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QR.C21051.Course.AWARDBOD.1

Course.AWARDBOD must exist unless Course.COURSEAIM ends with 99
Business RuleErrorCarried Forward
Plain English
An awarding body must be returned for courses leading to an award or credit
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.10

Where Course.AWARDBOD = 3 or 4, Course.COURSEAIM must not begin D, E, L , M, or H, or is equal to I00, I11, I12 or I16
Business RuleErrorAdded
Plain English
Where the awarding body is 'other UK based awarding body' or 'other non-UK based awarding body', the course aim must not be a first degree, master or doctorate degree.
Further Guidance
N/A
Reason for Change
First degree, master and doctorate degrees can only be awarded by organisations with degree awarding powers.
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.11

A generic code (3, 4) has been returned in Course.AWARDBOD. Please check whether Course.AWARDBOD can be coded more accurately.
Business RuleWarningAdded
Plain English
A generic code has been returned for awarding body. Could a UKPRN be returned instead?
Further Guidance
N/A
Reason for Change
To ensure that generic codes are only used when the awarding body does not have a UKPRN.
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.12

More than 80% of courses (and more than 5 courses) have Course.AWARDBOD = 3 or 4. Please check whether Course.AWARDBOD can be coded more accurately.
Business RuleWarningAdded
Plain English
The generic codes 3 'other UK based awarding body' or 4 'other non-UK based awarding body' have been used for a high proportion of courses. Could a UKPRN be returned instead?
Further Guidance
N/A
Reason for Change
To ensure that generic codes are only used when the awarding body does not have a UKPRN.
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.2

Where there is more than one occurrence of Course.AWARDBOD each value must be unique.
Business RuleErrorCarried Forward
Plain English
The same awarding body has been reported more than once for this course
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.3

Where Course.AWARDBOD = 1, Course.COURSEAIM must be coded I78, J30 or C30.
Business RuleErrorCarried Forward
Plain English
Courses awarded by Edexcel must be either Level 5 Diploma in Education and Training (DET), HNCs or HNDs
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.4

Where Course.AWARDBOD = 2, Course.COURSEAIM must be coded M45, J45, J30 or C30.
Business RuleErrorCarried Forward
Plain English
Courses awarded by SQA must be either HNCs, HNDs or SVQs.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.1

Course.BITTM must exist for institutions in Wales, Northern Ireland or Scotland where Course.TTCID = 1 or 2 and Course.REDUCEDC = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
Bilingual ITT marker must be returned for ITT courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.2

Course.BITTM must not exist for institutions in Wales, Northern Ireland or Scotland where Course.TTCID does not = 1 or 2 .
Business RuleErrorCarried Forward
Plain English
Bilingual ITT marker must not be returned for non-ITT courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.3

Course.BITTM must not exist for institutions in England.
Business RuleErrorCarried Forward
Plain English
Bilingual ITT marker must not be returned by providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.4

For providers in Wales Course.BITTM must not be coded 0 where Course.TTCID = 1 and any associated CourseSubject.SBJCA = 100333 (Welsh language)
Business RuleErrorCarried Forward
Plain English
Courses with a subject of 'Welsh language' must include either certification in bilingual education or the ability to teach bilingually
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.CLSDCRS.1

Course.CLSDCRS must exist for providers in England where Course.REDUCEDC = 00.
Business RuleErrorCarried Forward
Plain English
For providers in England, where the reduced return does not apply, closed course information must be provided.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.CLSDCRS.2

Course.CLSDCRS must not exist for institutions not in England.
Business RuleErrorCarried Forward
Plain English
Closed course must not be returned by providers outside of England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COLLORG.1

Course.COLLORG must exist for providers in England where Course.REDUCEDC = 00 except where Course.COURSEAIM = D00, D90, L00, L80, L90, L91 or L99.
Business RuleErrorCarried Forward
Plain English
A collaborating organisation must be returned for all courses, except research-based higher degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COLLORG.2

Course.COLLORG must not exist for institutions not in England.
Business RuleErrorCarried Forward
Plain English
Collaborating Organisation can only be returned by providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.1

Course.COURSEAIM cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = '101384 pre-clinical veterinary medicine, 100531 veterinary medicine, 101347 veterinary dentistry' and Institution.UKPRN not = 10006842, 10007154, 10007160, 10007779, 10007786, 10007788, 10007790, 10007794, 10040812 or 10007767.
Business RuleErrorCarried Forward
Plain English
Courses leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of Clinical or pre-clinical veterinary medicine or dentistry can only be returned by providers that have a Veterinary school.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.15

Course.COURSEAIM must be coded H12, H71, I12, I73, I78, M73 or M71 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Plain English
Early Years Initial Teacher Training courses must have a qualification aim that is applicable to Early Years Teacher Status. See rule for a list of these qualification aims
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.16

For providers in England, Course.COURSEAIM = L99 where Instance.COMDATE < Y1-08-01 and Instance.INTENTLEV exists and Instance.MODE is not equal to 63 or 64.
Business RuleWarningCarried Forward
Plain English
Continuing active PGR students have been returned with a course aim and intended level of study. This is generally used for research students at the start of their programme before the level has been finalised.
Further Guidance
If students have now specifically registered for, or transferred to, either an MPhil or PhD programme, Course.COURSEAIM should be recoded appropriately.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.19

For providers in Wales, Course.COURSEAIM must not be coded M73 or I78 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Wales, courses leading to QTS must not be Postgraduate Diploma in Education or Level 5 Diploma in Education and Training.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.20

For providers in Wales, Course.COURSEAIM must be coded H71, M71, M73, H11, I11 or I71 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Wales, where Qualified Teacher Status (QTS) is identified, a recognised QTS qualification aim must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.21

Course.COURSEAIM cannot be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
Business RuleWarningCarried Forward
Plain English
This course code is an access course or pathway programme that is restricted to Tier 4 providers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.3

Course.COURSEAIM cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA is (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology,(101327) oncology, (101324) orthopaedics, (101325) paediatrics, (100266) clinical dentistry or (100275) pre-clinical dentistry and Institution.UKPRN not = 10000886, 10003270, 10003645, 10003958, 10005343, 10006840, 10006842, 10007141, 10007149, 10007154, 10007157, 10007158, 10007161, 10007163, 10007167, 10007767, 10007768, 10007774, 10007775, 10007782, 10007783, 10007784, 10007786, 10007788, 10007789, 10007790, 10007792, 10007794, 10007795, 10007796, 10007798, 10007799, 10007801, 10007803, 10007806, 10007814, 10007852, 10007855, 10000291, 10007787, 10007759, 10007159 or 10007823.
Business RuleErrorCarried Forward
Plain English
Courses leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of medicine or dentistry can only be returned by providers that have a Medical or Dental school.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.4

Course.COURSEAIM must be coded H71, M71, M73, H11, I11, I71 or I78 for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in England, where Qualified Teacher Status (QTS) is identified, a recognised QTS qualification aim must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.7

Institutions in Scotland cannot use code X00.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.8

Course.COURSEAIM should be coded D00, E00, L00, M00, M01, M10, M11, M44, L80, H50, H60, M50, H80, M80, M70, L80, H70, I70, H72, I72, M72, H61, H81, I61, J20, C20, I60, I80, I81, J80, C90, H90, I90, J90, D90, E90, L90 or M90 where (Course.TTCID = 5 and Course.MSFUND = 07) or where (Course.TTCID = 5 and any Instance.FUNDCODE = 7).
Business RuleWarningCarried Forward
Plain English
Inset courses where either the major source of funding is the NCTL or where any associated instance is fundable by the NCTL should have a relevant qualification aim as listed in the rule
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.9

Course.COURSEAIM cannot be coded M02 for institutions in Northern Ireland, Scotland or Wales
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.CourseSubject.1

CourseSubject entity must exist for all courses at institutions in Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Course subject information must be returned for all courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.CourseSubject.2

CourseSubject entity must exist for all courses at providers in England or Wales where (any Instance.FESTUMK = 2 or 3) or (any Instance.REDUCEDI = 08)
Business RuleErrorCarried Forward
Plain English
Course subject information must be returned for all courses that have at least one associated instance at HE level or SLC attendance confirmation and left within 2 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.DeliveryOrganisationAndLocation.1

Course.DeliveryOrganisationAndLocation sub entity must not exist for providers outside England.
Business RuleErrorCarried Forward
Plain English
This entity is only for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.DeliveryOrganisationAndLocation.2

Course.DeliveryOrganisationAndLocation entity has not been returned for any courses but at least one Module.TINST exists. Please check and return any other organisations involved in the delivery of any courses.
Business RuleErrorCarried Forward
Plain English
Data in Module indicates that some part of the course is taught elsewhere.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.1

For institutions in Northern Ireland, Scotland and Wales, Course.MSFUND must exist where Course.REDUCEDC = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
All courses, except those for incoming visting and exchange or dormant students, must have a major source of funding returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.10

Course.MSFUND must not be coded 01 where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Plain English
The major source of funding cannot be returned as HEFCE where the qualification level is below level 4
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.11

Course.MSFUND must not be coded 02 or 07 where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Plain English
The major source of funding cannot be returned as HEFCW or the NCTL where the qualification level is below level 4
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.12

Course.MSFUND must not be coded 06 where any Instance.FESTUMK is coded 2.
Business RuleErrorCarried Forward
Plain English
The major source of funding cannot be returned as Welsh Government DfES where one or more associated instances are recorded as neither being funded by the Welsh Government DfES nor FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.14

Course.MSFUND must only be coded 08 where Course.COURSEAIM = D00, L00, L80 or L99
Business RuleErrorCarried Forward
Plain English
The major source of funding can only be returned as Research England where the qualification level meets the criteria for a research-based higher degree.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.2

Course.MSFUND must be coded 07 for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
The major source of funding for initial teacher training courses leading to QTS must be the NCTL
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.3

For providers in Wales Course.MSFUND must not be coded 01, 03, 04, 07, 08, 14, 37, 38 or 39.
Business RuleErrorCarried Forward
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.4

For institutions in England Course.MSFUND must not be coded 02, 03, 04, 06, 13, 14 or 31.
Business RuleErrorCarried Forward
Plain English
The major source of funding for for a course cannot be a government department or NDPB for a different devolved administration
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.5

For providers in Northern Ireland Course.MSFUND must not be coded 01, 02, 03, 06, 07, 08, 11, 13, 14, 37, 38 or 39.
Business RuleErrorCarried Forward
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.6

For providers in Scotland Course.MSFUND must not be coded 01, 02, 04, 06, 07, 08, 11, 13, 37, 38 or 39.
Business RuleErrorCarried Forward
Plain English
The major source of funding for a course cannot be a government department or NDPB for a different devolved administration. The partially/wholly NHS funded codes are only available to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.7

For institutions in Wales Course.MSFUND should not be coded 06 where Course.COURSEAIM begins with D, E, L, M, H, I or J.
Business RuleWarningCarried Forward
Plain English
The major source of funding should not be returned as Welsh Government DfES for courses at level 5 or above
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.8

For institutions in England, Course.MSFUND must exist where Course.REDUCEDC = 00, 01 or 04 and any linked instance has Instance.FESTUMK = 2.
Business RuleErrorCarried Forward
Plain English
The major source of funding must be returned for all courses, except those for incoming visting and exchange or Subject Knowledge Enhancement (SKE) students where one or more associated instances are recorded as neither being funded by the SFA/EFA/DfES nor at FE level
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.9

For providers in England, Course.MSFUND must be coded 07, 81 or 91 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Plain English
The major source of funding for Early Years ITT courses must be either the NCTL, 'other' or the course must be funded entirely by tuition fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REGBODY.1

Course.REGBODY must exist where Course.COURSEAIM = M16, M26, M76, M86, H16, H62, H76, I16, I76, J26 or J76 and Course.REDUCEDC = 00 or 01.
Business RuleErrorCarried Forward
Plain English
A regulatory body must be returned for medical, dental, health and social care and veterinary courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REGBODY.2

Course.REGBODY must not be coded 30-37 or 40-58 where the institution is in Scotland.
Business RuleErrorCarried Forward
Plain English
The more granular codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) must not be used by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REGBODY.3

Course.REGBODY must not be coded 02 or 07 where the provider is in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
The high level codes for General Dental Council (GDC) and Health and Care Professions Council (HCPC) cannot be used by providers in England, Northern Ireland or Wales. Other, more granular, codes must be used instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REGBODY.4

Course.REGBODY must not be coded 06.
Business RuleErrorCarried Forward
Plain English
The high level code for The Nursing and Midwifery Council (NMC) cannot be used by providers. Other, more granular, codes must be used instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.1

Course.TQSSEC must exist for institutions in Scotland or Northern Ireland where Course.TTCID = 1 or 2 and Course.REDUCEDC = 00.
Business RuleErrorCarried Forward
Plain English
The sector in which the student is pursuing their teaching qualification must be returned for ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.2

Course.TQSSEC must be coded 1, 2 or 5 for providers in Scotland where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Scotland, when on initial or pre-service teacher training course leading to Qualified Teacher Status or to registration as a school teacher with the General Teaching Council for Scotland, the teaching qualification that students are pursuing must be for Primary or Secondary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.3

Course.TQSSEC must be coded 3 or 4 for institutions in Scotland or Northern Ireland where Course.TTCID = 2.
Business RuleErrorCarried Forward
Plain English
Where the course does not lead to QTS or registration with the GTC in Scotland, the sector in which the student is pursuing their teaching qualification must be either Further education/Higher education or Nursing and Midwifery
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.4

Course.TQSSEC must not exist for institutions in Scotland or Northern Ireland where Course.TTCID = 0 or 5.
Business RuleErrorCarried Forward
Plain English
Inset courses and courses that are not teacher training must not have an education sector returned
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.5

Course.TQSSEC must not exist for institutions in England or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.6

Course.TQSSEC cannot be coded 5 for providers in Northern Ireland.
Business RuleErrorCarried Forward
Plain English
'Primary and Secondary' in not a valid entry for providers in Northern Ireland when returning the education sector in which teacher training students are pursuing their teaching qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSEC.7

Course.TQSSEC must be coded 1 or 2 for providers in Northern Ireland where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Northern Ireland, when on initial or pre-service teacher training course leading to Qualified Teacher Status, the teaching qualification that students are pursuing must be for Primary or Secondary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSUB.1

Course.TQSSUB must exist for providers in Scotland where Course.TQSSEC = 2 or 5 and Course.REDUCEDC = 00.
Business RuleErrorCarried Forward
Plain English
The subject area(s) in which students are pursuing their teaching qualification must be returned for Secondary education courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSUB.3

Course.TQSSUB must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TQSSUB.4

Course.TQSSUB must not exist for providers in Scotland where Course.TQSSEC not = 2 or 5.
Business RuleErrorCarried Forward
Plain English
Course.TQSSUB must not be returned for ITT courses that are not in secondary education.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.1

Course.TTCID must exist where Course.REDUCEDC = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
A Teacher Training Course Indicator must be returned unless the course is for incoming/visiting exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.10

Course.TTCID must be coded 1 for institutions in Wales where Course.COURSEAIM = H11 or I11.
Business RuleErrorCarried Forward
Plain English
Where the qualification aim is a first degree leading to Qualified Teacher Status (QTS)/registration with a General Teaching Council (GTC) the Teacher Training Course Indicator must be returned as leading to QTS/registration with the GTC in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.11

If English provider and Course.TTCID is coded 1, Institution.UKPRN must be 10000291, 10000571, 10000712, 10000886, 10000961, 10001143, 10001282, 10002718, 10003614, 10003645, 10003678, 10003861, 10003863, 10003956, 10003957, 10004048, 10004078, 10004113, 10004180, 10004351, 10004797, 10004930, 10005790, 10006299, 10006840, 10007137, 10007138, 10007139, 10007140, 10007143, 10007144, 10007145, 10007146, 10007147, 10007148, 10007149, 10007152, 10007154, 10007155, 10007157, 10007158, 10007159, 10007163, 10007164, 10007166, 10007167, 10007713, 10007767, 10007773, 10007774, 10007776, 10007784, 10007786, 10007787, 10007788, 10007789, 10007792, 10007795, 10007796, 10007798, 10007799, 10007801, 10007802, 10007806, 10007811, 10007816, 10007823, 10007832, 10007842, 10007843, 10007848, 10007850, 10007851, 10037449, 10001726 or 10006841.
Business RuleErrorCarried Forward
Plain English
Only providers specified by the DfE can return ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.12

Course.TTCID must not be coded 1 by providers in England or Northern Ireland where Instance.FUNDLEV is coded 11 or 21.
Business RuleErrorCarried Forward
Plain English
Courses leading to QTS cannot have a HESES funding level of long undergraduate or long postgraduate taught.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.13

Course.TTCID must not be coded 0 where Course.COURSEAIM is coded M71, M73, H71 or I78.
Business RuleErrorCarried Forward
Plain English
Where the qualification aim is either a Postgraduate Certificate in Education, a Postgraduate Diploma in Education or a Professional Graduate Certificate in Education the course must be recorded as a teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.14

Course.TTCID must be coded 9 where Course.COURSEAIM = M02
Business RuleErrorCarried Forward
Plain English
Where the qualification aim is a Masters in Teaching and Learning, the teacher training course indicator must be returned as Other NCTL funded provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.15

Course.TTCID must be coded 2 where Course.COURSEAIM = M79, H79, I78, I79, C77, C78, P77 or P78.
Business RuleErrorCarried Forward
Plain English
Where the course leads to a Diploma in Teaching and Education (DET) or a qualification to teach in the life long learning sector (DTLLS and PTLLS) then it must be coded as not leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.17

Course.TTCID must be coded Q where Course.COURSEAIM = H12, I12 or I73.
Business RuleErrorCarried Forward
Plain English
Courses that lead to Early Years Teacher Status must be recorded as an Early Years Initial Teacher Training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.18

Course.TTCID must be coded Q where Instance.ITTPHSC = 84
Business RuleErrorCarried Forward
Plain English
Early Years Initial Teacher Training courses must be aiming to teach children from birth to age five.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.2

For providers in England, Course.TTCID must be coded 1 or 2 where Instance.SPECFEE = 6.
Business RuleErrorCarried Forward
Plain English
Part-time Initial Teacher Training students must be on an initial or pre-service teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.6

For providers in England and Northern Ireland, Course.TTCID must not be coded 0 where Course.COURSEAIM = I11, I12, H11 or H12
Business RuleErrorCarried Forward
Plain English
Courses that lead to QTS, registration with a GTC or EYTS must be recorded as teacher training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.TTCID.8

Course.TTCID codes 9, D and Q must be for a provider in England.
Business RuleErrorCarried Forward
Plain English
Other NCTL funded provision and EYITT courses must only be used by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.ITTSUBJECT.1

At least one CourseSubject.ITTSUBJECT must exist where provider is in England and Course.TTCID = 1 and any Instance.ITTPHSC is anything other than 31, 49, 71, 73, 74, 75, 76 or 77.
Business RuleErrorAmended
Plain English
At least one ITT subject must be returned for ITT courses unless all associated instances are related to teaching Further Education, Primary Education or an unspecified phase.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC code 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.CourseSubject.ITTSUBJECT.2

CourseSubject.ITTSUBJECT must not exist for institutions not in England.
Business RuleErrorCarried Forward
Plain English
The ITT subject field is only applicable to providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.ITTSUBJECT.3

CourseSubject.ITTSUBJECT must not exist where Institutions in England and Course.TTCID = 0.
Business RuleErrorCarried Forward
Plain English
An ITT subject must not be returned where the course is not a teacher training course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.1

CourseSubject.SBJCA cannot be coded as 100390 general science, 101273 combined studies, 101274 general studies, 101275 negotiated studies, 101276 work placement experience (personal learning), 101277 work-based learning, 101278 employability skills (personal learning), 101279 advice and guidance (personal learning) where any Instance.RCSTDNT = 01 - 08.
Business RuleErrorCarried Forward
Plain English
Where a student receives Research Council funding, the course subject must be coded to principal subject level. A generic course code may not be used in this circumstance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.10

