00, L00, L99, M00, M01, M10, M11, M16, M76 or M88.
Business RuleErrorAmended
Show more
Plain English
Postgraduate Loan Eligibility code is only available for courses that are eligible for a Masters or Doctoral loan
Further Guidance
N/A
Reason for Change
Change of coverage to include COURSEAIM = M76.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.39

Where Instance.INITIATIVES is coded U and Course.COURSEAIM is coded M88 and Instance.MODE is not coded 31, 44, 64 or 74.
Business RuleWarningCarried Forward
Show more
Plain English
A Postgraduate loan for masters study is usually only available for a Master of Architecture if it is studied part-time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.40

Where one occurrence of Instance.INITIATIVES for an Instance is coded X the other occurrence must be coded K.
Business RuleErrorCarried Forward
Show more
Plain English
An Instance can only be coded as Degree Apprenticeships Development Fund where it is also coded as a Higher Apprenticeship.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.42

Where any Instance.INITIATIVES is coded X the Institution.UKPRN must be included in Phase 2 of the Degree Apprenticeships Development Fund.
Business RuleErrorCarried Forward
Show more
Plain English
Initiatives of Higher Apprenticeship must only be returned by providers in Phase 2 of the Degree Apprenticeships Development Fund.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.43

For providers in Wales, Instance.INITIATIVES must be coded K, N, Z or 11.
Business RuleErrorCarried Forward
Show more
Plain English
Only Higher Apprenticeships, Q-Step initiatives, HEFCW-funded degree apprenticeship scheme and GO Wales Achieve through Work Experience Scheme can be used by providers in Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.44

Where Instance.INITIATIVES = Y, then CourseSubject.SBJCA must have at least two occurrences.
Business RuleErrorAmended
Show more
Plain English
The 'Additional ITT place for PE with a priority subject' initiative must be returned with at least two course subject codes.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.45

Where Instance.INITIATIVES = Y, one associated CourseSubject.SBJCA must be coded 100433 and a subsequent associated CourseSubject.SBJCA must be coded 100346, 100343, 100417, 101038, 100425, 100403, 100366, 100409, 100320, 101410, 100333, 101420, 101126, 100300, 100321, 100323, 100326, 100332, 101142, 100330, 100329 or 100302.
Business RuleErrorAmended
Show more
Plain English
The 'Additional ITT place for PE with a priority subject' initiative must be returned with at least two course subject codes.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.46

The Instance should not have Instance.INITIATIVES coded U where the associated Instance.MODE = 01, 02, 23, 24, 25 or 43 and Course.COURSEAIM=M00, M01, M10, M11, M16, M76 or L00 and the length of programme of study is less than 1 or more than 2 years.
Business RuleWarningAmended
Show more
Plain English
Postgraduate loan eligibility should only be returned for full-time students on Masters courses that last 1 or 2 academic years
Further Guidance
N/A
Reason for Change
Change of coverage to include COURSEAIM = M76.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.47

The Instance should not have Instance.INITIATIVES coded U where the associated Instance.MODE = 31 or 44 and Course.COURSEAIM=M00, M01, M10, M11, M16, M76, M88 or L00 and the length of programme of study is less than 2 or more than 4 years.
Business RuleWarningAmended
Show more
Plain English
Postgraduate loan eligibility should only be returned for part-time students on Masters courses that last 2 to 4 academic years
Further Guidance
N/A
Reason for Change
Change of coverage to include COURSEAIM = M76.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.48

The Instance should not have Instance.INITIATIVES coded U where the associated Course.COURSEAIM= D00, E00 or L99 and the length of programme of study is less than 3 or more than 8 years.
Business RuleWarningAmended
Show more
Plain English
Postgraduate loan eligibility should only be returned for students on Doctoral courses that last 3 to 8 academic years
Further Guidance
N/A
Reason for Change
Rule amendment to remove courseaim L00
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.49

Where Instance.INITIATIVES = 16 and Instance.UNITLGTH is 1 and Instance.SPLENGTH is 2 and the associated Course.COURSEAIM = H00 and Instance.STULOAD is not over 100. Dormant students (Instance.MODE = 63, 64, 73 or 74) can be excluded.
Business RuleErrorAmended
Show more
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision. Exclude dormants
Further Guidance
N/A
Reason for Change
Rule amended to exclude dormants
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.50

Where Instance.INITIATIVES = 16 and Instance.STULOAD is not over 100.
Business RuleWarningAdded
Show more
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision.
Further Guidance
N/A
Reason for Change
Rule added to validate accelerated provision
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.51

Where Instance.INITIATIVES = 16 and Instance.MODE = 02, 31, 44, 64 or 74.
Business RuleErrorAdded
Show more
Plain English
Accelerated provision is not expected to be returned for part-time students.
Further Guidance
N/A
Reason for Change
Rule added to validate accelerated provision
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.52

Where Instance.INITIATIVES is 15 Institution.UKPRN must equal 10001726, 10007166, 10007139, 10000961, 10007822, 10007799, 10007775, 10007759, 10007140, 10006840, 10000712, 10007145, 10007792, 10007801, 10007151, 10007164, 10007149 or 10007713.
Business RuleErrorAdded
Show more
Plain English
The Institute of Technology initiative can only be returned by providers who are part of Institutes of Technology.
Further Guidance
N/A
Reason for Change
Rule added for new initiatives code in C19051.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.53

Where Instance.INITIATIVES = 13 or 14 , then Course.COURSEAIM must be coded M72, M73 or H71, and ENTRYRTE must be coded 02 or 03.
Business RuleErrorAdded
Show more
Plain English
Where INITIATIVES is either Transition to Teach or Now Teach, the course aim must be postgraduate and the entry route must be either School Direct tuition fee or School Direct salaried.
Further Guidance
N/A
Reason for Change
Rule added for new initiatives codes in C19051.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.55

Where there are three occurrences of Instance.INTITATIVES one must be coded 16.
Business RuleErrorAdded
Show more
Plain English
Three INITIATIVES can only be returned when one of them is Accelerated provision.
Further Guidance
N/A
Reason for Change
Rule added for increase of occurrences of initiatives from 2 to 3 in C19051.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.6

Instances where Instance.INITIATIVES = D must have Course.TTCID = 1 and Instance.ITTPHSC must = 71 - 77 and an associated occurrence of CourseSubject.SBJCA = 101085.
Business RuleErrorAmended
Show more
Plain English
Students on a 'Primary mathematics specialist' scheme must be on primary ITT courses leading to QTS and have an associated subject 'Training teachers - specialist'.
Further Guidance
N/A
Reason for Change
References to old JACS codes in the guidance have been updated to HECoS (X160 to 101085 and X120 to 100511).
Previous Name of Rule
N/A

QR.C19051.Instance.INSTCAMP.1

Instance.INSTCAMP must exist and contain a valid full postcode structure or a valid outward postcode structure for institutions in Wales where Course.COURSEAIM is coded X41 to X46.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTENTLEV.1

Where the provider is in Northern Ireland, Scotland or Wales, Instance.INTENTLEV must not exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTENTLEV.2

For providers in England Instance.INTENTLEV must exist where Course.COURSEAIM = L99 and Instance.REDUCEDI = 00, 01, 03 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTENTLEV.3

For providers in England Instance.INTENTLEV must not exist where Course.COURSEAIM is not equal to L99.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTERCALATE.1

Where Instance.INTERCALATE = 01, Course.COURSEAIM should not begin J, C, P, Q, R, S or X . Please check this is correct as it is expected that students will intercalate to a course at first degree level or above.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTAIM.1

Instance.ITTAIM must exist where the provider is in England and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 01 and Instance.MODE is not coded 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
The ITT qualification aim must be returned by providers in England where the course leads to QTS and the student is not dormant for the whole year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTAIM.2

Instance.ITTAIM must not exist where the provider is in Scotland, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
The ITT qualification aim must not be returned by providers in Scotland, Northern Ireland or Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTAIM.3

Instance.ITTAIM must not exist where the provider is in England and Course.TTCID does not equal 1 or Q.
Business RuleErrorCarried Forward
Show more
Plain English
The ITT qualification aim must not be returned by providers in England where the course does not lead to QTS or Early Years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.1

Instance.ITTPHSC must exist for providers in England or Wales where Course.TTCID = 1 or 2 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
ITTPHSC must be returned for initial teacher training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.10

Instance.ITTPHSC must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.11

Instance.ITTPHSC must not exist for institutions in England or Wales where Course.TTCID = 0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.12

Where Instance.ITTPHSC codes 51-57 are used and institution in England and Course.TTCID = 1, Instance.COMDATE (where it exists) must be between 2002-08-01 and 2007-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
The old ITTPHSC codes 51 to 57 can only be used for students on ITT courses leading to QTS where their programme of study commenced between 1 August 2008 and 31 July 2007 inclusive.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.13

Instance.ITTPHSC must be coded 84 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.2

Instance.ITTPHSC codes 51 and 52 must not be used by institutions in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.3

Where Instance.ITTPHSC is coded 72 Instance.COMDATE must be before 2010-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.4

Instance.ITTPHSC code 49 must have Course.TTCID = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.6

Instance.ITTPHSC codes 61 to 65 must be for an institution in Wales and have Instance.COMDATE > 2002-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.7

Instance.ITTPHSC codes 71 - 81 must be for an institution in England where Instance.COMDATE (where exists) is after 2007-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.8

Where Instance.ITTPHSC codes 53-57 are used and institution in Wales and Course.TTCID = 1, Instance.COMDATE must be after 2002-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
Ths start date of the instance must be after 31st July 2002 where the provider is in Wales, the ITT phase codes 53 to 57 are used and the programme leads to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPHSC.9

Instance.ITTPHSC code 31 must have Course.TTCID = 2.
Business RuleErrorCarried Forward
Show more
Plain English
ITT phase can be FE only where the programme leads to 'other ITT qualification not leading to QTS'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPlacement.1

For providers in England, Instance.ITTPlacement should exist where Instance.ENTRYRTE = 01, 02, 03, 09, & 10 and (Instance.REDUCEDI = 00 or 01) and (Instance.MODE does not equal 63 or 64).
Business RuleWarningCarried Forward
Show more
Plain English
An ITT placement entity should be submitted where an active student has accessed ITT provision through these codes.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPlacement.2

Instance.ITTPlacement must not exist for providers in Northern Ireland, Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
An ITT placement entity must only be submitted by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPlacement.3

For providers in England, Instance.ITTPlacement must not exist where Instance.ENTRYRTE does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
An ITT placement entity must not be submitted by providers in England where the student has not accessed ITT provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTPlacement.4

For providers in England where Instance.ENTRYRTE is coded 04, 05, 06, 07 and 08, an Instance.ITTPlacement entity is expected if a school placement has been undertaken during the reporting year
Business RuleWarningCarried Forward
Show more
Plain English
No school placements have been returned for these early years students. Please check that they have not been omitted in error.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTSCHMS.1

Instance.ITTSCHMS must exist where the provider is in England and Course.TTCID = 1 or 2 and Instance.REDUCEDI = 00, 01 or 04
Business RuleErrorCarried Forward
Show more
Plain English
For providers in England an ITT scheme code must be given where the programme leads to an ITT qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTSCHMS.2

Instance.ITTSCHMS must not exist for institutions in Northern Ireland, Scotland or Wales
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTSCHMS.3

Instance.ITTSCHMS must not exist where the institution is in England and Course.TTCID = 0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ITTSCHMS.4

Instance.ITTSCHMS code 6 must have Instance.ITTPHSC coded 71 - 77, and CourseSubject.SBJCA = French language (100321), German language (100323), Italian language (100326), Spanish language (100332) or modern languages (100329).
Business RuleErrorAmended
Show more
Plain English
The ITT scheme can only be Primary Modern Languages where the phase/scope is ages 3 to 11 and the course subject is French, German, Italian, Spanish or modern languages.
Further Guidance
N/A
Reason for Change
Rule amended due to change in subject coding frame from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRA.1

Instance.LOADYRA must exist where Institution.INSTAPP is coded 1 and Instance.TYPEYR = 2, 3, 4 or 5 and Instance.REDUCEDI = 00, 01 or 03 and Course.COURSEAIM does not begin D, L, P, Q, R, S, X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRA.2

Instance.LOADYRA must not exist where Institution.INSTAPP is coded 0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRA.3

Instance.LOADYRA must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRB.1

Instance.LOADYRB must exist where Institution.INSTAPP is coded 1 and Instance.TYPEYR = 2, 3, 4 or 5 and Instance.REDUCEDI = 00, 01 or 03 and Course.COURSEAIM does not begin D, L, P, Q, R, S, X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRB.2

Instance.LOADYRB must not exist where Institution.INSTAPP is coded 0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRB.3

Instance.LOADYRB must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.1

Instance.LOCSDY must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
A location of study must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.10

Where Instance.LOCSDY = T, the sum of all the associated Mobility.MOBDURA is greater than 52 weeks. Please check the mobilities for this instance are genuinely spanning the HESA reporting years, and it is not that duration has been returned incorrectly for individual mobilities.
Business RuleWarningCarried Forward
Show more
Plain English
The duration of overseas activity has been reported as greater than 52 weeks. Please check the mobilities for this instance are genuinely spanning the HESA reporting years, and it is not that duration has been returned incorrectly for individual mobilities.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.11

Instance.LOCSDY codes C, H, J and K must have Instance.FESTUMK = 1, 3 or 4 and the institution must be in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Where the location of study is either the classroom, workshop or workplace then the student must be SFA/EFA/DfES funded or studying at FE level at a Welsh HE provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.12

Instance.LOCSDY should be coded T where Instance.SPECFEE = 2 or 3.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is on a language year abroad or a full year ERASMUS placement the location of study should be overseas for the whole year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.13

Instance.LOCSDY must not be coded D or E where Instance.MODE is coded 01 and the institution is in England or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
The student has been returned as being on an industrial (or other) placement for either a full or partial year but the mode of study does not reflect this.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.14

Instance.LOCSDY should not be coded D, E, T or U where Instance.MODE is coded 63 or 64.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is on a dormant mode of study it is not expected that they will be on an industrial (or other) placement or abroad for either a partial or full-year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.15

Instance.LOCSDY must be coded D, E, T or U where Instance.SPECFEE = 1.
Business RuleErrorCarried Forward
Show more
Plain English
The location of study must be recorded as being either on a full or partial year industrual (or other) placement or a partial or full year abroad where the student is being charged a sandwich fee.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.16

Instance.LOCSDY must be coded T, U or Z where Instance.EXCHANGE = Y.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is studying mainly in the UK as part of a collaborative arrangement with an overseas provider, the location of study must be either the reporting provider or a full or partial year overseas.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.18

Instance.LOCSDY must not be coded Z where the sum of all the associated Mobility.MOBDURA is 4 weeks or more.
Business RuleErrorCarried Forward
Show more
Plain English
Code Z (At provider or a partner for the whole year) must only be used for students on a short term mobility (less than 4 weeks)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.19

Instance.LOCSDY must not be coded U where the sum of all the associated Mobility.MOBDURA is less than 4 weeks.
Business RuleErrorCarried Forward
Show more
Plain English
Code U (abroad for a proportion of the year) is for students on a mobility lasting 4 weeks or more. Use LOCSDY Z instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.2

Instance.LOCSDY must be coded S or Z where Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is studying mainly overseas as part of a collaborative arrangement, the location of study must be either code S or code Z to reflect that the student is studying either overseas or at the provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.3

Instance.LOCSDY must be coded S where both Instance.COMDATE and Instance.ENDDATE are in the current reporting year and Instance.RSNEND = 01 or 98 and Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is studying mainly overseas as part of a collaborative arrangement and has both started and ended the programme successfully within the reporting year the location of study must be recorded as code S to reflect that the student was studying primarily overseas.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.4

Instance.LOCSDY must be coded D, E, T, U or Z where Instance.MODE = 23, 24 or 25.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is on a sandwich mode of study the location of study must be either that they are on a full or partial year industrial (or other) placement, a full or partial year overseas or that they were studying at the provider for the duration of the year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.5

Instance.LOCSDY must be coded D, E or Z where Instance.EXCHANGE = 4 or G.
Business RuleErrorCarried Forward
Show more
Plain English
The location of study for incoming visiting or exchange students must be either a full or partial year industrial (or other) placement or at the provider for the full year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.7

Instance.LOCSDY must not be coded U where the sum of all the associated Mobility.MOBDURA > 51 weeks.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is overseas for only a proportion of the year, the duration of their time overseas must be less than 51 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.8

Where Instance.LOCSDY = U, the sum of all the associated Mobility.MOBDURA should be less than or equal to 24 weeks.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is overseas for a proportion of the year it is not expected that the total time overseas will exceed 24 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.9

Where Instance.LOCSDY = T and Instance.MODE not equal to 43 or 44, the sum of all the associated Mobility.MOBDURA must be greater than or equal to 24 weeks.
Business RuleErrorCarried Forward
Show more
Plain English
The location of study has been returned as overseas for the whole year but the duration of time overseas is less than 24 weeks. A period of 24 weeks or more overseas activity is required to meet the definition of a full year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.1

Instance.MCDATE must exist for institutions in England or Northern Ireland and Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.10

Where exists and not null Instance.MCDATE must be earlier than Instance.ENDDATE
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.14

Where exists and is not null, Instance.MCDATE must be earlier or equal to Instance.COLTODATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.15

Where exists and is not null, Instance.MCDATE must be equal to or later than Instance.COLFROMDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.2

Where it exists and is not null Instance.MCDATE must be later than Instance.COMDATE
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.5

Where Instance.MCDATE is not null, it must be < Y1-08-02 for institutions in England and Northern Ireland where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.6

Instance.MCDATE must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.7

Where exists and is not null Instance.MCDATE must be later than Y1-07-31 unless Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.8

Where exists and is not null Instance.MCDATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.9

Instance.MCDATE must not be null when Instance.MODE = 73 or 74.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
For further information please see the documentation in the coding manual - Further guidance on reporting Instance.MCDATE and Instance.MODE.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.1

Instance.Mobility must exist where Instance.LOCSDY = T or U and Instance.MODE is not coded 43, 44, 63 or 64 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student has been returned as having studied either overseas for either a partial or full year at least one mobility experience must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.2

Instance.Mobility must not exist where Instance.LOCSDY = 6, 9, C, D, E, H, J, K, or S or Instance.LOCSDY does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
A mobility is not expected where the location of study is within the UK.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.3

Where Instance.MODE = 23 and Instance.TYPEYR = 1 and any associated Mobility.MOBSCHEME = 02 then all associated Mobility.MOBSCHEME must = 02 or 03.
Business RuleErrorCarried Forward
Show more
Plain English
It is expected that the mobility scheme relating to a sandwich placement will be used for students on a sandwich mode of study undertaking a mobility. For part year sandwich students, the ERASMUS+ scheme may be used for mobilities outside the sandwich placement.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.4

Where Instance.SPECFEE = 3 and Instance.MODE not equal to 63 or 64 there must be at least one associated Mobility entity with Mobility.MOBSCHEME = 03.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is being charged a reduced fee for the year due to being on an ERASMUS scheme there must be at least one ERASMUS mobility reported for the student.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.6

For each instance, the sum of Mobility.MOBDURA must not be greater than 60 weeks.
Business RuleErrorCarried Forward
Show more
Plain English
The duration of the mobility experiences returned for the student is greater than 60 weeks. This is greater than expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.1

Instance.MODE codes 12 - 14, 33 - 36 and 65 must not be used by providers in Scotland and Northern Ireland
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.MODE valid entry 99 as removed from record
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.10

Instance.MODE must not be coded 23, 24 or 25 where Course.COURSEAIM is H16, H62, I16, M16, M26 or M86 and CourseSubject.SBJCA is (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology, (101327) oncology, (100261) ophthalmology, (101324) orthopaedics, (101325) paediatrics, (100131) radiology, (100266) clinical dentistry, (100268) dentistry, (100275) pre-clinical dentistry.
Business RuleErrorAmended
Show more
Plain English
Medicine and dentistry courses leading to eligibility to register to practice with a statutory regulatory body cannot have a sandwich mode of study.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.11

For institutions in England, Instance.MODE must be coded 31, 64 or 74 where Instance.SPECFEE = 6.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is being charged a special fee because they are a part-time ITT student, the mode of study must be either part-time or previously part-time where the student has interrupted studies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.13

For providers in Scotland, Instance.MODE must be coded 63 or 64 where all corresponding StudentOnModule.MODSTAT for that instance are coded 4.
Business RuleErrorAmended
Show more
Plain English
Where the student has no active module enrolments in the reporting year the mode of study must be dormant, for providers in Scotland.
Further Guidance
N/A
Reason for Change
Amend rule to enforce the new guidance on MODSTAT
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.14

Instance.MODE must not be coded 01, 23 or 24 where Instance.COMDATE > Y2-02-13 and Instance.ENDDATE is null and Instance.TYPEYR = 1.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.15

Instance.MODE must not be coded 38 or 39 where the institution is in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.16

Instance.MODE should not be coded 01, 02, 23, 24 or 25 where Course.TTCID = 5.
Business RuleWarningCarried Forward
Show more
Plain English
It is not expected that INSET courses would meet the definition of full-time or sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.19

Instance.MODE must be coded 23 or 24 where any associated Mobility.MOBSCHEME = 02.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student undertakes a sandwich placement during the year then the mode of study must be returned as a sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.2

Instance.MODE cannot be coded 12, 13, 14, 33, 34, 35, 36 and 65 where Instance.FESTUMK = 2.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.MODE valid entry 99 as removed from record.
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.20

Instance.MODE must be coded 01, 02, 31, 63, 64, 73 or 74 by providers in England or Wales where Course.TTCID = 1 or Q.
Business RuleErrorCarried Forward
Show more
Plain English
The mode of study returned is invalid for an ITT course. A list of valid modes is available in the rule text.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.21

Instance.MODE must be coded 12, 13, 14, 33, 34, 35, 36, 63, 64 and 65 by institutions in Wales where Instance.FESTUMK = 1 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
The mode of study returned is not valid for students studying at FE level. A list of valid codes is available in the rule text and coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.22

Instance.MODE must not be coded 01 or 02 where Instance.FESTUMK is coded 1 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
The mode of study returned is not valid for students studying at FE level. A list of valid codes is available in the rule text and coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.23

Instance.MODE cannot be coded 01 where Instance.REDUCEDI = 01.
Business RuleErrorCarried Forward
Show more
Plain English
Students on low credit bearing reduced returns cannot be returned as full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.24

Instance.MODE cannot be coded 01 by institutions in Scotland where Instance.YEARLGTH is completed but less than 24.
Business RuleErrorCarried Forward
Show more
Plain English
Where the year of instance is less than 24 weeks the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.25

Instance.MODE cannot be coded 01 by institutions in England, Scotland or Northern Ireland where Instance.UNITLGTH = 3 and Instance.SPLENGTH = 01 to 23.
Business RuleErrorCarried Forward
Show more
Plain English
Where the expected length of the instance is less than 24 weeks the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.26

Instance.MODE cannot be coded 01 by institutions in England, Scotland or Northern Ireland where Instance.UNITLGTH = 2 and Instance.SPLENGTH = 01 to 05.
Business RuleErrorCarried Forward
Show more
Plain English
Where the expected length of the instance is between 1 and 5 months the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.3

Institutions in Scotland cannot use code 31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.33

Instance.MODE must be coded 63 or 64 where Instance.COLTODATE is earlier than Y1-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.4

When Instance.MODE codes 73 and 74 are used the institution must be in England and Course.COURSEAIM must begin with D, E, L or M (excluding M22, M26, M28).
Business RuleErrorCarried Forward
Show more
Plain English
The 'Change to dormant status' codes for mode of study are only applicable to postgraduate level study at providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.5

If Instance.SPECFEE = 1, then Instance.MODE should be coded 23 or 24 or 25.
Business RuleWarningCarried Forward
Show more
Plain English
The mode of study should be sandwich where the student is being charged a sandwich fee rate.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.6

If Instance.SPECFEE = 2 or 3, then Instance.MODE should be coded 01 or 23.
Business RuleWarningCarried Forward
Show more
Plain English
Where a student is on a language year abroad or a partial or full-year ERASMUS placement the mode of study should be either full-time or sandwich (thick).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.7

Instance.MODE must be coded 01, 02 or 25 for institutions in Wales where Instance.SPECFEE is coded 4 or 5.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is being charged a special fee because they are on the final year of a full-time course and the mode of study must be either full-time or other sandwich course/programme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.8

