Staff 2020/21 - Disability
Fields required from institutions in All fields
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This field records the disability of a member of staff, on the basis of their own self-assessment
|England Northern Ireland Scotland Wales
|Valid entries and labels
Disability is recorded on the basis of the member of staff's own self-assessment.
Code 00 'No known disability' should be returned when the member of staff indicates that they do not have a disability. Where data is requested but not obtained for staff members code 99 should be used rather than 00.
Valid entry 99 'Not Available' should be used when the provider does not know the information e.g. the staff member did not respond to the request for information.
Under the Equality Act 2010, a person has a disability 'if they have a physical or mental impairment, and the impairment has a substantial and long-term adverse effect on his or her ability to carry out normal day-to-day activities'. 'Substantial' is defined by the Act as 'more than minor or trivial'. An impairment is considered to have a long-term effect if:
Normal day-to-day activities are not defined in the Act, but in general they are things people do on a regular or daily basis, for example eating, washing, walking, reading, writing or having a conversation.
Only serious visual impairments are covered by the Equality Act 2010. For example, a person whose eyesight can be corrected through the use of prescription lenses is not covered by the Act; neither is an inability to distinguish between red and green.
The same logic does not apply to hearing aids. If someone needs to wear a hearing aid, then they are likely to be covered by the Act. However, both hearing and visual impairments have to have a substantial adverse effect on the ability to carry out normal day-to-day activities in order for a person to be covered by the Act.
The new coding frame has been designed to ensure that higher education providers (HEPs) do not have to re-survey or re-code continuing staff members. Where for 2011/12 a staff member recorded two disabilities in DISABLE1 and DISABLE2 this should be mapped to code 08 'Two or more impairments and/or disabling medical conditions' in DISABLE.
HEPs should be aware that when they choose to resurvey their staff then these fields should be updated even if the member of staff declares a disability in the first instance and then not when resurveyed.
Advance HE has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. If you have any further queries regarding equality monitoring, please view https://www.advance-he.ac.uk/.
Providers are expected to collect this information from staff annually.
Quality rules relating to this entity are displayed here.
Data type: DISABLECodeContentType
|Change management notes
|To coincide with the best practice and looking to align coding frames for the future, code 98 has been changed to code 99 'Not Available'. This will be reflected in the valid entries list and C20025 schema.
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