For providers in Scotland CourseSubject.SBJCA must not be coded 100267 (clinical medicine) where any other occurrence of CourseSubject.SBJCA = 100276 (pre-clinical medicine).
Business RuleErrorCarried Forward
Plain English
Medical courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.11

For providers in Scotland CourseSubject.SBJCA must not be coded 100266 (clinical dentistry) where any other occurrence of CourseSubject.SBJCA = 100275 (pre-clinical dentistry).
Business RuleErrorCarried Forward
Plain English
Dentistry courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.12

For providers in Scotland CourseSubject.SBJCA must not be coded 100531 (veterinary medicine) or 101347 (veterinary dentistry) where any other occurrence of CourseSubject.SBJCA = 101384 (pre-clinical veterinary medicine)
Business RuleErrorCarried Forward
Plain English
Veterinary courses cannot be returned with both the pre-clinical and clinical elements within the same course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.15

CourseSubject.SBJCA must be coded 100343, 101038, 100358, 101060, 100346, 100078, 100079, 100417, 101126, 100300, 100366, 100150, 101361, 100068, 100048, 100069, 100450, 100320, 100381, 101017, 100321, 100184, 100390, 100409, 100323, 100061, 100476, 100473, 101410, 100302, 100891, 100372, 100326, 101420, 100485, 100202, 100225, 100403, 100444, 100329,100642, 100071, 100425, 101142, 100050, 100209, 100497, 100893, 100339, 100092, 100330, 100471, 100332, 100433, 100097, 100214, 100101, 100610, 100333 where Course.TTCID = 1 and Instance.ITTPHSC = 54 - 57, or 78 - 81
Business RuleErrorCarried Forward
Plain English
Students on an ITT course at Secondary level must be studying one of the specified subjects.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.19

CourseSubject.SBJCA must be coded 101384, 101347, 100531, 101461, 101220, 100908, 100532, 100938, 100939, 100941, or 100942 where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 14.
Business RuleErrorCarried Forward
Plain English
Where the student is studying for a veterinary course, the subject of the course must be the Veterinary Science codes (CAH05) in XCAH01.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.2

CourseSubject.SBJCA cannot be coded 100510 (early years teaching) or 100511 (primary teaching) for institutions in Scotland or Northern Ireland where Course.TTCID = 1 and QualificationsAwarded.TQGSEC = 2.
Business RuleErrorCarried Forward
Plain English
Early years teaching subjects cannot be returned for students on Secondary ITT training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.20

CourseSubject.SBJCA must be coded 100266, 100268, 100275, or 100283, where Course.COURSEAIM is coded H16, H62, I16, M16, M26 or M86 and Course.REGBODY = 02, 30, 31 or 33-37.
Business RuleErrorCarried Forward
Plain English
Where the subject of study is dentistry and leads to registry with a regulatory body, the regulatory body indicated must be the General Dental Council (GDC)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.24

Where (Course.TTCID = 1) and (Instance.ENTRYRTE = 03 or 10) and (Instance.COMDATE >Y1-07-31) and (CourseSubject.SBJCA = 101373, 100433, 100497, 100450, 100610, 100473, 100091, 100476, 100471, 100485, 100079, 100078, 100101, 100893, 100097, 100092, 100444, 100071, 100069, 100068, 100510) then Instance.FUNDCODE should not equal 7.
Business RuleWarningCarried Forward
Plain English
Students on a School Direct (salaried) or Postgraduate teaching apprenticeship entry route studying a subject under the subject areas list in the rule, will not be eligible to receive funding from the DfE if they have begun their studies in the current reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.25

Where Instance.ITTPHSC is 71, 73, 74, 75, 76 or 77 and CourseSubject.ITTSUBJECT does not exist, then CourseSubject.SBJCA should be coded 100511 (primary teaching).
Business RuleWarningAmended
Plain English
Where a student is studying Primary ITT and no subject specialism has been identified code 100511 (Training teachers - primary) should be used.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC code 72 has been removed from the coding frame
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.27

For providers in England, CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100433, 100610, 100333, 100390 or 100097 where Course.TTCID = 1 and Instance.ITTPHSC = 53, 71, 73, 74, 75, 76 or 77 and COMDATE less than 2019-08-01.
Business RuleErrorAmended
Plain English
Only primary teaching subjects that are listed within the rule can be returned for students on ITT courses leading to Qualified Teacher Status (Primary Schools) who commenced their studies before 01 August 2019.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC codes 51, 52 and 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.28

For providers in England, CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100610 or 100333, 100390 or 100097 where Course.TTCID = 1 and Instance.ITTPHSC = 53, 71, 73, 74, 75, 76 or 77 and COMDATE > 2019-07-31.
Business RuleErrorAmended
Plain English
Only primary teaching subjects that are listed within the rule can be returned for students on ITT courses leading to Qualified Teacher Status (Primary Schools) who commenced their studies after 31 July 2019.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC codes 51, 52 and 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.3

CourseSubject.SBJCA cannot be coded 100507 (adult education teaching), 100508 (post compulsory education and training), 100509 (higher education teaching), 100512 (secondary teaching) for providers in Scotland or Northern Ireland where Course.TTCID = 1 and QualificationsAwarded.TQGSEC = 1.
Business RuleErrorCarried Forward
Plain English
Non-primary teaching subjects have been returned for Primary Qualified Teacher Status students at HE providers in Scotland and Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.30

For providers in Scotland, where Course.TTCID = 1, at least one of the associated CourseSubject.SBJCA must equal 100511 or 100512.
Business RuleErrorCarried Forward
Plain English
Initial Teacher Training courses should have either Primary teaching or Secondary teaching as one of its subjects.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.31

CourseSubject.SBJCA cannot be coded (100267) clinical medicine, (100276) pre-clinical medicine, (100266) clinical dentistry or (100275) pre-clinical dentistry, where Institution.UKPRN not = 10000886, 10003270, 10003645, 10003958, 10005343, 10006840, 10006842, 10007141, 10007149, 10007154, 10007157, 10007158, 10007161, 10007163, 10007167, 10007767, 10007768, 10007774, 10007775, 10007782, 10007783, 10007784, 10007786, 10007788, 10007789, 10007790, 10007792, 10007794, 10007795, 10007796, 10007798, 10007799, 10007801, 10007803, 10007806, 10007814, 10007852, 10007855, 10000291, 10007787, 10007759, 10007159, 10007823, 10003324 or 10007773.
Business RuleErrorCarried Forward
Plain English
Clinical medicine or dentistry subjects can only be returned by providers that have a Medical or Dental school.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.32

CourseSubject.SBJCA cannot be coded 101384 (pre-clinical veterinary medicine) where Institution.UKPRN not = 10007154, 10007160, 10007786, 10007788, 10006842, 10007779, 10007790, 10007794, 10040812 or 10007767.
Business RuleErrorCarried Forward
Plain English
Pre-clinical veterinary medicine subject codes can only be returned by providers that have a Veterinary school.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.6

For providers in England where Course.TTCID = 1 and Instance.ITTPHSC = 54 - 57, or 78 - 81, CourseSubject.SBJCA codes 100343 (applied biology), 101038 (applied chemistry) and 101060 (applied physics) must always be used together as a triplet.
Business RuleErrorCarried Forward
Plain English
For providers in England with applied science programmes leading to QTS (Secondary Schools), subjects must include 'Applied biology', 'Applied chemistry' and 'Applied physics'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.7

For providers in England CourseSubject.SBJCA codes 100346 (biology), 100417 (chemistry) and 100425 (physics) can only be used together where (Course.TTCID = 1 and Instance.ITTPHSC = 53, 71, 73, 74, 75, 76 or 77) or Course.TTCID = 0
Business RuleErrorAmended
Plain English
For providers in England, science codes (Chemistry, Physics and Biology) can only be used together where science programmes leading to QTS (Primary Schools) or courses that are not teacher training are offered.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC codes 51, 52 and 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.8

For Providers in Wales CourseSubject.SBJCA must be coded 100346, 100417, 100366, 101361, 100068, 100048, 100069, 100510, 100450, 100320, 101017, 100321, 100409, 100323, 100476, 100473, 100302, 100372, 100326, 100403, 100444, 100329, 100642, 100071, 100425, 101142, 100511, 100339, 100332, 101085, 100433, 100610, 100333, 100390 or 100097 where Course.TTCID = 1 and Instance.ITTPHSC = 53 or 61-65.
Business RuleErrorCarried Forward
Plain English
Only subjects appropriate for primary ITT programmes can be returned for students on ITT courses leading to QTS for age ranges 3-11.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJPCNT.1

For each Course entity the sum of CourseSubject.SBJPCNT must equal 100.
Business RuleErrorCarried Forward
Plain English
For each Course entity the sum of CourseSubject.SBJPCNT must equal 100.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.1

Where DeliveryOrganisationAndLocation.DELORG is not coded 4002, 4003 or 4004 then it must be coded with a valid UKPRN, that exists on the UKRLP.
Business RuleErrorCarried Forward
Plain English
The value returned cannot be found in the UK Register of Learning Providers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.2

DeliveryOrganisationAndLocation.DELORG must not equal Institution.UKPRN.
Business RuleErrorCarried Forward
Plain English
If your own organisation makes up a percentage of the teaching delivery, do not return it here.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.3

Where DeliveryOrganisationAndLocation.DELORG has been returned as a UKPRN, the same UKPRN must not be returned more than once for that Course entity.
Business RuleErrorCarried Forward
Plain English
The same UKPRN must not be returned more than once for an individual course.
Further Guidance
This entity must be returned only once for each organisation involved in the delivery of an individual course.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.4

A generic code (4002, 4003 or 4004) has been returned in DeliveryOrganisationAndLocation.DELORG. Please check whether DeliveryOrganisationAndLocation.DELORG can be coded more accurately.
Business RuleWarningCarried Forward
Plain English
A generic code has been returned for the delivery organisation. Could a UKPRN be returned instead?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORGPROP.1

For each Course entity, the sum of all DeliveryOrganisationAndLocation.DELORGPROP must not exceed 100.
Business RuleErrorCarried Forward
Plain English
The sum of the proportions of the teaching being undertaken by the delivery organisation(s) must not exceed 100.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORGPROP.2

DeliveryOrganisationAndLocation.DELORGPROP must be greater than 0 where DeliveryOrganisationAndLocation.DELORG exists.
Business RuleErrorCarried Forward
Plain English
When a delivery organisation has been returned, the proportion of teaching undertaken must be greater than 0.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.PCODELOC.1

Where exists, DeliveryOrganisationAndLocation.PCODELOC must contain a valid full postcode structure or a valid outward postcode structure. The postcode must be returned in uppercase.
Business RuleErrorCarried Forward
Plain English
The postcode must be either a valid full postcode or a valid first part of a postcode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.PCODELOC.2

DeliveryOrganisationAndLocation.PCODELOC has not been returned where DeliveryOrganisationAndLocation.DELORG is a UKPRN or coded (4003 or 4004). Please check that this is correct.
Business RuleWarningCarried Forward
Plain English
Postcode for delivery location should be returned where course delivery location is in the UK and not distance learning.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ACCESS.1

EntryProfile.ACCESS must exist for providers in Scotland where EntryProfile.QUALENT3 = X00 or X01.
Business RuleErrorCarried Forward
Plain English
Where a student has previously completed an HE access course, you must indicate whether or not they entered HE via a SWAP (Scottish Wider Access Programme) course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ACCESS.2

EntryProfile.ACCESS must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
Information about SWAP (Scottish Wider Access Programme) courses must not be returned by providers in England, Wales, or Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.APELCRD.1

EntryProfile.APELCRD must not exist for providers outside England.
Business RuleErrorCarried Forward
Plain English
This field is only for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ARTICLN.1

EntryProfile.ARTICLN must exist for providers in Scotland where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11 or I16 and Instance.COMDATE is after 2007-07-31 and corresponding Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE is not 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ARTICLN.2

EntryProfile.ARTICLN must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.1

Where the institution is in England, EntryProfile.CARELEAVER must exist where ((Instance.REDUCEDI = 00 or 01) and (Instance.FUNDCODE = 1 or 7)) and Course.COURSEAIM begins with H, I, J, C (excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Instance.COMDATE > 2013-07-31 and (Instance.EXCHANGE = N, Y or Instance.EXCHANGE does not exist).
Business RuleErrorCarried Forward
Plain English
For fundable, undergraduate students who started after July 2013, providers in England must include whether or not the student is a careleaver.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.10

Where EntryProfile.CARELEAVER = 01 the institution must be in England.
Business RuleErrorCarried Forward
Plain English
Providers in Northern Ireland, Scotland and Wales should not code students as a 'Care leaver (16+)'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.11

Where EntryProfile.CARELEAVER = 02 or 03 the institution must be in Scotland.
Business RuleErrorCarried Forward
Plain English
Providers in England, Northern Ireland and Wales should not code students as 'Looked after in Scotland' or 'In care in the rest of UK'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.17

Where the provider is in Wales, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 04) and (EntryProfile.DOMICILE = XL, XK, XI, XH, XG, XF, IM, GG, JE, AT, AX, BE, BG, CZ, DE, DK, EE, ES, EU, FI, FR, GF, GI, GP, GR, HR, HU, IC, IE, IT, LT, LU, LV, MQ, MT, NL, PL, PT, RE, RO, SE, SI, SK, XA, XC or YT) and Instance.COMDATE > 2014-07-31.
Business RuleErrorCarried Forward
Plain English
For Welsh providers care leaver data must be supplied for students starting after the 2013/14 academic year who were domiciled in the European Union on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.2

Where EntryProfile.CARELEAVER = 98 the institution must be in England or Scotland.
Business RuleErrorCarried Forward
Plain English
Only providers in England and Scotland can say that the student refused to provide the information.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.5

Where the provider is in England, EntryProfile.CARELEAVER must not exist where ((Course.COURSEAIM begins with D, E, L, M, P, Q, R or X or is equal to H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Course.COURSEAIM does not equal M22, M26, M28, M71, M73 or M88) or where (Instance.REDUCEDI not equal to 08 and ((Instance.FUNDCODE = 2, 3 or 5) or (Instance.COMDATE is before 2013-08-01))).
Business RuleErrorCarried Forward
Plain English
This field must only be completed for undergraduate and PGCE students that are funding council/body fundable or Eligible for funding by NCTL.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.6

Where the provider is in Scotland, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 01 or 04) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK) and Instance.COMDATE > 2013-07-31.
Business RuleErrorCarried Forward
Plain English
This field must exist for UK domiciled students who started on or after 1 August 2013.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.7

Where the provider is in Scotland, EntryProfile.CARELEAVER must not exist where (EntryProfile.DOMICILE not equal to XF, XG, XH, XI, XK) or Instance.COMDATE < 2013-08-01).
Business RuleErrorCarried Forward
Plain English
This field must only exist for UK domiciled students who started on or after 1 August 2013.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.8

Where the provider is in Wales, EntryProfile.CARELEAVER must exist where (Instance.REDUCEDI = 00, 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71, M73 or M88) and Instance.COMDATE > 2013-07-31 and < 2014-08-01.
Business RuleErrorCarried Forward
Plain English
This field must exist for undergraduate/PGCE/PGDE students who enter via UCAS between 1 August 2013 and 31 July 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.9

Where the provider is in Northern Ireland, EntryProfile.CARELEAVER must exist where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and Instance.COMDATE > 2013-07-31.
Business RuleErrorCarried Forward
Plain English
This field must exist for UK or Channel Island domiciled undergraduate/PGCE/PGDE students who enter on or after 1 August 2013, that are attending a provider in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.1

EntryProfile.CRDPTSTU must not exist for providers outside England.
Business RuleErrorCarried Forward
Plain English
This field is only for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.2

EntryProfile.CRDPTSTU has not been returned for any Instances. Please check and return this field where any students have entered with credits.
Business RuleWarningCarried Forward
Plain English
No students have been returned with credit points counting towards their current study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.3

EntryProfile.CRDPTSTU must exist when EntryProfile.CRDSCM exists.
Business RuleErrorCarried Forward
Plain English
Where credit scheme has been returned, then the credit transfer points value must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.4

EntryProfile.CRDPTSTU and EntryProfile.CRDSCM must exist where EntryProfile.APELCRD exists.
Business RuleErrorCarried Forward
Plain English
If prior experience has been returned then the credit transfer points and scheme it is assigned to must be returned too.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.5

Where it exists, EntryProfile.CRDPTSTU must be greater than 0
Business RuleErrorCarried Forward
Plain English
Credit points returned must be greater than zero.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDPTSTU.6

EntryProfile.CRDPTSTU should not exceed 300.
Business RuleWarningCarried Forward
Plain English
It is not expected that credit points counting towards the current study will exceed 300.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDSCM.1

EntryProfile.CRDSCM must not exist for providers outside England.
Business RuleErrorCarried Forward
Plain English
This field is only for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDSCM.2

EntryProfile.CRDSCM must exist when EntryProfile.CRDPTSTU exists.
Business RuleErrorCarried Forward
Plain English
Where the number of credit points has been returned, then credit scheme must also be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.1

EntryProfile.DOMICILE code XC must have an Instance.COMDATE before 2007-08-01 or EntryProfile.UCASAPPID must exist.
Business RuleErrorCarried Forward
Plain English
The code returned for domicile, 'Cyprus not otherwise specified', is only valid for instances commencing before 01 August 2007 or where a UCAS Application number exists. More specific codes for Cyprus are available for other instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.2

EntryProfile.DOMICILE code XL must have an Instance.COMDATE before 2007-08-01.
Business RuleErrorCarried Forward
Plain English
The code returned for domicile, 'Channel Islands not otherwise specified', is only valid for instances commencing before 01 August 2007. More specific codes for the Channel Islands are available for other instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.3

EntryProfile.DOMICILE must not be coded ZZ (Not known) when corresponding Instance.FEEELIG = 1 or Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
A known domicile must be returned where the student is eligible for home fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.4

For institutions in Northern Ireland, EntryProfile.DOMICILE must not be coded XK where Course.COURSEAIM begins D, E, L, M, H, I, J, C and Instance.COMDATE > Y1-07-31.
Business RuleErrorCarried Forward
Plain English
A specific country of domicile must be returned where the student is domiciled in the UK, studying at HE level and started in the current reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.5

EntryProfile.DOMICILE must not be coded AN where Instance.COMDATE > 2011-07-31.
Business RuleErrorCarried Forward
Plain English
The Netherlands Antilles is only valid as a country of domicile for instances commencing on or before 31 July 2011.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ESTRANGED.1

EntryProfile.ESTRANGED must not exist for providers in England, Wales and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Only providers in Scotland can return EntryProfile.ESTRANGED.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ESTRANGED.2

EntryProfile.ESTRANGED must exist for providers in Scotland where (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and (Course.COURSEAIM begins with H, I , J or C or is M22, M26 or M28) and (Instance.REDUCEDI not equal to 01) and (Instance.COMDATE is after 2020-07-31).
Business RuleErrorCarried Forward
Plain English
Providers in Scotland must return the EntryProfile.ESTRANGED field for undergraduate students domiciled on entry in the UK, Channel Islands or Isle of Man who commenced their studies after 31st July 2020.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ESTRANGED.7

EntryProfile.ESTRANGED must not exist for providers in Scotland where (EntryProfile.DOMICILE does not equal XF, XG, XH, XI, XK, XL, GG, JE or IM) or (Course.COURSEAIM does not begin with H, I , J or C or is not equal too M22, M26 or M28) or (Instance.COMDATE is before 2020-08-01).
Business RuleErrorCarried Forward
Plain English
Providers in Scotland must not return the EntryProfile.ESTRANGED field for non undergraduate students or students domiciled on entry outside of the UK, Channel Islands or Isle of Man or students who commenced their studies before 1st August 2020.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.MARSTAT.1

EntryProfile.MARSTAT must exist for institutions in Northern Ireland where EntryProfile.DOMICILE = XG and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
Marital Status must be returned for students domiciled in Northern Ireland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.MARSTAT.2

EntryProfile.MARSTAT must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.NIDEPEND.1

EntryProfile.NIDEPEND must exist for institutions in Northern Ireland where EntryProfile.DOMICILE = XG and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
Dependents on entry must be returned for students domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.NIDEPEND.2

EntryProfile.NIDEPEND must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.1