Instance.MODE must be coded 02 or 25 for institutions in England, Scotland and Northern Ireland where Instance.SPECFEE is coded 4 or 5.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student is being charged a special fee because they are on the final year of a full-time course then the mode of study must be either 'other full-time' or 'other sandwich course/programme'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.9

Instance.MODE cannot be coded 63 or 64 where Instance.COMDATE is in the current reporting period (i.e. on/after 01-Aug-Y1).
Business RuleErrorCarried Forward
Show more
Plain English
A student cannot be dormant where their start date is in the current reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.1

Instance.MSTUFEE must exist where (Instance.REDUCEDI = 00 or 01) and (Instance.MODE is not 63 or 64).
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
The major source of tuition fees must be completed where the instance is not a reduced return or is low credit bearing. It is not required where the instance is dormant.
Reason for Change
Amended to match coverage to exclude MODE 63 and 64 (dormant).
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.10

Instance.MSTUFEE must not be 71 where Instance.MODE is less than 40.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.11

Instance.MSTUFEE should not be coded 02, 03, 52 or 53 where (EntryProfile.DOMICILE exists and is coded XG).
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.12

Instance.MSTUFEE should not be coded 02, 04, 52 or 54 where EntryProfile.DOMICILE exists and is coded XH.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.16

Instance.MSTUFEE must not be coded 30 where Course.TTCID = 0, 1, 2, 5, 9 or D.
Business RuleErrorCarried Forward
Show more
Plain English
The NCTL can be the major source of tuition fees only if the course leads to Early Years ITT status.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.19

Instance.MSTUFEE should not be coded 11-19 where (Instance.RCSTDNT is coded 99 or does not exist) and Course.COURSEAIM begins with D, E, L or M except M22, M26, M28.
Business RuleWarningCarried Forward
Show more
Plain English
The Research Council is the major source of tuition fees for this postgraduate student but they have not been coded as a Research Council student.
Further Guidance
It is expected that students on postgraduate courses of study directly funded by the Research Council will be coded as a Research Council student.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.2

Instance.MSTUFEE should not be coded 03, 04, 53 or 54 where (EntryProfile.DOMICILE exists and is coded XF or XI).
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.20

Instance.MSTUFEE should not be coded 11-19 where Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71 or M73.
Business RuleWarningCarried Forward
Show more
Plain English
It is expected that students on undergraduate courses of study (including PGCE/Professional Graduate Diploma in Education) will not be directly funded by a research council.
Further Guidance
The major source of tuition fees should not be a research council for students on undergraduate courses of study (including PGCE/Professional Graduate Diploma in Education) as it is expected that they will not be directly funded by a research council.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.21

For providers in England Instance.MSTUFEE should not be coded 31 where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28), Instance.COMDATE is after 31/07/2017 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningAmended
Show more
Plain English
For nursing, midwifery and most allied health courses at English providers, undergraduate students starting after 31st July 2017 are not expected to have the Department of Health/NHS as the major source of tuition fee.
Further Guidance
Except Dental hygiene and Dental therapy which are valid until 31st July 2018.
Reason for Change
To better aligned with HESES guidance.
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.22

For providers in England Instance.MSTUFEE should not be coded 31 where Course.COURSEAIM begins with D, E, L or M (excluding M22, M26 and M28), Instance.COMDATE is after 31/07/2018 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningAdded
Show more
Plain English
For nursing, midwifery and most allied health courses at English providers, postgraduate students starting after 31st July 2018 are not expected to have the Department of Health/NHS as the major source of tuition fee.
Further Guidance
N/A
Reason for Change
To better align with HESES guidance.
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.6

Instance.MSTUFEE code 96 must have Instance.FESTUMK = 1 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.9

Instance.MSTUFEE must be coded 98 where Instance.EXCHANGE is coded G.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.NETFEE must exist where Instance.MODE is not equal to 63 or 64 and ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or Instance.FEEREGIME = 30).
Business RuleErrorCarried Forward
Show more
Plain English
Instance.NETFEE must be returned where there is no SSN and the student is paying post-September 2012 regime fees or the student is not subject to regulated fees. It is not required for dormant students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.2

Instance.NETFEE must not exist where Instance.FEEREGIME = 10 or Instance.FEEREGIME does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
NETFEE must only exist where the fee regime is Post-Sept 2012 or Not subject to regulated fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.3

Instance.NETFEE must exist where Instance.GROSSFEE exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.4

For providers in Northern Ireland, Instance.NETFEE must equal 0 where Instance.SPECFEE = 3.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Northern Ireland, NETFEE must be 0 where the student is on a Full-year outgoing ERASMUS+
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.7

For providers in England, Instance.NETFEE must exist where Instance.MODE is not equal to 63 or 64 and ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or (Instance.FEEREGIME = 20 and Course.COURSEAIM begins E or M (excluding M16, M22, M26, M28, M71, M73, M86 and M88)) or Instance.FEEREGIME = 30).
Business RuleErrorCarried Forward
Show more
Plain English
For providers in England, Instance.NETFEE must be returned for undergraduate, PGCE/Postgraduate Diploma in Education and Architects part 2 students where there is no SSN and the student is paying post-September 2012 regime fees, and for all students who are not subject to regulated fees. It must also be returned for all postgraduate students who are not studying for a PGCE/Postgraduate Diploma in Education or Architects part 2 or ​who are on pre-registration nursing, midwifery or allied health course, who are paying post-September 2012 regime fees. It is not required for dormant students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NHSEMP.1

Instance.NHSEMP must exist for institutions in England where Course.COURSEAIM = M76, H76, I76 or J76 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NHSEMP.2

Instance.NHSEMP must not exist for institutions not in England.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOTACT.1

Instance.NOTACT must exist and be coded 1 where Instance.MODE is 73 or 74
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOUNTACH.1

Instance.NOUNTACH must exist for institutions in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOUNTACH.2

Instance.NOUNTACH must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOUNTACH.3

Instance.NOUNTACH must not exist for institutions in Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOUNTACH.4

For institutions in Wales Instance.NOUNTACH must be coded 99 where Instance.NUMUNITS = 99.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUSPREV.1

Where Instance.NUMHUSPREV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUSPREV.2

Instance.NUMHUSPREV must exist where Instance.COLFROMDATE or Instance.COLFROMPROV exist.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.1

Instance.NUMUNITS must exist for institutions in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
The number of units must exist for Welsh providers when the student is funded/non-funded at FE level or funded at HE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.2

Instance.NUMUNITS must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.3

Instance.NUMUNITS must not exist for institutions in Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
Number of units must not exist for Welsh providers when they are not funded and not studying at FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.4

Instance.NUMUNITS must be greater than or equal to the value in Instance.NOUNTACH where Instance.PROGRESS is coded 6 and Instance.NUMUNITS is not coded 98 or 99.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.5

For institutions in Wales Instance.NUMUNITS must be greater than zero and less than the value in Instance.NOUNTACH where Instance.PROGRESS is coded 7 and Instance.NUMUNITS is not coded 98 or 99.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.6

For institutions in Wales Instance.NUMUNITS must be coded 0, 98 or 99 where Instance.PROGRESS is coded 8.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMUNITS.7

For institutions in Wales Instance.NUMUNITS must be coded 99 where Instance.NOUNTACH = 99.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.1

Instance.PHDSUB must exist where Instance.RCSTDNT is not 99 and Course.COURSEAIM = D00 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.10

Where Instance.PHDSUB exists it should not be earlier than (Y1-2)-08-01 when Instance.MODE is not 63 or 64.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.11

Where Instance.PHDSUB exists it should not be earlier than (Instance.COMDATE + 24 months)
Business RuleWarningCarried Forward
Show more
Plain English
The date the thesis was first submitted is expected to be, two years or more, after the PhD was started.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.12

Instance.PHDSUB must not be earlier than Instance.COMDATE.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.13

Instance.PHDSUB must not be null when Instance.RCSTDNT is not 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND not equal to 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.2

Instance.PHDSUB is null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Course.COURSEAIM = D00 and Instance.MODE = 01, 02, 43, 63 or 73 and QualificationsAwarded does not exist and Instance.COMDATE is earlier than (Y2-5)-08-01.
Business RuleWarningCarried Forward
Show more
Plain English
The Research Councils expect a full-time PhD student to submit their thesis within 5 years and no submission date has been provided.
Further Guidance
The Research Councils expect a full-time PhD student to submit their thesis within 5 years.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.3

Instance.PHDSUB is null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Course.COURSEAIM = D00 and Instance.MODE = 31, 38, 39, 44, 64 or 74 and QualificationsAwarded does not exist and Instance.COMDATE is earlier than (Y2-10)-08-01.
Business RuleWarningCarried Forward
Show more
Plain English
The Research Councils expect a part-time PhD student to submit their thesis within 10 years and no submission date has been provided.
Further Guidance
The Research Councils expect a part-time PhD student to submit their thesis within 10 years.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.4

Where Instance.PHDSUB exists and is not null it must be earlier than Instance.ENDDATE where Instance.RSNEND = 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.5

Instance.PHDSUB should not be null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND = 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00.
Business RuleWarningCarried Forward
Show more
Plain English
The Research Councils expect a submission date for the thesis to be returned where a PhD has been awarded posthumously of after a student leaves due to ill health.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.6

Where Instance.PHDSUB exists then Course.COURSEAIM must = D00.
Business RuleErrorCarried Forward
Show more
Plain English
Only PhDs can have a submission date for the thesis.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.9

Instance.PHDSUB must not be greater than Y2-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.1

Instance.PROGRESS must exist for institutions in Wales where Instance.FESTUMK = 1,3 or 4 and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.2

Instance.PROGRESS must be coded W for institutions in Wales where Instance.CSTAT = 4.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.4

Instance.PROGRESS must not be coded 9 where Instance.CSTAT is coded 4.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
FE England codes 2 and 3 removed in C19051
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.5

Instance.PROGRESS must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.6

Instance.PROGRESS must not exist for institutions in Wales where Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PROGRESS.7

Instance.PROGRESS must be coded 6 or 7 for institutions in Wales where Instance.RSNEND is coded 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.1

Instance.QTS must exist for institutions in England and Northern Ireland where Course.TTCID = 5 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.2

Instance.QTS cannot be coded 4 where EntryProfile.QUALENT3 is coded H11.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.3

Instance.QTS cannot be coded 3 where EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.4

Instance.QTS must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.5

Instance.QTS must not exist for institutions in England and Northern Ireland where Course.TTCID not = 5.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.6

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 is coded M71 or H71.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QualificationsAwarded.1

QualificationsAwarded entity must exist where Instance.ENDDATE is not null and Instance.RSNEND = 01 and Instance.REDUCEDI = 00, 01 or 04, unless Course.COURSEAIM ends with 99.
Business RuleErrorCarried Forward
Show more
Plain English
A qualification must be returned when the reason for ending the instance is successful completion of course and an end date exists.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QualificationsAwarded.2

QualificationsAwarded entity must only occur once where Instance.FESTUMK is coded 1 or 4.
Business RuleErrorCarried Forward
Show more
Plain English
Qualifications awarded can only be returned once where a student is/is not an SFA/EFA/DfES FE funded learner, that is studying at FE level.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QualificationsAwarded.3

QualificationsAwarded entity must not exist where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
Qualifications awarded must not be returned when the student did not progress beyond the first two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RCSTDNT.1

Instance.RCSTDNT must exist where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28, M71, M73) and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
Research Council student coding must be provided for students studying at the level of postgraduate (unless it is for an integrated masters or PGCE).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REDUCEDI.4

Instance.REDUCEDI code 01 must be for an institution in England, Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REDUCEDI.5

Instance.REDUCEDI code 01 must have Instance.STULOAD less than or equal to 010.0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REDUCEDI.6

Instance.REDUCEDI code 03 must have Instance.EXCHANGE = 4 or G.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REDUCEDI.7

Instance.REDUCEDI code 04 must have Instance.MODE = 63 or 64 (Instance.ENDDATE displayed).
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to display Instance.ENDDATE.
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.1

Instance.REFData must exist where (Course.COURSEAIM = L00, L80, L99, or D00) and the corresponding Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.2

Instance.REFData must not exist where Course.COURSEAIM = L90, L91 or D90 or begins with E, M, H, I, J, C, P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.3

Where the Instance.REFData entity occurs more than once, there are multiple occurrences of the same REFData.COLPROV and Unit of Assessment (UOA) code (i.e. the first two characters of REFData.UOA2014). Please check this is correct and that REF data has not been duplicated.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.4

Where Instance.REFData exists, the sum of all occurrences of REFData.UOAPCNT must equal 100.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.5

Instance.REFData occurs more than six times and no occurrence of REFData.COLPROV exists.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.REFData.6

Instance.REFData occurs more than 12 times and an occurrence of REFData.COLPROV exists.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.1

Instance.RSNEND must exist where Instance.ENDDATE is not null and Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
A reason for leaving the instance must be returned when an end date has been completed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.10

Instance.RSNEND must be coded 12 where either Instance.COLTOPROV or Instance.COLTODATE exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.13

Where Course.COURSEAIM and QualificationsAwarded.QUAL have the same codes (excluding codes ending in 90, 91 or 99), Instance.RSNEND is coded 02.
Business RuleWarningCarried Forward
Show more
Plain English
The qualification awarded corresponds to the aim of the course (excluding credits and unspecific qualifications) but the reason for ending is Academic failure/left in bad standing/not permitted to progress.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.2

Instance.RSNEND must not exist where Instance.FUNDCOMP = 3.
Business RuleErrorCarried Forward
Show more
Plain English
When a student's completion status is 'Year of programme of study not yet completed, but has not failed to complete', then a reason for ending the instance must not be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.3

Instance.RSNEND should exist where QualificationsAwarded.QUAL exists unless Instance.INTERCALATE = 01
Business RuleWarningCarried Forward
Show more
Plain English
A reason for ending the instance should be returned, when a qualification has been awarded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.5

Instance.RSNEND must be coded 01 where Instance.PROGRESS is coded 6.
Business RuleErrorCarried Forward
Show more
Plain English
When a student is returned as FE - Learning aim achieved, then the reason for leaving the instance must be Successful completion of course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.6

Instance.RSNEND must not be coded 01 or 98 where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
The reason for ending an instance cannot be 'Successful completion of course' or 'Completion of course - result unknown' when a student does not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.9

Instance.RSNEND can only be coded 12 where Course.COURSEAIM = D00, L00 or L80.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDEMPLOY.1

Instance.SDEMPLOY must exist where Instance.ENTRYRTE = 03 or 10 and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
Employing school must exist for School Direct salaried trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDEMPLOY.2

Instance.SDEMPLOY must not exist where Instance.ENTRYRTE does not equal 03 or 10
Business RuleErrorCarried Forward
Show more
Plain English
Employing school must not exist where their entry route is not for School Direct salaried trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDEMPLOY.3

Instance.SDEMPLOY is not a generic code and does not exist in the lookup file provided by the GET information about schools website.
Business RuleErrorCarried Forward
Show more
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDLEAD.1

Instance.SDLEAD must exist where Instance.ENTRYRTE = 02, 03 or 10 and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
Lead school must exist for School Direct trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDLEAD.2

Instance.SDLEAD must not exist where Instance.ENTRYRTE does not equal 02, 03 or 10.
Business RuleErrorCarried Forward
Show more
Plain English
Lead school must not exist where entry route is not for School Direct trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDLEAD.3

Instance.SDLEAD is not a generic code and does not exist in the lookup file provided by the GET information about schools website.
Business RuleErrorCarried Forward
Show more
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.1

Instance.SPECFEE must exist where Instance.REDUCEDI = 00 unless (provider is in England or Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
Special fee indicator is required except where the provider is in England or Wales and the instance is at FE level.
Further Guidance
N/A
Reason for Change
Rule amended for removal of England FE
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.2

Instance.SPECFEE must be coded 9 where Course.COURSEAIM = D00 or D90.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.3

For institutions in Scotland if Instance.SPECFEE = 4 or 5 then Instance.ENDDATE should not be blank.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.5

For institutions in England, Instance.SPECFEE cannot be coded 6 when Instance.COMDATE > 2010-08-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.6

Instance.SPECFEE should be coded 9 when Instance.FUNDLEV = 30 or 31.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.7

For providers in England, where Instance.SPECFEE = 0, 1, 2, 3, 4, 5 or 6, Course.COURSEAIM must be coded M22, M26, M28, M71, M73, M88 or begin with H, I, J or C (excluding codes ending with 90, 91 or 99).
Business RuleErrorAmended
Show more
Plain English
This field can only be returned as a regulated fee where the course is eligible for regulated fees and subject to regulated fee limits.
Further Guidance
N/A
Reason for Change
Rule amended to align with guidance change, M16 and M86 removed from rule.
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.8

For institutions in England, Northern Ireland and Wales if Instance.SPECFEE = 4 or 5 then Instance.ENDDATE must not be blank.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPLENGTH.1

Instance.SPLENGTH must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Show more
Plain English
Expected length of study must be returned for all non-reduced student instances and low credit bearing reduced returns.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.SPLENGTH.2

Where exists Instance.SPLENGTH must not be coded 99 by providers in England where Instance.FESTUMK is coded 3.
Business RuleErrorAmended
Show more
Plain English
Expected length of study cannot be coded 99 for ESFA/DfES FE funded learners at English providers.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 1 as that can no longer be returned by providers in England.
Previous Name of Rule
N/A

QR.C19051.Instance.SPLENGTH.3

Where exists Instance.SPLENGTH cannot be greater than 09 where Instance.MODE not equal to 63 or 64 and Instance.UNITLGTH =1.
Business RuleErrorCarried Forward
Show more
Plain English
Expected length of study cannot be recorded as being greater than 9 years for students active in the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPLENGTH.4

Where exists Instance.SPLENGTH cannot be greater than 72 where Instance.MODE = 01, 02, 23, 24 or 25 and Instance.UNITLGTH = 2.
Business RuleErrorCarried Forward
Show more
Plain English
Expected length of study cannot be recorded as being greater than 72 months for full time students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.StudentOnModule.1

StudentOnModule entity must exist where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.StudentOnModule.2

There must be at least one occurrence of StudentOnModule entity with StudentOnModule.MODSTAT not equal to 4 where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.1

Instance.STULOAD must exist where Instance.REDUCEDI = 00, 01 or 03.
Business RuleErrorAmended
Show more
Plain English
The percentage of full time equivalence for the student for the Instance must be returned.
Further Guidance
N/A
Reason for Change
Rule updated to remove Instance.FESTUMK valid entry 5. The 'wrapper' is not required as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.11

For providers in England, Northern Ireland and Wales, Instance.STULOAD must not be 0 where Instance.MODE = 01, 02, 23, 24, 25, 31, 43, 44, 73 or 74, (unless Instance.LOCSDY = S or Instance.EXCHANGE is coded 4 or G or Instance.REDUCEDI = 08 or Instance.ENDDATE is before Y1-08-01).
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule amended to align with guidance in mode of study.
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.12

For institutions in England, Instance.STULOAD must not be greater than 10.0 where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE = 43 or 44 and ( Instance.MCDATE is null or is equal to Y1-08-01)
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.13

For institutions in Scotland, Instance.STULOAD must not be 0 where Instance.FTEMETHOD = 1 and Instance.MODE not equal to 51, 63, 64 and Instance.EXCHANGE not equal to 4 or G and Instance.LOCSDY not equal to S
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.2

For institutions in Scotland, Instance.STULOAD must not be 0 where Instance.FTEMETHOD = 2 and Instance.COMDATE > Y1-07-31 and Instance.MODE not equal to 51, 63, 64 and Instance.EXCHANGE not equal to 4 or G and Instance.LOCSDY not equal to S
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.3

For institutions in England and Northern Ireland Instance.STULOAD must equal the sum of Instance.LOADYRA + Instance.LOADYRB
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.30

For providers in England, Wales or Northern Ireland Instance.STULOAD must be 0 where Instance.ENDDATE less than 01-08-Y1.
Business RuleErrorAdded
Show more
Plain English
Where an award is being made to a student that completed in a previous reporting period, there must be no student load within the current reporting year.
Further Guidance
N/A
Reason for Change
New rule to enforce the guidance on STULOAD
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.4

For institutions in England, Northern Ireland and Wales, Instance.STULOAD should be less than 100 where Instance.TYPEYR is not equal to 1 and Instance.COMDATE > Y1-07-31
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.5

For institutions in England, Northern Ireland and Wales, Instance.STULOAD should be less than 100 where Instance.TYPEYR is not equal to 1 and Instance.ENDDATE > Y1-07-31
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.6

Instance.STULOAD must be 0 where Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.7

For institutions in Scotland, Instance.STULOAD must not be 0 where Instance.MODE = 01, 02, 23, 24, 25, 38 or 39 and Instance.TYPEYR = 1 , unless Instance.LOCSDY = S.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.8

Instance.STULOAD should not be 0 where Course.COURSEAIM begins D or L and Instance.MODE = 01 or 02 and Instance.YEARSTU = 01, 02 or 03.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.9

Where Instance.REDUCEDI = 00 or 01 and Instance.MODE not equal to 63 or 64 and Course.COURSEAIM does not begin with D or L, Instance.STULOAD + 100.0 is less than sum of Module.FTE for the student instance where StudentOnModule.MODSTAT not equal to 4 and StudentOnModule.APEL not equal to 1 or 2: check modules linked to this instance.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TREFNO.1

Instance.TREFNO must exist for providers in Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = H11 or I11) and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Wales a Teacher Reference Number must exist where a QTS qualification has been gained from a BEd award.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TREFNO.2

Instance.TREFNO must not exist for institutions in Northern Ireland and Scotland.
Business RuleErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Scotland is no longer required to return Instance.TREFNO.
Previous Name of Rule
N/A

QR.C19051.Instance.TREFNO.3

Instance.TREFNO should exist for providers in Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = I71, M71, M73 or H71) and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 04.
Business RuleWarningCarried Forward
Show more
Plain English
For providers in Wales, a Teacher Reference Number should exist where qualified teacher status has been achieved from a PGCE/PGDE/QTS award.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TREFNO.6

Instance.TREFNO must exist for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
Teacher reference number must exist for all students on initial or pre-service teacher training courses leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TREFNO.7

For providers in England Instance.TREFNO (where it exists) must be a 7 digit number unless Instance.TREFNO = 999999999.
Business RuleErrorCarried Forward
Show more
Plain English
Where the Teacher reference number is not coded 999999999, it must have a 7-digit format.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.1

Instance.TYPEYR must exist where Instance.REDUCEDI = 00 or 01 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
The type of instance year must be returned for all instances except FE in Wales.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.2

Instance.TYPEYR must be coded 1 or 2 by institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
The code returned for the type of instance year is not valid for providers in Scotland or Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.3

Instance.TYPEYR should not be coded 1 where Instance.FUNDCOMP = 3 unless the student is on a sandwich placement spanning a reporting year, but the normal programme of study is a standard year.
Business RuleWarningCarried Forward
Show more
Plain English
It is not expected that the instance year would be contained within the reporting year where the student has not yet completed the year of programme unless the student is on a sandwich placement that spans reporting years but would otherwise be on a standard year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.4

Instance.TYPEYR must be coded 1 where Instance.COMDATE is greater than or equal to 1 August of the reporting period and Instance.ENDDATE (if not null) is less than or equal to 31 July of the reporting period and Instance.FUNDCOMP =1 and Instance.RSNEND = 01 or 98.
Business RuleErrorCarried Forward
Show more
Plain English
The course years must be contained within the reporting period where the instance starts in the reporting year, the student has completed the year of instance and an end date has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.5

Instance.TYPEYR should be coded 1 where Instance.COMDATE in range 01 August - 31 December (regardless of year) and Instance.ENDDATE in range 01 January - 31 July (regardless of year) and Instance.RSNEND is coded 01 or 98.
Business RuleWarningCarried Forward
Show more
Plain English
Course years should be contained within the reporting period where the start date is between 01 August - 31 December and the instance has ended between 01 January - 31 July.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.6

Instance.TYPEYR should not be coded 1 where Instance.FUNDLEV = 11, 21 or 31 and anniversary of Instance.COMDATE in academic year > 20 September and Instance.MODE = 01.
Business RuleWarningCarried Forward
Show more
Plain English
It is not expected that the course years would be contained within the reporting period where the course has long instance years and the anniversary of the start date is after 20 September and the mode of study is full-time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.8

Instance.TYPEYR must not be coded 3 where Instance.COMDATE < Y1-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.9

Instance.TYPEYR must not be coded 4 or 5 where Instance.COMDATE > Y1-07-31.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.UNITLGTH.1

Instance.UNITLGTH must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Show more
Plain English
The units of length must be returned where the instance is not a reduced return or is low credit bearing.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 5
Previous Name of Rule
N/A

