Student 2021/22 - Location of study
Fields required from institutions in All fields
Location of study
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This field describes the location at which the student is studying.
|Applicable to||England Northern Ireland Scotland Wales|
All instances where Instance.REDUCEDI = 00 or 01
|Valid entries and labels|
Location of study - The studies described should relate to the FTE reported in field Instance.STULOAD which in turn are described in detail in fields ModuleSubject.COSTCN, ModuleSubject.MODSBJ and ModuleSubject.MODSBJP.
When students go dormant during the reporting year, their last active position should be recorded.
Codes 6 and 9 should be used for students of the reporting institution who are not in attendance for the whole of the year, with the possible exception of occasional attendance, such as examinations or summer schools. The submission requirements for distance learners are the same as those for other students who are based at the reporting institution.
Distance learners based in the UK should be returned as LOCSDY = 6 whilst it is known that they are located within the UK.
If they move outside of the UK they should be still coded 6 if they spend part of the course year in the UK or if the majority of their entire course will not be spent outside of the UK.
If the student has confirmed that they will spend the majority of their entire course outside of the UK then LOCSDY should be coded S for each whole year of the course taken outside of the UK.
Codes D 'On industrial (or other) placement for the year as a whole' and E 'On industrial (or other) placement for a proportion of the year' should be returned for instances in the UK only. Where a student completes an industrial placement in the UK in addition to other placements and/or mobility activity, code D or E should be used. The additional placement and/or mobility activity must be captured in Instance.MOBILITY.
Code E 'On industrial (or other) placement for a proportion of the year' should be used where the student undertakes a full-time placement lasting for at least 10 weeks in the UK. Where a student undertakes a placement on a part-time basis this should only be included if, when summed, it is equivalent to 10 weeks full-time work.
Students undertaking a placement in the UK as part of a sandwich course, whether industrial or other, should be returned with D or E as appropriate. Students undertaking a placement abroad should be returned with T 'Abroad for the whole year' or U 'Abroad for a proportion of the year' as appropriate.
Code U 'Abroad for a proportion of the year' should be returned when the student has been abroad for 4 weeks or more in total.
Writing-up students (Instance.MODE = 43 or 44) who are located in the UK must be returned as code Z 'at provider or a partner for the whole year'. Writing-up students who are located outside of the UK must be returned as codes T or U; however they are not required to return Instance.Mobility to reflect their writing-up period.
Link between coverage of the Student record and the Aggregate Offshore record
Certain students are primarily studying overseas but are returned in the Student record because the student has spent or will spend more than a block of 8 consecutive weeks studying in the UK. See Coverage of the Record for further details. For years where the student spends the whole year at the reporting provider, use code Z. For years where the student spends part or all of the year abroad, use code S. If it is known at the beginning of the course that a student will spend more than eight weeks in the UK as part of their programme then they should be included on the Student record throughout.
Information about students studying for the whole of their programme of study outside of the UK, and those not funded for study by distance learning overseas should be returned on the Aggregate Offshore record and should not included in the Student record.
The exception to this is the small number of distance learning students studying outside the UK who are funded - e.g. Crown servants overseas and the Services. For these students a full record is needed, and is collected through the individualised Student record. Such students should be coded 9 'Distance Learning - Non-UK based student (funded only)' in this field.
Students who spend the majority of time in the UK
Codes T and U are intended for students who are primarily studying in the UK, but spend some time abroad, i.e. outgoing students. Code S is intended for students who are primarily studying outside of the UK, i.e. incoming students, and codes T and U should not be used for these students when they return abroad.
If the student is studying on a 4 year course and there is a 50:50 split where the student studies, i.e for 2 years abroad and 2 years at the provider (as per the example below) then the following should be coded:
Code S should only be used for years of the course where the whole course is mainly studied abroad.
As codes F 'On study year abroad for the year as a whole' and G 'On study year abroad for a proportion of the year' have been removed for 2013/14. Students that would have previously been coded as F or G should now be coded T or U respectively and Instance.Mobility returned.
Code Z 'At provider or a partner for the whole year' should be returned for apprenticeship students and also for students who are on a short term mobility (under 4 weeks).
Quality rules to follow
|Reason required||To track student migration, placements, etc., and to support population definitions.Used to monitor the prevalence of distance learning, industrial and overseas placements.|
Data type: LOCSDYCodeContentType
|Change management notes||Guidance added around the use of code '6' and code 'S' to clarify what should be returned when distance learners spend the majority of their course inside/outside of the UK.|
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