EntryProfile.PARED must exist for providers in Scotland where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20 or C30 and Instance.COMDATE is after 31-Jul-2007 and Instance.INTERCALATE does not equal 01 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications must be returned for students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule) and are not on an intercalated course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.10

For providers in Northern Ireland EntryProfile.PARED must not be returned for student instances outside of coverage, therefore, where NOT ((EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) OR (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) OR (Instance.COMDATE is after 31-Jul-2008)).
Business RuleErrorAmended
Plain English
This data is only required for instances within coverage.
Further Guidance
N/A
Reason for Change
Amended to an error.
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.11

For providers in Wales EntryProfile.PARED must not be returned for student instances outside of coverage, therefore, where NOT ((EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) OR (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28) OR (Instance.COMDATE is after 31-Jul-2008)).
Business RuleErrorAmended
Plain English
This data is only required for instances within coverage.
Further Guidance
N/A
Reason for Change
Extra fields added to the display.
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.12

For providers in Scotland EntryProfile.PARED must not be returned for student instances outside of coverage, therefore, where NOT ((EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) OR (Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20 or C30) OR (Instance.COMDATE is after 31-Jul-2007) OR (Instance.INTERCALATE does not equal 01) OR (all Instance.REDUCEDI = 00 or 04))
Business RuleErrorAmended
Plain English
This data is only required for instances within coverage.
Further Guidance
N/A
Reason for Change
Rule amended to apply to all instances.
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.2

EntryProfile.PARED must exist for providers in Wales where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28 and Instance.COMDATE is after 31-Jul-2008.
Business RuleErrorCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications must be returned for students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.6

Where the institution is in England, EntryProfile.PARED must exist where ((Instance.REDUCEDI = 00 or 01) and (Instance.FUNDCODE = 1 or 7)) and Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88 (excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and Instance.COMDATE > 2007-07-31 and (Instance.EXCHANGE = N, Y or Instance.EXCHANGE does not exist).
Business RuleErrorCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications must be returned for non incoming exchange and visiting students who are fundable by funding council/body or Eligible for funding by DfE and are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.8

EntryProfile.PARED must exist for providers in Northern Ireland where (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and Instance.COMDATE is after 31-Jul-2008.
Business RuleErrorCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications must be returned for students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.9

For providers in England EntryProfile.PARED must not be returned for student instances outside of coverage, therefore, where NOT (((Instance.REDUCEDI = 00 or 01 and Instance.FUNDCODE = 1 or 7) or (Instance.REDUCEDI = 08 and Course.MSFUND is not equal to 37)) OR (Instance.EXCHANGE = N, Y or Instance.EXCHANGE does not exist) OR (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88 (excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) OR (Instance.COMDATE > 2007-07-31)).
Business RuleWarningCarried Forward
Plain English
This data is only required for instances within coverage.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCECLSS.1

EntryProfile.PGCECLSS must exist where Course.COURSEAIM = M71, M73 or H71 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
The qualification class of the student's undergraduate degree must be returned for PGCE or PGDE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCESBJ.1

EntryProfile.PGCESBJ must exist where Course.COURSEAIM = M71, M73 or H71 and corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
The subject(s) of the student's undergraduate degree must be returned for PGCE or PGDE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCESBJ.2

Where EntryProfile.PGCESBJ = 999998 or 999999, there must be only one occurrence of EntryProfile.PGCESBJ.
Business RuleErrorCarried Forward
Plain English
There must only be one occurrence for the subject of the student's undergraduate degree where 'Not known' or 'Not applicable' have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.1

EntryProfile.POSTCODE must exist where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and corresponding Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Plain English
A postcode on entry must be returned for all students domiciled in the UK, Channel Islands and Isle of Man except incoming visiting and exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.4

EntryProfile.POSTCODE must not exist where EntryProfile.DOMICILE is not in (XF, XG, XH, XI, XK, XL, GG, JE or IM).
Business RuleErrorCarried Forward
Plain English
Postcode on entry can only be returned for students domiciled in the UK, Channel Islands or Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.5

Where exists EntryProfile.POSTCODE must contain a valid full postcode structure or a valid outward postcode structure. The postcode must be returned in uppercase.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
Rule updated so that postcodes are returned in uppercase.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.1

EntryProfile.PREVINST must exist where (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20 or C30) and corresponding Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE does not equal 01.
Business RuleErrorCarried Forward
Plain English
The last provider attended must exist where the student is domiciled in the UK, Channel Islands or Isle of Man and the student is studying towards one of the qualification aims specified, unless they are on an intercalation.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.2

Where EntryProfile.PREVINST begins 'H' and is followed by 4 numbers it must be coded H9999 or begin H0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.7

EntryProfile.PREVINST must contain a UKPRN or a generic code where the corresponding Instance.COMDATE is after '2014-07-31'.
Business RuleErrorCarried Forward
Plain English
The last provider attended must be returned as either a UKPRN or a generic code where the instance started after 31 July 2014. Prior to this the data was collected in a different format.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.8

EntryProfile.PREVINST is not a generic or unknown code and does not exist in the lookup file provided by UKRLP.
Business RuleErrorCarried Forward
Plain English
The value returned for last provider attended is not a valid UKPRN or generic code.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.1

EntryProfile.QUALENT3 must exist where corresponding Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
The highest qualification on entry held by the student must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.28

Where the QualificationsOnEntry entity has been returned and QualificationsOnEntry.QUALTYPE is a UK qualification, then the EntryProfile.QUALENT3 code of P80 should not typically be used. Please check if another P code is applicable.
Business RuleWarningCarried Forward
Plain English
The highest qualification on entry should only be coded 'Other qualification at level 3' where no other code is appropriate, in particular UK qualifications should not be allocated to P80 as another P code will normally be applicable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.3

EntryProfile.QUALENT3 cannot be coded X06 where QualificationsOnEntry entity exists.
Business RuleErrorCarried Forward
Plain English
Where detailed qualifications on entry have been returned the highest qualification on entry cannot be unknown.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.5

Where EntryProfile.ACCESS exists EntryProfile.QUALENT3 must be coded X00 or X01 or begin with P, C, J, H, M or D.
Business RuleErrorCarried Forward
Plain English
Where the student has entered HE through the Scottish Wider Access Programme (SWAP) their highest entry on qualification must be either an HE access course or a qualification at level 3 or above.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.6

EntryProfile.QUALENT3 must not be coded P91 where Instance.COMDATE > 2012-07-31.
Business RuleErrorCarried Forward
Plain English
The code returned is not applicable to students commencing studies after 31 July 2012.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.1

There are more than 30 occurrences of QualificationsOnEntry for an instance.
Business RuleWarningCarried Forward
Plain English
It is not expected that a student would have more than 30 qualifications on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.1

EntryProfile.RELIGION must exist for providers in Northern Ireland where EntryProfile.DOMICILE = XG and any corresponding Instance.REDUCEDI = 00 or 04.
Business RuleErrorAmended
Plain English
Religion must be returned for students domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.2

EntryProfile.RELIGION must not exist for institutions in England, Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.6

For Providers in Northern Ireland, EntryProfile.RELIGION must not exist where all Instance.REDUCEDI are not 00 or 04, or EntryProfile.DOMICILE is not XG.
Business RuleErrorAmended
Plain English
Student's religion must not be returned where the return is not a full return or the student is dormant or where the student was not domiciled in Northern Ireland on entry to the course.
Further Guidance
N/A
Reason for Change
Rule amended to apply to all instances.
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SEC.1

EntryProfile.SEC must exist where EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2000.1

EntryProfile.SOC2000 must exist where EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Instance.COMDATE < 2014-08-01 and EntryProfile.SOC2010 does not exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2000.5

EntryProfile.SOC2000 must not exist where EntryProfile.SOC2010 exists or corresponding Instance.COMDATE > 2014-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.1

EntryProfile.SOC2010 must exist where EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and Instance.COMDATE is after 2014-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.2

EntryProfile.SOC2010 must not exist where EntryProfile.SOC2000 exists and corresponding Instance.COMDATE is before 2014-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.1

EntryProfile.UCASAPPID must pass the checksum test as applied to Student.HUSID where it is nine characters long and (digits 1-8 are not in ranges 06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive).
Business RuleErrorCarried Forward
Plain English
The UCAS Application Identifier returned does not pass the checksum. The calculation for the checksum is specified in the coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.2

Where EntryProfile.UCASAPPID digits 1-8 are in ranges (06000999 to 06009996 inclusive or 06690999 to 06692257 inclusive), this field must pass either the checksum test as applied to Student.HUSID or the 'incorrectly calculated checksum' test.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.3

Where EntryProfile.UCASAPPID exists it must be nine characters long where Student.UCASPERID does not exist.
Business RuleErrorCarried Forward
Plain English
Where a UCAS Application Identifier exists and a UCAS Personal Identifier does not exist, the UCAS Application Identifer must be 9 characters long.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.4

EntryProfile.UCASAPPID must not contain all zeros.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.5

EntryProfile.UCASAPPID should be four characters long where Student.UCASPERID exists.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.6

EntryProfile.UCASAPPID must be four characters long when Instance.COMDATE > 2011-07-31
Business RuleErrorCarried Forward
Plain English
Only 4-digit UCAS Application Identifiers are valid for students starting on or after 01 August 2011.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.YRLLINST.1

EntryProfile.YRLLINST must exist for institutions in Scotland where EntryProfile.ARTICLN = 1, 2, 3 or 4.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.YRLLINST.2

EntryProfile.YRLLINST must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.FinancialSupport.FINTYPE.1

FinancialSupport.FINTYPE should not be coded 03 where Student.TTACCOM = 2, 4, 5, 6 or 7. Please check it is correct that this student is in receipt of accommodation discounts when they are not living in University Halls or Residences
Business RuleWarningCarried Forward
Plain English
It has been indicated that this student is in receipt of accommodation discounts when they are not living in University Halls or Residences
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.BRIDGE.1

Instance.BRIDGE must exist where Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
Where the instance is not a reduced return, a bridging course status must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.BRIDGE.2

Instance.BRIDGE code 1 must have Course.COURSEAIM = H16, I16, M16, M26, M86, H11, H12, I11, I12, H00, I00, H23, J16, J30, C90, H90, I90 or J90.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMDATE.1

Where Instance.COLFROMDATE exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
PGR collaborative provision students must only return these research-based higher degrees
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMDATE.2

Instance.COLFROMDATE must exist where Instance.COLFROMPROV exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMDATE.3

Instance.COLFROMDATE must be later than Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMDATE.4

Where Instance.ENDDATE is not null Instance.COLFROMDATE must be earlier than or equal to Instance.ENDDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMDATE.5

Instance.COLFROMDATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Plain English
The date the student transferred from another collaborating provider must be before the end of the current reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMPROV.1

Where Instance.COLFROMPROV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
PGR collaborative provision students must only return these research-based higher degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMPROV.2

Instance.COLFROMPROV must exist where Instance.COLFROMDATE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLFROMPROV.3

If exists, Instance.COLFROMPROV must contain a UKPRN of another HE provider in the constituency of the HESA Student record.
Business RuleErrorCarried Forward
Plain English
The collaborating provider that a student has transferred from must be in the constituency of the HESA Student record and must not be the same as the submitting provider's UKPRN.
Further Guidance
If sequential collaboration is with a provider not in the HESA Student constituency, then the concurrent collaborative method must be used.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.1

Where Instance.COLTODATE exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
PGR collaborative provision students must only return these research-based higher degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.2

Instance.COLTODATE must exist where Instance.COLTOPROV exists or (Instance.RSNEND = 12 and Instance.MODE <> 63 or 64).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.3

Instance.COLTODATE must be later than Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.4

Where Instance.ENDDATE is not null Instance.COLTODATE must be earlier than or equal to Instance.ENDDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.5

Instance.COLTODATE must be later than Y1-07-31 where Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTODATE.6

Instance.COLTODATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTOPROV.1

Where Instance.COLTOPROV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTOPROV.2

Instance.COLTOPROV must exist where Instance.COLTODATE exists or (Instance.RSNEND = 12 and Instance.MODE <> 63 or 64).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COLTOPROV.3

If exists, Instance.COLTOPROV must contain a UKPRN of another HE provider in the constituency of the HESA student record.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
If sequential collaboration is with a provider not in the HESA Student constituency, then the concurrent collaborative method must be used.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.1

Instance.COMDATE must not be less than 1971-02-01.
Business RuleErrorCarried Forward
Plain English
The instance start date must not be before 1 February 1971
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.2

Instance.COMDATE must be less than Y2-08-01.
Business RuleErrorCarried Forward
Plain English
The start date returned cannot be in a future reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.3

Instance.COMDATE must be later than Y1-07-31 where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
A student present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course, must have a start date in the current HESA reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COURSEID.2

Where Instance.RSNEND = (01 or 98) then Course.REGBODY (associated with Instance.COURSEID) must not be coded '06'.
Business RuleErrorCarried Forward
Plain English
Where the Instance is completed the regulatory body must be coded to reflect the specialism rather than the generic 'The Nursing and Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COURSEID.3

Where (Instance.YEARPRG is greater than 1 and less than 99) or (Instance.YEARPRG is 99 and Instance.YEARSTU is greater than 1) then Course.REGBODY (associated with Instance.COURSEID) should not be coded '06'.
Business RuleWarningCarried Forward
Plain English
Where the student is not on the first year of a programme the regulatory body should be coded to reflect the specialism rather than the generic 'The Nursing and Midwifery Council (NMC)'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DHFUND.1

Instance.DHFUND must exist for institutions in England where Course.MSFUND = 37 or 38 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
DHFUND must exists for institutions in England where the course is funded by the NHS
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DHFUND.2

Instance.DHFUND should be coded 998 for providers in England where any CourseSubject.SBJCA = 100267 clinical medicine or 100266 clinical dentistry and Course.MSFUND = 37 or 38 and Course.COURSEAIM = H16 or I16.
Business RuleWarningCarried Forward
Plain English
For providers in England where the subject of the course is clinical medicine or clinical dentistry,is NHS funded and leads towards to eligibility to practice with a health or social care or veterinary statutory regulatory body, DHFUND should be coded as Not Applicable
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DHFUND.3

Instance.DHFUND should not be coded 998 for providers in England where Course.MSFUND = 37 or 38 unless any CourseSubject.SBJCA = '100659, 100655, 100662, 100501, 100503, 100366, 100654, 100455, 100456, 100457, 100476, 100653, 100473, 101279, 100658, 101278, 101221, 100962, 101090, 101276, 101277' or (any CourseSubject.SBJCA = 100267,100266 and Course.COURSEAIM = H16 or I16).
Business RuleWarningCarried Forward
Plain English
For providers in England, the Department of Health funding source must be returned where the course is NHS funded, except where the subject of the course is health and social care (CAH15-04) or clinical medicine/clinical dentistry leading towards eligibility to practice with a health or social care or veterinary statutory regulatory body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DHFUND.4

Instance.DHFUND must not exist for institutions not in England.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DHFUND.5

Instance.DHFUND must not exist for institutions in England where Course.MSFUND = 01 - 35 or 41 - 91
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.1

Instance.DISALL must exist where Student.DISABLE = 08 - 96 and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
Where the instance is not a reduced return, providers must indicate whether all students with a known disability are in receipt of Disabled Students' Allowance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.2

Instance.DISALL code 4 must have a Course.COURSEAIM beginning with D, E, L, M, H, I, J or C.
Business RuleErrorCarried Forward
Plain English
Students in receipt of Disabled Students' Allowance must be studying at level 4 or above
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.3

Instance.DISALL should not exist where Student.DISABLE = 00.
Business RuleWarningCarried Forward
Plain English
Information regarding Disabled Students' Allowance should only be returned for students with a disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.4

Instance.DISALL code 4 must have (EntryProfile.DOMICILE = GG, JE, XL, XK, IM, XF, XI, XH or XG) or Student.NATION = GB.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.1

Instance.ELQ must exist for institutions in England where Course.COURSEAIM begins E, M, H, I, J or C and Instance.FEEELIG = 1 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.2

Instance.ELQ must not exist for institutions in England where Course.COURSEAIM begins D, L, P, Q, R, S, or X or Instance.FEEELIG = 2 or 3.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.3

Instance.ELQ must not exist for institutions in Northern Ireland, Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.4

Instance.ELQ must not be coded 01 where Instance.DISALL = 4.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.5

Instance.ELQ must not be coded 01 where Course.REGBODY = 01, 06, 09, 11, 14, 16, 17, 30, 31, 33, 34, 35, 36, 37, 42, 44, 46, 47, 48, 49, 50, 52, 55, 56, 57, 58, 60, 61, 62, 63, 64 or 65 and Course.COURSEAIM = H76, I76, J76
Business RuleErrorCarried Forward
Plain English
An instance must not be coded as non-exempt ELQ where the program leads to eligibility to register as a professional with Medical Doctors, Dentists, Social Workers and Veterinary Surgeons.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.6

Instance.ELQ must not be coded 01 where Course.COURSEAIM = H18, H78, H88, M28, M78 or M88 and Instance.MODE = 01 or 02.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.7

Instance.ELQ must not be coded 01 where Course.COURSEAIM = J10 or J16.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.8

Instance.ELQ must not be coded 01 where Course.TTCID = 1, 2, 5 or Q.
Business RuleErrorCarried Forward
Plain English
Where a student is studying a non-assessed ITT course leading to QTS, or INSET course, they must not be coded as non-exempt ELQ.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ELQ.9

Instance.ELQ must not be coded 01 where Course.REGBODY =01, 06, 09, 11, 14, 16, 17, 30, 36, 37, 42, 44, 46, 47, 48, 49, 50, 52, 55, 56, 57, 61, 62, 63, 64 or 65 and Course.COURSEAIM = H16, H62, I16, J26, M16, M26, M86
Business RuleErrorCarried Forward
Plain English
An instance must not be coded as non-exempt ELQ where the program leads to eligibility to register as a professional with Medical Doctors, Dentists, Social Workers and Veterinary Surgeons.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFEES.1

Where the provider is in England, Northern Ireland or Scotland, Instance.EMPFEES must not exist.
Business RuleErrorCarried Forward
Plain English
Providers outside Wales must not indicate whether a student's employer is contributing to tuition fees
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFEES.2

For providers in Wales, Instance.EMPFEES must exist where (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
Providers must indicate whether a student's employer is contributing to tuition fees for part time students or students who are writing up having previously studied part time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFEES.3

Instance.EMPFEES is coded 01 where Student.SSN exists and (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00. Please check this is correct, as if the student has a tuition fee loan it is not expected that this field will be coded to indicate that the fees are wholly paid by the employer.
Business RuleWarningCarried Forward
Plain English
The student's employer is recorded as wholly paying tuition fees when the student may have a tuition fee loan from the SLC.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFEES.4

Instance.EMPFEES should be coded 01 or 02 where Instance.MSTUFEE = 81.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFUND.1

Where the provider is in England, Northern Ireland or Scotland, Instance.EMPFUND must not exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFUND.2

For providers in Wales, Instance.EMPFUND must exist where (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPROLE.1

Instance.EMPROLE must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPROLE.2

Instance.EMPROLE must not exist for institutions in Wales where Instance.FESTUMK = 2 or where Instance.FESTUMK does not exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.1

Instance.ENDDATE must not be null where (Instance.RSNEND is coded 01 - 11, 98 or 99) or Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
End date of the instance must not be null where reason for end of instance is returned (unless the student has transferred out as part of collaborative supervision arrangements), or is a reduced return indicating presence on the SLC attendance confirmation date but not progressing beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.10

Instance.ENDDATE must be null where Instance.RSNEND does not exist and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
End date must be null where there is not a corresponding reason for the instance ending.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.13

Instance.ENDDATE is null where Instance.RSNEND=12.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
Where a PGR student has transferred out as part of a collaborative supervision arrangement, Instance.ENDDATE should only be null if the award is not confirmed in the current reporting period.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.17

For providers in England, Wales or Northern Ireland, if Instance.MODE is not equal to 63 or 64, and Instance.STULOAD is greater than 0, then Instance.ENDDATE (where exists) must be greater than Y1-07-31.
Business RuleErrorCarried Forward
Plain English
The end date must be within the current reporting year where the student has been actively studying during this reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.18