QR.C19051.Instance.UNITLGTH.2

Instance.UNITLGTH cannot be coded 5 by providers in England where Instance.FESTUMK = 3.
Business RuleErrorAmended
Show more
Plain English
Hours cannot be returned as a unit of length by providers in England, where the student is an ESFA FE funded learner studying at HE level.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 1 as that can no longer be returned by providers in England.
Previous Name of Rule
N/A

QR.C19051.Instance.UNITLGTH.3

Where Instance.UNITLGTH = 9, Instance.SPLENGTH must exist and be null
Business RuleErrorCarried Forward
Show more
Plain English
When the unit of length is not applicable, then expected length of study must be returned as an empty element.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.UNITLGTH.4

Instance.UNITLGTH must be coded 9 where Instance.SPLENGTH exists and is null
Business RuleErrorCarried Forward
Show more
Plain English
When expected length of study has been returned as an empty element, then the unit of length must be returned as Not Applicable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARLGTH.1

Instance.YEARLGTH must exist for institutions in Wales and Scotland where Instance.REDUCEDI = 00 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
The length of year must exist for providers in Wales and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARLGTH.2

Instance.YEARLGTH must be NULL where Instance.LOCSDY = D or T.
Business RuleErrorCarried Forward
Show more
Plain English
The Year Length must not exist where the location of study is either an Industrial (or other) placement for the whole year or abroad for the whole year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARLGTH.3

Instance.YEARLGTH must not exist for institutions in England or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.1

Instance.YEARPRG must exist where Instance.REDUCEDI = 00 or 01 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
A year of programme must be returned for all instances except FE in Wales.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.2

Instance.YEARPRG code 0 should have Course.COURSEAIM beginning with H or I.
Business RuleWarningCarried Forward
Show more
Plain English
Only undergraduate programmes at levels H and I are expected to include an integrated foundation year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.3

Instance.YEARPRG should be less than or equal to Instance.SPLENGTH where Instance.UNITLGTH = 1 and Instance.YEARPRG is not coded 99.
Business RuleErrorCarried Forward
Show more
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.4

Instance.YEARPRG must not equal 0 if (Instance.UNITLGTH = 1 and Instance.SPLENGTH = 1) or (Instance.UNITLGTH = 2 and Instance.SPLENGTH < 13) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH < 53).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.5

Where Instance.YEARPRG is not equal to 99 and Instance.UNITLGTH = 2, Instance.YEARPRG should be less than or equal to Instance.SPLENGTH divided by 12.
Business RuleErrorCarried Forward
Show more
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.6

For institutions in England, Northern Ireland or Wales, Instance.YEARPRG must not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5 and Instance.MODE not equal to 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.7

For institutions in Scotland, Instance.YEARPRG must not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5 and Instance.MODE not equal to 39, 63 or 64.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.1

Instance.YEARSTU must exist where Instance.REDUCEDI = 00 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorAmended
Show more
Plain English
The number of years that the student has been active on the instance must be returned for all instances except FE in Wales.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Instance.FESTUMK valid entry 5.
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.2

Instance.YEARSTU value cannot be greater than the difference in years between 31 July of the reporting period and the 01 August before Instance.COMDATE.
Business RuleErrorCarried Forward
Show more
Plain English
The number of years that the student has been active on the instance cannot be greater than the elapsed time between the start date of the instance and the end of the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.3

Instance.YEARSTU must not equal 1 where Instance.TYPEYR = 1 and Instance.COMDATE < Y1-08-01 and Instance.STULOAD > 0 and Instance.MODE is not equal to 63, 64, 73 or 74
Business RuleErrorAmended
Show more
Plain English
Where the student is actively studying on standard instance years, and the instance started in a previous reporting year then they must be on at least their second year as a student.
Further Guidance
N/A
Reason for Change
Rule amended to include clause 'and Instance.STULOAD>0' to prevent it triggering when a STULOAD value is not entered.
Previous Name of Rule
N/A

QR.C19051.Institution.INSTAPP.1

Institution.INSTAPP must exist for institutions in England.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Institution.INSTAPP.2

Institution.INSTAPP must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Institution.INSTAPP.3

Institution.INSTAPP must exist for providers in Northern Ireland where Instance.REDUCEDI = 00, 01, 03 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
INSTAPP must exist for Northern Ireland providers excluding dormant and SKE reduced returns
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ITTPlacement.PLMNTSCH.1

Where there is more than one occurrence of the ITTPlacement entity for an instance, ITTPlacement.PLMNTSCH must be unique.
Business RuleErrorCarried Forward
Show more
Plain English
The school identified in a URN (Unique Reference Number) has been returned for more than one ITT placement.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ITTPlacement.PLMNTSCH.2

ITTPlacement.PLMNTSCH is not a generic code and does not exist in the lookup file provided by Edubase.
Business RuleErrorCarried Forward
Show more
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Mobility.MOBTYPE.1

Where there is more than one occurrence of Mobility.MOBTYPE each value must be unique.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.1

Module.CRDTPTS must be coded 999 where Module.CRDTSCM = 9.
Business RuleErrorCarried Forward
Show more
Plain English
The credit point default code must be used where there is no credit transfer scheme
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.2

Module.CRDTPTS should be coded 999 where English or Northern Irish institution and Module.CRDTSCM = 7 or 8.
Business RuleWarningCarried Forward
Show more
Plain English
The credit point default code should be used where the credit transfer scheme is either other scheme or own scheme
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.3

For institutions in Scotland or Wales, Module.CRDTPTS should contain a value greater than 0.
Business RuleWarningCarried Forward
Show more
Plain English
Credits points should contain a value greater than 0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.4

For institutions in England or Northern Ireland, Module.CRDTPTS should contain a value greater than 0 where Module.FTE > 0.
Business RuleWarningCarried Forward
Show more
Plain English
If the full-time equivalent value for this module is greater than 0, then the credits points value should also be greater than 0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTSCM.1

Module.CRDTSCM cannot be coded 2 for institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
The Scotland (SCOTCAT) credit transfer scheme cannot be used
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FRANIND.1

Module.FRANIND must not exist where the institution is in England, Northern Ireland or Scotland
Business RuleErrorCarried Forward
Show more
Plain English
The module franchise indicator field is for use by providers in Wales only
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FRANIND.2

Module.FRANIND must be coded 1 or 2 where Module.PCOLAB > 0.
Business RuleErrorCarried Forward
Show more
Plain English
Where a proportion of this module has been taught by another provider it must be part of a franchise or other collaborative arrangement
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FRANIND.3

Module.FRANIND must be coded 3 where Module.PCOLAB = 0.
Business RuleErrorCarried Forward
Show more
Plain English
Where this module is wholly taught by the returning provider it must not be part of a franchise or other collaborative arrangement
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FTE.1

For institutions in Scotland and Wales, Module.FTE should contain a value greater than 0.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FTE.2

For institutions in England or Northern Ireland, Module.FTE should contain a value greater than 0 where Module.CRDTPTS is in the range 1 - 998.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.LEVLPTS.1

Module.LEVLPTS must exist where Module.CRDTPTS does not = 999.
Business RuleErrorCarried Forward
Show more
Plain English
As the number of credit points for this module has been returned, the level for these credit points must also be coded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.LEVLPTS.2

Module.LEVLPTS codes D or E must be for an institution in Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Providers outside Scotland are not allowed to use the codes for HND/Diploma HE and Ordinary degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.MODLANG.1

Module.MODLANG must exist for institutions in Wales, Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.MODLANG.2

Module.MODLANG must be 1 ,2 or 3 where any StudentOnModule.LANGPCNT is greater than 0.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.MODLANG.3

Module.MODLANG must not exist for institutions in England.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.PCOLAB.1

Module.PCOLAB must be greater than 0 where Module.TINST exists.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.1

Module.TINST must exist where Module.PCOLAB is greater than 0.
Business RuleErrorCarried Forward
Show more
Plain English
A collaborative or franchise partner must be returned where the module is not wholly taught by the reporting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.10

Where Module.TINST is a UKPRN and exists in the UK Register of Learning Providers (UKRLP), the collaborative/franchise partner is expected to have an active status.
Business RuleWarningCarried Forward
Show more
Plain English
The collaborative or franchise partner returned is inactive according to the UK Register of Learning Providers. Please check that the correct UKPRN has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.11

For this instance, the same UKPRN has been returned in both REFData.COLPROV and Module.TINST.
Business RuleWarningCarried Forward
Show more
Plain English
The same provider has been returned as being involved in the research supervision and teaching of the instance.
Further Guidance
If the collaborative supervision involves a teaching element, then this should be wholly returned in REFData.COLPROV to avoid double-counting of provision. The return of Module.TINST UKPRN in REFData.COLPROV may impact Student/Staff ratios.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.2

Module.TINST must not exist where Module.PCOLAB is 0.
Business RuleErrorCarried Forward
Show more
Plain English
A collaborative or franchise partner cannot be returned where the module is taught wholly by the reporting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.4

Module.TINST should not be coded 4003 or 4004 for institutions in England.
Business RuleWarningCarried Forward
Show more
Plain English
It is expected that a UKPRN is returned where the collaborative or franchise partner is located in the UK.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.5

Module.TINST must not equal Institution.UKPRN
Business RuleErrorCarried Forward
Show more
Plain English
The UKPRN of the reporting provider must not be returned as the collaborative or franchise partner for a module.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.6

For providers in England, Northern Ireland or Scotland, Module.TINST must contain a valid UKPRN where Module.MTITLE includes the word 'college'.
Business RuleErrorCarried Forward
Show more
Plain English
Where a module title contains the word 'college' it is expected that the collaborative or franchise partner will have a UKPRN.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.9

Where Module.TINST is a UKPRN, it must exist in the UK Register of Learning Providers (UKRLP).
Business RuleErrorCarried Forward
Show more
Plain English
The collaborative or franchise provider returned cannot be found in the UK Register of Learning Providers (UKRLP).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.MODSBJ.2

For providers in Scotland, Wales and Northern Ireland ModuleSubject.MODSBJ must exist.
Business RuleErrorAdded
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
New rule as from 2019/20 this field is now optional for providers in England only.
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.MODSBJP.1

Sum across all occurrences of ModuleSubject.MODSBJP for a module must be between 99 and 101.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.MODSBJP.2

ModuleSubject.MODSBJP must be returned for all Module Subject records.
Business RuleErrorAdded
Show more
Plain English
To calculate Student full-time equivalence (FTE) this field must be returned for all Module Subject records.
Further Guidance
N/A
Reason for Change
Rule added to enforce coverage of the field, which was erroneously set to Min Occur = 0 in schema.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.1

QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.3

QualificationsAwarded.CLASS must be coded 01 - 11 where QualificationsAwarded.QUAL = H00, H11, H12, H16, H18, H22, H23, H50.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.4

For institutions in England or Wales QualificationsAwarded.CLASS codes 51 - 90 must have QualificationsAwarded.QUAL beginning with P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.5

QualificationsAwarded.CLASS must be coded 07 - 11 where QualificationsAwarded.QUAL = I00, I11, I12 or I16.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.6

QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL begins P, Q, R, S or X and Instance.FESTUMK is coded 1 or 3.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.CLASS.7

QualificationsAwarded.CLASS must be coded 01 - 14 where QualificationsAwarded.QUAL = M22, M26 or M28.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.1

QualificationsAwarded.OUTCOME codes 6 - 8, A and B must be for an institution in England.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.2

QualificationsAwarded.OUTCOME code C must be for an institution in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.3

QualificationsAwarded.OUTCOME must exist for providers in England or Wales where Course.TTCID = 1 or Q.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in England and Wales, an outcome must exist for courses that are ITT leading to QTS or Early Years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.4

QualificationsAwarded.OUTCOME must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.5

QualificationsAwarded.OUTCOME must not exist for providers in England or Wales where Course.TTCID is not coded 1 or Q.
Business RuleErrorCarried Forward
Show more
Plain English
Outcome of ITT must only be returned for awards of ITT leading to QTS or Early years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.7

QualificationsAwarded.OUTCOME must be coded D or E where Course.TTCID = Q.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.8

QualificationsAwarded.OUTCOME must be coded 1, 6, 7, 8, A, B or C where Course.TTCID = 1.
Business RuleErrorCarried Forward
Show more
Plain English
For ITT courses leading to QTS, the outcome must be either be QTS awarded or withheld.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.10

QualificationsAwarded.QUAL should not begin D, E, L or M (excluding M22, M26, M28) where Course.COURSEAIM begins H, I, J or C.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.11

QualificationsAwarded.QUAL should not begin H or I where Course.COURSEAIM begins J or C.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.15

Where QualificationsAwarded.QUAL = H12, I12 or I73, Course.TTCID must equal Q.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.16

Where QualificationsAwarded.QUAL = H11 or I11, Course.TTCID must equal 1.
Business RuleErrorCarried Forward
Show more
Plain English
A First degree leading to QTS can only be awarded to students on courses with qualified teacher status.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.2

QualificationsAwarded.QUAL must not be coded H71, I78, M71 or M73 where Course.TTCID = 0.
Business RuleErrorCarried Forward
Show more
Plain English
If the course is not a teaching course then a teaching qualification must not be awarded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.20

QualificationsAwarded.QUAL cannot be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
Business RuleWarningAdded
Show more
Plain English
This course code is an access course or pathway programme that is restricted to Tier 4 providers.
Further Guidance
N/A
Reason for Change
New rule to validate use of codes to Tier 4 providers.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.3

Where QualificationsAwarded.QUAL = D00, Course.COURSEAIM must begin with D or L.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.5

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = '101384 pre-clinical veterinary medicine, 100531 veterinary medicine, or 101347 veterinary dentistry' and Institution.UKPRN does not equal 10007154, 1007160, 10007786, 10007788, 10006842, 10007779, 10007790 or 10007794.
Business RuleErrorAmended
Show more
Plain English
Qualifications leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of Clinical or pre-clinical veterinary medicine or dentistry can only be returned by providers that have a Veterinary school
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.6

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology, (101327) oncology, (101324) orthopaedics, (101325) paediatrics, (100266) clinical dentistry, (100275) pre-clinical dentistry and Institution.UKPRN does not equal 10000886, 10007801, 10006840, 10007786, 10007788, 10007143, 10007789, 10007792, 10007149, 10007767, 10007795, 10007796, 10006842, 10003270, 10003645, 10007775, 10007782, 10007784, 10007799, 10007154, 10007774, 10007157, 10007158, 10007806, 10007163, 10007167, 10007768, 10007790, 10007794, 10007783, 10007803, 10007814, 10007852, 10007855, 10005343, 10007798, 10007141, 10007161, 10003958, 10000291, 10007787, 10007759, 10007159 or 10007823.
Business RuleErrorAmended
Show more
Plain English
Qualifications leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of medicine or dentistry can only be returned by providers that have a Medical or Dental school.
Further Guidance
N/A
Reason for Change
Rule amended to add Edge Hill University (UKPRN 10007823) to list of exclusions.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.7

QualificationsAwarded.QUAL cannot be coded X00 where Scottish institution.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.8

QualificationsAwarded.QUAL must be coded M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I16, M86 where QualificationsAwarded.CLASS is coded 01 - 11.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.9

QualificationsAwarded.QUAL cannot begin D, E, L, M, H, I, J or C where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSEC.1

QualificationsAwarded.TQGSEC must be coded 3 or 4 by institutions in Scotland or Northern Ireland where Course.TTCID = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSEC.2

QualificationsAwarded.TQGSEC must be coded 1 or 2 by providers in Scotland or Northern Ireland where Course.TTCID = 1 or 2 and QualificationsAwarded.QUAL = H71, M71, M73, H11 or I11.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Scotland or Northern Ireland, when on a teaching course, the teaching qualification that has been gained must be for Primary or Secondary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSEC.3

QualificationsAwarded.TQGSEC must not exist for institutions in Scotland or Northern Ireland where Course.TTCID = 0 or 5.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSEC.4

QualificationsAwarded.TQGSEC must not exist for institutions in England or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSUB.1

QualificationsAwarded.TQGSUB must exist for institutions in Scotland where QualificationsAwarded.TQGSEC = 2.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSUB.2

QualificationsAwarded.TQGSUB must not exist for institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSUB.3

QualificationsAwarded.TQGSUB should not be coded 360 by institutions in Scotland where QualificationsAwarded.TQGSEC = 2.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALSBJ.1

QualificationsOnEntry.QUALSBJ code 'U01' (unknown subject) used more than once so may not be counted in the tariff score.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALSBJ.2

QualificationsOnEntry.QUALSBJ must be coded ('WBA' where QualificationsOnEntry.QUALTYPE = WB or WE) or ('SCC' where QualificationsOnEntry.QUALTYPE = WS).
Business RuleErrorCarried Forward
Show more
Plain English
Subject must be the appropriate coding for the different Welsh Baccalaureate qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALSBJ.3

QualificationsOnEntry.QUALSBJ must be coded 'T33' where QualificationsOnEntry.QUALTYPE = IE
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALSBJ.4

QualificationsOnEntry.QUALSBJ must be coded 'B29' where QualificationsOnEntry.QUALTYPE = ID
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALTYPE.1

QualificationsOnEntry.QUALTYPE = IE must only occur once.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALTYPE.4

For providers in England, where Instance.COMDATE > Y1-07-31 and EntryProfile.QUALENT3 = P50, there should be at least one occurrence of QualificationsOnEntry.QUALTYPE = 1D, 1E, 9U, A, AD, AN, AS, A1, D1, DA, RE, RN, RW, V, V1 or V2.
Business RuleWarningCarried Forward
Show more
Plain English
Where highest qualification on entry is A/AS level then at least one of these should be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.1

QualificationsOnEntry.QUALYEAR should be 1951 or later where QualificationsOnEntry.QUALTYPE is A.
Business RuleWarningCarried Forward
Show more
Plain English
GCE A level qualifications were introduced in 1951. Where a GCE A level is returned the qualification year should be 1951 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.10

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OC (for Certificate).
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is an OCR iPro Certificate, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.11

QualificationsOnEntry.QUALYEAR should be 1986 or later where QualificationsOnEntry.QUALTYPE is SS.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a Scottish Standard Grade, the qualification year should be 1986 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.12

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OD (for Diploma).
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is an OCR iPro Diploma, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.13

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is OE (for extended diploma).
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is an OCR National Extended Diploma, the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.14

QualificationsOnEntry.QUALYEAR should be 2004 or later where QualificationsOnEntry.QUALTYPE is CO.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a Certificate of Personal Effectiveness (CoPE awards), the qualification year should be 2004 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.15

QualificationsOnEntry.QUALYEAR should be 2005 or later where QualificationsOnEntry.QUALTYPE is WB.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.16

QualificationsOnEntry.QUALYEAR should be 2006 or later where QualificationsOnEntry.QUALTYPE is AD.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a GCE AS Level (double award), the qualification year should be 2006 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.17

QualificationsOnEntry.QUALYEAR should be 2007 or later where QualificationsOnEntry.QUALTYPE is DA.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.18

QualificationsOnEntry.QUALYEAR should be less than or equal to Instance.COMDATE year.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.19

Where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE not coded F2, K2, M6, M7, M8, 6M, 7M or 8M, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 13) years.
Business RuleErrorCarried Forward
Show more
Plain English
For qualifications on entry, a student must be over 13 when they gain the qualification, unless it is level 2 functional or key skill or a music grade.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.2

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is V1.
Business RuleWarningCarried Forward
Show more
Plain English
VCE Advanced Subsidiary qualifications were introduced in 2001. Where such an award is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.20

For institutions in England, Northern Ireland and Wales, where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE is not coded M6, M7, M8, 6M, 7M, 8M, GP or SS, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 15) year
Business RuleWarningCarried Forward
Show more
Plain English
For qualifications on entry, a student must be over 16 when they gain the qualification, unless it is a music grade, GCSE or Scottish Standard grade.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.21

QualificationsOnEntry.QUALYEAR should be 1987 or later where QualificationsOnEntry.QUALTYPE is A1 or AS.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is an Advanced Subsidiary or GCE AS Level, the qualification year should be 1987 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.22

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is H.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.23

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is HK or IK.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.24

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is I2.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.25

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is K2, K3, K4.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.26

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is CA or AC.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.27

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is FA.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.3

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is AH.
Business RuleWarningCarried Forward
Show more
Plain English
SQA Advanced Higher qualifications were introduced in 2001. Where such a qualification is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.4

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is AE.
Business RuleWarningCarried Forward
Show more
Plain English
Advanced Extension Awards were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.5

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FM.
Business RuleWarningCarried Forward
Show more
Plain English
Free Standing Maths qualifications were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.6

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FS.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a Certificate in Financial Services, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.7

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is V.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a VCE Advanced, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.8

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is B.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.9

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is BE.
Business RuleWarningCarried Forward
Show more
Plain English
Where the qualification on entry is a BTEC National in Early Years (NQF), the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.REFData.COLPROV.1

Where REFData.COLPROV exists and does not equal 4002, 4003 or 4004, it must contain a valid UKPRN in the UK Register of Learning Providers (UKRLP) lookup.
Business RuleErrorCarried Forward
Show more
Plain English
A valid UKPRN must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.REFData.COLPROV.2

Where REFData.COLPROV exists in any REFData entity it should not be the same as Institution.UKPRN.
Business RuleWarningCarried Forward
Show more
Plain English
A collaborating provider UKPRN should not be the same as the reporting provider UKPRN.
Further Guidance
The return of reporting Institution.UKPRN in REFData.COLPROV may impact Student/Staff ratios.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.REFData.UOA2014.4

For this REFData entity, REFData.UOA2014 must exist where (REFData.COLPROV contains a UKPRN of a higher education provider who submitted to REF2014) or (REFData.COLPROV does not exist).
Business RuleErrorCarried Forward
Show more
Plain English
For each REFData entity, a unit of assessment code must be returned where the collaborating provider submitted to REF2014, or where a collaborating provider has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.1

Where exists Student.BIRTHDTE cannot be before (Y1-99)-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
It is expected that students will not be more than 99 years old.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.2

Where exists Student.BIRTHDTE must be < Y1-08-01
Business RuleErrorCarried Forward
Show more
Plain English
Birth date must be before the start of the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.3

Where exists Student.BIRTHDTE should be earlier than (Y1-20)-08-01 where Course.COURSEAIM = M71, M73 or H71.
Business RuleWarningCarried Forward
Show more
Plain English
It is expected that students studying for PGCE/PGDE will be over 20 years of age.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.4

Where exists Student.BIRTHDTE should be earlier than (Y1-17)-08-01 where Course.COURSEAIM = H11, H12, I11 or I12.
Business RuleWarningCarried Forward
Show more
Plain English
It is expected that students studying for first degrees leading to a teacher status will be over 17 years of age.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.6

Where exists Student.BIRTHDTE must be less than (Y1-14)-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
It is expected that students will be at least 14 years old.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.1

Student.CARER must not exist for providers in England, and Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
Only providers in Scotland and Wales can return Student.CARER data.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.2

Student.CARER must exist for providers in Scotland where EntryProfile.DOMICILE = XH.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in Scotland must return the Student.CARER field for students domiciled on entry in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.7

Student.CARER must exist for providers in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Providers in Wales must return the Student.CARER field.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.DISABLE.1

Student.DISABLE must exist where any Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.DISABLE.2

Student.DISABLE should be coded 08-96 where Instance.DISALL exists.
Business RuleWarningCarried Forward
Show more
Plain English
Information regarding Disabled Students' Allowance should be returned for students with a known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.1

Student.ETHNIC code 14 must be for an institution in Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
The value returned for ethnicity is not applicable to providers outside of Northern Ireland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.18

All students have been returned with the same Student.ETHNIC code. A spread of codes is expected.
Business RuleErrorCarried Forward
Show more
Plain English
All students have the same ethnicity code. A range of codes is expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.2

For institutions in Northern Ireland, Scotland or Wales, Student.ETHNIC must exist where (EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE or IM) and Instance.REDUCEDI = 00, 01 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands and Isle of Man
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.3

Student.ETHNIC codes 13 and 19 must only be used by providers in Scotland.
Business RuleErrorAmended
Show more
Plain English
The ethnicity values 'White - Scottish' and 'Other white background' are not applicable to providers outside of Scotland.
Further Guidance
N/A
Reason for Change
Code 19 moved here from rule ETHNIC.16.
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.4

