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Initial Teacher Training record 2019/20

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Data collection schedule

Version 1.4 Produced 2020-06-29

The details of students on an ITT course need to be forwarded to the Department for Education (DfE) for the purpose of allocating a Teacher Reference Number (TRN). Data for all DfE-funded ITT provision must be provided as a first submission by 2nd October 2019, and should be finalised by the 19th October 2019. The DfE census date is 9th October 2019. The DfE will use this data to create the Trainee Numbers Census. Timings for the QTS and Induction division of the DfE are very much dependent on the start date of the individual student on the course and could be at any time in the reporting period 01 August 2019 - 31 July 2020. As there are likely to be many commencement dates HESA will not be monitoring or chasing up individual submissions.

Timescales summary table

04 September 2019 Data collection system opens
19 October 2019 Commit date - Finalised data submission required
02 October - 31 October 2019 DfE data quality checking period
31 October 2019 Sign off required on TTP (Trainee Teacher Portal)
20 January 2020 DfE Update
31 January 2020 DfE Update closes
20 April - 01 May 2020 April collection
20 July - 31 July 2020 July updates

In order to be accepted by HESA, data must pass HESA validation checks. Providers are encouraged to test their data locally using the validation kits made available by HESA before submitting data to the collection. Data which fails validation will not be considered to have been returned to the Agency.

The April update is carried out in order to allow providers to make corrections to census data as well as add trainees who commenced after the census date. If updates need to be made, please contact the ITT Data Management Team.

Need help?

Contact Liaison by email or on +44 (0)1242 388 531.