Instance.ENDDATE must not be null where QualificationsAwarded.QUAL = Course.COURSEAIM, excluding where Instance.INTERCALATE = 01.
Business RuleErrorCarried Forward
Plain English
Where qualification award and courseaim are the same, an end date must be returned, excluding intercalating students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.6

Where exists Instance.ENDDATE must be less than Y2-08-01.
Business RuleErrorCarried Forward
Plain English
The end date returned cannot be in a future reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.7

For providers in Scotland, if Instance.MODE is not equal to 63 or 64, then Instance.ENDDATE (where exists) must be greater than Y1-07-31.
Business RuleErrorCarried Forward
Plain English
The end date must be within the current reporting year where the student has completed studies from an active mode of study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.8

If Instance.MODE = 63 or 64, then Instance.ENDDATE (where exists) must be greater than (Y2-6)-07-31.
Business RuleErrorCarried Forward
Plain English
Where a record is being closed down from dormant status, the end date must be within the last 6 years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.9

Where it is not null Instance.ENDDATE must be greater than or equal to Instance.COMDATE
Business RuleErrorCarried Forward
Plain English
The end date returned must not preceed the start date.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EntryProfile.1

EntryProfile entity must exist where corresponding Instance.COMDATE is in the current reporting year, or (Instance.COLFROMDATE exists and is in the current reporting year).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.1

Instance.ENTRYRTE must be coded in the range 04 – 08 where Course.TTCID is coded Q.
Business RuleErrorCarried Forward
Plain English
The EYITT entry route codes must only be returned for EYITT students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.10

Where Instance.ENTRYRTE = 10 then Instance.COMDATE must be after 2018-08-31.
Business RuleErrorCarried Forward
Plain English
A Postgraduate teaching apprenticeship entry route is only available to trainees starting from September 2018.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.2

For providers in England, Instance.ENTRYRTE must not exist where Course.TTCID = 0, 2, 5, 9 or D.
Business RuleErrorCarried Forward
Plain English
Providers in England must not return entry routes for students who are not on either an ITT or EYITT course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.3

For providers in Northern Ireland, Scotland and Wales, Instance.ENTRYRTE must not exist.
Business RuleErrorCarried Forward
Plain English
Instance.ENTRYRTE is only to be returned for providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.4

For providers in England, Instance.ENTRYRTE must exist where Course.TTCID = 1 and Instance.REDUCEDI = 00, 01 or 04
Business RuleErrorCarried Forward
Plain English
Providers in England must return the student's entry route for ITT leading to QTS courses for all ITT Students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.5

Instance.ENTRYRTE must be coded 01, 02, 03, 09 or 10 where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For students on an ITT course the entry route must be either provider-led, School Direct, undergraduate opt-in or postgraduate teaching apprenticeship.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.8

Where Instance.ENTRYRTE is coded 09, Course.COURSEAIM must begin with H, I, J or C or is M22, M26 or M28.
Business RuleErrorCarried Forward
Plain English
Only an undergraduate instance can be coded as 'Undergraduate Opt-in'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.9

Where Instance.ENTRYRTE is coded 02, 03 or 10, Course.COURSEAIM must begin with D, E, L or M (excluding M22, M26 and M28)
Business RuleErrorCarried Forward
Plain English
Only a postgraduate instance can be coded as School Direct tution fee, School Direct salaried or a postgraduate teaching apprenticeship
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EXCHANGE.1

Instance.EXCHANGE must exist where Instance.REDUCEDI = 00 or 03.
Business RuleErrorCarried Forward
Plain English
An exchange programme indicator must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EXCHANGE.2

Instance.EXCHANGE must not be coded N or Y where Course.COURSEAIM code ends with 91.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EXCHANGE.3

Instance.EXCHANGE must be coded N or Z where Instance.LOCSDY = S
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.1

Instance.FEEELIG must exist where Instance.REDUCEDI = 00 or 01 unless (provider in Wales and Course.COURSEAIM begins with P, Q, R, S or X).
Business RuleErrorCarried Forward
Plain English
Fee eligibility must be returned except if the provider is in Wales and the qualification aim is below HE level.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.2

Instance.FEEELIG must be coded 1 where Instance.FUNDCODE = 1 for institutions in England and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.3

Instance.FEEELIG must not be coded 2 where Instance.FUNDCODE is coded 1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.4

Instance.FEEELIG must not be coded 3 where Instance.FUNDCODE is coded 1 for institutions in England and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.5

For providers in Wales and Northern Ireland, Instance.FEEELIG must be coded 2 where (EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE) and Instance.FESTUMK is coded 2.
Business RuleErrorAmended
Plain English
For providers in Wales and Northern Ireland, Channel Islands and Isle of Man students, who are not funded by ESFA/WG-DfES, are not eligible to pay home fees.
Further Guidance
N/A
Reason for Change
FESTUMK code 1 has been removed from the record. Guidance on the use of Instance.FEEELIG for Channel Islands and Isle of Man domiciled students has changed.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.7

For providers in England and Scotland, where Instance.COMDATE > 2021-07-31, Instance.FEEELIG must be coded 1 where (EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE) and Instance.FESTUMK = 2
Business RuleErrorAdded
Plain English
For providers in England and Scotland, Channel Island and Isle of Man domiciled students with a commencement date from 01 August 2021, who are not funded by ESFA/WG-DfES, are eligible to pay home fees.
Further Guidance
N/A
Reason for Change
New rule to validate new guidance related to Channel Islands and Isle Man.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.9

For providers in England and Scotland, where Instance.COMDATE < 2021-08-01, Instance.FEEELIG must be coded 2 where (EntryProfile.DOMICILE exists and is coded IM, XL, GG or JE) and Instance.FESTUMK = 2
Business RuleErrorAdded
Plain English
For providers in England and Scotland, Channel Island and Isle of Man domiciled students with a commencement date prior to 01 August 2021, who are not funded by ESFA/WG-DfES, are not eligible to pay home fees.
Further Guidance
N/A
Reason for Change
New rule to validate new guidance related to Channel Islands and Isle of Man.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.13

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with H, I, J or C or is M22, M26 or M28) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorCarried Forward
Plain English
Instance.FEEREGIME must be returned for full-time undergraduate students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.14

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorCarried Forward
Plain English
Instance.FEEREGIME must be returned for full-time PGCE/PGDE and Architects part 2 students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.15

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and Instance.MODE = 43) and (Instance.REDUCEDI = 00 or 01) and Instance.MCDATE is not null and Student.SSN does not exist.
Business RuleErrorCarried Forward
Plain English
Instance.FEEREGIME must be returned for full-time PGCE/PGDE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed, and their mode of study has changed to writing-up in this reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.16

For providers in Northern Ireland, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, M, P, Q, R, S or X (excluding M22, M26, M28, M71, M73, M88)) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4, G or O) or (Instance.MODE = 31, 44, 51 or 64).
Business RuleErrorAmended
Plain English
Fee regime must not be returned for the following students: those studying at the level of postgraduate research or FE; studying at the level of postgraduate taught unless it is for an integrated masters, PGCE or Architecture part 2; not eligible to pay home fees; incoming visiting or exchange student; students studying part-time or taking a sabbatical.
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.17

For providers in Scotland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71, M73, M88, M22, M26, M28, H00, H11, H16, H18, H22, H23, H50, H88, I00, I11, I16, J20, J26, J30, C20 or C30) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25) and (Instance.REDUCEDI = 00 or 01).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.2

For institutions in Scotland, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, P, Q, R, S or X) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4, G, O, Y or Z) or (Instance.MODE = 38, 39, 43, 44, 51 or 64).
Business RuleErrorAmended
Plain English
Fee regime must not be returned for the students listed in the rule description.
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.20

Instance.FEEREGIME must not exist for providers in England.
Business RuleErrorCarried Forward
Plain English
The fee regime that a student is following must not be returned by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.22

For providers in Scotland, where Instance.FEEREGIME = 20, then Instance.FUNDCODE must equal 2
Business RuleErrorAdded
Plain English
Students following a Post-Sept 2012 fee regime are not counted as fundable by funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.3

For providers in Scotland, Instance.FEEREGIME must not exist where Course.COURSEAIM begins with M, H, I, J or C (excluding M71, M73, M88, M22, M26, M28, H00, H11, H16, H18, H22, H23, H50, H88, I00, I11, I16, J20, J26, J30, C20, C30).
Business RuleErrorCarried Forward
Plain English
Fee regime must not be returned for students who are studying for a postgraduate taught or undergraduate course aim that is not one of the exclusions listed in the rule.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.4

For providers in Wales, Instance.FEEREGIME must exist where (Course.COURSEAIM = M22, M26, M28, M71, M73, M88 or begins with H, I, J or C) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and Instance.REDUCEDI = 00 and Student.SSN does not exist.
Business RuleErrorCarried Forward
Plain English
Instance.FEEREGIME must be returned for full-time undergraduate, PGCE/PGDE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.5

For providers in Wales, Instance.FEEREGIME must not exist where (Course.COURSEAIM begins with D, L, E, M, P, Q, R, S or X (excluding M22, M26, M28, M71, M73, M88) or (Instance.FEEELIG = 2) or (Instance.EXCHANGE = 4, G or O) or (Instance.MODE = 31, 44, 51 or 64).
Business RuleErrorAmended
Plain English
Fee regime must not be returned for the following students: those studying at the level of postgraduate research or FE; studying at the level of postgraduate taught unless it is for an integrated masters, PGCE or Architecture part 2; not eligible to pay home fees; incoming visiting or exchange student; students studying part-time or taking a sabbatical.
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.6

For providers in Wales, Instance.FEEREGIME should not be coded 10 where Instance.COMDATE is later than 2012-08-31.
Business RuleWarningCarried Forward
Plain English
Students who commence studies after 31st August 2012 should not be returned as following 'Pre-Sept 2012 regime'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.7

For institutions in Wales, Instance.FEEREGIME must not be coded 20 where Instance.COMDATE is earlier than 2012-09-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.8

For providers in Northern Ireland, Instance.FEEREGIME should not be coded 20 where Instance.COMDATE is earlier than 2012-09-01.
Business RuleWarningCarried Forward
Plain English
Students who commence studies before 1st September 2012 should not be returned as following "Post-Sept 2012 regime".
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.1

For providers in Wales, Instance.FEEWAIVEAMT must exist and be greater than 0 where Instance.FEEWAIVETYPE = 01, 02 or 03.
Business RuleErrorCarried Forward
Plain English
Where a fee waiver has been given, a fee waiver amount must be provided and be greater than £0.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.2

For providers in Wales, Instance.FEEWAIVEAMT must not exist where Instance.FEEWAIVETYPE does not exist.
Business RuleErrorCarried Forward
Plain English
Fee waiver amount must not exist when fee waiver type does not exist.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.3

For providers in England, Northern Ireland and Scotland, Instance.FEEWAIVEAMT must not exist.
Business RuleErrorCarried Forward
Plain English
Fee waiver amount must not be returned by providers in England, Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.4

For providers in Wales, Instance.FEEWAIVEAMT must be less than or equal to £1200 where Instance.COMDATE is earlier than 2014-09-01.
Business RuleErrorCarried Forward
Plain English
Fee waiver amount must be no more than £1200 when the student's initial commencement of studies is before 01 September 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.5

For providers in Wales, Instance.FEEWAIVEAMT must be less than or equal to £875 where Instance.COMDATE is later than 2014-08-31.
Business RuleErrorCarried Forward
Plain English
Fee waiver amount must be no more than £875 when the student's initial commencement of studies is after 31 August 2014.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVEAMT.6

For providers in Wales, Instance.FEEWAIVEAMT must not exist or must equal 0 where Instance.FEEWAIVETYPE = 04.
Business RuleErrorCarried Forward
Plain English
Where no fee waiver has been given, fee waiver amount must not exist or must be returned as £0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.1

For providers in Wales, Instance.FEEWAIVETYPE must exist where incoming EntryProfile.DOMCILE = XI and Instance.REDUCEDI = 00 and Instance.MODE = 31 and Instance.FUNDCODE = 1 and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28 or (Course.COURSEAIM = M71 or M73 and Course.TTCID is not equal to 1)).
Business RuleErrorCarried Forward
Plain English
Fee waiver type must exist for part-time, Welsh domiciled students, studying for first-degree or other undergraduate courses with eligibility for funding by HEFCW. (Includes PGCE/PGDE courses not leading to QTS).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.3

For providers in Wales, Instance.FEEWAIVETYPE must not exist where incoming EntryProfile.DOMICILE not equal to XI or Instance.MODE not equal to 31 or Instance.FUNDCODE not equal to 1.
Business RuleErrorCarried Forward
Plain English
Fee waiver type must only exist for Welsh domiciled, part-time students eligible for HEFCW funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.5

For providers in England, Northern Ireland and Scotland, Instance.FEEWAIVETYPE must not exist.
Business RuleErrorCarried Forward
Plain English
Fee waiver type must not be returned by providers in England, Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.6

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03, Instance.STULOAD must be greater than 8.2, or the sum of the associated Module.CRDTPTS must be greater than or equal to 10 (excluding modules where StudentOnModule.MODSTAT = 4).
Business RuleErrorCarried Forward
Plain English
Where a fee waiver type is given, either the FTE of the student must be greater than 8.2, or the credit points a student gains must be greater than or equal to 10 (unless the module was taken in a previous year).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.7

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03, (Course.COURSEAIM must begin with H, I, J, C or be coded M22, M26, M28) or (Course.COURSEAIM must be coded M71 or M73 and Course.TTCID not equal to 1)).
Business RuleErrorCarried Forward
Plain English
Where a fee waiver type is given, the student must be studying for a first-degree or other undergraduate course, or a PGCE/Professional Graduate Diploma in Education course not leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.8

For providers in Wales, where Instance.FEEWAIVETYPE = 01, 02 or 03 and Instance.COMDATE is later than 2014-08-31, Instance.STULOAD must be < 25 or the sum of the associated Module.CRDTPTS must be < 30 (excluding modules where StudentOnModule.MODSTAT = 4).
Business RuleErrorCarried Forward
Plain English
Students who commenced their programme of study after 31 August 2014 are only eligible for a fee waiver when they are studying at an intensity of less than 25% or for fewer than 30 credit points.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FESTUMK.1

Instance.FESTUMK must exist for institutions in England and Wales where Instance.REDUCEDI = 00, 01, 03, 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FESTUMK.2

Instance.FESTUMK code 2 must not have Course.MSFUND = 06.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FESTUMK.4

Instance.FESTUMK must be coded 2 or 3 where Course.COURSEAIM begins D, E, L, M, H, I, J or C.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FESTUMK.5

Instance.FESTUMK must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.1

Instance.FinancialSupport must not exist where the institution is in Northern Ireland, Scotland or Wales
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.2

Instance.FinancialSupport must not exist where Instance.REDUCEDI is 04 or where Instance.MODE = 51, 63 or 64.
Business RuleErrorCarried Forward
Plain English
Support should not be reported for these modes of study, even where it is awarded, as this data is not required.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.3

For one instance where Course.TTCID = 0, 2, 5, 9, or D the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 10,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.4

For one instance where Course.TTCID = 0, 2, 5, 9 or D, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 25,000.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.5

Where the Instance.FinancialSupport entity occurs more than once for an instance each FinancialSupport.FINTYPE must be unique.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.6

Where the institution is in England, Instance.FinancialSupport exists where Instance.DISALL = 4. Please check that the Disabled Students Allowance has not been returned as Financial Support in error.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.7

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 30,000. As this is a high total please check that the values for FinancialSupport.FINAMOUNT are correct.
Business RuleWarningCarried Forward
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student should not be greater than £30,000 in total.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.8

For one instance where Course.TTCID = 1 or Q, the sum of FinancialSupport.FINAMOUNT for all associated Instance.FinancialSupport entities is greater than 40,000.
Business RuleErrorCarried Forward
Plain English
Where the student is studying for QTS or Early Years ITT, the amount of financial support received by the student msut not be greater than £40,000 in total.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FTEMETHOD.1

Instance.FTEMETHOD must exist for institutions in Scotland where Instance.REDUCEDI = 00, 01 or 03.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FTEMETHOD.2

Instance.FTEMETHOD must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.10

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins J (excluding J10, J16) C, P, Q, R, S, X and EntryProfile.QUALENT3 begins with D, M, H, J.
Business RuleWarningCarried Forward
Plain English
Instance is not expected to be 'Fundable by funding council/body' where level is Other undergraduate, for equivalent or lower qualifications (ELQ) unless an exemption applies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.12

Instance.FUNDCODE must not be coded 1 where Instance.QTS = 3 and Course.TTCID = 5.
Business RuleErrorCarried Forward
Plain English
Students holding QTS who are on an in-service education and training (INSET) course must not be returned as 'Fundable by funding council/body'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.13

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 49.
Business RuleErrorCarried Forward
Plain English
Where an instance is eligible for NCTL funding, the initial teacher phase/scope must not be 'Other'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.14

Instance.FUNDCODE must not be coded 1 where Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.15

Instance.FUNDCODE must be coded 2 or 7 where Course.TTCID = Q or (any Instance.ENTRYRTE = 02, 03 or 10)
Business RuleWarningCarried Forward
Plain English
When studying on a School Direct course, Early Years ITT course or postgraduate teaching apprenticeship, these courses must be either non-fundable or fundable by the DfE.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.16

Instance.FUNDCODE should be coded 1 where EntryProfile.ARTICLN = 5.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.17

Instance.FUNDCODE must not be coded 1 where Instance.ELQ = 01 or 09.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.19

For institutions in Scotland Instance.FUNDCODE must not be coded 1 where Instance.FEEREGIME = 20.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.2

Instance.FUNDCODE cannot be coded 3 by institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.21

Instance.FUNDCODE must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorAmended
Plain English
Student fundability status must be returned where low credit bearing or not a reduced return.
Further Guidance
N/A
Reason for Change
Rule amended to be apply to providers in all countries.
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.22

Instance.FUNDCODE cannot be coded 1 by providers in Wales or Northern Ireland where Course.MSFUND = 13, 31 or 37 and (Course.COURSEAIM = H16, I16, M16, M86, H11, H12, I11, I12, H00, I00, H22, M22, M26, H23 or H62 or Instance.INTERCALATE = 01).
Business RuleErrorCarried Forward
Plain English
Pre-registration students with a primary source of funding by departments of health, NHS or social care are not expected to be eligible for funding by a funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.23

Instance.FUNDCODE cannot be coded 5 by institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.24

Instance.FUNDCODE cannot be coded 7 by institutions in Scotland, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.25

Instance.FUNDCODE code 7 must have Course.TTCID = 1, 5, 9, D or Q.
Business RuleErrorCarried Forward
Plain English
Where instance is eligible for NCTL funding, the course must also be consistent.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.26

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.27

For English providers Instance.FUNDCODE code 1 must not have Course.TTCID = 1, 9, D or Q.
Business RuleErrorCarried Forward
Plain English
Where the instance is funded by the funding body the course must not be funded by the NCTL.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.3

Instance.FUNDCODE should not be coded 5 or 7 where Course.MSFUND = 01 or 02.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.36

For providers in England Instance.FUNDCODE should not be coded 5 where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28), Instance.COMDATE is after 31/07/2017 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningCarried Forward
Plain English
For nursing, midwifery and most allied health courses at English providers, undergraduate students starting after 31st July 2017 are not expected to be funded by the Department of Health NHS bursary.
Further Guidance
Except Dental hygiene and Dental therapy which are valid until 31st July 2018.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.37

Instance.FUNDCODE cannot be coded 1 by providers in England where Instance.COMDATE is before 01/08/2017 and Course.MSFUND = 13, 31 or 37 and (Course.COURSEAIM = H16, I16, M16, M86, H11, H12, I11, I12, H00, I00, H22, M22, M26, H23 or H62 or Instance.INTERCALATE = 01).
Business RuleErrorCarried Forward
Plain English
Continuing pre-registration students with a primary source of funding by departments of health, NHS or social care are not expected to be eligible for funding by a funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.38

Instance.FUNDCODE should not be coded 2 or 7 where Course.MSFUND=08
Business RuleWarningCarried Forward
Plain English
Fundability code should not be 'not funded by the funding council' or 'eligible for funding by the DfE' where Research England is the major source of funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.39