For providers in England, Student.ETHNIC must exist where ((EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE, IM or Course.TTCID = 1) and Instance.REDUCEDI = 00, 01 or 08).
Business RuleErrorAmended
Show more
Plain English
Ethnicity must be provided where the student is UK, Channel Islands or Isle of Man domiciled on entry or the course is for initial teacher training leading to QTS.
Further Guidance
N/A
Reason for Change
Coverage updated to remove reference to Course.COURSEAIM valid entry Z99, Instance.FESTUMK valid entry 5, and Institution.ILRGEN valid entry 1. The 'wrapper' programme is not required as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.Student.FNAMES.1

Student.FNAMES must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
A forename must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.FNAMES.4

Student.FNAMES must not exist where Student.SURNAME does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
A student cannot have a forename where a surname does not exist. In cases where a student does not split their name between family and forenames the whole name should be entered in the surname.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.1

Student.HUSID must not contain all zeros.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.2

If characters 1-4 are not 0000 then chars 3-6 of Student.HUSID must be a valid INSTID plus 1000.
Business RuleErrorCarried Forward
Show more
Plain English
The Student.HUSID returned contains an invalid set of digits in positions 3-6. The characters in positions 3-6 must be a valid institution identifier + 1000.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.3

Student.HUSID must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.4

If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of Student.HUSID must not be 3001 when Instance.COMDATE is after 2007-07-31 (INSTID 2001 is invalid).
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATION.1

Student.NATION must exist for institutions in England, Wales or Scotland where any Instance.REDUCEDI = 00 or 03 and Instance.COMDATE is on or after 2007-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student started on the instance on or after 1st August 2007, then the student's country of legal nationality must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATION.2

Student.NATION code XL must have Instance.COMDATE before 2007-08-01.
Business RuleErrorCarried Forward
Show more
Plain English
When the country of legal nationality is 'Channel Islands not otherwise specified' then the start date of the instance must be before 1st August 2007.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATION.3

Student.NATION code XC must have Instance.COMDATE before 2007-08-01 unless (EntryProfile entity exists and EntryProfile.UCASAPPID exists) or EntryProfile entity does not exist.
Business RuleErrorCarried Forward
Show more
Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless Entry Profile has been returned including a UCAS Application Number or Entry Profile has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.1

Student.NATIOND must exist for institutions in Wales where any (EntryProfile.DOMICILE exists and is coded XI) and the corresponding Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
For providers in Wales where the student's permanent home address is in Wales, then national identity must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.2

Student.NATIOND must not exist for providers in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
National identity of the student must not be returned for providers in Northern Ireland or Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.3

Where there are two occurrences of Student.NATIOND they must not be identical.
Business RuleErrorCarried Forward
Show more
Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless Entry Profile has been returned including a UCAS Application Number or Entry Profile has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.4

Where Student.NATIOND is coded R or U there must be only one occurrence of Student.NATIOND
Business RuleErrorCarried Forward
Show more
Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless a UCAS Application Number is returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.7

For providers in England, where Student.NATIOND exists at least one associated course must have Course.TTCID coded 1 or 2.
Business RuleErrorCarried Forward
Show more
Plain English
National identity can only be returned for students on initial teacher training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.1

Where Student.RELBLF = 03 the institution must be in England or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Christian can only be returned as a religious belief for providers in England and Wales
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.2

Where Student.RELBLF = 04 the institution must be in Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Christian - Church of Scotland can only be returned as a religious belief by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.3

Where Student.RELBLF = 05 or 09 the institution must be in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Christian - Roman Catholic and Christian - Other denomination can only be returned as a religious belief by providers in Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.4

Where Student.RELBLF = 06, 07 or 08 the institution must be in Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
Christian - Presbyterian Church in Ireland, Church of Ireland and Methodist Church in Ireland can only be returned as a religious belief by providers in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.6

Student.RELBLF must not be coded 99 for more than 5% of students where any of the associated Instance.COMDATEs are later than 2017-07-31 except where all the associated Instance.REDUCEDIs are coded 03.
Business RuleErrorCarried Forward
Show more
Plain English
Religious belief cannot be coded 99 'Not Known' for more than 5% of those students who started later than 2018-07-31, or for incoming visiting exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SCN.1

Student.SCN must pass the checksum test as shown in the coding manual.
Business RuleErrorCarried Forward
Show more
Plain English
The Scottish Candidate Number does not pass the checksum test. Details of the Checksum calculation can be found in the coding manual
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SCN.2

Student.SCN must exist where (EntryProfile.DOMICILE exists and is coded XH) and EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
Show more
Plain English
Undergraduate or FE level students who are domiciled in Scotland and have an UCAS application code/number, must also have a SCN.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SCN.3

Student.SCN must exist for institutions in Scotland where (EntryProfile.DOMICILE exists and is coded XH) and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student is domiciled in Scotland and is studying for an undergraduate or FE level course, a SCN must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SDEPEND.1

Student.SDEPEND must exist for all students at institutions in Scotland where any Instance.REDUCEDI = 00
Business RuleErrorCarried Forward
Show more
Plain English
Data regarding dependants in the reporting year must be returned by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SDEPEND.2

Student.SDEPEND must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Data regarding dependants in the reporting year is only required for providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXID.4

All students have been returned with the same Student.SEXID code. A spread of codes is expected.
Business RuleErrorCarried Forward
Show more
Plain English
All students have the same sex identifier code assigned. A range of codes is expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.1

Student.SSN must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.2

Student.SSN must exist where any corresponding Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Show more
Plain English
The student's SSN must be returned when their attendence has been confirmed to the SLC.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.4

For providers in England, Wales and Northern Ireland, Student.SSN must exist where Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorCarried Forward
Show more
Plain English
The student's SSN should be returned where the Student Loans Company fund part or all of the tuition fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SURNAME.1

Student.SURNAME must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTACCOM.1

Student.TTACCOM must exist where a student has at least one instance where Instance.MODE = 01, 02, 23, 24 or 25 and Instance.REDUCEDI = 00 and Instance.LOCSDY not equal to S.
Business RuleErrorCarried Forward
Show more
Plain English
Where the student has at least one active full-time instance and is not studying outside of the UK for the majority of their programme, term-time accommodation must exist.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTACCOM.2

Student.TTACCOM should not be coded 6 where Instance.LOCSDY = Z.
Business RuleWarningCarried Forward
Show more
Plain English
Where the student is in attendance at the provider for the whole year, termtime accommodation cannot be returned as 'not in attendance at the provider'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.1

Student.TTPCODE must exist where any Instance.LOCSDY does not equal 6, 9, D, S or T and the corresponding Instance.REDUCEDI = 00 unless ((provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X) or Institution.UKPRN equals 10007820, 10009614 or 10030408).
Business RuleErrorCarried Forward
Show more
Plain English
A term time postcode must be returned where the student is not on a placement or studying abroad for the entire year or distance learning, with the exception of Welsh students studying below level 4 and students at Welsh Further Education Colleges.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.2

Where exists Student.TTPCODE must not equal EntryProfile.POSTCODE where Student.TTACCOM = 1 or 9 and Course.COURSEAIM begins with H, I, J, C, P, Q, R, S or X or is M22, M26 or M28.
Business RuleErrorCarried Forward
Show more
Plain English
Where an FE or undergraduate student lives in private or provider maintained halls of residence, their term time postcode must not be the same as their permanent postcode prior to starting their course. Comparing Student.TTPCODE and EntryProfile.Postcode returned in the current file
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.5

Where exists Student.TTPCODE must contain: a valid full postcode structure or a valid outward postcode structure. The postcode must be uppercase.
Business RuleErrorCarried Forward
Show more
Plain English
Where a term time postcode is returned, it must contain either a valid full postcode or a valid first part of a postcode. The postcode must be uppercase.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.6

Student.TTPCODE must not be null when Student.TTACCOM = 1.
Business RuleErrorCarried Forward
Show more
Plain English
A term time postcode must be returned where a student lives in a provider maintained property during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.7

Student.TTPCODE should not be null when Student.TTACCOM = 9.
Business RuleWarningCarried Forward
Show more
Plain English
A term time postcode must be returned where a student lives in private sector halls during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.8

Where exists Student.TTPCODE should not equal EntryProfile.POSTCODE where Student.TTACCOM = 8.
Business RuleWarningCarried Forward
Show more
Plain English
Where a student is living in rented accommodation (that is not owned by themselves, their parents or the provider), their term-time postcode should not be the same as their postcode, returned in the current file, prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.UCASPERID.1

Student.UCASPERID must exist where any EntryProfile.UCASAPPID exists and is a 4 character code.
Business RuleErrorCarried Forward
Show more
Plain English
Where a UCAS Application number exists, a UCAS Personal Identifier must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ULN.1

Student.ULN must pass the checksum test.
Business RuleErrorCarried Forward
Show more
Plain English
The Unique Learner Number submitted does not pass the checksum test. Details of the Checksum calculation can be found in the coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ULN.2

Student.ULN should not be the same as Student.UCASPERID
Business RuleWarningCarried Forward
Show more
Plain English
It is not expected that the student's Unique Learner Number would be the same as their UCAS Personal Identifier.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ULN.3

Student.ULN must exist for providers in England where any Instance.FESTUMK = 3.
Business RuleErrorAmended
Show more
Plain English
A Unique Learner Number must be returned for DfES funded students.
Further Guidance
N/A
Reason for Change
Rule updated to remove FESTUMK valid entry 1 and 5 which is the wrapper, as HESA will no longer be collecting FE
Previous Name of Rule
N/A

QR.C19051.Student.WELSSP.1

Student.WELSSP must exist for institutions in Wales where any (EntryProfile.DOMICILE exists and is coded XI) and the corresponding Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Show more
Plain English
For students with a permanent address prior to starting their course in Wales, providers must indicate if they are a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.WELSSP.2

Student.WELSSP must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
Providers outside Wales should not indicate whether a student is a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.APEL.1

StudentOnModule.APEL must exist for institutions in Wales
Business RuleErrorCarried Forward
Show more
Plain English
Welsh providers must indicate whether a module was taken through APEL (Accreditation of Prior Experiential Learning)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.APEL.2

StudentOnModule.APEL must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Show more
Plain English
APEL (Accreditation of Prior Experiential Learning) information applies only to Welsh providers and must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.LANGPCNT.1

StudentOnModule.LANGPCNT must exist for institutions in Scotland, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
Scottish, Welsh and Northern Irish providers must indicate the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.LANGPCNT.2

StudentOnModule.LANGPCNT must not exist for institutions in England.
Business RuleErrorCarried Forward
Show more
Plain English
English providers must not record the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODCOUNT.1

StudentOnModule.MODCOUNT must exist for institutions in Wales unless Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorCarried Forward
Show more
Plain English
If the student is studying for a higher level qualification, Welsh providers must indicate whether a module is countable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODCOUNT.2

StudentOnModule.MODCOUNT must not exist for institutions in England, Scotland and Northern Ireland.
Business RuleErrorCarried Forward
Show more
Plain English
Information about whether a module is countable must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODID.2

No more than 2 occurrences of identical StudentOnModule.MODID must exist for a single instance.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODID.3

There are 2 occurrences of identical StudentOnModule.MODID for a single instance. An instance should not be linked to the same module more than once in cases where a student is simply re-sitting examinations or assessment.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.1

Institution in Wales cannot use StudentOnModule.MODOUT code 7.
Business RuleErrorCarried Forward
Show more
Plain English
Welsh providers cannot return 'Not coded' as a module outcome.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.10

For providers in Wales, where Instance.MODE = 31 and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.11

For providers in Wales, where (Instance.MODE = 01, 02, 23, 24 or 25) and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.2

StudentOnModule.MODOUT must be coded 6 where Welsh institution and StudentOnModule.MODSTAT = 3.
Business RuleErrorCarried Forward
Show more
Plain English
Where a student at a Welsh provider is recorded as on a module continuing into the next reporting year, the module outcome must be recorded as not yet known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.3

Institution not in Wales cannot use StudentOnModule.MODOUT code 3.
Business RuleErrorCarried Forward
Show more
Plain English
English, Northern Irish, and Scottish providers must not record a module as having been partially completed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.4

Institutions in Scotland or Wales cannot use StudentOnModule.MODOUT code C.
Business RuleErrorCarried Forward
Show more
Plain English
Welsh and Scottish providers must not record modules as completed with the award of credit not known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.5

Where StudentOnModule.MODOUT = 3 and Course.COURSEAIM begins D, L, M, H, I, J or C, Instance.MODE must be coded 01, 23 or 24.
Business RuleErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODSTAT.1

StudentOnModule.MODSTAT cannot be coded 5 where institution is in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Welsh providers must indicate whether modules span HESA reporting years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODYR.1

StudentOnModule.MODYR must exist where Institution.INSTAPP =1 and Instance.TYPEYR = 2, 3, 4 or 5 and StudentOnModule.MODSTAT not coded 4
Business RuleErrorCarried Forward
Show more
Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt to give this information, for students whose instance years are not contained within the current HESA reporting year (01 August-31 July), a module year must be returned for any modules active during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODYR.2

StudentOnModule.MODYR must not exist where Institution.INSTAPP =0.
Business RuleErrorCarried Forward
Show more
Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt not to give this information, module years must not be returned
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODYR.3

StudentOnModule.MODYR must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Module years must not be given for Scottish or Welsh providers
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.5

Where Course.AWARDBOD contains a UKPRN and ​(Course.COURSEAIM begins D, E, L, M, or H , or is equal to I00, I11, I12 or I16) it must be the UKPRN of a provider with degree awarding powers.
ExceptionErrorAmended
Show more
Plain English
The awarding body returned for first degree, masters and doctorate courses must be a provider with degree awarding powers
Further Guidance
N/A
Reason for Change
Rule amended to include additional COURSEAIM codes
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.6

Where the institution is in England (excluding Colleges and Institutes of the University of London), Scotland or Northern Ireland and Institution.UKPRN is an institution with degree awarding powers, more than 20% of instances where (Course.COURSEAIM begins D, E, L, M, H, I, J or C and does not end with 99) and (Instance.REDUCEDI = 00, 01, 03, 04 or 08) do not have an occurrence of Course.AWARDBOD = Institution.UKPRN.
ExceptionErrorCarried Forward
Show more
Plain English
More than 20% of HE level instances are associated with courses that are not awarded by the submitting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.7

Where the institution is a College or Institute of the University of London and Institution.UKPRN is an institution with degree awarding powers, more than 20% of instances where (Course.COURSEAIM begins D, E, L, M, H, I, J or C and does not end with 99) and (Instance.REDUCEDI = 00, 01, 03, 04 or 08) do not have an occurrence of Course.AWARDBOD = Institution.UKPRN or equal to 10007797.
ExceptionErrorCarried Forward
Show more
Plain English
More than 20% of HE level instances are associated with courses that are not awarded by the submitting provider or the University of London.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.8

Where the provider is in Wales and Institution.UKPRN is a provider with degree awarding powers, more than 20% of instances where (Course.COURSEAIM begins D, E, L, M, H, I, J or C and does not end with 99) and (Instance.REDUCEDI = 00, 01, 03, 04 or 08) do not have an occurrence of Course.AWARDBOD = Institution.UKPRN or equal to 10008574.
ExceptionErrorAmended
Show more
Plain English
More than 20% of HE level instances are associated with courses that are not awarded by the submitting provider or the University of Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.AWARDBOD.9

Where Course.AWARDBOD contains a UKPRN, it must be the UKPRN of a provider with degree awarding powers or be on the OfS Register
ExceptionErrorAdded
Show more
Plain English
The awarding body returned must be a provider with degree awarding powers or be on the OfS Register
Further Guidance
N/A
Reason for Change
Rule added to include OfS register as well as DAP list
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.5

Where Course.BITTM is coded 1 or 2 at least one StudentOnModule entity for students on that course should have StudentOnModule.LANGPCNT > 0.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.6

There are no courses where Course.TTCID = 1 or 2 and Course.BITTM = 1 or 2 for Institution.UKPRN = 10007858, 10007854, 10007856 or 10007857
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.BITTM.7

Where an provider is in Wales Course.BITTM should not be coded 0 where Course.TTCID = 2 and any associated CourseSubject.SBJCA = 100333. It is expected that where one of the subjects for an ITT course is Welsh, the course will enable students to teach bilingually.
ExceptionWarningAmended
Show more
Plain English
ITT Courses with a subject of 'Welsh' are expected to include either certification in bilingual education or the ability to teach bilingually.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.10

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where (first character of Course.COURSEAIM = D, E, L, M, H, I, J or C and second and third characters of Course.COURSEAIM are not 90 or 99) and Instance.MODE = 01, 23 or 24 and Instance.ENDDATE is blank and the sum of all Instance.STULOAD for the Student.HUSID is greater than 125.0.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.11

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where Course.COURSEAIM in (C90, H90, I90, J90, D90, E90, L90, M90, C99, H99, I99, J99, L99, M99) and Instance.MODE in (01, 23 or 24) and Instance.ENDDATE is blank and the sum of all Instance.STULOAD for the Student.HUSID is greater than 125.0.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.12

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where (first character of Course.COURSEAIM = D, E, L, M, H, I, J or C and second and third characters of Course.COURSEAIM are not 90 or 99) and Instance.MODE not in (01, 23, 24, 63, 64) and Instance.ENDDATE is blank.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.13

For institutions in England, there must not be more than 3 instances for a single Student.HUSID where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) and Instance.MODE is not equal to 63 or 64.
ExceptionErrorCarried Forward
Show more
Plain English
One student must not have more than 3 non-dormant post graduate Instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.CourseSubject.4

CourseSubject entity must exist for all courses at institutions in Wales where Course.FEQAIMC exists and (is not in the Welsh Learning Aims Database (WLAD) and Course.COURSEAIM is not coded X41 - X46)
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.6

Course.FEQAIMC must not exist for providers in Wales where all Instance.FESTUMK = 2.
ExceptionErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Field no longer applicable to England
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.7

Course.FEQAIMC not found in the Qualifications in Wales Database (QiW) and not '66666666' and not a Welsh For Adults Course (WFA courses have Course.COURSEAIM = X41 - X46) where institution in Wales and Instance.FESTUMK = 1, 3 or 4.
ExceptionWarningCarried Forward
Show more
Plain English
The FE learning aim has not been found in the Qualifications in Wales Database, has not been given a generic code and is not a Welsh for Adults course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.FEQAIMC.9

For providers in Wales, more than 10% of instances where (Instance.FESTUMK = 1, 3 or 4) have Course.FEQAIMC coded as 66666666 .
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.MSFUND.13

For providers in England, Course.MSFUND must not exist where all linked instances have Instance.FESTUMK = 3.
ExceptionErrorAmended
Show more
Plain English
For English providers, major source of funding must only be returned for HE level non-ESFA/DfES funded students.
Further Guidance
N/A
Reason for Change
Rule updated to remove Instance.FESTUMK valid entry 1,4 & 5. HESA will no longer be collecting FE.
Previous Name of Rule
N/A

QR.C19051.Course.REDUCEDC.5

Where Course.REDUCEDC not equal to 00 all linked instances must either have Instance.REDUCEDI = 00 or Instance.REDUCEDI must be equal to the value in Course.REDUCEDC.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REDUCEDC.6

Course.REDUCEDC code 01 must have all occurrences of Instance.STULOAD less than or equal to 010.0.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REDUCEDC.7

Course.REDUCEDC code 03 must have all occurrences of Instance.EXCHANGE coded 4 or G.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.REDUCEDC.8

Course.REDUCEDC code 04 must have all occurrences of Instance.MODE coded 63 or 64.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.22

For providers in Northern Ireland and Wales, where Course.COURSEAIM = H16 and Instance.MODE = 01, where any CourseSubject.SBJCA = 100267 (clinical medicine), there must be at least one occurrence of CourseSubject.SBJCA = 100276 (pre-clinical medicine) linked to a course where Course.COURSEAIM = H16.
ExceptionErrorAmended
Show more
Plain English
Undergraduate clinical medical courses should be recorded as one joint clinical/pre-clinical course for all years of the course.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.23

For providers in Northern Ireland and Wales, where Course.COURSEAIM = H16 and Instance.MODE = 01, where any CourseSubject.SBJCA = 100266 (clinical dentistry), there must be at least one occurrence of CourseSubject.SBJCA = 100275 (pre-clinical dentistry) linked to a course where Course.COURSEAIM = H16.
ExceptionErrorAmended
Show more
Plain English
Undergraduate clinical dental courses should be recorded as one joint clinical/pre-clinical course for all years of the course.
Further Guidance
N/A
Reason for Change
C19051 coding frame for SBJCA has changed to HECOS from JACS
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.26

CourseSubject.SBJCA codes 101273 combined studies, 101274 general studies or 101275 negotiated studies should not be used for Instances where a more specific subject code could be assigned.
ExceptionWarningAmended
Show more
Plain English
Courses of 'combined studies' , 'general studies' or 'negotiated studies' should not be used where a more specific subject code could be assigned.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS.
Previous Name of Rule
N/A

QR.C19051.CourseSubject.SBJCA.29

Where the student was returned last year with the same Course.COURSEID, the grouping of HECoS (based on second level grouping XCAH02) differs.
ExceptionWarningAdded
Show more
Plain English
The subject grouping has changed between years.
Further Guidance
N/A
Reason for Change
Subject coding frame has changed from JACS to HECoS. Rule added to allow subject comparison between years.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.13

Where EntryProfile.CARELEAVER exists and Instance.COMDATE > Y1-07-31, more than 3% of instances, where this is a minimum of 10 instances, have EntryProfile.CARELEAVER = 01, 02, 03 or 04. As this appears to be a high level of care leavers, please check there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected number of care leavers have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.14

For institutions in England, Northern Ireland and Wales, EntryProfile.CARELEAVER is coded as not known (99) but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.12

EntryProfile.DOMICILE has been returned as unknown (code ZZ). Please resubmit the entry profile for these students with a specific domicile code.
ExceptionWarningCarried Forward
Show more
Plain English
A student's entry profile has been returned with an unknown domicile.
Further Guidance
A student with an unknown domicile will be included in the DLHE population, but are likely to be excluded from any publication of data by geographical region - as the region of domicile cannot be determined.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.6

EntryProfile.DOMICILE is unknown (ZZ), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.7

Where the institution is in England, Scotland or Wales, more than 5% of instances have EntryProfile.DOMICILE = XK where Instance.COMDATE > Y1-07-31 and Course.COURSEAIM is not equal to X41 - X46
ExceptionErrorCarried Forward
Show more
Plain English
More than 5% of instances commencing in the reporting year have been returned with a domicile of 'UK not otherwise specified'. It is expected that a more specific country be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.8

Where the provider is in England, Scotland or Wales, more than 2% of instances have EntryProfile.DOMICILE = XK where Instance.COMDATE > Y1-07-31 and Course.COURSEAIM is not equal to X41 - X46
ExceptionWarningCarried Forward
Show more
Plain English
More than 2% of instances starting in the reporting year have been returned with a domicile of 'UK not otherwise specified'. It is expected that a more specific country be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PARED.5

EntryProfile.PARED = 7 or 8 (No response given/Don't know) for more than 10% of students in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20, or C30 and Instance.INTERCALATE is null.
ExceptionWarningCarried Forward
Show more
Plain English
There is no information as to whether an entrant’s parents have HE qualifications, and this is higher than expected for first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCECLSS.2

EntryProfile.PGCECLSS is unknown (99), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCECLSS.5

For providers in England, Northern Ireland and Wales, EntryProfile.PGCECLSS = 98 or 99 (Not applicable/Not known) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and Course.COURSEAIM = H71, M71 or M73 and Course.TTCID = 1, 2 or Q.
ExceptionWarningCarried Forward
Show more
Plain English
The classification of undergraduate degree is not applicable or not known for a higher than expected number of first year ITT and EYITT PGCE students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCESBJ.5

For providers in England, Northern Ireland and Wales, EntryProfile.PGCESBJ = 9999 for more than 2% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and Course.COURSEAIM = H71, M71 or M73 and Course.TTCID = 1, 2 or Q.
ExceptionWarningCarried Forward
Show more
Plain English
The subject of undergraduate degree is not known for a higher than expected number of first year ITT and EYITT PGCE students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.10

For institutions in Northern Ireland, where exists EntryProfile.POSTCODE must be located in the country of EntryProfile.DOMICILE. (Restricted to cases where either EntryProfile.POSTCODE or EntryProfile.DOMICILE is coded as being in Northern Ireland.)
ExceptionErrorCarried Forward
Show more
Plain English
Where the student is returned with a domicile of Northern Ireland the entry postcode must relate to an address in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.11

For institutions in Northern Ireland, where exists EntryProfile.POSTCODE should be located in the country of EntryProfile.DOMICILE. (Excludes cases where either EntryProfile.POSTCODE or EntryProfile.DOMICILE is coded as being in Northern Ireland.)
ExceptionWarningCarried Forward
Show more
Plain English
The postcode on entry should be consistent with the country of domcile.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.12