For providers in England Instance.FUNDCODE should not be coded 5 where Course.COURSEAIM begins with D, E, L or M (excluding M22, M26 and M28), Instance.COMDATE is after 31/07/2018 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningCarried Forward
Plain English
For nursing, midwifery and most allied health courses at English providers, postgraduate students starting after 31st July 2018 are not expected to be funded by the Department of Health NHS bursary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.4

Instance.FUNDCODE code 1 should not have Course.MSFUND = 07, 13, 31, 37 or 38.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.5

Instance.FUNDCODE must not be coded 1 where Course.CLSDCRS = 1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.6

Instance.FUNDCODE should not be coded 1 by providers in England, Wales or Northern Ireland where (EntryProfile.DOMICILE exists and is not in (XK, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC)) .
Business RuleWarningCarried Forward
Plain English
Non-UK/EU domiciled students are not expected to reported as 'Fundable by funding council/body'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.7

Instance.FUNDCODE must not be coded 2 or 3 where Instance.LOCSDY = 9.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.8

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 20 or 21 and EntryProfile.QUALENT3 begins with D or M (excluding M41, M44 and M71).
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.9

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins D, E, L, M, H or I and EntryProfile.QUALENT3 begins with D, M, H or is equal to JUK.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.1

Instance.FUNDCOMP must exist for providers in England, Wales and Northern Ireland where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
Providers in England, Northern Ireland and Wales must return completion of year of instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.2

Instance.FUNDCOMP must not exist for institutions in Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.3

Instance.FUNDCOMP cannot be coded 3 where Instance.RSNEND exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.4

Where Instance.FUNDCOMP is 4, the institution must be in Wales and Instance.MODE must be 01, 02, 23, 24 or 25 and Course.COURSEAIM must not begin with D, L, P, Q, R, S or X.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.1

Instance.FUNDLEV must exist for providers in England or Northern Ireland where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
Providers in England and Northern Ireland must return the level of instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.10

Instance.FUNDLEV must not be coded 30 or 31 by institutions in England or Northern Ireland where Course.COURSEAIM = E00, E90 or begins M, H, I.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.11

Instance.FUNDLEV must be coded 10, 11 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins J, C.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.12

Instance.FUNDLEV must be coded 20, 21 or 99 by providers in England or Northern Ireland where Course.COURSEAIM = H61, H62, H78, H81, H88, I61, I81 and Instance.FUNDCODE = 1.
Business RuleErrorCarried Forward
Plain English
The level of instance must be HESES postgraduate taught level or 'Not a countable year in the HESES population' where a previous qualification at undergraduate level is a pre-requisite for course entry or the qualification is a pre-registration qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.2

Instance.FUNDLEV should not be coded 10 or 11 by institutions in England or Northern Ireland where Course.COURSEAIM begins M and is not M22, M26 or M28.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.3

For institutions in England, Instance.FUNDLEV must not be coded 11, 21 or 31 where Instance.MODE = 23 or 24 and Instance.LOCSDY = D, E, T or U.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.4

For providers in England or Northern Ireland, Instance.FUNDLEV must be coded 20, 21 or 99 where Course.COURSEAIM = M73, M71 or H71.
Business RuleErrorCarried Forward
Plain English
Students on PGCE courses must have a funding level of postgraduate taught or returned as not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.5

Instance.FUNDLEV must be coded 30, 31 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins D or L.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.6

Instance.FUNDLEV should be coded 20, 21 or 99 by institutions in England or Northern Ireland where Course.COURSEAIM begins E or M (excluding M22, M26 and M28) or equals H50, H60, H61, H62, H71, H78, H81, H88, I60, I61 and I81.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.7

Instance.FUNDLEV should be coded 10, 11 or 99 by providers in England or Northern Ireland where Course.COURSEAIM begins H or I or equals M22, M26 or M28. This rule is not applied when the Course.COURSEAIM is one of the following H50, H60, H61, H62, H71, H78, H81, H88, I60, I61, I71 and I81.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.8

Instance.FUNDLEV must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.9

Instance.FUNDLEV must not be coded 10 or 11 by institutions in England or Northern Ireland where Course.COURSEAIM = D00, E00.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.GROSSFEE must exist where (Instance.FEEREGIME = 20 and Student.SSN does not exist) and Instance.MODE is not equal to 63 or 64.
Business RuleErrorAmended
Plain English
Instance.GROSSFEE must be returned for active students where there is no SSN and the student is paying post-September 2012 regime fees.
Further Guidance
N/A
Reason for Change
Instance.FEEREGIME code 30 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.10

Instance.GROSSFEE must exist where Instance.NETFEE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.11

For providers in Northern Ireland and Scotland, Instance.GROSSFEE must be less than or equal to 9250.
Business RuleErrorCarried Forward
Plain English
For providers in Northern Ireland and Scotland the gross tuition fee must not be higher than £9250.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.12

For providers in England, Instance.GROSSFEE must be less than or equal to 9250 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71 or M73 and Instance.FUNDCODE = 1 or 7 and (Instance.INITIATIVES does not equal 16).
Business RuleErrorCarried Forward
Plain English
For students covered by ​OfS access agreements, the gross tuition fee for the year must not be higher than £9250. Excludes students on accelerated first degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.13

For providers in England, Instance.GROSSFEE must be less than or equal to 4625 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, or M73 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 4.
Business RuleErrorCarried Forward
Plain English
For students covered by OFFA access agreements, the gross tuition fee for the year must not be higher than £4,625 when the final year of the course lasts less than 15 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.14

For providers in England, Instance.GROSSFEE must be less than or equal to 40000 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (any associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531) and (Instance.FUNDCODE not equal to 1 or 7).
Business RuleErrorCarried Forward
Plain English
Gross fee is capped at £40,000 for undergraduate pre-clinical/clinical medical, dentistry or veterinary courses where students may not be eligible to pay home fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.15

For providers in England, Instance.GROSSFEE must be less than or equal to 30000 where (Course.COURSEAIM begins H (excluding H71 and H88), I, J or C or is M22, M26 or M28) and (no associated CourseSubject.SBJCA = 100267, 100271, 100276, 100266, 100268, 100275, 101384, 101347, 100531) and (Instance.FUNDCODE not equal to 1 or 7).
Business RuleErrorCarried Forward
Plain English
Gross fee is capped at £30,000 for undergraduates not studying pre-clinical/clinical medical, dentistry or veterinary courses where students may not be eligible to pay home fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.2

For institutions in England, Instance.GROSSFEE must be less than or equal to 24000 where Course.COURSEAIM = H71, M71 or M73 and Instance.FUNDCODE is not equal to 1 or 7.
Business RuleErrorCarried Forward
Plain English
For students not covered by OFFA access agreements, the gross tuition for the year must not be higher than £24,000 for PGCE courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.25

For providers in England, Instance.GROSSFEE should be less than or equal to 1850 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71 or M73 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 1.
Business RuleWarningCarried Forward
Plain English
For students covered by OfS access agreements, the gross tuition fee for the year should not be higher than £1,850 for sandwich placement years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.26

For providers in England, Instance.GROSSFEE should be less than or equal to 1385 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71 or M73 and Instance.FUNDCODE = 1 or 7 and Instance.SPECFEE = 2 or 3.
Business RuleWarningCarried Forward
Plain English
For students covered by OFFA access agreements, the gross tuition fee for this year should not be higher than £1,385 for either language years abroad or a full-year outgoing ERASMUS+.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.27

For providers in England, Instance.GROSSFEE should be less than or equal to 6935 where Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 25 and (Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, or M73) and Instance.FUNDCODE = 1 or 7.
Business RuleWarningCarried Forward
Plain English
For students covered by OFFA access agreements, the gross tuition fee for the year should not be higher than £6,935 for part-time study at an intensity of at least 25% of full-time equivalent.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.3

For providers in England, Instance.GROSSFEE must be less than or equal to 37000 where Course.COURSEAIM = H88​, M28 or M88 and Instance.FUNDCODE is not equal to 1.
Business RuleErrorCarried Forward
Plain English
For students not covered by Office for Students access agreements, the gross fee should be less than or equal to 37,000 where the course is related to Architecture Part II.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.30

For providers in England, Instance.GROSSFEE must exist where Instance.INITIATIVES = K does not exist and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or null) and (Instance.MODE = 01, 02, 23, 24, 25, 31, 43 or 44) and (Course.TTCID does not equal Q) and (Instance.REDUCEDI = 00 or 01) and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71 or M73 and Student.SSN does not exist).
Business RuleErrorCarried Forward
Plain English
For students who match the criteria listed in the rule description, the gross fee charged must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.32

For providers in England, Instance.GROSSFEE should be returned where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28, M71 or M73) and Instance.INITIATIVES = K does not exist and (Instance.FEEELIG = 1 or 3) and (Course.TTCID does not equal Q) and (Instance.EXCHANGE = N, Y, Z or null) and (Instance.MSTUFEE is not coded 02, 03, 04, 52, 53 or 54) and (Instance.MODE = 01, 02, 23, 24, 25, 31, 43 or 44) and Instance.REDUCEDI = 00 or 01.
Business RuleWarningCarried Forward
Plain English
Gross fee should be returned for undergraduate students not in receipt of a student loan. Dormant students are excluded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.33

Instance.GROSSFEE must not exist or must be zero where Instance.REDUCEDI is 04 or where Instance.MODE is 63 or 64.
Business RuleErrorCarried Forward
Plain English
A fee must not be charged for dormant students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.34

For providers in Wales, Instance.GROSSFEE must be less than or equal to 9000.
Business RuleErrorCarried Forward
Plain English
For providers in Wales the gross tuition fee must not be higher than £9000.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.36

For providers in England, Instance.GROSSFEE must exist where Instance.INITIATIVES = K does not exist and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or null) and ((Instance.MODE = 01, 02, 23, 24, 25, 31, 73 or 74) or (Instance.MODE = 43 or 44 where Instance.MCDATE is in the current reporting year)) and (Course.TTCID does not equal Q) and (Instance.REDUCEDI = 00 or 01) and (Course.COURSEAIM begins E or M excluding M22, M26, M28, M71 and M73).
Business RuleErrorCarried Forward
Plain English
For students who match the criteria listed in the rule description, the gross fee charged must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.4

For institutions in England, Instance.GROSSFEE must be less than or equal to 50000 where Course.COURSEAIM = M11 and Instance.FUNDCODE = 1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.45

For providers in England, Instance.GROSSFEE must be less than or equal to 11100 where Course.COURSEAIM begins H, I, J or C (excluding H50, H60, H61, H62, H78, H81, I60 and I61) or is M22, M26, M28, M71, or M73 and Instance.FUNDCODE = 1 or 7 and Instance.INITIATIVES = 16
Business RuleErrorCarried Forward
Plain English
For students covered by OfS access agreements, the gross tuition fee for the year must not be higher than £11,100
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.5

For institutions in England, Instance.GROSSFEE must be less than or equal to 60000 where Course.COURSEAIM = M11 and Instance.FUNDCODE not equal to 1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.6

For institutions in England, Instance.GROSSFEE must be less than or equal to 25000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71 and M73) or is H50, H60, H61, H62, H78, H81, I60 or I61) and Instance.FUNDCODE = 1, 5 or 7
Business RuleErrorCarried Forward
Plain English
The gross tuition fee for the year must be less than £25,000 for fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.7

For institutions in England, Instance.GROSSFEE must be less than or equal to 30000 where (Course.COURSEAIM begins E or M (excluding M11, M22, M26, M28, M71 and M73) or is H50, H60, H61, H62, H78, H81, I60 or I61) and Instance.FUNDCODE not equal to 1, 5 or 7.
Business RuleErrorCarried Forward
Plain English
The gross tuition fee for the year must be less than £30,000 for non-fundable students who are studying courses that are not subject to the undergraduate regulated fee rules.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.8

For providers in Scotland, Wales and Northern Ireland, Instance.GROSSFEE must not exist where Instance.FEEREGIME = 10 or Instance.FEEREGIME does not exist.
Business RuleErrorCarried Forward
Plain English
The gross fee charged should not be returned where the fee regime that the student is following is not returned or is 'Pre-Sept 2012 regime'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.9

Instance.GROSSFEE must be greater than or equal to Instance.NETFEE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.10

Where there are more than one occurrences of Instance.INITIATIVES they must not be identical.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.11

For providers in England Instance.INITIATIVES must be coded D, K, M, N, P, S, U, X, Y, 12, 13, 14, 15, or 16.
Business RuleErrorAmended
Plain English
Only schemes that are for specific providers in England can be returned by them.
Further Guidance
N/A
Reason for Change
Valid entry 'L- Primary General (with Maths)' has been removed from the coding frame as it is no longer an active initiative
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.30

For providers in Scotland, Instance.INITIATIVES must be coded K, N, V or 17.
Business RuleErrorCarried Forward
Plain English
Only schemes that are for specific providers in Scotland can be returned by them.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.31

For providers in Northern Ireland, Instance.INITIATIVES must be coded K, N, 19 or 20.
Business RuleErrorAmended
Plain English
Only Higher Apprenticeship, Q-Step, Taught Masters Studentships and Postgraduate Research or CAST Studentships initiatives can be used by providers in Northern Ireland.
Further Guidance
N/A
Reason for Change
Rule amended for new codes 19 and 20.
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.33

Instance.INITIATIVES = M can only be used where Instance.ENTRYRTE = 02 or 03.
Business RuleErrorCarried Forward
Plain English
Students on the Maths and Physics Chairs Programme can only be on the School Direct tuition fee or School Direct salaried route.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.35

Where Instance.INITIATIVES is coded P, Course.TTCID must be coded 1 and Instance.ENTRYRTE must be coded 03.
Business RuleErrorCarried Forward
Plain English
The Abridged ITT course code is only available for ITT courses leading to QTS where the student enters through the School Direct salaried route.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.36

Where Instance.INITIATIVES is coded S Institution.UKPRN must be 10000291, 10007759, 10007760, 10007848, 10001726, 10007851, 10007792, 10007146, 10040812, 10007147, 10007149, 10007767, 10007150, 10007850, 10004180, 10004351, 10007155, 10007775, 10007156, 10007157, 10005790, 10007158, 10006022, 10006299, 10007159, 10007806, 10007161, 10007164, 10007165.
Business RuleErrorCarried Forward
Plain English
The Engineering conversion course pilot scheme is only available for provider offering the scheme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.37

Where Instance.INITIATIVES is coded U, Course.COURSEAIM must equal D00, E00, L00, L99, M00, M01, M02, M10, M11, M16, M76 or M88.
Business RuleErrorCarried Forward
Plain English
Postgraduate Loan Eligibility code is only available for courses that are eligible for a Masters or Doctoral loan
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.39

Where Instance.INITIATIVES is coded U and Course.COURSEAIM is coded M88 and Instance.MODE is not coded 31, 44, 64 or 74.
Business RuleWarningCarried Forward
Plain English
A Postgraduate loan for masters study is usually only available for a Master of Architecture if it is studied part-time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.40

Where one occurrence of Instance.INITIATIVES for an Instance is coded X the other occurrence must be coded K.
Business RuleErrorCarried Forward
Plain English
An Instance can only be coded as Degree Apprenticeships Development Fund where it is also coded as a Higher Apprenticeship.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.42

Where any Instance.INITIATIVES is coded X the Institution.UKPRN must be included in Phase 2 of the Degree Apprenticeships Development Fund.
Business RuleErrorCarried Forward
Plain English
Initiatives of Higher Apprenticeship must only be returned by providers in Phase 2 of the Degree Apprenticeships Development Fund.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.43

For providers in Wales, Instance.INITIATIVES must be coded K, N, Q, Z or 11.
Business RuleErrorAmended
Plain English
Only Higher Apprenticeships, Q-Step initiatives, Micro-credential courses, HEFCW-funded degree apprenticeship scheme and GO Wales Achieve through Work Experience Scheme can be used by providers in Wales.
Further Guidance
N/A
Reason for Change
New Instance.INITIATIVES valid entry 'Q - Micro-credential courses' added into the rule.
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.44

Where Instance.INITIATIVES = Y, then CourseSubject.SBJCA must have at least two occurrences.
Business RuleErrorCarried Forward
Plain English
The 'Additional ITT place for PE with a priority subject' initiative must be returned with at least two course subject codes.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.45

Where Instance.INITIATIVES = Y, one associated CourseSubject.SBJCA must be coded 100433 and a subsequent associated CourseSubject.SBJCA must be coded 100346, 100343, 100417, 101038, 100425, 100403, 100366, 100409, 100320, 101410, 100333, 101420, 101126, 100300, 100321, 100323, 100326, 100332, 101142, 100330, 100329 or 100302, 101060, 100450 or 100390.
Business RuleErrorCarried Forward
Plain English
The 'Additional ITT place for PE with a priority subject' initiative must be returned with at least two course subject codes.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.46

The Instance should not have Instance.INITIATIVES coded U where the associated Instance.MODE = 01, 02, 23, 24, 25 or 43 and Course.COURSEAIM=M00, M01, M02, M10, M11, M16, M76 or L00 and the length of programme of study is less than 1 or more than 2 years.
Business RuleWarningCarried Forward
Plain English
Postgraduate loan eligibility should only be returned for full-time students on Masters courses that last 1 or 2 academic years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.47

The Instance should not have Instance.INITIATIVES coded U where the associated Instance.MODE = 31 or 44 and Course.COURSEAIM=M00, M01, M02, M10, M11, M16, M76, M88 or L00 and the length of programme of study is less than 2 or more than 4 years.
Business RuleWarningCarried Forward
Plain English
Postgraduate loan eligibility should only be returned for part-time students on Masters courses that last 2 to 4 academic years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.48

The Instance should not have Instance.INITIATIVES coded U where the associated Course.COURSEAIM= D00, E00 or L99 and the length of programme of study is less than 3 or more than 8 years.
Business RuleWarningCarried Forward
Plain English
Postgraduate loan eligibility should only be returned for students on Doctoral courses that last 3 to 8 academic years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.50

Where Instance.INITIATIVES = 16, Instance.STULOAD should be over 100.
Business RuleWarningCarried Forward
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.51

Where Instance.INITIATIVES = 16, Instance.MODE must not be coded = 02, 31, 44, 64 or 74.
Business RuleErrorCarried Forward
Plain English
Accelerated provision is not expected to be returned for part-time students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.52

Where Instance.INITIATIVES is 15 Institution.UKPRN must equal 10001726, 10007166, 10007139, 10000961, 10007822, 10007799, 10007775, 10007759, 10007140, 10006840, 10000712, 10007145, 10007792, 10007801, 10007151, 10007164, 10007149 or 10007713.
Business RuleErrorCarried Forward
Plain English
The Institute of Technology initiative can only be returned by providers who are part of Institutes of Technology.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.53

Where Instance.INITIATIVES = 13 or 14 , then Course.COURSEAIM must be coded M00, M72, M73 or H71 and Instance.ENTRYRTE must be coded 01, 02 or 03.
Business RuleErrorCarried Forward
Plain English
Where INITIATIVES is either Transition to Teach or Now Teach, the course aim must be postgraduate and the entry route must be either Provider-led, School Direct tuition fee or School Direct salaried.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.55

Where there are three occurrences of Instance.INTITATIVES one must be coded 16.
Business RuleErrorCarried Forward
Plain English
Three INITIATIVES can only be returned when one of them is Accelerated provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.57

Where Instance.INITIATIVES is coded Q, Instance.MODE must be coded 31.
Business RuleErrorAdded
Plain English
Micro-credential courses are only available to part-time study students at providers in Wales.
Further Guidance
N/A
Reason for Change
New Instance.INITIATIVES valid entry 'Q - Micro-credential courses' has been added to the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.58

Where Instance.INITIATIVES is coded 20, Instance.MODE must be coded 01 and Course.COURSEAIM must be D00, D90, L00, L80, L90, L91 or L99.
Business RuleErrorAdded
Plain English
Postgraduate Research or CAST Studentships funded students are expected to be undertaking full-time postgraduate studies.
Further Guidance
N/A
Reason for Change
Rule added to validate code 20.
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.6

Instances where Instance.INITIATIVES = D must have Course.TTCID = 1 and Instance.ITTPHSC must = 71, 73, 74, 75, 76 or 77 and an associated occurrence of CourseSubject.SBJCA = 101085..
Business RuleErrorAmended
Plain English
Students on a 'Primary mathematics specialist' scheme must be on primary ITT courses leading to QTS and have an associated subject 'Training teachers - specialist'.
Further Guidance
N/A
Reason for Change
Rule amended as ITTPHSC code 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.INTENTLEV.1

Where the provider is in Northern Ireland, Scotland or Wales, Instance.INTENTLEV must not exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTENTLEV.2

For providers in England Instance.INTENTLEV must exist where Course.COURSEAIM = L99 and Instance.REDUCEDI = 00, 01, 03 or 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTENTLEV.3

For providers in England Instance.INTENTLEV must not exist where Course.COURSEAIM is not equal to L99.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTERCALATE.1

Where Instance.INTERCALATE = 01, Course.COURSEAIM should not begin J, C, P, Q, R, S or X . Please check this is correct as it is expected that students will intercalate to a course at first degree level or above.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTAIM.1

Instance.ITTAIM must exist where the provider is in England and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 01 and Instance.MODE is not coded 63 or 64.
Business RuleErrorCarried Forward
Plain English
The ITT qualification aim must be returned by providers in England where the course leads to QTS and the student is not dormant for the whole year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTAIM.2

Instance.ITTAIM must not exist where the provider is in Scotland, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
The ITT qualification aim must not be returned by providers in Scotland, Northern Ireland or Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTAIM.3

Instance.ITTAIM must not exist where the provider is in England and Course.TTCID does not equal 1 or Q.
Business RuleErrorCarried Forward
Plain English
The ITT qualification aim must not be returned by providers in England where the course does not lead to QTS or Early Years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.1

Instance.ITTPHSC must exist for providers in England or Wales where Course.TTCID = 1 or 2 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
ITTPHSC must be returned for initial teacher training courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.10

Instance.ITTPHSC must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.11

Instance.ITTPHSC must not exist for institutions in England or Wales where Course.TTCID = 0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.12

Where Instance.ITTPHSC codes 53-57 are used and the provider is in England and Course.TTCID = 1, Instance.COMDATE (where it exists) must be between 2002-08-01 and 2007-07-31.
Business RuleErrorAmended
Plain English
The old ITTPHSC codes 53 to 57 can only be used for students on ITT courses leading to QTS where their programme of study commenced between 1 August 2002 and 31 July 2007 inclusive.
Further Guidance
N/A
Reason for Change
Rule amended as codes 51 and 52 have been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.13

Instance.ITTPHSC must be coded 84 where Course.TTCID = Q.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.4

Instance.ITTPHSC code 49 must have Course.TTCID = 2.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.6

Instance.ITTPHSC codes 61 to 65 must be for an institution in Wales and have Instance.COMDATE > 2002-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.7

Instance.ITTPHSC codes 71 and 73 - 81 must be for a provider in England where Instance.COMDATE (where exists) is after 2007-07-31.
Business RuleErrorAmended
Plain English
The ITTPHSC codes 71 and 73 - 81 can only be used for students in England where their programme of study commenced after 31 July 2007
Further Guidance
N/A
Reason for Change
Rule amended as code 72 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.8

Where Instance.ITTPHSC codes 53-57 are used and institution in Wales and Course.TTCID = 1, Instance.COMDATE must be after 2002-07-31.
Business RuleErrorCarried Forward
Plain English
Ths start date of the instance must be after 31st July 2002 where the provider is in Wales, the ITT phase codes 53 to 57 are used and the programme leads to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPHSC.9

Instance.ITTPHSC code 31 must have Course.TTCID = 2.
Business RuleErrorCarried Forward
Plain English
ITT phase can be FE only where the programme leads to 'other ITT qualification not leading to QTS'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPlacement.1

For providers in England, Instance.ITTPlacement should exist where Instance.ENTRYRTE = 01 - 10 and (Instance.REDUCEDI = 00 or 01) and (Instance.MODE does not equal 63 or 64).
Business RuleWarningCarried Forward
Plain English
An ITT placement entity should be submitted where an active student has accessed ITT provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPlacement.2

Instance.ITTPlacement must not exist for providers in Northern Ireland, Scotland and Wales.
Business RuleErrorCarried Forward
Plain English
An ITT placement entity must only be submitted by providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPlacement.3

For providers in England, Instance.ITTPlacement must not exist where Instance.ENTRYRTE does not exist.
Business RuleErrorCarried Forward
Plain English
An ITT placement entity must not be submitted by providers in England where the student has not accessed ITT provision.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ITTPlacement.4

For providers in England where Instance.ENTRYRTE is coded 04, 05, 06, 07 and 08, an Instance.ITTPlacement entity is expected if a school placement has been undertaken during the reporting year
Business RuleWarningCarried Forward
Plain English
No school placements have been returned for these early years students. Please check that they have not been omitted in error.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRA.1

Instance.LOADYRA must exist where Institution.INSTAPP is coded 1 and Instance.TYPEYR = 2, 3, 4 or 5 and Instance.REDUCEDI = 00, 01 or 03 and Course.COURSEAIM does not begin D, L, P, Q, R, S, X.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRA.2

Instance.LOADYRA must not exist where Institution.INSTAPP is coded 0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRA.3

Instance.LOADYRA must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRB.1

Instance.LOADYRB must exist where Institution.INSTAPP is coded 1 and Instance.TYPEYR = 2, 3, 4 or 5 and Instance.REDUCEDI = 00, 01 or 03 and Course.COURSEAIM does not begin D, L, P, Q, R, S, X.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRB.2

Instance.LOADYRB must not exist where Institution.INSTAPP is coded 0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRB.3

Instance.LOADYRB must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.1

Instance.LOCSDY must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
A location of study must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.10

Where Instance.LOCSDY = T, the sum of all the associated Mobility.MOBDURA is greater than 52 weeks. Please check the mobilities for this instance are genuinely spanning the HESA reporting years, and it is not that duration has been returned incorrectly for individual mobilities.
Business RuleWarningCarried Forward
Plain English
The duration of overseas activity has been reported as greater than 52 weeks. Please check the mobilities for this instance are genuinely spanning the HESA reporting years, and it is not that duration has been returned incorrectly for individual mobilities.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.12

Instance.LOCSDY should be coded T where Instance.SPECFEE = 2 or 3.
Business RuleWarningCarried Forward
Plain English
Where the student is on a language year abroad or a full year ERASMUS placement the location of study should be overseas for the whole year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.13

Instance.LOCSDY must not be coded D or E where Instance.MODE is coded 01 and the institution is in England or Wales.
Business RuleErrorCarried Forward
Plain English
The student has been returned as being on an industrial (or other) placement for either a full or partial year but the mode of study does not reflect this.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.14

Instance.LOCSDY should not be coded D, E, T or U where Instance.MODE is coded 63 or 64.
Business RuleWarningCarried Forward
Plain English
Where the student is on a dormant mode of study it is not expected that they will be on an industrial (or other) placement or abroad for either a partial or full-year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.15

Instance.LOCSDY must be coded D, E, T or U where Instance.SPECFEE = 1.
Business RuleErrorCarried Forward
Plain English
The location of study must be recorded as being either on a full or partial year industrual (or other) placement or a partial or full year abroad where the student is being charged a sandwich fee.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.16

Instance.LOCSDY must be coded T, U or Z where Instance.EXCHANGE = Y.
Business RuleErrorCarried Forward
Plain English
Where the student is studying mainly in the UK as part of a collaborative arrangement with an overseas provider, the location of study must be either the reporting provider or a full or partial year overseas.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.18

Instance.LOCSDY must not be coded Z where the sum of all the associated Mobility.MOBDURA is 4 weeks or more.
Business RuleErrorCarried Forward
Plain English
Code Z (At provider or a partner for the whole year) must only be used for students on a short term mobility (less than 4 weeks)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.19

Instance.LOCSDY must not be coded U where the sum of all the associated Mobility.MOBDURA is less than 4 weeks.
Business RuleErrorCarried Forward
Plain English
Code U (abroad for a proportion of the year) is for students on a mobility lasting 4 weeks or more. Use LOCSDY Z instead.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.2

Instance.LOCSDY must be coded S or Z where Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Plain English
Where the student is studying mainly overseas as part of a collaborative arrangement, the location of study must be either code S or code Z to reflect that the student is studying either overseas or at the provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.3

Instance.LOCSDY must be coded S where both Instance.COMDATE and Instance.ENDDATE are in the current reporting year and Instance.RSNEND = 01 or 98 and Instance.EXCHANGE = Z.
Business RuleErrorCarried Forward
Plain English
Where the student is studying mainly overseas as part of a collaborative arrangement and has both started and ended the programme successfully within the reporting year the location of study must be recorded as code S to reflect that the student was studying primarily overseas.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.4

Instance.LOCSDY must be coded D, E, T, U or Z where Instance.MODE = 23, 24 or 25.
Business RuleErrorCarried Forward
Plain English
Where the student is on a sandwich mode of study the location of study must be either that they are on a full or partial year industrial (or other) placement, a full or partial year overseas or that they were studying at the provider for the duration of the year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.5

Instance.LOCSDY must be coded D, E or Z where Instance.EXCHANGE = 4, G or O.
Business RuleErrorAmended
Plain English
The location of study for incoming visiting or exchange students must be either a full or partial year industrial (or other) placement or at the provider for the full year.
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.7

Instance.LOCSDY must not be coded U where the sum of all the associated Mobility.MOBDURA > 51 weeks.
Business RuleErrorCarried Forward
Plain English
Where the student is overseas for only a proportion of the year, the duration of their time overseas must be less than 51 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.8

Where Instance.LOCSDY = U, the sum of all the associated Mobility.MOBDURA should be less than or equal to 24 weeks.
Business RuleWarningCarried Forward
Plain English
Where the student is overseas for a proportion of the year it is not expected that the total time overseas will exceed 24 weeks.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.9

Where Instance.LOCSDY = T and Instance.MODE not equal to 43 or 44, the sum of all the associated Mobility.MOBDURA must be greater than or equal to 24 weeks.
Business RuleErrorCarried Forward
Plain English
The location of study has been returned as overseas for the whole year but the duration of time overseas is less than 24 weeks. A period of 24 weeks or more overseas activity is required to meet the definition of a full year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.1

Instance.MCDATE must exist for institutions in England or Northern Ireland and Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.10

Where exists and not null Instance.MCDATE must be earlier than Instance.ENDDATE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.14

Where exists and is not null, Instance.MCDATE must be earlier or equal to Instance.COLTODATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.15

Where exists and is not null, Instance.MCDATE must be equal to or later than Instance.COLFROMDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.2

Where it exists and is not null Instance.MCDATE must be later than Instance.COMDATE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.5

Where Instance.MCDATE is not null, it must be < Y1-08-02 for institutions in England and Northern Ireland where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.6

Instance.MCDATE must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.7

Where exists and is not null Instance.MCDATE must be later than Y1-07-31 unless Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.8

Where exists and is not null Instance.MCDATE must be earlier than Y2-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.9

Instance.MCDATE must not be null when Instance.MODE = 73 or 74.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
For further information please see the documentation in the coding manual - Further guidance on reporting Instance.MCDATE and Instance.MODE.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.1

Instance.Mobility must exist where Instance.LOCSDY = T or U and Instance.MODE is not coded 43, 44, 63 or 64 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
Where the student has been returned as having studied either overseas for either a partial or full year at least one mobility experience must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.2

Instance.Mobility must not exist where Instance.LOCSDY = 6, 9, D, E or S or Instance.LOCSDY does not exist.
Business RuleErrorCarried Forward
Plain English
A mobility is not expected where the location of study is within the UK.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.3

Where Instance.MODE = 23 and Instance.TYPEYR = 1 and any associated Mobility.MOBSCHEME = 02 then all associated Mobility.MOBSCHEME must = 02, 03 or 05.
Business RuleErrorAmended
Plain English
It is expected that the mobility scheme relating to a sandwich placement will be used for students on a sandwich mode of study undertaking a mobility. For part year sandwich students, the ERASMUS+ scheme or Turing scheme may be used for mobilities outside the sandwich placement.
Further Guidance
N/A
Reason for Change
New Mobility.MOBSCHEME code 05 added to the rule.
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.4

Where Instance.SPECFEE = 3 and Instance.MODE not equal to 63 or 64 there must be at least one associated Mobility entity with Mobility.MOBSCHEME = 03 or 05.
Business RuleErrorAmended
Plain English
Where the student is being charged a reduced fee for the year due to being on an ERASMUS or Turing scheme there must be at least one ERASMUS or Turing Scheme mobility reported for the student.
Further Guidance
N/A
Reason for Change
Rule amended for new Turing code Mobility.MOBSCHEME code 05.
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.6

For each instance, the sum of Mobility.MOBDURA must not be greater than 60 weeks.
Business RuleErrorCarried Forward
Plain English
The duration of the mobility experiences returned for the student is greater than 60 weeks. This is greater than expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.10

Instance.MODE must not be coded 23, 24 or 25 where Course.COURSEAIM is H16, H62, I16, M16, M26 or M86 and CourseSubject.SBJCA is (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology, (101327) oncology, (100261) ophthalmology, (101324) orthopaedics, (101325) paediatrics, (100131) radiology, (100266) clinical dentistry, (100268) dentistry, (100275) pre-clinical dentistry.
Business RuleErrorCarried Forward
Plain English
Medicine and dentistry courses leading to eligibility to register to practice with a statutory regulatory body cannot have a sandwich mode of study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.11

For institutions in England, Instance.MODE must be coded 31, 64 or 74 where Instance.SPECFEE = 6.
Business RuleErrorCarried Forward
Plain English
Where the student is being charged a special fee because they are a part-time ITT student, the mode of study must be either part-time or previously part-time where the student has interrupted studies.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.13

For providers in Scotland, Instance.MODE must be coded 63 or 64 where all corresponding StudentOnModule.MODSTAT for that instance are coded 4.
Business RuleErrorCarried Forward
Plain English
Where the student has no active module enrolments in the reporting year the mode of study must be dormant, for providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.14

Instance.MODE must not be coded 01, 23 or 24 where Instance.COMDATE > Y2-02-13 and Instance.ENDDATE is null and Instance.TYPEYR = 1.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.15

Instance.MODE must not be coded 38 or 39 where the institution is in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.16

Instance.MODE should not be coded 01, 02, 23, 24 or 25 where Course.TTCID = 5.
Business RuleWarningCarried Forward
Plain English
It is not expected that INSET courses would meet the definition of full-time or sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.19

Instance.MODE must be coded 23 or 24 where any associated Mobility.MOBSCHEME = 02.
Business RuleErrorCarried Forward
Plain English
Where a student undertakes a sandwich placement during the year then the mode of study must be returned as a sandwich mode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.20

Instance.MODE must be coded 01, 02, 31, 63, 64, 73 or 74 by providers in England or Wales where Course.TTCID = 1 or Q.
Business RuleErrorCarried Forward
Plain English
The mode of study returned is invalid for an ITT course. A list of valid modes is available in the rule text.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.23

Instance.MODE cannot be coded 01 where Instance.REDUCEDI = 01.
Business RuleErrorCarried Forward
Plain English
Students on low credit bearing reduced returns cannot be returned as full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.24

Instance.MODE cannot be coded 01 by institutions in Scotland where Instance.YEARLGTH is completed but less than 24.
Business RuleErrorCarried Forward
Plain English
Where the year of instance is less than 24 weeks the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.25

Instance.MODE cannot be coded 01 by institutions in England, Scotland or Northern Ireland where Instance.UNITLGTH = 3 and Instance.SPLENGTH = 01 to 23.
Business RuleErrorCarried Forward
Plain English
Where the expected length of the instance is less than 24 weeks the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.26

Instance.MODE cannot be coded 01 by institutions in England, Scotland or Northern Ireland where Instance.UNITLGTH = 2 and Instance.SPLENGTH = 01 to 05.
Business RuleErrorCarried Forward
Plain English
Where the expected length of the instance is between 1 and 5 months the mode of study cannot be full-time according to funding council definitions.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.3

Institutions in Scotland cannot use code 31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.33

Instance.MODE must be coded 63 or 64 where Instance.COLTODATE is earlier than Y1-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.37

Instance.MODE must not be coded 23, 24, or 25 where Course.COURSEAIM = E13, M13, H13, J13 , C30 or C13.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.4

When Instance.MODE codes 73 and 74 are used the institution must be in England and Course.COURSEAIM must begin with D, E, L or M (excluding M22, M26, M28).
Business RuleErrorCarried Forward
Plain English
The 'Change to dormant status' codes for mode of study are only applicable to postgraduate level study at providers in England.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.5

If Instance.SPECFEE = 1, then Instance.MODE should be coded 23 or 24 or 25.
Business RuleWarningCarried Forward
Plain English
The mode of study should be sandwich where the student is being charged a sandwich fee rate.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.6

If Instance.SPECFEE = 2 or 3, then Instance.MODE should be coded 01 or 23.
Business RuleWarningCarried Forward
Plain English
Where a student is on a language year abroad or a partial or full-year ERASMUS placement the mode of study should be either full-time or sandwich (thick).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.7

Instance.MODE must be coded 01, 02 or 25 for institutions in Wales where Instance.SPECFEE is coded 4 or 5.
Business RuleErrorCarried Forward
Plain English
Where the student is being charged a special fee because they are on the final year of a full-time course and the mode of study must be either full-time or other sandwich course/programme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.8

Instance.MODE must be coded 02 or 25 for institutions in England, Scotland and Northern Ireland where Instance.SPECFEE is coded 4 or 5.
Business RuleErrorCarried Forward
Plain English
Where the student is being charged a special fee because they are on the final year of a full-time course then the mode of study must be either 'other full-time' or 'other sandwich course/programme'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.9

Instance.MODE cannot be coded 63 or 64 where Instance.COMDATE is in the current reporting period (i.e. on/after 01-Aug-Y1).
Business RuleErrorCarried Forward
Plain English
A student cannot be dormant where their start date is in the current reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.1

Instance.MSTUFEE must exist where (Instance.REDUCEDI = 00 or 01) and (Instance.MODE is not 63 or 64) and (Instance.EXCHANGE is not 4 or G).
Business RuleErrorCarried Forward
Plain English
The major source of tuition fees must be returned where the student is not an incoming visiting exchange student, nor are they dormant and the instance is not a reduced return or low credit bearing.
Further Guidance
The major source of tuition fees must be completed where the instance is not a reduced return or is low credit bearing. It is not required where the instance is dormant.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.10

Instance.MSTUFEE must not be 71 where Instance.MODE is less than 40.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.11

Instance.MSTUFEE should not be coded 02, 03, 52 or 53 where (EntryProfile.DOMICILE exists and is coded XG).
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.12

Instance.MSTUFEE should not be coded 02, 04, 52 or 54 where EntryProfile.DOMICILE exists and is coded XH.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.16

Instance.MSTUFEE must not be coded 30 where Course.TTCID = 0, 1, 2, 5, 9 or D.
Business RuleErrorCarried Forward
Plain English
The NCTL can be the major source of tuition fees only if the course leads to Early Years ITT status.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.19

Instance.MSTUFEE should not be coded 11-19 where (Instance.RCSTDNT is coded 99 or does not exist) and Course.COURSEAIM begins with D, E, L or M except M22, M26, M28.
Business RuleWarningCarried Forward
Plain English
The Research Council is the major source of tuition fees for this postgraduate student but they have not been coded as a Research Council student.
Further Guidance
It is expected that students on postgraduate courses of study directly funded by the Research Council will be coded as a Research Council student.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.2

Instance.MSTUFEE should not be coded 03, 04, 53 or 54 where (EntryProfile.DOMICILE exists and is coded XF or XI).
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.20

Instance.MSTUFEE should not be coded 11-19 where Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71 or M73.
Business RuleWarningCarried Forward
Plain English
It is expected that students on undergraduate courses of study (including PGCE/Professional Graduate Diploma in Education) will not be directly funded by a research council.
Further Guidance
The major source of tuition fees should not be a research council for students on undergraduate courses of study (including PGCE/Professional Graduate Diploma in Education) as it is expected that they will not be directly funded by a research council.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.21