EntryProfile.POSTCODE is unknown (null), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
Postcode data has not been returned for the student but there is a known postcode for the student in the UCAS (*J) data. It is expected that a known value in the UCAS data will be included in the return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.15

EntryProfile.POSTCODE is not known (null) for more than 1% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28) and EntryProfile.UCASAPPID is not null.
ExceptionWarningCarried Forward
Show more
Plain English
Postcode on entry is not known for a higher than expected number of first year undergraduate students domiciled in the UK, Channel Islands and Isle of Man entering via UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.16

EntryProfile.POSTCODE is not known (null) for more than 2% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28) or EntryProfile.UCASAPPID is null).
ExceptionWarningCarried Forward
Show more
Plain English
Postcode on entry is not known for a higher than expected number of first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying at postgraduate level or are undergraduates not entering through UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.6

Where exists EntryProfile.POSTCODE must contain a valid full postcode or a valid outward part of a postcode. The postcodes must be returned in uppercase.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
Rule updated to ensure postcodes are returned as uppercase.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.7

More than 10 young (between 18 and 21), full-time, undergraduate students returned with identical EntryProfile.POSTCODE (where exists).
ExceptionErrorCarried Forward
Show more
Plain English
More than 10 young, full-time, undergraduate students have been returned with the same postcode on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.8

More than 10 young (between 18 and 21), full-time, undergraduate students, not in own accommodation (Student.TTACCOM = 1,4,8,9), have EntryProfile.POSTCODE = Student.TTPCODE (where EntryProfile.POSTCODE and Student.TTPCODE exists).
ExceptionWarningCarried Forward
Show more
Plain English
More than 10 young, full-time undergraduate students who are not living in their own accommodation have been returned with a postcode on entry that matches their term-time postcode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.9

For institutions in England, Scotland and Wales, where exists EntryProfile.POSTCODE should be located in the country of EntryProfile.DOMICILE
ExceptionWarningCarried Forward
Show more
Plain English
The postcode returned for the student is not in their country of domicile.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.3

EntryProfile.PREVINST is a generic or unknown code, but has a UKPRN in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.9

EntryProfile.PREVINST = 9999 (Not known) for more than 3% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20 or C30 and Instance.INTERCALATE is null.
ExceptionWarningCarried Forward
Show more
Plain English
The previous provider attended by the student is not known for a higher than expected number of first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim as listed in the rule which is not an intercalated course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.10

More than 20% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
Show more
Plain English
A higher than expected proportion of part-time or 'other' full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.11

More than 5% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected proportion of full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.12

More than 20% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected proportion of part-time or 'other' full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.13

EntryProfile.QUALENT3 must not be coded P92 or begin with Q, R or X (excluding X00 and X01) when the tariff score is greater than 0.
ExceptionErrorCarried Forward
Show more
Plain English
Where the student has been returned with tariff bearing qualifications on entry, their highest qualification on entry cannot be a Level 3 qualification which is not subject to tariff.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.14

EntryProfile.QUALENT3 is unknown (X06), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
The highest qualification on entry held by the student has been returned as unknown however there is a known value in the UCAS Data for HESA (*J).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.15

EntryProfile.QUALENT3 must not be coded P91 or P94 where all of the associated QualificationsOnEntry.QUALTYPE are non-tariff bearing qualifications in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
Show more
Plain English
The student has been returned with a highest qualification on entry that says some of their level 3 qualifications are tariff bearing but no tariff bearing qualifications have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.16

EntryProfile.QUALENT3 must not be coded P92 where at least one of the associated QualificationsOnEntry.QUALTYPE is a tariff bearing qualification in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
Show more
Plain English
The student has been returned with a highest qualification on entry that says none of their level 3 qualifications are tariff bearing but a tariff bearing qualification has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.17

EntryProfile.QUALENT3 should not be coded P93 where any associated QualificationsOnEntry.QUALTYPE is a non-tariff bearing level 3 qualification in either the HESA or UCAS definition of the tariff score. Please check that all the non-tariff bearing qualifications are level 2. If any of them are level 3, please review the coding of EntryProfile.QUALENT3.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.20

EntryProfile.QUALENT3 = X06 (Not known) for more than 1% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28) and EntryProfile.UCASAPPID is not null.
ExceptionWarningCarried Forward
Show more
Plain English
Highest qualification on entry is not known for a higher than expected number of first year undergraduate students entering via UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.21

EntryProfile.QUALENT3 = X06 (Not known) for more than 3% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28) or EntryProfile.UCASAPPID is null).
ExceptionWarningCarried Forward
Show more
Plain English
Highest qualification on entry is not known for a higher than expected number of first year students studying at postgraduate level or are undergraduates not entering through UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.22

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 1 and XLEV501 = 1 within the HE standard registration population. The majority of full-time PGR entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 20% and more than 9 instances of full-time first year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.23

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 2 and XLEV501 = 1 within the HE standard registration population. The majority of part-time PGR entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 20% and more than 9 instances of part-time first year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.24

More than 5% of (and more than 9) instances have (XQUALENT01 = A, B, C, E, G or H), where XMODE301 = 1 and XLEV501 = 3 within the HE standard registration population. The majority of full-time first degree entrants with a level 3 qualification or other undergraduate qualification as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 5% and more than 9 instances of full-time first year students, studying at first degree level, do not have a level 3 qualification or other undergraduate qualification (other than a first degree) as their highest qualification on entry.
Further Guidance
Plain English amended for clairification.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.25

More than 5% of (and more than 9) instances have (XQUALENT01 = A, B, C, E, G or H), where XMODE301 = 2 and XLEV501 = 3 within the HE standard registration population. The majority of part-time first degree entrants with a level 3 qualification or other undergraduate qualification as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 5% and more than 9 instances of part-time first year students, studying at first degree level, do not have a level 3 qualification or other undergraduate qualification (other than a first degree) as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.26

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 1 and XLEV501 = 2 within the HE standard registration population. The majority of full-time PGT entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 20% and more than 9 instances of full-time first year students, studying at postgraduate taught level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.27

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 2 and XLEV501 = 2 within the HE standard registration population. The majority of part-time PGT entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
More than 20% and more than 9 instances of part-time first year students, studying at postgraduate taught level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.7

More than 5% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
Show more
Plain English
More than 5% of instances that are full-time and fundable by the funding council/body have an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.8

Where the provider is in England, more than 10% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionErrorAmended
Show more
Plain English
A higher than expected proportion of UK domiciled full-time new entrants to undergraduate courses have been returned as having a highest qualification on entry of 'other' level 3 but no detailed qualifications have been returned.
Further Guidance
N/A
Reason for Change
Rule amended to apply to all providers.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.9

Where the provider is in England, more than 5% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionWarningAmended
Show more
Plain English
A higher than expected proportion of UK domiciled full-time new entrants to undergraduate courses have been returned as having a highest qualification on entry of 'other' level 3 but no detailed qualifications have been returned.
Further Guidance
N/A
Reason for Change
Rule amended to apply to all providers in England
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.12

Where the provider is in England or Wales, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE (exclude M6, M7 and M8), QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Show more
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.13

More than 5% of instances (and more than 5 instances) where Student.BIRTHDTE later than (Y1-21)-08-31 and Student.NATION = GB have EntryProfile.QUALENT3 = P80.
ExceptionErrorCarried Forward
Show more
Plain English
More than 5% and more than 5 student instances (from the UK and under 21) have a highest qualification on entry coded 'Other qualification at level 3'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.14

XTPOINTSGP01 = 99 (Zero or unknown tariff points) for more than 5% of instances (and more than 10 instances) where XMODE301 = 1 and XLEV501 = 3 within the HE standard registration population. These full-time first degree UK domiciled entrants with a level 3 highest qualification on entry, have a zero or unknown tariff score or no tariff points, please review this.
ExceptionWarningCarried Forward
Show more
Plain English
These first degree UK domiciled entrants have a level 3 highest qualification on entry but do not have a tariff score.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.2

Where the provider is in England there are more than 5% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 is coded (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionWarningAmended
Show more
Plain English
More than 5% of full-time or part-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended in line with OfS request.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.3

Where the institution is in England, a level 3 tariff bearing qualification present in the UCAS (*J) data is not present in the HESA return for an instance where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
Show more
Plain English
A tariff bearing qualification that is present in the UCAS data for HESA (*J) transaction has not been returned in the Student record.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.4

Where the provider is in Scotland or Northern Ireland, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE, QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Show more
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.5

The total tariff score for this instance is greater than 400 points.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.6

More than 5% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 is coded (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionErrorAmended
Show more
Plain English
More than 5% of young full-time or part-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended in line with OfS request.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.7

Where the provider is in Northern Ireland, Scotland or Wales there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningAmended
Show more
Plain English
More than 10% of full-time or part-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended in line with OfS request.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.8

Where the provider is in England more than 2% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningAmended
Show more
Plain English
More than 2% of young full-time or part-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended in line with OfS request.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.9

Where the provider is in England there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionErrorAmended
Show more
Plain English
More than 10% of full-time or part-time entrants aged 21 or over (or who have an unknown date of birth) domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
Rule amended in line with OfS request.
Previous Name of Rule
N/A

QR.C19051.EntryProfile.RELIGION.5

For providers in Northern Ireland, EntryProfile.RELIGION = 11 (Not stated) for more than 10% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XG.
ExceptionWarningCarried Forward
Show more
Plain English
The data on religious grouping is not stated for a higher than expected number of first year students who are domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SEC.2

EntryProfile.SEC is not classified (9), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.4

EntryProfile.SOC2010 is coded as not stated (0000), information refused (0001) or not known (0009), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.UCASAPPID.7

More than 20% of instances where Instance.COMDATE is in the current reporting year and Instance.MODE is in (01, 23, 24) and Instance.LOCSDY not equal to S and Instance.REDUCEDI not equal to 08 and Course.COURSEAIM (begins H, I, J, C or is M22, M26 or M28) and EntryProfile.DOMICILE is in (XK, XF, XI, XH, XG) and EntryProfile.UCASAPPID does not exist.
ExceptionErrorAmended
Show more
Plain English
More than 20% of UK domciled entrants studying full-time on an undergraduate programme do not have a UCAS Application Identifier. Please check whether these students applied through UCAS.
Further Guidance
N/A
Reason for Change
Rule amended to apply to all providers
Previous Name of Rule
N/A

QR.C19051.EntryProfile.YRLLINST.3

EntryProfile.YRLLINST is unknown (9999), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.1

Compared to last year, the total student instance numbers have decreased by more than 10% of the previous year's return. This does not appear to be a full return. Quality checking on your return will not be undertaken until you confirm the differences or return the remaining instances.
ExceptionWarningCarried Forward
Show more
Plain English
This rule is linked to SIN1 in the credibility report.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.CAMPID.1

Instance.CAMPID must have been submitted in the Provider profile collection.
ExceptionErrorCarried Forward
Show more
Plain English
CAMPID must must match one of those submitted in this year's Provider profile collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.5

More than 100 instances at an institution in England where Instance.MODE in (02, 25, 31, 74) and Course.COURSEAIM does not end with '90' have Instance.COMDATE earlier than (Y1-7)-07-31.
ExceptionErrorCarried Forward
Show more
Plain English
A higher than expected number of instances with a start date more than 7 years prior to the current HESA reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.6

More than 50 instances at a provider in England where Instance.MODE in (01, 23, 24) and CourseSubject.SBJCA does not equal 100267 clinical medicine, 100276 pre-clinical medicine, 1000266 clinical dentistry, 100275 pre-clinical dentistry, 100271 medicine, or 100268 dentistry have Instance.COMDATE earlier than (Y1-5)-07-31.
ExceptionErrorAmended
Show more
Plain English
A higher than expected number of full-time instances returned, not studying Medicine or Dentistry, where the start date is earlier than 5 years prior to the current HESA reporting period.
Further Guidance
N/A
Reason for Change
Rule amended to include 100271 medicine and 100268 dentistry subject codes
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.7

More than 100 instances at an institution in Northern Ireland, Scotland or Wales where Instance.MODE in (02, 25, 31, 74) and Course.COURSEAIM does not end with '90' have Instance.COMDATE earlier than (Y1-7)-07-31.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected number of instances with a start date more than 7 years prior to the current HESA reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.8

More than 50 instances at a provider in Northern Ireland, Scotland or Wales where Instance.MODE in (01, 23, 24) and CourseSubject.SBJCA does not equal '100267 clinical medicine, 100276 pre-clinical medicine, 1000266 clinical dentistry or 100275 pre-clinical dentistry' have Instance.COMDATE earlier than (Y1-5)-07-31.
ExceptionWarningAmended
Show more
Plain English
A higher than expected number of full time instances, not studying Medicine or Dentistry, where the start date is earlier than 5 years prior to the current HESA reporting period.
Further Guidance
N/A
Reason for Change
Subject coding frame changing from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.5

Instance.DISALL code 4 must have (previously returned EntryProfile.DOMICILE = GG, JE, XL, XK, IM, XF, XI, XH or XG) or Student.NATION = GB.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.6

More than 10 students where Instance.DISALL exists and Student.DISABLE = 00.
ExceptionErrorCarried Forward
Show more
Plain English
Information regarding Disabled Students' Allowance must not be returned for more than 10 students with no known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.DISALL.7

Instance.DISALL = 9 (Information about Disabled Students' Allowance is not known/not sought) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Student.DISABLE is in the range 08-96.
ExceptionWarningCarried Forward
Show more
Plain English
Whether a student is in receipt of a disability allowance is not known, or has not been sought, for a higher than expected number of students who have declared a disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFEES.5

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.EMPFEES is coded 99.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
The number of records returned as Not known (code 99) is higher than expected. Please review and improve with a more specific code if possible.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EMPFUND.3

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.EMPFUND is coded 99.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
The number of records returned as Not known (code 99) is higher than expected. Please review and improve with a more specific code if possible.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.11

Instance.ENDDATE should not be null where any QualificationsAwarded.QUAL = H00, H11, H16, H22, H23, H50, M00, M01, M10, M11, M16, M22, M28, M50, M71, M73, M86, E00 or D00 and Instance.INTERCALATE does not exist. Please check it is correct that there is no end date for these awards as it is excluding them from the Graduate Outcomes population.
ExceptionWarningAmended
Show more
Plain English
The student has been awarded a qualification but has not been given an end date. Please review the data to ensure that this is correct as the student will be excluded from the Graduate Outcomes population.
Further Guidance
N/A
Reason for Change
References to DLHE have been amended to Graduate Outcomes.
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.12

Instance.ENDDATE must be earlier than Instance.COMDATE + 15 days where Instance.REDUCEDI = 08.
ExceptionErrorCarried Forward
Show more
Plain English
It has been reported that the student has withdrawn within two weeks of starting the programme however the end date returned is not within that range.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.15

No year-on-year link on incoming data for an HE instance that was 'live' in the 2013/14 collection or later (using XYEARM01) and Instance.LOCSDY is coded S and Instance.ENDDATE is null and Instance.MODE is not coded (63, 64, 73 or 74) and Instance.NOTACT is null.
ExceptionWarningCarried Forward
Show more
Plain English
No HE record returned this year but an active record was sent to HESA in 2013 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENDDATE.16

No year-on-year link on incoming data for an HE instance that was 'live' in the 2015/16 collection or earlier, from 2013/14 onwards (using XYEARM01) and Instance.LOCSDY is not coded S and Instance.ENDDATE is null and Instance.MODE is not coded (63, 64, 73 or 74) and Instance.NOTACT is null.
ExceptionWarningCarried Forward
Show more
Plain English
No record returned this year but an active HE record was sent to HESA between 2013 and 2015.
Further Guidance
To highlight records that will need to be returned and potentially closed off over the next two years.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.6

All instances have been coded as Instance.ENTRYRTE = 01 where Course.TTCID = 1 and Instance.REDUCEDI = 00 or 01 and Instance.MODE is not equal to 63 or 64. Please check it is correct that all ITT provision is provider-led.
ExceptionWarningCarried Forward
Show more
Plain English
All active students on ITT courses have an entry route of provider-led.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.ENTRYRTE.7

All instances have been coded as Instance.ENTRYRTE = 02 or 03 where Course.TTCID = 1 and Instance.REDUCEDI = 00 or 01 and Instance.MODE is not equal to 63 or 64. Please check it is correct that all ITT provision is Schools Direct.
ExceptionWarningCarried Forward
Show more
Plain English
All active students on ITT courses have an entry route of Schools Direct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEELIG.6

Instance.FEEELIG must be coded 2 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = IM, XL, GG or JE unless Instance.FESTUMK = 1 or 3.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.18

For institutions in England and Wales where Instance.FEEREGIME exists and Instance.COMDATE > 2012-08-31, more than 5% of instances have Instance.FEEREGIME = 10.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEREGIME.19

For institutions in England, Northern Ireland and Wales where Instance.FEEREGIME exists and Instance.COMDATE < 2012-09-01, more than 5% of instances have Instance.FEEREGIME = 20.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.2

For providers in Wales, Instance.FEEWAIVETYPE must exist where EntryProfile.DOMICILE (previously sent for the student) = XI and Instance.REDUCEDI = 00 and Instance.MODE = 31 and Instance.FUNDCODE = 1 and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28 or (Course.COURSEAIM = M71 or M73 and Course.TTCID is not equal to 1)).
ExceptionErrorCarried Forward
Show more
Plain English
Fee waiver type must exist for part-time, Welsh domiciled students, studying for first-degree or other undergraduate courses with eligibility for funding by HEFCW. (Includes PGCE/Professional Graduate Diploma in Education courses not leading to QTS).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FEEWAIVETYPE.4

For providers in Wales, Instance.FEEWAIVETYPE must not exist where EntryProfile.DOMICILE (previously sent for the student) not equal to XI or Instance.MODE not equal to 31 or Instance.FUNDCODE not equal to 1.
ExceptionErrorCarried Forward
Show more
Plain English
Fee waiver type must only exist for Welsh domiciled, part-time students eligible for HEFCW funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FinancialSupport.9

The total FinancialSupport.FINAMOUNT returned for instances where (Instance.REDUCEDI = 00 or 01) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7) and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88 (excluding H50, H60, H61, H62, H78, H81, I60, I61 and I81)) and (Instance.EXCHANGE = N or Y or Instance.EXCHANGE does not exist) is less than the minimum value reported by OFFA . Please check that all financial support has been returned.
ExceptionWarningCarried Forward
Show more
Plain English
For students covered by OFFA access agreements, the total value of financial support awards is less than the minimum expected total reported by OFFA.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.28

More than 500 instances where institution in England, Wales or Northern Ireland and Instance.FUNDCODE coded 1 where (EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC)).
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.29

Instance.FUNDCODE should not be coded 1 where Instance.LOCSDY = 6 and Instance.COMDATE earlier than Y1-08-01 and EntryProfile.DOMICILE not in (XF, XG, XH, XI or XK).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.30

Where the provider is in England or Northern Ireland no instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC).
ExceptionErrorCarried Forward
Show more
Plain English
For providers in England and Northern Ireland, there are no instances which are fundable by the funding council/body where the COURSEAIM meets the criteria for research-based higher degree and the DOMCILIE is in either UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.31

Where the provider is in England or Northern Ireland less than 80% of instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC).
ExceptionWarningCarried Forward
Show more
Plain English
For providers in England and Northern Ireland, less than 80% of instances are reported as fundable by the funding council/body where COURSEAIM meets the criteria for research-based higher degree and the DOMICILE is in the UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.32

Where the provider is in England, Northern Ireland or Wales more than 20 instances have Instance.FUNDCODE = 1 where Course.MSFUND = 13, 31, 37 or 38. It is not expected that instances will be fundable by Funding Council/body when the major source of funding for the course is Welsh Government/NHS.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.34

For providers in England or Wales, more than 2% of instances (and more than 10 instances) have Instance.FUNDCODE = 1 where (EntryProfile.DOMICILE (including those previously sent for the student) is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC) and Instance.MODE does not equal to 63 or 64).
ExceptionErrorCarried Forward
Show more
Plain English
Students outside of the EU and EEA are not expected to be returned as fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.35

For this instance, Instance.FUNDCODE can only be coded 1 where, for at least one REFData entity, (REFData.COLPROV does not exist and the corresponding REFData.UOAPCNT is greater than zero) or (REFData.COLPROV is a UKPRN of a publicly funded provider and the corresponding REFData.UOAPCNT is greater than zero).
ExceptionErrorAmended
Show more
Plain English
Unless the submitting provider, or a collaborating provider, is a publicly funded provider with a corresponding element of REF supervision, then the student cannot be returned as funded by the funding council/body.
Further Guidance
Funding rules do not permit students to be funded unless they are supervised by a member of staff at a publicly funded provider.
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.10

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.11

More than 20 instances with Instance.FUNDCOMP coded 9 where the provider is in Wales and Course.MSFUND is coded 02 and Instance.MODE is coded (01, 02, 23, 24, 25, 31). Please check if Instance.FUNDCOMP should be coded 1, 2, 3 or 4 instead.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of HEFCW funded student instances that are not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
The label for valid entry 9 'Not in HESES Population' has been updated to 'Not a countable year in the HESES population' for clarity.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.5

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.6

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.7

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.8

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCOMP.9

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningAmended
Show more
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.13

If any Instance.FUNDLEV = 20 or 21 for a Course.COURSEID then Instance.FUNDLEV must be 20, 21 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.14

If any Instance.FUNDLEV = 10 or 11 for a Course.COURSEID then Instance.FUNDLEV must be 10,11 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.15

If any Instance.FUNDLEV = 30 or 31 for a Course.COURSEID then Instance.FUNDLEV must be 30,31 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.16

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for postgraduate_ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and (Instance.FUNDCODE = 1 or 7) and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for postgraduate ITT courses where the instance is fundable by the funding council/body. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register and exclusion of part-time students.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.18

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE does not equal 31).
ExceptionErrorAmended
Show more
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for first degrees where the instance is fundable by the funding council/body. Excludes part-time students.
Further Guidance
N/A
Reason for Change
Removed Course.COURSEAIM M88 from the rule as this is a PG level course.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.20

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for foundation degrees where (Course.COURSEAIM = J10 or J16) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for foundation degrees where the instance is fundable by the funding council/body. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register and exclusion of part-time students.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.22

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for HNC, HND, HE Certificates and HE Diplomas where (Course.COURSEAIM = J13, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C13, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for HNC, HND, HE Certificates and HE Diplomas where the instance is fundable by the funding council/body. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register, exclusion of part-time students and to add J13 and C13.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.24

Instance.GROSSFEE > 0 where Instance.TYPEYR = 2, 3, 4 or 5 and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31 and Instance.ENDDATE < the anniversary of Instance.COMDATE and Instance.MODE is not equal to 43 or 44. In line with the published guidance, please check these fees are correct as it is expected that the full-fee for the year of instance will be returned in the reporting year within which the year of instance commenced.
ExceptionWarningCarried Forward
Show more
Plain English
The fees for students studying on course years that are not contained within the reporting period should be front loaded. It is not expected that a student completing the end of a non-standard year would have a fee returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.28

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for sandwich years where ((Course.COURSEAIM = M22, M26, M28, M88, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 1) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
Where the student is fundable by the funding council/body and is on a sandwich placement, the gross fee for the year must be less than or equal to the amount agreed with OfS. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register and exclusion of part-time students.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.29

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for ERASMUS+ and non-ERASMUS+ years abroad where ((Course.COURSEAIM = M22, M26, M28, M88, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 2 or 3) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
Where the student is fundable by the funding council/body and is on an language year abroad or a full/partial year ERASMUS placement, the gross fee for the year must be less than or equal to the amount agreed with OfS. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register and exclusion of part-time students.
Previous Name of Rule
N/A

QR.C19051.Instance.GROSSFEE.31

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for postgraduate ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Course.TTCID = 1 and Instance.FUNDCODE = 2 and (Instance.SPECFEE = 0, 3, 5, 6, 9 or Instance.SPECFEE does not exist) and (EntryProfile.DOMICILE (including those previously sent for the student) = XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG or YT) and (Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54) and ((Instance.MODE does not equal 31) or (Instance.MODE = 31 and UKPRN = 10007773)).
ExceptionErrorAmended
Show more
Plain English
The gross fee charged to non-NCTL fundable UK and EU domiciled postgraduate ITT students (leading to QTS) must be less than or equal to the OfS agreed amount for postgraduate ITT. This includes students in attendance (other than full-year ERASMUS) at providers in England for more than 14 weeks, and who’s major source of tuition fees are paid in full by the administration’s awards body and SLC, or a mix of student and the administration’s awards body and SLC. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register and exclusion of part-time students.
Previous Name of Rule
N/A