For providers in England Instance.MSTUFEE should not be coded 31 where Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28), Instance.COMDATE is after 31/07/2017 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningCarried Forward
Plain English
For nursing, midwifery and most allied health courses at English providers, undergraduate students starting after 31st July 2017 are not expected to have the Department of Health/NHS as the major source of tuition fee.
Further Guidance
Except Dental hygiene and Dental therapy which are valid until 31st July 2018.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.22

For providers in England Instance.MSTUFEE should not be coded 31 where Course.COURSEAIM begins with D, E, L or M (excluding M22, M26 and M28), Instance.COMDATE is after 31/07/2018 and the associated Course.REGBODY is coded 06, 42, 44, 46 - 48, 50, 52, 55 - 57 or 61 - 65.
Business RuleWarningCarried Forward
Plain English
For nursing, midwifery and most allied health courses at English providers, postgraduate students starting after 31st July 2018 are not expected to have the Department of Health/NHS as the major source of tuition fee.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.9

Instance.MSTUFEE must be coded 98 where Instance.EXCHANGE is coded G.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.NETFEE must exist where Instance.MODE is not equal to 63 or 64 and (Instance.FEEREGIME = 20 and Student.SSN does not exist).
Business RuleErrorAmended
Plain English
Instance.NETFEE must be returned where there is no SSN and the student is paying post-September 2012 regime fees. It is not required for dormant students.
Further Guidance
N/A
Reason for Change
Instance.FEEREGIME code 30 has been removed from the coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.2

For providers in Scotland, Wales and Northern Ireland, Instance.NETFEE must not exist where Instance.FEEREGIME = 10 or Instance.FEEREGIME does not exist.
Business RuleErrorCarried Forward
Plain English
NETFEE must only exist where the fee regime is Post-Sept 2012 or Not subject to regulated fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.3

Instance.NETFEE must exist where Instance.GROSSFEE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.4

For providers in Northern Ireland, Instance.NETFEE must equal 0 where Instance.SPECFEE = 3.
Business RuleErrorCarried Forward
Plain English
For providers in Northern Ireland, NETFEE must be 0 where the student is on a Full-year outgoing ERASMUS+
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.7

For providers in England, Instance.NETFEE must exist where Instance.INITIATIVES = K does not exist and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or null) and (Instance.MODE = 01, 02, 23, 24, 25, 31, 43 or 44) and (Course.TTCID does not equal Q) and (Instance.REDUCEDI = 00 or 01) and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28, M71 or M73 and Student.SSN does not exist).
Business RuleErrorCarried Forward
Plain English
For students who match the criteria listed in the rule description, the net fee charged must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.8

For providers in England, Instance.NETFEE must exist where Instance.INITIATIVES = K does not exist and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or null) and ((Instance.MODE = 01, 02, 23, 24, 25, 31, 73 or 74) or (Instance.MODE = 43 or 44 where Instance.MCDATE is in the current reporting year)) and (Course.TTCID does not equal Q) and (Instance.REDUCEDI = 00 or 01) and (Course.COURSEAIM begins E or M excluding M22, M26, M28, M71 and M73).
Business RuleErrorCarried Forward
Plain English
For students who match the criteria listed in the rule description, the net fee charged must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NHSEMP.1

Instance.NHSEMP must exist for institutions in England where Course.COURSEAIM = M76, H76, I76 or J76 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NHSEMP.2

Instance.NHSEMP must not exist for institutions not in England.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NOTACT.1

Instance.NOTACT must exist and be coded 1 where Instance.MODE is 73 or 74
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUSPREV.1

Where Instance.NUMHUSPREV exists Course.COURSEAIM must be coded D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUSPREV.2

Instance.NUMHUSPREV must exist where Instance.COLFROMDATE or Instance.COLFROMPROV exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.1

Instance.PHDSUB must exist where Instance.RCSTDNT is not 99 and Course.COURSEAIM = D00 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.10

Where Instance.PHDSUB exists it should not be earlier than (Y1-2)-08-01 when Instance.MODE is not 63 or 64.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.11

Where Instance.PHDSUB exists it should not be earlier than (Instance.COMDATE + 24 months)
Business RuleWarningCarried Forward
Plain English
The date the thesis was first submitted is expected to be, two years or more, after the PhD was started.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.12

Instance.PHDSUB must not be earlier than Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.13

Instance.PHDSUB must not be null when Instance.RCSTDNT is not 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND not equal to 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.2

Instance.PHDSUB is null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Course.COURSEAIM = D00 and Instance.MODE = 01, 02, 43, 63 or 73 and QualificationsAwarded does not exist and Instance.COMDATE is earlier than (Y2-5)-08-01.
Business RuleWarningCarried Forward
Plain English
The Research Councils expect a full-time PhD student to submit their thesis within 5 years and no submission date has been provided.
Further Guidance
The Research Councils expect a full-time PhD student to submit their thesis within 5 years.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.3

Instance.PHDSUB is null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Course.COURSEAIM = D00 and Instance.MODE = 31, 38, 39, 44, 64 or 74 and QualificationsAwarded does not exist and Instance.COMDATE is earlier than (Y2-10)-08-01.
Business RuleWarningCarried Forward
Plain English
The Research Councils expect a part-time PhD student to submit their thesis within 10 years and no submission date has been provided.
Further Guidance
The Research Councils expect a part-time PhD student to submit their thesis within 10 years.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.4

Where Instance.PHDSUB exists and is not null it must be earlier than Instance.ENDDATE where Instance.RSNEND = 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.5

Instance.PHDSUB should not be null where Instance.RCSTDNT is not equal to 99 and Instance.REDUCEDI = 00, 01 or 04 and Instance.RSNEND = 04 or 05 and at least one corresponding QualificationsAwarded.QUAL = D00.
Business RuleWarningCarried Forward
Plain English
The Research Councils expect a submission date for the thesis to be returned where a PhD has been awarded posthumously of after a student leaves due to ill health.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.6

Where Instance.PHDSUB exists then Course.COURSEAIM must = D00.
Business RuleErrorCarried Forward
Plain English
Only PhDs can have a submission date for the thesis.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.9

Instance.PHDSUB must not be greater than Y2-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.1

Instance.QTS must exist for institutions in England and Northern Ireland where Course.TTCID = 5 and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.2

Instance.QTS cannot be coded 4 where EntryProfile.QUALENT3 is coded H11.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.3

Instance.QTS cannot be coded 3 where EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.4

Instance.QTS must not exist for institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.5

Instance.QTS must not exist for institutions in England and Northern Ireland where Course.TTCID not = 5.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.6

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 is coded M71 or H71.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QualificationsAwarded.1

QualificationsAwarded entity must exist where Instance.ENDDATE is not null and Instance.RSNEND = 01 and Instance.REDUCEDI = 00, 01 or 04, unless Course.COURSEAIM ends with 99.
Business RuleErrorCarried Forward
Plain English
A qualification must be returned when the reason for ending the instance is successful completion of course and an end date exists.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QualificationsAwarded.3

QualificationsAwarded entity must not exist where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
Qualifications awarded must not be returned when the student did not progress beyond the first two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RCSTDNT.1

Instance.RCSTDNT must exist where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28, M71, M73) and Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
Research Council student coding must be provided for students studying at the level of postgraduate (unless it is for an integrated masters or PGCE).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RCSTDNT.5

Instance.RCSTDNT must not be coded 01 to 08 where (Course.COURSEAIM does not begin with D, E, L or M (except M22, M26, M28, M71 and M73)) or (Instance.REDUCEDI does not equal 00, 01 or 04).
Business RuleErrorCarried Forward
Plain English
Only students studying at postgraduate level would be expected to be returned as having been funded in whole or part by a Research Council.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.4

Instance.REDUCEDI code 01 must be for an institution in England, Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.5

Instance.REDUCEDI code 01 must have Instance.STULOAD less than or equal to 010.0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.6

Instance.REDUCEDI code 03 must have Instance.EXCHANGE = 4, G or O.
Business RuleErrorAmended
Plain English
An incoming visiting and exchange reduced return instance must be returned with the codes "Incoming ERASMUS+ student", "Incoming reciprocal Turing Scheme student" or "Other incoming exchange or visiting student"
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.7

Instance.REDUCEDI code 04 must have Instance.MODE = 63 or 64 (Instance.ENDDATE displayed).
Business RuleErrorCarried Forward
Plain English
A dormant reduced return must have a dormant mode of study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.8

Instance.REDUCEDI code 04 must have Instance.STULOAD = 0.
Business RuleErrorCarried Forward
Plain English
A dormant reduced return must only be used when the instance has not been active for the entire reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.1

Instance.REFData must exist where (Course.COURSEAIM = L00, L80, L99, or D00) and the corresponding Instance.REDUCEDI = 00, 01 or 04.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.2

Instance.REFData must not exist where Course.COURSEAIM = L90, L91 or D90 or begins with E, M, H, I, J, C, P, Q, R, S or X.
Business RuleErrorCarried Forward
Plain English
REF data is not required for PGR visiting students or any course aims that are not PGR.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.3

Where the Instance.REFData entity occurs more than once, there are multiple occurrences of the same REFData.COLPROV and Unit of Assessment (UOA) code (i.e. the first two characters of REFData.UOA2021). Please check this is correct and that REF data has not been duplicated.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.4

Where Instance.REFData exists, the sum of all occurrences of REFData.UOAPCNT must equal 100.
Business RuleErrorCarried Forward
Plain English
The sum of all unit of assessment percentages must equal 100.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.5

Instance.REFData occurs more than six times and no occurrence of REFData.COLPROV exists.
Business RuleWarningCarried Forward
Plain English
Is it correct that no collaborating provider has been returned for this student instance who is linked to more than six REF unit of assessments?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REFData.6

Instance.REFData occurs more than 12 times and an occurrence of REFData.COLPROV exists.
Business RuleWarningCarried Forward
Plain English
Is it correct that this student instance is linked to more than 12 REF unit of assessments?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.1

Instance.RSNEND must exist where Instance.ENDDATE is not null and Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Plain English
A reason for leaving the instance must be returned when an end date has been completed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.10

Instance.RSNEND must be coded 12 where either Instance.COLTOPROV or Instance.COLTODATE exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.14

Instance.RSNEND must not equal 98 where QualificationsAwarded.QUAL exists
Business RuleErrorCarried Forward
Plain English
A qualification has been awarded, but reason for ending is code 98 result unknown, should it be code 01 successful completion instead?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.15

Instance.RSNEND should be = 01 where QualificationsAwarded.QUAL = Course.COURSEAIM, excluding where Instance.INTERCALATE = 01.
Business RuleWarningCarried Forward
Plain English
Where the qualification awarded is the same as the courseaim, the reason for leaving should be successful completion of course, excluding intercalating students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.2

Instance.RSNEND must not exist where Instance.FUNDCOMP = 3.
Business RuleErrorCarried Forward
Plain English
When a student's completion status is 'Year of programme of study not yet completed, but has not failed to complete', then a reason for ending the instance must not be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.3

Instance.RSNEND should exist where QualificationsAwarded.QUAL exists unless Instance.INTERCALATE = 01
Business RuleWarningCarried Forward
Plain English
A reason for ending the instance should be returned, when a qualification has been awarded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.6

Instance.RSNEND must not be coded 01 or 98 where Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
The reason for ending an instance cannot be 'Successful completion of course' or 'Completion of course - result unknown' when a student does not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.9

Instance.RSNEND can only be coded 12 where Course.COURSEAIM = D00, L00 or L80.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDEMPLOY.1

Instance.SDEMPLOY must exist where Instance.ENTRYRTE = 03 or 10 and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Plain English
Employing school must exist for School Direct salaried trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDEMPLOY.2

Instance.SDEMPLOY must not exist where Instance.ENTRYRTE does not equal 03 or 10
Business RuleErrorCarried Forward
Plain English
Employing school must not exist where their entry route is not for School Direct salaried trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDEMPLOY.3

Instance.SDEMPLOY is not a generic code and does not exist in the lookup file provided by the GET information about schools website.
Business RuleErrorCarried Forward
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDEMPLOY.5

Instance.SDEMPLOY should exist where Instance.ENTRYRTE = 03 or 10 and Instance.FUNDCODE = 7 and Course.TTCID = 1.
Business RuleWarningCarried Forward
Plain English
Students on School Direct salaried or PGTA entry routes are not eligible for funding from the DfE unless an employing school exists.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDLEAD.1

Instance.SDLEAD must exist where Instance.ENTRYRTE = 02, 03 or 10 and Instance.MODE is not equal to 63 or 64.
Business RuleErrorCarried Forward
Plain English
Lead school must exist for School Direct trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDLEAD.2

Instance.SDLEAD must not exist where Instance.ENTRYRTE does not equal 02, 03 or 10.
Business RuleErrorCarried Forward
Plain English
Lead school must not exist where entry route is not for School Direct trainees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDLEAD.3

Instance.SDLEAD is not a generic code and does not exist in the lookup file provided by the GET information about schools website.
Business RuleErrorCarried Forward
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDLEAD.5

Instance.SDLEAD should exist where Instance.ENTRYRTE = 02, 03 or 10 and Instance.FUNDCODE= 7 and Course.TTCID = 1.
Business RuleWarningCarried Forward
Plain English
Students on School Direct salaried, School Direct tuition fee or PGTA entry routes are not eligible for funding from the DfE unless a lead school exists.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.1

Instance.SPECFEE must exist where Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
Where the instance is not a reduced return, ​special fee indicator is required.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.2

Instance.SPECFEE must be coded 9 where Course.COURSEAIM = D00 or D90.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.3

For institutions in Scotland if Instance.SPECFEE = 4 or 5 then Instance.ENDDATE should not be blank.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.5

For institutions in England, Instance.SPECFEE cannot be coded 6 when Instance.COMDATE > 2010-08-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.6

Instance.SPECFEE should be coded 9 when Instance.FUNDLEV = 30 or 31.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.7

For providers in England, where Instance.SPECFEE = 0, 1, 2, 3, 4, 5 or 6, Course.COURSEAIM must be coded M22, M26, M28, M71, M73, M88 or begin with H, I, J or C (excluding codes ending with 90, 91 or 99).
Business RuleErrorCarried Forward
Plain English
This field can only be returned as a regulated fee where the course is eligible for regulated fees and subject to regulated fee limits.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.8

For institutions in England, Northern Ireland and Wales if Instance.SPECFEE = 4 or 5 then Instance.ENDDATE must not be blank.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPLENGTH.1

Instance.SPLENGTH must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
Expected length of study must be returned for all non-reduced student instances and low credit bearing reduced returns.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPLENGTH.2

Where exists Instance.SPLENGTH must not be coded 99 by providers in England where Instance.FESTUMK is coded 3.
Business RuleErrorCarried Forward
Plain English
Expected length of study cannot be coded 99 for ESFA/DfES FE funded learners at English providers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPLENGTH.3

Where exists Instance.SPLENGTH cannot be greater than 09 where Instance.MODE not equal to 63 or 64 and Instance.UNITLGTH =1.
Business RuleErrorCarried Forward
Plain English
Expected length of study cannot be recorded as being greater than 9 years for students active in the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPLENGTH.4

Where exists Instance.SPLENGTH cannot be greater than 72 where Instance.MODE = 01, 02, 23, 24 or 25 and Instance.UNITLGTH = 2.
Business RuleErrorCarried Forward
Plain English
Expected length of study cannot be recorded as being greater than 72 months for full time students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.StudentOnModule.1

StudentOnModule entity must exist where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.StudentOnModule.2

There must be at least one occurrence of StudentOnModule entity with StudentOnModule.MODSTAT not equal to 4 where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.1

Instance.STULOAD must exist where Instance.REDUCEDI = 00, 01 or 03.
Business RuleErrorCarried Forward
Plain English
The percentage of full time equivalence for the student for the Instance must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.11

For providers in England, Northern Ireland and Wales, Instance.STULOAD must not be 0 where Instance.MODE = 01, 02, 23, 24, 25, 31, 43, 44, 73 or 74, (unless Instance.LOCSDY = S or Instance.REDUCEDI = 08 or Instance.ENDDATE is before Y1-08-01).
Business RuleErrorAmended
Plain English
The students FTE must not be 0 where they have been active or writing up during the year, with the exception of the following list of students: students studying abroad and included in the Student record as the student has spent or will spend more than 8 weeks in the UK; students whose instance is present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course; students whose end date is prior to the reporting period.
Further Guidance
N/A
Reason for Change
Rule amended to exclude the Instance.EXCHANGE exception in order to align with guidance.
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.12

For institutions in England, Instance.STULOAD must not be greater than 10.0 where Course.COURSEAIM begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE = 43 or 44 and ( Instance.MCDATE is null or is equal to Y1-08-01)
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.13

For providers in Scotland, Instance.STULOAD must not be 0 where Instance.FTEMETHOD = 1 and Instance.MODE not equal to 51, 63, 64 and Instance.EXCHANGE not equal to 4, G or O and Instance.LOCSDY not equal to S
Business RuleErrorAmended
Plain English
The students FTE must not be 0 where they match the following criteria: the method used to return FTE is 50:50; the student has been active or writing up during the year; they are not studying abroad and included in the Student record as student has spent or will spend more than 8 weeks in the UK; they are not an incoming exchange student.
Further Guidance
N/A
Reason for Change
Rule amended as code 'O – Incoming reciprocal Turing Scheme student' has been added to the Instance.EXCHANGE coding frame.
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.2

For providers in Scotland, Instance.STULOAD must not be 0 where Instance.FTEMETHOD = 2 and Instance.COMDATE > Y1-07-31 and Instance.MODE not equal to 51, 63, 64 and Instance.EXCHANGE not equal to 4, G or O and Instance.LOCSDY not equal to S
Business RuleErrorAmended
Plain English
The students FTE must not be 0 where they match the following criteria: the method used to return FTE is 100:0; the student commenced their studies in the current reporting period; the student has been active or writing up during the year; the student is not studying abroad and included in the Student record as student has spent or will spend more than 8 weeks in the UK; the student is not an incoming exchange student.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.3

For institutions in England and Northern Ireland Instance.STULOAD must equal the sum of Instance.LOADYRA + Instance.LOADYRB
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.30

For providers in England, Wales or Northern Ireland Instance.STULOAD must be 0 where Instance.ENDDATE less than 01-08-Y1.
Business RuleErrorCarried Forward
Plain English
Where an award is being made to a student that completed in a previous reporting period, there must be no student load within the current reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.4

For institutions in England, Northern Ireland and Wales, Instance.STULOAD should be less than 100 where Instance.TYPEYR is not equal to 1 and Instance.COMDATE > Y1-07-31
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.5

For institutions in England, Northern Ireland and Wales, Instance.STULOAD should be less than 100 where Instance.TYPEYR is not equal to 1 and Instance.ENDDATE > Y1-07-31
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.6

Where returned, Instance.STULOAD must be 0 where Instance.REDUCEDI is 04 or where Instance.MODE = 63 or 64.
Business RuleErrorCarried Forward
Plain English
Dormant students must not have any activity during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.7

For institutions in Scotland, Instance.STULOAD must not be 0 where Instance.MODE = 01, 02, 23, 24, 25, 38 or 39 and Instance.TYPEYR = 1 , unless Instance.LOCSDY = S.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.8

Instance.STULOAD should not be 0 where Course.COURSEAIM begins D or L and Instance.MODE = 01 or 02 and Instance.YEARSTU = 01, 02 or 03.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.9

Where Instance.REDUCEDI = 00 or 01 and Instance.MODE not equal to 63 or 64 and Course.COURSEAIM does not begin with D or L, Instance.STULOAD + 100.0 is less than sum of Module.FTE for the student instance where StudentOnModule.MODSTAT not equal to 4 and StudentOnModule.APEL not equal to 1 or 2: check modules linked to this instance.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TREFNO.1

Instance.TREFNO must exist for providers in Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = H11 or I11) and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 04.
Business RuleErrorCarried Forward
Plain English
For providers in Wales a Teacher Reference Number must exist where a QTS qualification has been gained from a BEd award.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TREFNO.2