QR.C19051.Instance.INITIATIVES.54

Where the INITIATIVES = U and the associated Instance.MODE = 31 or 44, then the length of programme of study should not be greater than 3 years when there are no full-time students (Instance.MODE = 01, 02, 23, 24, 25 or 43) studying postgraduate taught courses (M00 M01 M10 M11 M16 M76 or L00) in this submission.
ExceptionWarningAmended
Show more
Plain English
Where there are no full-time students studying for postgraduate taught courses, a student should not take more than 3 years to complete a part-time postgraduate taught course, when in receipt of Postgraduate Loan Eligibility.
Further Guidance
N/A
Reason for Change
Change of coverage to include COURSEAIM = M76.
Previous Name of Rule
N/A

QR.C19051.Instance.INSTCAMP.2

Instance.INSTCAMP must exist and contain a valid full postcode or a valid outward postcode for institutions in Wales where Course.COURSEAIM is coded X41 to X46
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTENTLEV.4

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.INTENTLEV is coded 03
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
The number of records returned as 'Student has not given any indication of their final intentions' (code 03) is higher than expected. Please review and update with specific intentions where they are known.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTERCALATE.2

No instances with Instance.INTERCALATE = 01 where Instance.REDUCEDI = 00, 01, 03 and Course.COURSEAIM begins D, E, L, M, H, I and Institution.UKPRN = 10000886, 10007801, 10006840, 10007785, 10007786, 10007788, 10007143, 10007789, 10007792, 10007149, 10007767, 10007795, 10007796, 10006842, 10003270, 10003645, 10007775, 10007782, 10007784, 10007799, 10007154, 10007774, 10007157, 10007158, 10007806, 10007163, 10007167, 10007790, 10007794, 10007783, 10007814, 10007852, 10007855, 10005343, 10007798, 10007141, 10007768 or 10003958.
ExceptionWarningAmended
Show more
Plain English
We expected you to return some students on an intercalating course. Please check if you have any.
Further Guidance
N/A
Reason for Change
Amended Plain English.
Previous Name of Rule
N/A

QR.C19051.Instance.LOCSDY.17

Instance.LOCSDY = S where EntryProfile.DOMICILE is coded XF, XG, XH, XI, or XK. Where the student is abroad for the whole or a proportion of the year as part of a UK based course Instance.LOCSDY should be coded T or U.
ExceptionWarningCarried Forward
Show more
Plain English
Where a UK domiciled student is abroad for the whole or a proportion of the year as part of a UK based course the location of study should be coded as studying overseas for either a partial or full year. Please review the coding for these students to ensure that the location of study has not been miscoded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.Mobility.5

Where more than one mobility entity has been returned for an instance, the combination of Mobility.MOBDURA, Mobility.MOBLOCA, Mobility.MOBSCHEME and Mobility.MOBTYPE is not unique. Please check it is correct that identical mobilities have taken place during the year and that a mobility has not been duplicated.
ExceptionWarningCarried Forward
Show more
Plain English
Duplicate mobilities have been returned for a student. Please review the data and ensure that these have been returned correctly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.27

More than 6 students with an instance where Instance.MODE = 51.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that there will be more than 6 students on a sabbatical in a given year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.28

For institutions in England, where Course.COURSEAIM begins, D, E, L or M (excluding M22, M26 and M28) and Instance.MODE not equal to 43, 44, 51, 63 or 64, no instances have been coded with Instance.MODE = 73 or 74. Please check it is correct that no postgraduate students have changed from an active to a dormant mode part way through the reporting year.
ExceptionWarningCarried Forward
Show more
Plain English
No postgraduate students have changed from an active mode of study to a dormant mode during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.29

Where Course.COURSEAIM begins D or L and Instance.MODE not equal to 51, 63, 64, 73 or 74, no instances have been coded with Instance.MODE = 43 or 44. Please check it is correct that no postgraduate research students have been writing-up during this reporting year.
ExceptionWarningCarried Forward
Show more
Plain English
No postgraduate research students have moved from an active mode of study to a writing-up mode during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.30

There are more than 10% of instances that have Instance.MODE coded as 01, where Course.COURSEAIM begins D or L and Instance.YEARSTU > 4 and Instance.ENDDATE is null. Please check it is correct that these students are studying full-time and are not writing-up.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that more than 10% of postgraduate research students will be on a full-time mode of study for more than 4 years. Please check it is correct that these students are studying full-time and are not writing-up.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.31

For institutions in England, Instance.MODE should not be coded 01 where (Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28)) and (Instance.COMDATE < Y2-04-01) and (Instance.STULOAD less than or equal to 10) and (Instance.ENDDATE is null) and (Instance.EXCHANGE = N, Y or Z) and (Instance.LOCSDY not equal to S) and Instance.MCDATE is null. It is expected that these students will be in writing-up mode
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.32

For institutions in England, Instance.MODE should not be coded 01, 23 or 24 where Instance.RSNEND = 01 and (Instance.ENDDATE > the anniversary of Instance.COMDATE + 14 days) and (Instance.ENDDATE < the anniversary of Instance.COMDATE + 24 weeks). Where a student has successfully completed the course, they have to study for at least 24 weeks within the year of instance to be returned as full-time or sandwich.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MODE.36

For providers in England, Wales or Northern Ireland where Instance.ENDDATE is before 01-08-Y1, Instance.MODE must not be changed to codes 63 or 64 (dormant) for this reporting year.
ExceptionErrorAmended
Show more
Plain English
When a student is being returned with an ENDDATE in a previous reporting period, the mode of study should not be updated, and they should remain on their last mode of study.
Further Guidance
N/A
Reason for Change
New rule to enforce the guidance on mode of study and returning qualifications from a previous year.
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.13

Instance.MSTUFEE should not be coded 02, 04, 52 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XH.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.14

Instance.MSTUFEE should not be coded 02, 03, 52 or 53 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student)= XG.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.15

Instance.MSTUFEE should not be coded 03, 04, 53 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student)= XF or XI.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MSTUFEE.18

Instance.MSTUFEE = 99 (Not known) for more than 2% of instances in the HE standard registration population.
ExceptionWarningCarried Forward
Show more
Plain English
The major source of tuition fees is not known for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.5

Instance.NETFEE = 0 where Instance.MODE = 01, 02, 23, 24, 25, 43 or 73 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 08, 11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
A NETFEE of zero has been returned, however the coding of the other fields indicates that we may expect a NETFEE to be charged.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NETFEE.6

Instance.NETFEE = 0 where Instance.MODE = 31, 44 or 74 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 08,11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
A NETFEE of zero has been returned, however the coding of the other fields indicates that we may expect a NETFEE to be charged.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NOTACT.2

No instances returned where Instance.NOTACT exists.
ExceptionWarningCarried Forward
Show more
Plain English
No students have been returned as having suspended their programme of study.
Further Guidance
Where a student was active during the reporting period but has now suspended studies, Instance.NOTACT must be returned to ensure they are reported in populations correctly. If any students have suspended their studies, please take action to code Instance.NOTACT appropriately.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.10

No year on year link in incoming data for a PGR collaborative provision instance transferred in either last year or this year (excluding those found in the Continuity Register).
ExceptionWarningCarried Forward
Show more
Plain English
A post graduate research instance which has been transferred-in from another provider has yet to be included in the submission.
Further Guidance
A year on year match is required on UKPRN - Instance.COLFROMPROV, HUSID - Student.HUSID and NUMHUS - Instance.NUMHUSPREV.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.7

Instance.QTS cannot be coded 4 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 = H11.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.8

Instance.QTS cannot be coded 3 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.QTS.9

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 (including those previously sent) is coded M71 or H71.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RCSTDNT.2

No Research Council funded instances have been returned for a given Research Council, but the Research Council have reported that there are funded students at this institution.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RCSTDNT.3

Research Council funded instances have been returned for a given Research Council, but the Research Council have reported that there are no funded students at this institution.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.11

Where an instance was previously returned with Instance.RSNEND = 98 (Completion of course - result unknown), it has not been returned in this reporting year. It is expected to be returned in order to record the result of the programme.
ExceptionWarningCarried Forward
Show more
Plain English
The instance was ended with 'Completion of course - result unknown' within the previous 3 years but has not yet been submitted, to record the result.
Further Guidance
Instances returned in the previous 3 reporting periods (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS) with 'Completion of course - result unknown' are expected to be submitted in a subsequent collection in order to record the result of the programme.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.12

Instances reported in a previous reporting year with RSNEND code 01 have been returned again in this submission.
ExceptionWarningCarried Forward
Show more
Plain English
Instances reported in a previous reporting year as having been successfully completed are not expected to be returned again in this reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RSNEND.8

More than 20% of instances where Instance.RSNEND does not exist where QualificationsAwarded.QUAL exists.
ExceptionErrorCarried Forward
Show more
Plain English
A high proportion of qualifications awarded have been returned without a reason for ending the instance being given.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDEMPLOY.4

More than 10.0% of student instances have Instance.SDEMPLOY = 900000 or 900010.
ExceptionWarningCarried Forward
Show more
Plain English
More than 10.0% of instance have an employing school of '900010 Not applicable/not available' or '900000 Establishment outside England and Wales'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SDLEAD.4

More than 10.0% of student instances have Instance.SDLEAD = 900000 or 900010.
ExceptionWarningCarried Forward
Show more
Plain English
More than 10.0% of instance have an employing school of '900010 Not applicable/not available' or '900000 Establishment outside England and Wales'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.SPECFEE.9

No instances have Instance.SPECFEE = 2 or 3 where any associated Mobility entity has Mobility.MOBSCHEME = 03. Please check that Instance.SPECFEE has been coded correctly for the outgoing ERASMUS+ students.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.StudentOnModule.3

More than 40 StudentOnModule entity occurrences for this instance.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.10

Instance.STULOAD must not be greater than 0 where Instance.REDUCEDI = 00 or 01 and for the associated modules, where StudentOnModule.MODSTAT is not equal to 4, the sum of Module.FTE = 0.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.14

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.15

For institutions in England, Northern Ireland and Wales, more than 5% of instances have Instance.STULOAD greater than or equal to 100 where Instance.TYPEYR not equal to 1 and Instance.COMDATE > Y1-07-31. For further information please see the documentation in the coding manual - Further guidance on FTE reporting.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.16

For institutions in England, Northern Ireland and Wales, more than 5% of instances have Instance.STULOAD greater than or equal to 100 where Instance.TYPEYR not equal to 1 and Instance.ENDDATE > Y1-07-31. For further information please see the documentation in the coding manual - Further guidance on FTE reporting.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.17

Instance.STULOAD < 100 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.TYPEYR = 1 and Instance.MODE = 01 and Instance.COMDATE between Y1-08-31 and Y1-10-31 inclusive and Instance.ENDDATE is null and Instance.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.18

For institutions in England, Northern Ireland and Wales, Instance.STULOAD < 50 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.MODE = 01 and Instance.COMDATE between Y1-11-01 and Y2-01-31 inclusive and Instance.ENDDATE is null and Instance.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.19

For institutions in England, Northern Ireland and Wales, Instance.STULOAD > 80 where Instance.MODE = 31 and Instance.TYPEYR = 1. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.20

For institutions in England, Northern Ireland and Wales, Instance.STULOAD > 80 where Instance.MODE = 31 and Instance.TYPEYR = 2, 3, 4 or 5. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.21

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.22

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.23

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.24

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive)
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.25

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive)
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.26

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X (excluding X41 - X46) and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.27

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X (excluding X41 - X46) and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.28

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X (excluding X41 - X46) and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.STULOAD.29

For providers in England, more than 1% of HE students, who have not been dormant for the whole year, have a total Instance.STULOAD > 101 where they have more than one instance that has Instance.MODE not equal to 63 or 64 and for at least one of these instances Course.COURSEAIM begins D, E, L, M, H, I, J or C.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected number of students have a total FTE greater than 101 where at least one instance is a HE level programme of study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.TYPEYR.7

Instance.TYPEYR should not normally be coded 1 where Course.COURSEAIM begins D or L and Instance.RSNEND is not coded 12 and (Instance.ENDDATE is null or less than or equal to the anniversary of Instance.COMDATE within the current academic year).
ExceptionWarningCarried Forward
Show more
Plain English
A postgraduate research course is not expected to be contained within the HESA reporting year unless it ends after the anniversary of its start date or is a collaborative transfer out.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARLGTH.4

For providers in Scotland and Wales, Instance.YEARLGTH is not known (null) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00.
ExceptionWarningCarried Forward
Show more
Plain English
The length of current year of instance has not been defined for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARPRG.8

Instance.YEARPRG = 99 (not derived) for more than 9% of instances in the HE standard registration population.
ExceptionWarningCarried Forward
Show more
Plain English
The year of course has not been derived for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.4

More than 5% of instances where Instance.TYPEYR = 1 have Instance.YEARSTU less than the difference in years between Instance.COMDATE and Y2-07-31.
ExceptionWarningCarried Forward
Show more
Plain English
More than 5% students on standard instance years have been returned as being active on the instance for less than the elapsed time between the start of the instance and the end of the reporting years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.5

Instance.YEARSTU is greater than 10 where the programme of study is full-time (Instance.MODE = 01, 02 or 73).
ExceptionWarningCarried Forward
Show more
Plain English
The full-time student has been active on the instance for more than 10 years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.6

Instance.YEARSTU minus Instance.YEARPRG is greater than 2 where Instance.YEARSTU > Instance.YEARPRG and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Show more
Plain English
The student has been active on the instance for a greater number of years than the year of programme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.7

Instance.YEARSTU minus Instance.YEARPRG is greater than 2 where Instance.YEARSTU > Instance.YEARPRG and Instance.MODE = 31, 38 or 39.
ExceptionWarningCarried Forward
Show more
Plain English
The student has been active on the instance for a greater number of years than the year of programme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.8

Instance.YEARPRG minus Instance.YEARSTU is greater than 2 where Instance.YEARPRG > Instance.YEARSTU and Instance.YEARPRG is not equal to 99 and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Show more
Plain English
The student is on a significantly higher year of programme than expected based on the number of years that the student has been active.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.YEARSTU.9

Instance.YEARPRG minus Instance.YEARSTU is greater than 2 where Instance.YEARPRG > Instance.YEARSTU and Instance.YEARPRG is not equal to 99 and Instance.MODE = 31, 38 or 39.
ExceptionWarningCarried Forward
Show more
Plain English
The student is on a significantly higher year of programme than expected based on the number of years that the student has been active.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Mobility.MOBLOCA.1

More than 5% of all Instance.Mobility entities, where this is a minimum of 10 mobilities, have Mobility.MOBLOCA = EU, XP, XQ, XR, XS, XT, XU, XV, XW, XX or ZZ. Please check whether Mobility.MOBLOCA can be coded more accurately.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.5

Where Module.CRDTPTS is coded 999 for institutions in Wales, all associated Course.COURSEAIM codes (linking via StudentOnModule and Instance) must begin with P, Q, R, S or X.
ExceptionErrorCarried Forward
Show more
Plain English
If the credit point default code is used, all linked course aims must FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTPTS.6

For institutions in England and Northern Ireland, Module.CRDTPTS must be coded 0 or 999 where Module.FTE = 0 and any associated instance ( linking via StudentOnModule ) has Instance.MODE not equal to 63 or 64.
ExceptionErrorCarried Forward
Show more
Plain English
Where a module has 0 FTE and at least one live associated Instance the credit value of the module must be 0 or 999
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTSCM.2

Where Module.CRDTSCM is coded 9 for institutions in Wales, all associated Course.COURSEAIM codes (linking via StudentOnModule and Instance) must begin with P, Q, R, S or X.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTSCM.3

Module.CRDTSCM must be coded 2 for institutions in Scotland where any associated Course.COURSEAIM codes (linking via StudentOnModule and Instance) do not begin with D or L.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.CRDTSCM.4

Module.CRDTSCM must be coded 2 or 9 for institutions in Scotland where all associated Course.COURSEAIM codes (linking via StudentOnModule and Instance) begin with D or L.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.FRANIND.4

Module.FRANIND must exist for institutions in Wales where any associated Course.COURSEAIM (linking via StudentOnModule and Instance) begins with D, E, L, M, H, I, J or C.
ExceptionErrorCarried Forward
Show more
Plain English
The module franchise indicator field must be used by providers in Wales for HE level courses leading to an award or credit.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.12

A collaborative or franchise relationship existed with this learning provider in last year s Student return, but no instances are associated with the learning provider in this year s Student return.
ExceptionWarningCarried Forward
Show more
Plain English
The collaborative or franchise relationship with the provider has ceased this year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.13

No collaborative or franchise relationship existed with this learning provider in last year s Student return, but an instance is associated with the learning provider in this year s Student return.
ExceptionWarningCarried Forward
Show more
Plain English
A new collaborative or franchise relationship has been returned this year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.14

Where a HE provider is in England or Wales, a generic code (4003 or 4004) has been returned in Module.TINST for a franchise or collaborative learning provider. Please check whether Module.TINST can be coded more accurately.
ExceptionWarningCarried Forward
Show more
Plain English
A generic code has been returned however it is expected that a UKPRN is returned to identify a collaborative or franchise partner.
Further Guidance
The use of generic codes for Module.TINST may have an impact on a HE providers' Unistats data.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.15

The number of instances associated with a franchise or collaborative learning provider has changed by more than 10% (and more than 50 instances), between this year and last year.
ExceptionWarningCarried Forward
Show more
Plain English
There is a significant change in activity with a franchise or collaborative partner compared to the previous year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Module.TINST.8

For providers in England, Northern Ireland or Scotland, Module.TINST must contain a valid UKPRN where Course.CTITLE ( linking via StudentOnModule and Instance ) includes the word 'college'.
ExceptionErrorCarried Forward
Show more
Plain English
Where a module is associated with a course title containing the word 'college' it is expected that the collaborative or franchise partner will have a URKPN.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.1

Where ModuleSubject.COSTCN is not equal to 999 and Module.TINST does not exist, the academic HESA cost centre has not been submitted in AcademicCostCentres.ACCENTRE in the Provider profile record.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.10

ModuleSubject.COSTCN code 999 (cost centre not assignable) has been returned this year and Institution.UKPRN does not equal 10007820, 10009614 or 10030408. Where possible, reassign to an appropriate academic HESA cost centre code.
ExceptionWarningCarried Forward
Show more
Plain English
Cost centre 999 should only be used in cases where it is not possible to allocate the activity to a HESA academic cost centre.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.2

Where AcademicCostCentres.ACCENTRE has been submitted in the Provider profile record but is not coded in any occurrence of ModuleSubject.COSTCN. Please note that for a match on AcademicCostCentres.ACCENTRE to ModuleSubject.COSTCN there must be at least one student studying that module.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.3

Where ModuleSubject.COSTCN is not equal to 999 and Module.TINST exists and Module.PCOLAB < 100, the academic HESA cost centre has not been submitted in AcademicCostCentres.ACCENTRE in the Provider profile record.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
A value of < 100 in Module.PCOLAB indicates that part of this module is being taught at the returning institution and would therefore be associated with a cost centre reported in the Provider profile record.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.4

The academic HESA cost centre was returned in last year's Student, Staff and Finance collections but ModuleSubject.COSTCN has not been submitted in this year's Student return. (Staff data is based on academic contracts only).
ExceptionWarningCarried Forward
Show more
Plain English
Where there was Student, Staff and Finance data last year it is expected that there would be Student data for this year's collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.5

The ModuleSubject.COSTCN was returned in last year s Student record, but there is no corresponding data in this year s Student return. (Cost centre not assignable (999) is excluded from this comparison).
ExceptionWarningCarried Forward
Show more
Plain English
Student HESA cost centre data was returned last year, but has not been returned this year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.6

The academic HESA cost centre was not returned in last year's Student, Staff and Finance collections but ModuleSubject.COSTCN has been submitted in this year's Student return. (Staff data is based on academic contracts only).
ExceptionWarningCarried Forward
Show more
Plain English
Where there is Student data returned this year it is expected that there would have been Student, Staff and Finance data for last year's collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.7

The ModuleSubject.COSTCN has been returned in this year s Student record, but there was no corresponding Student data in last year s return. (Cost centre not assignable (999) is excluded from this comparison).
ExceptionWarningCarried Forward
Show more
Plain English
Student HESA cost centre data has been returned this year, but was not returned last year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.8

For each ModuleSubject.COSTCN, the total Student FTE has changed by more than 20% (and FTE by more than 50.0) between this year and last year.
ExceptionWarningCarried Forward
Show more
Plain English
We would not expect significant year-on-year changes within a cost centre.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.COSTCN.9

Academic HESA cost centre code 136 (Continuing Education) was returned in last year's Staff and Finance collections but ModuleSubject.COSTCN code 136 has not been submitted in this year's Student return. Are these students non-credit bearing?
ExceptionWarningCarried Forward
Show more
Plain English
Last year there was Staff FTE and Finance expenditure allocated to Continuing Education but no students in this year's return. Is this to support non-credit bearing student activity which is excluded from the coverage of the Student record?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.ModuleSubject.MODSBJ.1

Where (first character of Course.COURSEAIM = D, E, L, M, H, I, J or C and second and third characters of Course.COURSEAIM are not 90 or 99) and Instance.MODE = 01, 23 or 24 and a student instance is attached to a single module then at least one ModuleSubject.MODSBJ must contain a code in the same Subject first level grouping (XCAH01) as at least one of the CourseSubject.SBJCA codes.
ExceptionWarningAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule updated to use XCAH01 and remove XJACSA01
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.6

For providers in England and Wales, where QualificationsAwarded.QUAL does not end with 90 and Instance.ITTPHSC is not equal to 49 and Course.TTCID = 1, less than 80% of the awards have QualificationsAwarded.OUTCOME = 1. Please check whether it is genuine that QTS has been withheld for these ITT awards.
ExceptionWarningCarried Forward
Show more
Plain English
Where students are studying for QTS (excluding credits and teaching phase of other), less than 80% of those gaining an award have achieved qualified teacher status.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.OUTCOME.9

For providers in England, where QualificationsAwarded.QUAL does not end with 90 and Course.TTCID = Q, less than 80% of the awards have QualificationsAwarded.OUTCOME = D. Please check whether it is genuine that EYTS has been withheld for these EYITT awards.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.12

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID and Instance.NUMHUS where (first character of QualificationsAwarded.QUAL = D, E, L, M, and second and third characters of QualificationsAwarded.QUAL are not 90).
ExceptionWarningAmended
Show more
Plain English
It looks like duplicate qualifications are being returned for this student instance. Please check and amend.
Further Guidance
N/A
Reason for Change
Rule amended to use Instance.NUMHUS.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.13

Multiple identical occurrences of QualificationsAwarded.QUAL appear for a single Student.HUSID and Instance.NUMHUS where (first character of QualificationsAwarded.QUAL = H, I, J or C and second and third characters of QualificationsAwarded.QUAL are not 90).
ExceptionWarningAmended
Show more
Plain English
It looks like duplicate qualifications are being returned for this student instance. Please check and amend.
Further Guidance
N/A
Reason for Change
Rule amended to use Instance.NUMHUS.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.18

The same highest qualification obtained has been returned in a previous submission of an Instance.
ExceptionWarningAmended
Show more
Plain English
The same highest qualification obtained has been returned in a PREVIOUS year.
Further Guidance
N/A
Reason for Change
Rule updated to remove ILRGEN as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.QUAL.19

Compared to last year, the total number of qualifications have decreased by more than 10% of the previous year's return. Have all the awards been returned?
ExceptionWarningCarried Forward
Show more
Plain English
The number of qualifications awarded has decreased by more than 10% compared to last year's return. This rule is linked to the Qualifications awarded QUAL1 credibility report.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsAwarded.TQGSUB.5

If QualificationsAwarded.TQGSUB is coded 360 for more than 10 records then fail.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.1

Where the institution is in Northern Ireland, Scotland or Wales more than 10% of QualificationsOnEntry records with no QualificationsOnEntry.QUALGRADE.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.2

QualificationsOnEntry.QUALGRADE is invalid for the HESA tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
ExceptionErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule extended to not trigger for qualgrades QQ, XX and UU.
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.3

QualificationsOnEntry.QUALGRADE is invalid for the HESA non-tariff bearing qualification in QualificationsOnEntry.QUALTYPE.
ExceptionWarningAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule extended to not trigger for qualgrades QQ, XX and UU.
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.4

Where the provider is in England more than 1% of QualificationsOnEntry records for a level 3 tariff bearing qualification with no QualificationsOnEntry.QUALGRADE for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.COMDATE is greater than Y1-07-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.5

Where the provider is in England more than 0.5% of QualificationsOnEntry records for a level 3 tariff bearing qualification with no QualificationsOnEntry.QUALGRADE for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.COMDATE is greater than Y1-07-31 and Instance.MODE is in (01, 23, 24) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.6

Where the institution is in England, more than 1% of level 3 tariff bearing qualifications in the HESA return have a lower grade than the same qualification in the UCAS (*J) data for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALGRADE.7

Where the provider is in England, more than 0.5% of level 3 tariff bearing qualifications in the HESA return have a lower grade than the same qualification in the UCAS (*J) data for instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALTYPE.2

Where QualificationsOnEntry.QUALTYPE = WB, WE or WS, there must be only one occurrence of QualificationsOnEntry.QUALTYPE with that code.
ExceptionErrorCarried Forward
Show more
Plain English
Where the qualifcations on entry include Welsh Baccalaureate there must not be more than one of each type returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.QualificationsOnEntry.QUALYEAR.28

For providers in England, Northern Ireland and Wales, where Student.BIRTHDTE is not null and more than 10 students ( Student.HUSID ) where at least one QualificationsOnEntry.QUALYEAR for QualificationsOnEntry.QUALTYPE other than D6, D7, D8, F1, F2, G6, G7, G8, GP, K1, K2, M6, M7, M8, 6M, 7M, 8M or SS is not greater than (Student.BIRTHDTE + 15) year.
ExceptionErrorCarried Forward
Show more
Plain English
The number of students, who have gained qualifications when they were younger than 16 years old, is more than expected. Please check the year of qualification is accurate.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.REFData.UOA2014.1

Where REFData.COLPROV does not exist, and REFData.UOA2014 ends with A, B or C (i.e. is a multiple submission), the combination of Unit of Assessment code and multiple submission code must exist in the look-up file of multiple submissions registered for REF2014, supplied by HEFCE.
ExceptionErrorCarried Forward
Show more
Plain English
Where there is no collaborative provider, the Unit of assessment code (i.e. beginning two digit number) and multiple submission code (i.e. end letter A, B or C), must exist in the REF2014 lookup table supplied by HEFCE.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.REFData.UOA2014.2

Where REFData.COLPROV exists, and REFData.COLPROV is a UKPRN of a higher education provider that submitted to the REF, the combination of REFData.COLPROV and REFData.UOA2014 (where this a single submission code ending with Z) for this entity does not exist in the REF2014 lookup table supplied by HEFCE.
ExceptionWarningAmended
Show more
Plain English
If the collaborative provider is a HE provider that submitted to the REF, the combination of the HE provider's UKPRN and the three characters of the REF Unit of assessment code ending with Z (i.e. is a single submission), returned in this REFData entity, does not exist in the REF2014 lookup table supplied by HEFCE.
Further Guidance
Although it is possible to return a single submission that was not submitted to the REF for a collaborative HE provider, please check, as this activity is in a subject area that was not submitted.
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.REFData.UOA2014.3

Where a collaborative provider is eligible to make a REF submission, the combination of REFData.COLPROV and REFData.UOA2014 (where REFData.UOA2014 ends with A, B or C (i.e. is a multiple submission)) must exist in the REF2014 lookup table supplied by HEFCE.
ExceptionErrorAmended
Show more
Plain English
If the collaborative provider is a HE provider that submitted to the REF, then the combination of the HE provider's UKPRN and the three characters of the REF Unit of assessment code ending with A, B or C (i.e. is a multiple submission) returned in this REFData entity, must exist in the REF2014 lookup table supplied by HEFCE.
Further Guidance
N/A
Reason for Change
Rule amended to align with new OfS register.
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.12

Student.BIRTHDTE is not known (null value) for more than 1% of instances in the HE standard registration population.
ExceptionWarningCarried Forward
Show more
Plain English
Date of birth is not known for a higher than expected number of students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.9

Student.BIRTHDTE is unknown (null), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
Birth date has been returned to UCAS but has not been returned to HESA.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.3

Student.CARER must exist for providers in Scotland where EntryProfile.DOMICILE (previously sent for the student) = XH.
ExceptionErrorCarried Forward
Show more
Plain English
Providers in Scotland must return the Student.CARER field for students domiciled on entry in Scotland - including continuing students
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.4

More than 10% of students where an associated (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) has Student.CARER = 99.
ExceptionErrorCarried Forward
Show more
Plain English
A higher than expected number of undergraduate students have the carer field coded as 'not known'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.5

More than 25% of students where an associated (Course.COURSEAIM begins with D, L, E or M (excluding M22, M26, M28)) has Student.CARER = 99.
ExceptionErrorCarried Forward
Show more
Plain English
A higher than expected number of postgraduate students have the carer field coded as 'not known'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.CARER.6

Student.CARER must not exist for providers in Scotland where all associated EntryProfile.DOMICILEs (including those previously sent for the student) are not coded XH.
ExceptionErrorCarried Forward
Show more
Plain English
Providers in Scotland must not return Student.CARER data when all of the student's instances are non-Scottish domiciled.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.DISABLE.4

Student.DISABLE is coded as no known disability (00) but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
A type of disability has been found in the UCAS (*J) data, but the student has been returned to HESA as having no known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.DISABLE.5

More than 10 students where Student.DISABLE = 00 and Instance.DISALL exists.
ExceptionErrorCarried Forward
Show more
Plain English
Information regarding Disabled Students' Allowance must only be returned for students with a known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.11

Student.ETHNIC = 98 (Information refused) for more than 2% of instances in the HE standard registration population where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected number of students domiciled in the UK, Channel Islands and Isle of Man have refused to disclose their ethnicity.
Further Guidance
Please check these students have been coded correctly and are genuine refusals.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.12

For providers in England, Student.ETHNIC = 98 (Information refused) for more than 2% of instances in the HE standard registration population where Course.TTCID = 1.
ExceptionWarningCarried Forward
Show more
Plain English
A higher than expected number of ITT, leading to QTS, students have refused to disclose their ethnicity.
Further Guidance
Please check these students have been coded correctly and are genuine refusals.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.13

Student.ETHNIC = 90 (Not known) for more than 2% of instances in the HE standard registration population where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
ExceptionWarningCarried Forward
Show more
Plain English
Ethnicity is not known for a higher than expected number of students domiciled in the UK, Channel Islands and Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.14

For providers in England, Student.ETHNIC = 90 (Not known) for more than 2% of instances in the HE standard registration population where Course.TTCID = 1.
ExceptionWarningCarried Forward
Show more
Plain English
Ethnicity is not known for a higher than expected number of ITT, leading to QTS, students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.5

For institutions in Northern Ireland, Scotland or Wales, Student.ETHNIC must exist where any EntryProfile.DOMICILE (including those previously sent for the student) = XF, XG, XH, XI, XK, XL, GG, JE or IM and the corresponding Instance.REDUCEDI = 00 or 01.
ExceptionErrorCarried Forward
Show more
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands and Isle of Man
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.6

Student.ETHNIC is unknown (90) or information refused (98), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.7

For providers in England, Student.ETHNIC must exist where (any EntryProfile.DOMICILE previously sent for the student = XF, XG, XH, XI, XK, XL, GG, JE or IM or Course.TTCID = 1) and the corresponding Instance.REDUCEDI = 00 or 01.
ExceptionErrorCarried Forward
Show more
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands or Isle of Man and for all students on ITT courses leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.FNAMES.5

There are more than 4% of students (and more than 5 students) where Student.FNAMES is blank/missing.
ExceptionWarningCarried Forward
Show more
Plain English
There must not be more than 4% of students, and more than 5 students, where the forename is blank/missing.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.FNAMES.6

There are more than 25% of students where Student.FNAMES is blank/missing,
ExceptionErrorCarried Forward
Show more
Plain English
There should be no more than 25% of students where the forename is blank/missing.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.GENDERID.1

Where Student.GENDERID has been returned, all occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningCarried Forward
Show more
Plain English
All occurrences of gender identity have been returned as information refused. Please ensure that this code is being used correctly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.GENDERID.2

Where Student.GENDERID has been returned, more than 10% of students are coded as Student.GENDERID code 02. Please check the coding matches the collected data.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that there will be this number of students coded as having a Gender identity that is different to the gender originally assigned at birth.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.6

Multiple occurrences of Student.BIRTHDTE, Student.SEXID, soundex (Student.SURNAME) and soundex (Student.FNAMES), with different Student.HUSIDs.
ExceptionErrorCarried Forward
Show more
Plain English
There are multiple records returned with matching personal information but different Student.HUSIDs. An individual student should not have multiple HESA Unique Student Identifiers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.Instance.1

For providers in England, more than 2% of HE students have overlapping instances where Instance.MODE is not equal to 63, 64, 73 or 74 and for at least one of these instances Course.COURSEAIM begins D, E, L, M, H, I, J or C.
ExceptionWarningAmended
Show more
Plain English
A higher than expected number of students have active overlapping instances where at least one of these instances is a HE level programme of study.
Further Guidance
N/A
Reason for Change
Rule updated to remove Course.COURSEAIM valid entry Z99. England FE no longer collected.
Previous Name of Rule
N/A

QR.C19051.Student.NATION.4

Student.NATION code XC must have Instance.COMDATE before 2007-08-01 unless EntryProfile.UCASAPPID exists.
ExceptionErrorCarried Forward
Show more
Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless a UCAS Application Number is returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATION.5

Student.NATION is unknown (ZZ), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.5

Student.NATIOND must exist where Welsh institution and any EntryProfile.DOMICILE (including those previously sent for the student) = XI and the corresponding Instance.REDUCEDI = 00.
ExceptionErrorCarried Forward
Show more
Plain English
For providers in Wales where the student's permanent home address is in Wales, then national identity must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.NATIOND.6

Student.NATIOND is unknown (U) or information refused (R), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
The national identity of the student was known in the data from UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.10

Where a year-on-year link has been made to the Continuity Register, Student.RELBLF differs [exclude (not exists to exists) and (not known (99) to a known code) and (information refused (98) to a known code)]. Please check whether this is correct.
ExceptionWarningCarried Forward
Show more
Plain English
The religious belief of the student has been reported as a different code this year compared to last year. Excluding improved quality.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.5

All occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningAmended
Show more
Plain English
No religious beliefs have been returned apart from 'Information Refused'.
Further Guidance
N/A
Reason for Change
Amended to be clearly mandatory rather than implied optional.
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.7

Student.RELBLF is coded 98 (Information refused) for more than 60% of new entrant instances in the HE standard registration population. Please check whether this is correct.
ExceptionErrorCarried Forward
Show more
Plain English
Religious belief is coded as 'information refused' for a higher than expected number of new entrants.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.8

Student.RELBLF is coded 98 (Information refused) for more than 40% of new entrant instances in the HE standard registration population. Please check whether this is correct.
ExceptionWarningCarried Forward
Show more
Plain English
Religious belief is coded as 'information refused' for a higher than expected number of new entrants.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.RELBLF.9

Where a year-on-year link has been made to the Continuity Register, more than 1% of students have Student.RELBLF changed from a known code to not known (99) or information refused (98). Please check whether this is correct.
ExceptionErrorCarried Forward
Show more
Plain English
A previously known code has been resubmitted this year coded as either not known or information refused.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXID.1

It is not expected for there to be more than 2% of students with Student.SEXID = 3. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that there would be more than 2% of students with a sex of 'other'. Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXORT.1

Where Student.SEXORT has been returned, all occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningCarried Forward
Show more
Plain English
All occurrences of sexual orientation that have been returned have been reported as information refused.Please check that the code is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXORT.2

Where Student.SEXORT has been returned, it is not expected for there to be more than 5% of students with Student.SEXORT = 02 and Student.SEXID = 2. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that more than 5% female students will be returned with a sexual orientation of 'gay man'. Please check that there are no systemic errors causing this field to be returned incorrectly
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXORT.3

Where Student.SEXORT has been returned, it is not expected for there to be more than 5% of students with Student.SEXORT = 03 and Student.SEXID = 1. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that more than 5% male students will be returned as gay/lesbian woman.Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.3

The same Student.SSN must not be returned for more than one Student.HUSID as Student.SSN is unique to a student.
ExceptionErrorCarried Forward
Show more
Plain English
A student support number (SSN) must not be returned for more than one student as SSN is unique.
Further Guidance
As a student must not have more than one HUSID there must not be multiple students with the same SSN.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.6

For providers in England, Northern Ireland and Wales no Student.SSN has been returned for more than 20% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 01, 02, 23, 24 or 25) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorCarried Forward
Show more
Plain English
A Student Support Number has not been returned for more than 20% of full-time and sandwich undergraduate* students eligible to pay home fees fundable by the funding council/body or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.7

For providers in England and Northern Ireland, no Student.SSN has been returned for more than 80% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 31) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorCarried Forward
Show more
Plain English
A Student Support Number has not been returned for more than 80% of part-time undergraduate* students eligible to pay home fees fundable by the funding council/body or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.8

For providers in Scotland, more than 20% of students do not have Student.SSN, where Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
ExceptionErrorCarried Forward
Show more
Plain English
The student's SSN (or SAAS number) should be returned where the Student Awards Agency for Scotland (SAAS) or Student Loans Company fund part or all of the tuition fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SSN.9

Where a year-on-year link has been made to the Continuity Register and both incoming Student.SSN and SSN on the Continuity Register exist and are not blank, Student.SSN differs.
ExceptionWarningAdded
Show more
Plain English
Student support number differs between last year and this year. Please check and maintain data quality.
Further Guidance
N/A
Reason for Change
New rule to check where SSN changed between years.
Previous Name of Rule
N/A

QR.C19051.Student.TTACCOM.3

Student.TTACCOM = 5 (Not known) for more than 6% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.LOCSDY is not equal to S.
ExceptionWarningCarried Forward
Show more
Plain English
The type of term time accommodation is not known for a higher than expected number of full-time and sandwich students who are not studying overseas.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.10

More than 150 students have the same Student.TTPCODE (where exists) and do not have Student.TTACCOM =1 or 9.
ExceptionWarningCarried Forward
Show more
Plain English
More students than expected share the same term time postcode but are not in provider maintained property or halls of residence.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.11

More than 600 students have the same Student.TTPCODE (where exists) and do not have Student.TTACCOM =1 or 9.
ExceptionErrorCarried Forward
Show more
Plain English
A much higher number of students than expected share the same term time postcode but are not in provider maintained property or halls of residence.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.12

Where exists Student.TTPCODE must contain a valid full postcode or a valid outward part of a postcode.
ExceptionWarningAmended
Show more
Plain English
Where a term time postcode is returned, it must contain either a valid full postcode or a valid first part of a postcode.
Further Guidance
N/A
Reason for Change
Rule corrected, previously restricted to trigger when Entry Profile returned.
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.13

Where exists Student.TTPCODE must not equal EntryProfile.POSTCODE where Student.TTACCOM = 1 or 9 and Course.COURSEAIM begins with H, I, J, C, P, Q, R, S or X or is M22, M26 or M28.
ExceptionErrorCarried Forward
Show more
Plain English
Where an FE or undergraduate student lives in private or provider maintained halls of residence, their term time postcode must not be the same as their permanent postcode prior to starting their course. Comparing Student.TTPCODE and EntryProfile.Postcode returned both in the current file and in previous years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.14

Where exists Student.TTPCODE should not equal EntryProfile.POSTCODE where Student.TTACCOM = 8.
ExceptionWarningCarried Forward
Show more
Plain English
Where a student is living in rented accommodation (that is not owned by themselves, their parents or the provider), their term-time postcode should not be the same as their postcode, returned in either the current file or previous years, prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.15

Student.TTPCODE must not be in Northern Ireland, Channel Islands or Isle of Man where institution is in England, Scotland or Wales and Instance.MODE is in (01,12,23,24,73) and Instance.LOCSDY is not coded 6, 9, D, S or T.
ExceptionErrorCarried Forward
Show more
Plain English
Full time or sandwich students who are not on a placement or studying abroad for the entire year or distance learning, must not have a term time postcode in Northern Ireland, Channel Islands or Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.17

Student.TTPCODE is not known (null) for more than 4% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.LOCSDY = E, U or Z.
ExceptionWarningCarried Forward
Show more
Plain English
Term time postcode is not known for a higher than expected number of students who appear to have been in attendance at the provider or partner for at least some of the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.TTPCODE.9

More than 50 young (between 18 and 21), full-time, undergraduate students, at parental home (Student.TTACCOM = 2), have Student.TTPCODE (where exists) not equal to EntryProfile.POSTCODE
ExceptionWarningCarried Forward
Show more
Plain English
A number of young students have been returned as living at their parents' home but their term time postcode is not the same as the postcode prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.UCASPERID.2

Student.UCASPERID must exist where any EntryProfile.UCASAPPID (including those previously sent for the student) exists and is a 4 character code and the corresponding Instance.REDUCEDI is not equal to 04.
ExceptionErrorCarried Forward
Show more
Plain English
Where a UCAS Application number exists, a UCAS Personal identifier must be returned unless the student is dormant
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.WELSSP.3

Student.WELSSP must exist where Welsh institution and any EntryProfile.DOMICILE (including those previously sent for the student) = XI and the corresponding Instance.REDUCEDI = 00.
ExceptionErrorCarried Forward
Show more
Plain English
The Welsh speaker indicator must exist for students domiciled in Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.WELSSP.4

For providers in Wales, Student.WELSSP = 9 (Not known) for more than 10% of students in the HE standard registration population where Instance.REDUCEDI = 00 and EntryProfile.DOMICILE = XI.
ExceptionWarningCarried Forward
Show more
Plain English
Whether a student is a Welsh speaker is unknown for a higher than expected number of students who are domiciled in Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.APEL.3

Where StudentOnModule.APEL = 2 all occurrences of StudentOnModule.APEL for the same StudentOnModule.MODID must be coded 2.
ExceptionErrorCarried Forward
Show more
Plain English
If a module is indicated as being an Accreditation of Prior Experiential Learning (APEL) module, all other links to that module for the student must similarly record it as an APEL module.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.LANGPCNT.3

At least one StudentOnModule.LANGPCNT must be greater than 0 where Module.MODLANG is coded 1, 2 or 3.
ExceptionErrorCarried Forward
Show more
Plain English
Where a module is recorded as being taught in a Celtic language, the percentage of the module taught in Celtic must be greater than 0 for at least one student.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODCOUNT.3

For institutions in Wales, more than 40% of student on module records coded as StudentOnModule.MODCOUNT = 1 where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.FUNDCODE = 2. It is expected that most modules will count towards the credit points of the qualification.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.6

For institutions in England and Wales, more than 5% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 1 and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Show more
Plain English
A larger than expected number of unknown module outcomes has been given for full-time and sandwich students on a module expected to have been completed in the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.7

For institutions in England and Wales, more than 15% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 1 and Instance.MODE = 31.
ExceptionWarningCarried Forward
Show more
Plain English
A larger than expected number of unknown module outcomes has been given for part-time students on a module expected to have been completed in the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.8

For institutions in England and Wales, more than 5% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 2 and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODOUT.9

For institutions in England and Wales, more than 15% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 2 and Instance.MODE = 31.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODSTAT.2

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, there are more than 500 student on module records where StudentOnModule.MODSTAT = 1, but no records where StudentOnModule.MODSTAT = 3.
ExceptionWarningCarried Forward
Show more
Plain English
There are more than 500 records of a student on a module which continues from the previous HESA reporting year, but no records of a student on a module continuing into the next year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODSTAT.3

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, there are more than 500 student on module records where StudentOnModule.MODSTAT = 3, but no records where StudentOnModule.MODSTAT = 1.
ExceptionWarningCarried Forward
Show more
Plain English
There are more than 500 records of a student on a module which continues into the next HESA reporting year, but no records of a student on a module continuing from the previous year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODSTAT.4

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, where there are more than 500 student on module records where StudentOnModule.MODSTAT = 1, the count of records where StudentOnModule.MODSTAT = 3 should be at least 50% of the count of records where StudentOnModule.MODSTAT = 1.
ExceptionWarningCarried Forward
Show more
Plain English
Where there are more than 500 records of a student on modules continuing from a previous reporting year, the number of modules continuing into the next year should be at least half of the number continuing from the last year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.StudentOnModule.MODSTAT.5

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, where there are more than 500 student on module records where StudentOnModule.MODSTAT = 3, the count of records where StudentOnModule.MODSTAT = 1 should be at least 50% of the count of records where StudentOnModule.MODSTAT = 3.
ExceptionWarningCarried Forward
Show more
Plain English
Where there are more than 500 records of a student on a module continuing into another reporting year, the number of modules continuing from a previous year should be at least half of the number continuing into the next year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEAIM.14

Where a year-on-year link has been made to the Continuity Register, where level (PG/UG/FE based on Course.COURSEAIM (using XLEV301)) has changed and (INTERCALATE on the Continuity Register and Instance.INTERCALATE are both the same).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Course.COURSEID.2

Where a year-on-year link has been made to the Continuity Register, more than 10% of instances where Course.COURSEID differs (exclude not exists to exists) and (exclude where INTERCALATE on the Continuity Register and Instance.INTERCALATE differ).
ContinuityWarningCarried Forward
Show more
Plain English
The course identifier has changed between years for more than 10% of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ACCESS.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.ACCESS differs [exclude (not exists to exists where most recent EntryProfile.QUALENT3 is coded X00 or X01) and (exists to not exists where most recent EntryProfile.QUALENT3 exists and is not coded X00 or X01)].
ContinuityWarningCarried Forward
Show more
Plain English
The information about whether the student entered via a SWAP (Scottish Wider Access Programme) course has changed from what was previously submitted in their Entry Profile. It is now no longer in line with the student’s highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ARTICLN.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.ARTICLN has changed from known to information sought but not known (8).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.ARTICLN.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.ARTICLN differs [exclude (not exists to exists) and (not known (8) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16) or (most recent Instance.INTERCALATE is 01))]. Exclude records identified in QR.Cyy051.EntryProfile.ARTICLN.3
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.15

Where a year-on-year link has been made to the Continuity Register, EntryProfile.CARELEAVER has changed from known to not known (99) or information refused (98).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.CARELEAVER.16

Where a year-on-year link has been made to the Continuity Register, EntryProfile.CARELEAVER differs [exclude (not exists to exists) and (not known (99) or information refused (98) to known)]. Exclude records identified in QR.Cyy051.EntryProfile.CARELEAVER.15
ContinuityWarningCarried Forward
Show more
Plain English
Where there is a link with the student's entry profile, the value submitted this year differs. This excludes where the field did not exist, was not known, or was refused, as are changes from known to unknown.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.10

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE has changed from a UK (XF, XG, XH, XI, XK) code to non-UK OR non-UK to UK (XF, XG, XH, XI, XK) excluding unknown [ZZ] to known, using XDOM01. Exclude records identified in QR.Cyy051.EntryProfile.DOMICILE.9.
ContinuityErrorCarried Forward
Show more
Plain English
The domicile returned for the student has changed from a region of the UK to a non-UK value between years or vice-versa.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.11

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE differs based on XDOM01 [exclude records identified in QR.Cyy051.EntryProfile.DOMICILE.9 and QR.Cyy051.EntryProfile.DOMICILE.10 and changes from XC to XA or XB, and unknown (ZZ) to known value]
ContinuityWarningCarried Forward
Show more
Plain English
The domicile returned for the student has changed between years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.DOMICILE.9

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE has changed from known to unknown (ZZ) value, using XDOM01.
ContinuityErrorCarried Forward
Show more
Plain English
The domicile returned for the student has changed from a known value to an unknown value between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.MARSTAT.3

Where a year-on-year link made to the Continuity Register EntryProfile.MARSTAT differs [exclude not exists to exists and (exists to not exists where most recent EntryProfile.DOMICILE not XG) and code 99 to any other code].
ContinuityWarningCarried Forward
Show more
Plain English
Marital status had changed between years. Please check this is correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.NIDEPEND.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.NIDEPEND differs (exclude (not exists to exists) and (exists to not exists where most recent EntryProfile.DOMICILE is not XG)).
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.NIDEPEND.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.NIDEPEND changed from known to unknown.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PARED.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.PARED changed from known to (unknown (8) or no response given (7)).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PARED.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PARED differs [exclude (not exists to exists) and (no response given (7), unknown (8), Information refused (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20, C30) or (Instance.INTERCALATE = 01))]. Exclude records identified in QR.Cyy051.EntryProfile.PARED.3.
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCECLSS.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCECLSS has changed from known to unknown (99) or not applicable (98).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCECLSS.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCECLSS differs [exclude (not exists to exists) and (unknown (99) to known) and (not applicable (98) to known) and (exists to not exists where most recent Course.COURSEAIM not M71, M73 or H71)]. Exclude records identified in QR.Cyy051.EntryProfile.PGCECLSS.3.
ContinuityWarningCarried Forward
Show more
Plain English
The PGCE class of undergraduate degree has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PGCESBJ.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCESBJ has changed from known to unknown (9999) or not applicable (9998).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.13

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.POSTCODE has changed from known full postcode to unknown value or just an outward postcode has been returned [exclude known to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE or IM]
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.POSTCODE.14

Where a year-on-year link has been made to the Continuity Register, EntryProfile.POSTCODE differs [exclude unknown to known value, outward postcode to full valid postcode, exists to not exists where most recent EntryProfile.DOMICILE not in (XF, XG, XH, XI, XK, XL, GG, JE or IM) and records identified in QR.Cyy051.EntryProfile.POSTCODE.13]
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.5

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PREVINST differs [exclude (not exists to exists) and (generic or unknown code to a learning provider code or UKPRN) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20, C30) or (Instance.INTERCALATE = 01))]. Exclude records identified in QR.Cyy051.EntryProfile.PREVINST.6.
ContinuityWarningCarried Forward
Show more
Plain English
The value returned for last provider attended has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.PREVINST.6

Where a year-on-year link has been made to the Continuity Register EntryProfile.PREVINST has changed from a learning provider or a generic code to an unknown code.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.18

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01) where it exists, has changed from known to unknown value.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QUALENT3.19

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01), where it exists, differs [exclude records identified in QR.Cyy051.EntryProfile.QUALENT3.18 and unknown to known value].
ContinuityWarningCarried Forward
Show more
Plain English
The highest qualification on entry returned for the student has changed compared to data returned in a previous year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.10

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is lower [exclude unknown to known].
ContinuityWarningCarried Forward
Show more
Plain English
The tariff score for the student has reduced between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.QualificationsOnEntry.11

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is higher [exclude unknown to known].
ContinuityWarningCarried Forward
Show more
Plain English
The tariff score for the student has increased between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.RELIGION.3

Where a year-on-year link had been made to the Continuity Register EntryProfile.RELIGION has changed from known to not stated (11).
ContinuityErrorCarried Forward
Show more
Plain English
The student had a known value for religion in the previous year and the data has been resubmitted this year with an unknown religion.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.RELIGION.4

Where a year-on-year link had been made to the Continuity Register, EntryProfile.RELIGION differs [exclude (not exists to exists) and (missing data (4) or not stated (11) to known) and (exists to not exists where most recent EntryProfile.DOMICILE is not XG)]. Exclude records identified in QR.Cyy051.EntryProfile.RELIGION.3
ContinuityWarningCarried Forward
Show more
Plain English
The student's religion on entry has changed between years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SEC.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SEC has changed from known to not classified (9).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SEC.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SEC differs [exclude (not exists to exists) and (not classified (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not M22, M26, M28) )]. Exclude records identified in QR.Cyy051.EntryProfile.SEC.3.
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2000.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.SOC2000 has changed from known to not stated (0000), information refused (0001) or not known (0009)
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2000.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SOC2000 differs [exclude (not exists to exists) and (not stated (0000), information refused (0001) or not known (0009) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not in M22, M26, M28) or (corresponding Instance.COMDATE is after 2014-07-31) )]. Exclude records identified in QR.Cyy051.EntryProfile.SOC2000.3.
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.3

Where there is a year-on-year link and SOC2000 exists on the Continuity Register and is a known value, and EntryProfile.SOC2010 on input equals not stated (0000), information refused (0001) or not known (0009).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.5

Where a year-on-year link has been made to the Continuity Register EntryProfile.SOC2010 has changed from known to not stated (0000), information refused (0001) or not known (0009).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.SOC2010.6

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SOC2010 differs [exclude (not exists to exists) and (not stated (0000), information refused (0001) or not known (0009) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not in M22, M26, M28))]. Exclude records identified in QR.Cyy051.EntryProfile.SOC2010.5.
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.YRLLINST.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.YRLLINST changed from known to unknown (9999).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.EntryProfile.YRLLINST.5

Where a year-on-year link has been made to the Continuity Register, EntryProfile.YRLLINST differs [exclude (not exists to exists) and (unknown(9999) to known) and (exists to not exists where most recent EntryProfile.ARTICLN not in 1, 2, 3, 4)]. Exclude records identified in QR.Cyy051.EntryProfile.YRLLINST.4.
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.10

Where a year-on-year link has been made to the Continuity Register, Instance.COMDATE has changed by more than 14 days (where the incoming Instance.COMDATE is earlier than Y1-08-01).
ContinuityWarningCarried Forward
Show more
Plain English
A student instance has previously been returned and the comdate has changed by more than 14 days.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.COMDATE.9

Where a year-on-year link has been made to the Continuity Register and Instance.COMDATE is after start of reporting year.
ContinuityErrorCarried Forward
Show more
Plain English
The Student Instance has been returned previously and their comdate is after the start of the HESA reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EntryProfile.3

EntryProfile entity exists however the corresponding Instance with a previous year COMDATE has not been previously reported (i.e. cannot be found on the Continuity Register).
ContinuityErrorCarried Forward
Show more
Plain English
Continuing student instances being returned this year do not appear to have been returned previously.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EXCHANGE.4

Where a year-on-year link has been made to the Continuity Register and Instance.LOCSDY has changed from studying abroad (S) to at provider(Z), where Instance.EXCHANGE is not coded as mainly overseas (Z).
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.EXCHANGE.5

Where a year-on-year link has been made to the Continuity Register and Instance.EXCHANGE has changed from collaborative provision with an overseas provider (Y or Z) to being not an incoming exchange or visiting student (N)
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDCODE.33

Where a year-on-year link has been made to the Continuity Register and Instance.LOCSDY has changed from studying abroad (S) to distance Learning (6), where Instance.FUNDCODE has changed from no funds (2, 3 or 4) to fundable by funding council/body (1).
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.FUNDLEV.16

Where a year-on-year link has been made to the Continuity Register and the incoming Instance.INTERCALATE and INTERCALATE on the Continuity Register match, the first character of Instance.FUNDLEV differs from the first character of FUNDLEV on the Continuity Register. Exclude where FUNDLEV is coded 99 in the incoming data or in the Continuity Register.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTERCALATE.3

Where a year on year link has been made to the Continuity Register, Instance.INTERCALATE is coded 01, INTERCALATE on the Continuity Register is null and the course on the Continuity Register is not clinical Medical, Dentistry or Veterinary studies (CONTINUITY_CLINICAL value on the Continuity Register is equal to 0 or null).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.INTERCALATE.4

Where a year-on-year link has been made to the Continuity Register, INTERCALATE on the Continuity Register = 01, Instance.INTERCALATE does not exist and incoming course is not clinical Medical, Dentistry or Veterinary studies. (Pre/Clinical Medical, Dentistry or Veterinary course has Course.COURSEAIM = (M86, M26, M16, H62, H16, I16, H00 or I00) and any associated CourseSubect.SBJCA = (100270, 100267, 100271, 100276, 101334, 101336, 100748, 101339, 101338, 101337, 101331, 101309, 101327, 100261, 101324, 101325, 100131, 1000266, 100268, 100275, 101384, 100531, or 101347)
ContinuityErrorAmended
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Subject coding frame changed from JACS to HECoS
Previous Name of Rule
N/A

QR.C19051.Instance.LOADYRB.4

For providers in England and Northern Ireland, where a year-on-year link has been made to the Continuity Register, Instance.LOADYRB must exist and must be > 0 where Institution.INSTAPP=1 and Instance.TYPEYR on input = 1 and TYPEYR on the Continuity Register = 2, 3, 4 or 5. Dormant students (Instance.MODE = 63 or 64) can be excluded.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.11

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is coded 43, 44, 51 and Instance.REDUCEDI on input is coded 00 or 04.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.12

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is coded 63 or 64 and Instance.REDUCEDI on input is coded 00 or 04 and (Instance.ENDDATE on input is null or is > Y1-07-31).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.MCDATE.13

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.REDUCEDI on input is coded 00 or 04.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.3

No year-on-year link in incoming data for an instance that was 'live' last year i.e. appeared in the Expected instance population for next year.
ContinuityErrorAmended
Show more
Plain English
Instances in the expected instance population for this year have not been returned.
Further Guidance
N/A
Reason for Change
Rule updated to remove TTCID = F (not been in the record since 2016/17) and ILRGEN as HESA will no longer be generating ILR files.
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.4

Year-on-year link exists but the incoming instance is not for a SAS course ( Course.TTCID not equal to E ) and links to an instance on the Continuity Register that is a SAS course (TTCID = E)
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.5

A year-on-year link exists but incoming instance links to a previously wholly overseas instance (LOCSDY = 7) on the Continuity Register and the student is not currently studying abroad ( Instance.LOCSDY not equal to S ).
ContinuityWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.7

A year-on-year link exists but the incoming instance is not for an SKE course ( Course.TTCID not equal to F ) and links to an instance on the Continuity Register that is an SKE course (TTCID = A, B, C or F)
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.NUMHUS.9

Where a year-on-year link has been made to the Continuity Register the incoming Instance.REDUCEDI must not equal 08.
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.PHDSUB.14

Where a year-on-year link has been made to the Continuity Register and the incoming Instance has associated Course.COURSEAIM equal to D00, Instance.PHDSUB differs [exclude not exists to exists].
ContinuityErrorCarried Forward
Show more
Plain English
The PhD submission date has changed for this doctorate degree.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Instance.RCSTDNT.4

Where a year-on-year link has been made to the Continuity Register, when Instance.RCSTDNT has changed from a specific Research Council to not Research Council student (99).
ContinuityErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.10

Where a year-on-year link has been made to the Continuity Register, when Student.BIRTHDTE changed from known to unknown value.
ContinuityErrorCarried Forward
Show more
Plain English
Birth date has not been returned this year but was returned previously.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.BIRTHDTE.11

Where a year-on-year link has been made to the Continuity Register, Student.BIRTHDTE differs (exclude unknown (9999-12-31 or null) to known value changes. Exclude records identified in QR.Cyy051.Student.BIRTHDTE.10
ContinuityWarningCarried Forward
Show more
Plain English
Birth date returned this year differs from that returned previously, excluding where birth date is null.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.10

For providers in England, where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it differs (exclude records identified in QR.Cyy051.Student.ETHNIC.8 and unknown [90] to known value, and information refused [98] to known value, and null value to unknown [90], and (exists to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM and Course.TTCID not in 1), and exclude code 80 changing to codes 50 or 15).
ContinuityWarningCarried Forward
Show more
Plain English
The ethnicity data for the student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.8

Where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it has changed from known to unknown (90) value.
ContinuityErrorCarried Forward
Show more
Plain English
The ethnicity for the student has changed from being known in a previous year to unknown in the current year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.ETHNIC.9

For providers in Northern Ireland, Scotland or Wales where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it differs (exclude records identified in QR.Cyy051.Student.ETHNIC.8 and unknown [90] to known value, and information refused [98] to known value, and (exists to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM), and exclude code 80 changing to codes 50 or 15 and for providers in Scotland exclude code 10 changing to codes 13 or 19).
ContinuityWarningCarried Forward
Show more
Plain English
The ethnicity data for the student has changed between years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.HUSID.7

Where a year-on-year link has been made to the Continuity Register and (Student name differs from NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES)) and (where BIRTHDTE exists it differs from Student.BIRTHDTE) and (where SEXID exists it differs from Student.SEXID).
ContinuityWarningAmended
Show more
Plain English
The personal information submitted for a student does not match the previously sent information for this Student.HUSID. HESA Unique Student Identifiers must be unique to the student and not reused.
Further Guidance
N/A
Reason for Change
Part of the rule that refers to GENDER has been removed.
Previous Name of Rule
N/A

QR.C19051.Student.SCN.8

Where a year-on-year link has been made to the Continuity Register and the latest EntryProfile.DOMICILE = XH and EntryProfile.UCASAPPID is not null and Course.COURSEAIM begins H, I, J, C, P, Q, R or S, Student.SCN has changed from a known to unknown value (null or 999999999). This excludes changes from 999999999 to null.
ContinuityErrorCarried Forward
Show more
Plain English
Previously a SCN has been returned for this student, but this year either an unknown value or nothing has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SEXID.3

Where there is a year-on-year link and SEXID exists on the Continuity Register, Student.SEXID differs.
ContinuityWarningCarried Forward
Show more
Plain English
The sex of the student has been reported as a different code this year compared to last year. Please check whether this is correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SURNAME.2

Where a year-on-year link has been made to the Continuity Register, when Student.SEXID = 1 and Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES). Exclude records identified in QR.Cyy051.Student.SURNAME.4.
ContinuityWarningCarried Forward
Show more
Plain English
The name of a male student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SURNAME.3

Where a year-on-year link has been made to the Continuity Register, when Student.SEXID = 2 and Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES). Exclude records identified in QR.Cyy051.Student.SURNAME.4
ContinuityWarningCarried Forward
Show more
Plain English
The name of a female student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C19051.Student.SURNAME.4

Where a year-on-year link has been made to the Continuity Register, Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES) and the first character of Student.SURNAME on input is equal to the first character of Student.FNAMES on the Continuity Register and the first character of Student.FNAMES on input is equal to the first character of Student.SURNAME on the Continuity Register.
ContinuityErrorCarried Forward
Show more
Plain English
It appears as though the forenames and surnames have been transposed compared to the last year's submission.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C14051.Course.REDUCEDC.2

Where Course.REDUCEDC = 09, Institution.UKPRN must be 10000163, 10003331, 10005415, 10005470, 10007937, 10008289, 10020416, 10023454, 10031982, 10035638 or 10039956.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as Course.REDUCEDC code 09 ‘Unistats only’ is no longer a valid entry.
Previous Name of Rule
N/A

QR.C14051.Course.TTCID.9

Course.TTCID must be coded 0 where Institution.UKPRN = 10000163, 10003331, 10005415, 10005470, 10007937, 10008289, 10020416, 10023454, 10031982, 10035638 or 10039956.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as all the APs mentioned in the rule do not submit to the Student collection.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.POSTCODE.2

EntryProfile.POSTCODE must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.POSTCODE.3

EntryProfile.POSTCODE must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT2.1

EntryProfile.QUALENT2 must exist where corresponding Instance.REDUCEDI = 00, 01, or 04 and Instance.COMDATE < 2010-08-01 and EntryProfile.QUALENT3 does not exist.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT2.2

EntryProfile.QUALENT2 cannot be coded 99 where QualificationsOnEntry entity exists.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT2.3

EntryProfile.QUALENT2 cannot be coded 99 where EntryProfile.WELBACC = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT2.4

EntryProfile.QUALENT2 must be 01-45 where EntryProfile.ACCESS exists.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT2.5

EntryProfile.QUALENT2 must not exist where EntryProfile.QUALENT3 exists or corresponding Instance.COMDATE > 2010-07-31
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.EntryProfile.QUALENT3.2

EntryProfile.QUALENT3 must not exist where EntryProfile.QUALENT2 exists and corresponding Instance.COMDATE < 2010-08-01.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as EntryProfile.QUALENT2 has been deleted from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.COMDATE.4

Instance.COMDATE must be later than 2013-07-31 where Course.TTCID = L, M, N or P.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as Course.TTCID codes L, M, N and P no longer exist in the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.ENDDATE.2

Instance.ENDDATE must not be null except when ReasonForNull=9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.INITIATIVES.3

Where Instance.INITIATIVES is coded 8 Institution.UKPRN must not be 10007814 or 10007855.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as providers in Wales can no longer return code 8.
Previous Name of Rule
N/A

QR.C14051.Instance.MCDATE.3

Instance.MCDATE must not be null except when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.MCDATE.4

Instance.MCDATE must be null when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.PHDSUB.7

Instance.PHDSUB must not be null except when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.PHDSUB.8

Instance.PHDSUB must be null when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.REDUCEDI.3

Where Instance.REDUCEDI = 09, Institution.UKPRN must be 10000163, 10003331, 10005415, 10005470, 10007937, 10008289, 10020416, 10023454, 10031982, 10035638 or 10039956.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as Instance.REDUCEDI code 09 ‘Unistats only’ is no longer a valid entry.
Previous Name of Rule
N/A

QR.C14051.Instance.RSNEND.7

Instance.RSNEND must not be coded 04 where Institution.UKPRN = 10000163, 10003331, 10005415, 10005470, 10007937, 10008289, 10020416, 10023454, 10031982, 10035638 or 10039956
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as all the APs mentioned in the rule do not submit to the Student collection.
Previous Name of Rule
N/A

QR.C14051.Instance.SPECFEE.4

For institutions in England, Instance.SPECFEE must be coded 6 or 9 where Instance.MODE = 31 and Course.TTCID = 1, 8, G, H, L, M, N or P.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as it currently allows ITT provision to be returned as unregulated which is no longer applicable.
Previous Name of Rule
N/A

QR.C14051.Instance.SPLENGTH.5

Instance.SPLENGTH must not be null except when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Instance.SPLENGTH.6

Instance.SPLENGTH must be null when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Module.TINST.3

Module.TINST must not be coded 4001 for institutions in England.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of the 4001 code from the coding frame.
Previous Name of Rule
N/A

QR.C14051.QualificationsAwarded.QUAL.4

Where QualificationsAwarded.QUAL = H24, Instance.MODE must be coded 63 or 64.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as QualificationsAwarded.QUAL code H24 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.BIRTHDTE.7

Student.BIRTHDTE must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.BIRTHDTE.8

Student.BIRTHDTE must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.FNAMES.2

Student.FNAMES must not be null except when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.FNAMES.3

Student.FNAMES must be null when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.SCN.4

Student.SCN must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.SCN.5

Student.SCN must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.TTPCODE.3

Student.TTPCODE must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C14051.Student.TTPCODE.4

Student.TTPCODE must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C15051.Course.TQSSUB.2

When one or more instances of Course.TQSSUB exists, one and only one instance's attribute Main must be set to 1 .
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the Main attribute has been removed from the field.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.19

Where Course.TTCID = Q, then Institution.UKPRN must be 10000291, 10000571, 10007811, 10001143, 10007823, 10003678, 10003861, 10003863, 10004048, 10004180, 10004351, 10001282, 10004930, 10007776, 10005790, 10006299, 10007152, 10000886, 10007137, 10007851, 10007144, 10007145, 10007146, 10007148, 10007149, 10007138, 10007155, 10007802, 10007159, 10007164, 10007163, 10003614, 10007166 or 10007139.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require EYITT data from HESA.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.20

When Course.TTCID = Q and (Instance.INITIATIVES = F, G or J) then ((Course.COURSEAIM must = I73, H71 or M71) and (Instance.MSTUFEE must = 30 or 71) and Instance.FUNDCODE must = 7).
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require EYITT data from HESA.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.21

When Course.TTCID = Q and Instance.INITIATIVES = H then ((Course.COURSEAIM must = H12, I12 or I73) and (Instance.MSTUFEE must = 01, 02, 03, 04, 52, 53, 54, 71) and Instance.FUNDCODE must = 2).
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require EYITT data from HESA.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.22

When Course.TTCID = Q and Instance.INITIATIVES = I then (Course.COURSEAIM must = I73 and (Instance.MSTUFEE must = 01 or 71) and Instance.FUNDCODE must = 2).
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require EYITT data from HESA.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.5

Where Course.TTCID = F and Course.CTITLE does not begin SKEPLUS, Institution.UKPRN must be 10000571, 10000886, 10001143, 10003645, 10003956, 10004113, 10004180, 10006299, 10006840, 10007137, 10007139, 10007140, 10007143, 10007149, 10007154, 10007155, 10007159, 10007164, 10007166, 10007167, 10007766, 10007773, 10007774, 10007776, 10007786, 10007788, 10007789, 10007792, 10007798, 10007823, 10007843 or 10007850.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require HESA to collect the data for SKE provision on their behalf.
Previous Name of Rule
N/A

QR.C15051.Course.TTCID.7

Where Course.TTCID = F and Course.CTITLE begins SKEPLUS, Institution.UKPRN must be 10000886, 10001143, 10002718, 10003956, 10003957, 10004180, 10004797, 10005790, 10007144, 10007146, 10007147, 10007149, 10007158, 10007166, 10007766, 10007773, 10007796, 10007801, 10007802, 10007806, 10007811, 10007823 or 10007848.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require HESA to collect the data for SKE provision on their behalf.
Previous Name of Rule
N/A

QR.C15051.CourseSubject.SBJCA.13

CourseSubject.SBJCA must be coded F100, F300, G100, I100, R900 or W200 where Course.TTCID = F.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to the phasing out of Subject Knowledge Enhancement courses by the NCTL.
Previous Name of Rule
N/A

QR.C15051.CourseSubject.SBJCA.14

CourseSubject.SBJCA must be coded F100, F300, G100, I100, R900 or W200 where Course.TTCID = F and Course.CTITLE begins SKEPLUS
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted due to the phasing out of Subject Knowledge Enhancement courses by the NCTL.
Previous Name of Rule
N/A

QR.C15051.CourseSubject.SBJCA.4

CourseSubject.SBJCA must be unique for each Course entity
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this validation is now a schema check.
Previous Name of Rule
N/A

QR.C15051.Instance.COURSEID.1

This entry must exist in Course.COURSEID.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this validation is now a schema check.
Previous Name of Rule
N/A

QR.C15051.Instance.INITIATIVES.1

Instance.INITIATIVES must not exist for providers in Northern Ireland or Scotland.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as all countries can now return initiatives codes.
Previous Name of Rule
N/A

QR.C15051.Instance.INITIATIVES.14

Where Instance.INITIATIVES is coded B, Instance.COMDATE must be later than 2011-07-31 and Course.COURSEAIM must begin with H, I, J or C or equal M22, M26 or M28.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted following the removal of code B from the coding frame.
Previous Name of Rule
N/A

QR.C15051.Instance.INITIATIVES.23

Where Course.TTCID = Q, at least one occurrence of Instance.INITIATIVES must exist and be coded in the range F – J inclusive.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer require the EYITT entry route data from HESA.
Previous Name of Rule
N/A

QR.C15051.Instance.INITIATIVES.29

No instances returned with Instance.INITIATIVES = E where Institution.UKPRN = 10000961, 10003270, 10003645, 10003678, 10004797, 10007139, 10007143, 10007146, 10007157, 10007759, 10007766, 10007768, 10007774, 10007779, 10007780, 10007784, 10007791, 10007822, 10007850 or 10007851.
Business RuleWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEFCE will supply counts of instances going forward.
Previous Name of Rule
N/A

QR.C15051.Instance.MSTUFEE.17

Instance.MSTUFEE must be coded 01, 02, 03, 04, 30, 52, 53, 54 or 71 where Course.TTCID = Q.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer use the Instance.MSTUFEE field.
Previous Name of Rule
N/A

QR.C15051.Instance.MSTUFEE.3

For institutions in Northern Ireland Instance.MSTUFEE should not be coded 11, 12, 13, 14, 15, 17, or 18.
Business RuleWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted at advice of DfE (NI), as Research Councils can be the major source of tuition fees for students in NI.
Previous Name of Rule
N/A

QR.C15051.Instance.MSTUFEE.4

Instance.MSTUFEE must be coded 01, 02, 03, 04, 52, 53, 54, 71 or 81 where Course.TTCID = G.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the NCTL no longer use the Instance.MSTUFEE field.
Previous Name of Rule
N/A

QR.C15051.Instance.NUMHUS.1

All Instance.NUMHUS for a Student.HUSID must be unique.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this validation is now a schema check.
Previous Name of Rule
N/A

QR.C15051.Instance.SSN.1

Instance.SSN must not exist where (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28, M71, M88), P, Q, R, S or X) or where (Course.COURSEAIM ends with 90 or 99).
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Instance.SSN.16

Instance.SSN must exist where Instance.SSELIG = 1 and Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Instance.SSN.2

Where the institution is in England, Northern Ireland or Wales, Instance.SSN must not exist where Instance.FEEELIG = 2 or 3.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Instance.SSN.3

Instance.SSN must pass the checksum test given in the coding manual.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Instance.SSN.4

Instance.SSN must exist where Instance.REDUCEDI = 08.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.QualificationsAwarded.TQGSUB.4

When one or more instances of QualificationsAwarded.TQGSUB exists, one and only one instance's attribute Main must be set to 1 .
Business RuleErrorDeleted