Instance.TREFNO must not exist for institutions in Northern Ireland and Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TREFNO.3

Instance.TREFNO should exist for providers in Wales where the corresponding (QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = I71, M71, M73 or H71) and Course.TTCID = 1 and Instance.REDUCEDI = 00 or 04.
Business RuleWarningCarried Forward
Plain English
For providers in Wales, a Teacher Reference Number should exist where qualified teacher status has been achieved from a PGCE/PGDE/QTS award.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TREFNO.6

Instance.TREFNO must exist for providers in England where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
Teacher reference number must exist for all students on initial or pre-service teacher training courses leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TREFNO.7

For providers in England and Wales Instance.TREFNO (where it exists) must be a 7 digit number unless Instance.TREFNO = 999999999.
Business RuleErrorAmended
Plain English
Where the Teacher reference number is not coded 999999999, it must have a 7-digit format.
Further Guidance
N/A
Reason for Change
Rule amended to include Wales.
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.1

Instance.TYPEYR must exist where Instance.REDUCEDI = 00 or 01
Business RuleErrorCarried Forward
Plain English
Where the instance is low credit bearing or not a reduced return, the type of instance year must be returned for all instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.2

Instance.TYPEYR must be coded 1 or 2 by institutions in Scotland or Wales.
Business RuleErrorCarried Forward
Plain English
The code returned for the type of instance year is not valid for providers in Scotland or Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.3

Instance.TYPEYR should not be coded 1 where Instance.FUNDCOMP = 3 unless the student is on a sandwich placement spanning a reporting year, but the normal programme of study is a standard year.
Business RuleWarningCarried Forward
Plain English
It is not expected that the instance year would be contained within the reporting year where the student has not yet completed the year of programme unless the student is on a sandwich placement that spans reporting years but would otherwise be on a standard year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.4

Instance.TYPEYR must be coded 1 where Instance.COMDATE is greater than or equal to 1 August of the reporting period and Instance.ENDDATE (if not null) is less than or equal to 31 July of the reporting period and Instance.FUNDCOMP =1 and Instance.RSNEND = 01 or 98.
Business RuleErrorCarried Forward
Plain English
The course years must be contained within the reporting period where the instance starts in the reporting year, the student has completed the year of instance and an end date has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.5

Instance.TYPEYR should be coded 1 where Instance.COMDATE in range 01 August - 31 December (regardless of year) and Instance.ENDDATE in range 01 January - 31 July (regardless of year) and Instance.RSNEND is coded 01 or 98.
Business RuleWarningCarried Forward
Plain English
Course years should be contained within the reporting period where the start date is between 01 August - 31 December and the instance has ended between 01 January - 31 July.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.6

Instance.TYPEYR should not be coded 1 where Instance.FUNDLEV = 11, 21 or 31 and anniversary of Instance.COMDATE in academic year > 20 September and Instance.MODE = 01.
Business RuleWarningCarried Forward
Plain English
It is not expected that the course years would be contained within the reporting period where the course has long instance years and the anniversary of the start date is after 20 September and the mode of study is full-time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.8

Instance.TYPEYR must not be coded 3 where Instance.COMDATE < Y1-08-01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.9

Instance.TYPEYR must not be coded 4 or 5 where Instance.COMDATE > Y1-07-31.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.UNITLGTH.1

Instance.UNITLGTH must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
The units of length must be returned where the instance is not a reduced return or is low credit bearing.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.UNITLGTH.2

Instance.UNITLGTH cannot be coded 5 by providers in England where Instance.FESTUMK = 3.
Business RuleErrorCarried Forward
Plain English
Hours cannot be returned as a unit of length by providers in England, where the student is an ESFA FE funded learner studying at HE level.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.UNITLGTH.3

Where Instance.UNITLGTH = 9, Instance.SPLENGTH must exist and be null
Business RuleErrorCarried Forward
Plain English
When the unit of length is not applicable, then expected length of study must be returned as an empty element.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.UNITLGTH.4

Instance.UNITLGTH must be coded 9 where Instance.SPLENGTH exists and is null
Business RuleErrorCarried Forward
Plain English
When expected length of study has been returned as an empty element, then the unit of length must be returned as Not Applicable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARLGTH.1

Instance.YEARLGTH must exist for providers in Wales and Scotland where Instance.REDUCEDI = 00, except where LOCSDY = T or D.
Business RuleErrorCarried Forward
Plain English
Where the instance is not a reduced return or whole year of course not out on placement, the length of year must exist for providers in Wales and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARLGTH.2

Instance.YEARLGTH must be NULL where Instance.LOCSDY = D or T.
Business RuleErrorCarried Forward
Plain English
The Year Length must not exist where the location of study is either an Industrial (or other) placement for the whole year or abroad for the whole year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARLGTH.3

Instance.YEARLGTH must not exist for institutions in England or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.1

Instance.YEARPRG must exist where Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
Where the instance is low credit bearing or not a reduced return, a year of programme must be returned for all instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.2

Instance.YEARPRG code 0 should have Course.COURSEAIM beginning with H or I.
Business RuleWarningCarried Forward
Plain English
Only undergraduate programmes at levels H and I are expected to include an integrated foundation year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.3

Instance.YEARPRG should be less than or equal to Instance.SPLENGTH where Instance.UNITLGTH = 1 and Instance.YEARPRG is not coded 99.
Business RuleErrorCarried Forward
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.4

Instance.YEARPRG must not equal 0 if (Instance.UNITLGTH = 1 and Instance.SPLENGTH = 1) or (Instance.UNITLGTH = 2 and Instance.SPLENGTH < 13) or (Instance.UNITLGTH = 3 and Instance.SPLENGTH < 53).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.5

Where Instance.YEARPRG is not equal to 99 and Instance.UNITLGTH = 2, Instance.YEARPRG should be less than or equal to Instance.SPLENGTH divided by 12.
Business RuleErrorCarried Forward
Plain English
The year of programme returned is greater than the total expected length of the instance. See guidance in manual for Instance.YEARPRG
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.6

For institutions in England, Northern Ireland or Wales, Instance.YEARPRG must not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5 and Instance.MODE not equal to 63 or 64.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.7

For institutions in Scotland, Instance.YEARPRG must not equal 99 where Instance.UNITLGTH = 1, 2, 3, 4 or 5 and Instance.MODE not equal to 39, 63 or 64.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.1

Instance.YEARSTU must exist where Instance.REDUCEDI = 00
Business RuleErrorCarried Forward
Plain English
Where the instance is not a reduced return, the number of years that the student has been active on the instance must be returned for all instances
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.2

Instance.YEARSTU value cannot be greater than the difference in years between 31 July of the reporting period and the 01 August before Instance.COMDATE.
Business RuleErrorCarried Forward
Plain English
The number of years that the student has been active on the instance cannot be greater than the elapsed time between the start date of the instance and the end of the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.3

Instance.YEARSTU must not equal 1 where Instance.TYPEYR = 1 and Instance.COMDATE < Y1-08-01 and Instance.STULOAD > 0 and Instance.MODE is not equal to 63, 64, 73 or 74
Business RuleErrorCarried Forward
Plain English
Where the student is actively studying on standard instance years, and the instance started in a previous reporting year then they must be on at least their second year as a student.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Institution.INSTAPP.1

Institution.INSTAPP must exist for institutions in England.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Institution.INSTAPP.2

Institution.INSTAPP must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Institution.INSTAPP.3

Institution.INSTAPP must exist for providers in Northern Ireland where Instance.REDUCEDI = 00, 01, 03 or 08.
Business RuleErrorCarried Forward
Plain English
INSTAPP must exist for Northern Ireland providers excluding dormant and SKE reduced returns
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.ITTPlacement.PLMNTSCH.1

Where there is more than one occurrence of the ITTPlacement entity for an instance, ITTPlacement.PLMNTSCH must be unique.
Business RuleErrorCarried Forward
Plain English
The school identified in a URN (Unique Reference Number) has been returned for more than one ITT placement.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.ITTPlacement.PLMNTSCH.2

ITTPlacement.PLMNTSCH is not a generic code and does not exist in the lookup file provided by Edubase.
Business RuleErrorCarried Forward
Plain English
The school code returned is not a generic code or a valid URN (Unique Reference Number).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Mobility.MOBTYPE.1

Where there is more than one occurrence of Mobility.MOBTYPE each value must be unique.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTPTS.1

Module.CRDTPTS must be coded 999 where Module.CRDTSCM = 9.
Business RuleErrorCarried Forward
Plain English
The credit point default code must be used where there is no credit transfer scheme
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTPTS.2

Module.CRDTPTS should be coded 999 where English or Northern Irish institution and Module.CRDTSCM = 7 or 8.
Business RuleWarningCarried Forward
Plain English
The credit point default code should be used where the credit transfer scheme is either other scheme or own scheme
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTPTS.3

For institutions in Scotland or Wales, Module.CRDTPTS should contain a value greater than 0.
Business RuleWarningCarried Forward
Plain English
Credits points should contain a value greater than 0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTPTS.4

For institutions in England or Northern Ireland, Module.CRDTPTS should contain a value greater than 0 where Module.FTE > 0.
Business RuleWarningCarried Forward
Plain English
If the full-time equivalent value for this module is greater than 0, then the credits points value should also be greater than 0
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTPTS.5

Module.CRDTPTS cannot be coded 999 by providers in Wales
Business RuleErrorCarried Forward
Plain English
The credit point default code cannot be returned by providers in Wales
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTSCM.1

Module.CRDTSCM cannot be coded 2 for institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
The Scotland (SCOTCAT) credit transfer scheme cannot be used
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.CRDTSCM.2

Module.CRDTSCM cannot be coded 9 by providers in Wales.
Business RuleErrorCarried Forward
Plain English
Providers in Wales cannot return the code 'No scheme'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.FRANIND.1

Module.FRANIND must not exist where the institution is in England, Northern Ireland or Scotland
Business RuleErrorCarried Forward
Plain English
The module franchise indicator field is for use by providers in Wales only
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.FRANIND.2

Module.FRANIND must be coded 1 or 2 where Module.PCOLAB > 0.
Business RuleErrorCarried Forward
Plain English
Where a proportion of this module has been taught by another provider it must be part of a franchise or other collaborative arrangement
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.FRANIND.3

Module.FRANIND must be coded 3 where Module.PCOLAB = 0.
Business RuleErrorCarried Forward
Plain English
Where this module is wholly taught by the returning provider it must not be part of a franchise or other collaborative arrangement
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.FTE.1

For institutions in Scotland and Wales, Module.FTE should contain a value greater than 0.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.FTE.2

For institutions in England or Northern Ireland, Module.FTE should contain a value greater than 0 where Module.CRDTPTS is in the range 1 - 998.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.LEVLPTS.1

Module.LEVLPTS must exist where Module.CRDTPTS does not = 999.
Business RuleErrorCarried Forward
Plain English
As the number of credit points for this module has been returned, the level for these credit points must also be coded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.LEVLPTS.2

Module.LEVLPTS codes D or E must be for an institution in Scotland.
Business RuleErrorCarried Forward
Plain English
Providers outside Scotland are not allowed to use the codes for HND/Diploma HE and Ordinary degrees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.MODLANG.1

Module.MODLANG must exist for institutions in Wales, Scotland or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.MODLANG.2

Module.MODLANG must be 1 ,2 or 3 where any StudentOnModule.LANGPCNT is greater than 0.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.MODLANG.3

Module.MODLANG must not exist for institutions in England.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.PCOLAB.1

Module.PCOLAB must be greater than 0 where Module.TINST exists.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.1

Module.TINST must exist where Module.PCOLAB is greater than 0.
Business RuleErrorCarried Forward
Plain English
A collaborative or franchise partner must be returned where the module is not wholly taught by the reporting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.10

Where Module.TINST is a UKPRN and exists in the UK Register of Learning Providers (UKRLP), the collaborative/franchise partner is expected to have an active status.
Business RuleWarningCarried Forward
Plain English
The collaborative or franchise partner returned is inactive according to the UK Register of Learning Providers. Please check that the correct UKPRN has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.11

For this instance, the same UKPRN has been returned in both REFData.COLPROV and Module.TINST.
Business RuleWarningCarried Forward
Plain English
The same provider has been returned as being involved in the research supervision and teaching of the instance.
Further Guidance
If the collaborative supervision involves a teaching element, then this should be wholly returned in REFData.COLPROV to avoid double-counting of provision. The return of Module.TINST UKPRN in REFData.COLPROV may impact Student/Staff ratios.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.2

Module.TINST must not exist where Module.PCOLAB is 0.
Business RuleErrorCarried Forward
Plain English
A collaborative or franchise partner cannot be returned where the module is taught wholly by the reporting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.4

Module.TINST should not be coded 4003 or 4004 for institutions in England.
Business RuleWarningCarried Forward
Plain English
It is expected that a UKPRN is returned where the collaborative or franchise partner is located in the UK.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.5

Module.TINST must not equal Institution.UKPRN
Business RuleErrorCarried Forward
Plain English
The UKPRN of the reporting provider must not be returned as the collaborative or franchise partner for a module.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.6

For providers in England, Northern Ireland or Scotland, Module.TINST must contain a valid UKPRN where Module.MTITLE includes the word 'college'.
Business RuleErrorCarried Forward
Plain English
Where a module title contains the word 'college' it is expected that the collaborative or franchise partner will have a UKPRN.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Module.TINST.9

Where Module.TINST is a UKPRN, it must exist in the UK Register of Learning Providers (UKRLP).
Business RuleErrorCarried Forward
Plain English
The collaborative or franchise provider returned cannot be found in the UK Register of Learning Providers (UKRLP).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.ModuleSubject.MODSBJ.2

For providers in Scotland, Wales and Northern Ireland ModuleSubject.MODSBJ must exist.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.ModuleSubject.MODSBJP.1

Sum across all occurrences of ModuleSubject.MODSBJP for a module must be between 99 and 101.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.1

For providers in Wales, Scotland and Northern Ireland QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16.
Business RuleErrorCarried Forward
Plain English
For these countries, classification must be returned for degrees and integrated taught masters qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.10

For providers in England, QualificationsAwarded.CLASS must be coded 14 or 16 where QualificationsAwarded.QUAL is ending in 90.
Business RuleErrorCarried Forward
Plain English
Provider credits must only be coded Pass or Award of credit.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.11

For providers in England, QualificationsAwarded.CLASS must be coded 12-14 where QualificationsAwarded.QUAL is coded J30 or C30.
Business RuleErrorCarried Forward
Plain English
HND or HNC qualifications must only be coded distinction, merit or pass.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.13

QualificationsAwarded.CLASS is coded 51-90 (FE) and QualificationsAwarded.QUAL is not coded P41, P42, P43, P45, P50, P55, P56, P70, P77, P78, P80, P85, P90, Q41, Q42, Q43, Q45, Q50, Q56, Q57, Q70, Q80, Q90, R42, R43, R45, R50, R56, R57, R70, R80, R90, S42, S57, S80, S90, X00, X01. (FE).
Business RuleErrorCarried Forward
Plain English
A FE classification has been returned for qualification that is not FE level.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.14

For providers in Northern Ireland, Scotland and Wales QualificationsAwarded.CLASS codes 91-95 must not be used.
Business RuleErrorCarried Forward
Plain English
Grade point average codes are for use by providers in England only.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.3

QualificationsAwarded.CLASS must be coded 01 - 11 or 91 - 95 where QualificationsAwarded.QUAL = H00, H11, H12, H16, H18, H22, H23, H50.
Business RuleErrorCarried Forward
Plain English
Honours degrees and PG bachelors degrees must have degree classifications or a grade point average.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.5

QualificationsAwarded.CLASS must be coded 07 - 11 where QualificationsAwarded.QUAL = I00, I11, I12 or I16.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.7

QualificationsAwarded.CLASS must be coded 01 - 14 or 91 - 95 where QualificationsAwarded.QUAL = M22, M26 or M28.
Business RuleErrorCarried Forward
Plain English
Integrated taught masters must have degree classifications or a grade point average.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.CLASS.8

For providers in England QualificationsAwarded.CLASS must exist where QualificationsAwarded.QUAL exists.
Business RuleErrorCarried Forward
Plain English
For England, classification must be returned for all qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.1

QualificationsAwarded.OUTCOME codes 6 - 8, A and B must be for an institution in England.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.2

QualificationsAwarded.OUTCOME code C must be for an institution in Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.3

QualificationsAwarded.OUTCOME must exist for providers in England or Wales where Course.TTCID = 1 or Q.
Business RuleErrorCarried Forward
Plain English
For providers in England and Wales, an outcome must exist for courses that are ITT leading to QTS or Early Years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.4

QualificationsAwarded.OUTCOME must not exist for institutions in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.5

QualificationsAwarded.OUTCOME must not exist for providers in England or Wales where Course.TTCID is not coded 1 or Q.
Business RuleErrorCarried Forward
Plain English
Outcome of ITT must only be returned for awards of ITT leading to QTS or Early years ITT.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.7

QualificationsAwarded.OUTCOME must be coded D or E where Course.TTCID = Q.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.OUTCOME.8

QualificationsAwarded.OUTCOME must be coded 1, 6, 7, 8, A, B or C where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For ITT courses leading to QTS, the outcome must be either be QTS awarded or withheld.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.10

QualificationsAwarded.QUAL should not begin D, E, L or M (excluding M22, M26, M28) where Course.COURSEAIM begins H, I, J or C.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.11

QualificationsAwarded.QUAL should not begin H or I where Course.COURSEAIM begins J or C.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.15

Where QualificationsAwarded.QUAL = H12, I12 or I73, Course.TTCID must equal Q.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.16

Where QualificationsAwarded.QUAL = H11 or I11, Course.TTCID must equal 1.
Business RuleErrorCarried Forward
Plain English
A First degree leading to QTS can only be awarded to students on courses with qualified teacher status.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.2

QualificationsAwarded.QUAL must not be coded H71, I78, M71 or M73 where Course.TTCID = 0.
Business RuleErrorCarried Forward
Plain English
If the course is not a teaching course then a teaching qualification must not be awarded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.20

QualificationsAwarded.QUAL cannot be coded C13, J13, H13, M13 or E13 where Institution.UKPRN is not a Tier 4 provider
Business RuleWarningCarried Forward
Plain English
This course code is an access course or pathway programme that is restricted to Tier 4 providers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.21

QualificationsAwarded.QUAL is coded P41, P42, P43, P45, P50, P55, P56, P70, P77, P78, P80, P85, P90, Q41, Q42, Q43, Q45, Q50, Q56, Q57, Q70, Q80, Q90, R42, R43, R45, R50, R56, R57, R70, R80, R90, S42, S57, S80, S90, X00, X01. Please check this is genuine as FE level data is no longer returned to HESA.
Business RuleWarningCarried Forward
Plain English
An FE level qualification is being returned, please let us know why this is.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.3

Where QualificationsAwarded.QUAL = D00, Course.COURSEAIM must begin with D or L.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.5

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = '101384 pre-clinical veterinary medicine, 100531 veterinary medicine, or 101347 veterinary dentistry' and Institution.UKPRN does not equal 10007154, 1007160, 10007786, 10007788, 10006842, 10007779, 10007790, 10007794, 10040812 or 10007767.
Business RuleErrorCarried Forward
Plain English
Qualifications leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of Clinical or pre-clinical veterinary medicine or dentistry can only be returned by providers that have a Veterinary school
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.6

QualificationsAwarded.QUAL cannot be coded H16, H62, I16, M16, M26 or M86 where CourseSubject.SBJCA = (100270) medical sciences, (100267) clinical medicine, (100271) medicine, (100276) pre-clinical medicine, (101334) allergy, (101336) anaesthesia, (100748) cardiology, (101339) dermatology, (101338) diabetes, (101337) endocrinology, (101331) gastroenterology, (101309) obstetrics and gynaecology, (101327) oncology, (101324) orthopaedics, (101325) paediatrics, (100266) clinical dentistry, (100275) pre-clinical dentistry and Institution.UKPRN does not equal 10000886, 10007801, 10006840, 10007786, 10007788, 10007789, 10007792, 10007149, 10007767, 10007795, 10007796, 10006842, 10003270, 10003645, 10007775, 10007782, 10007784, 10007799, 10007154, 10007774, 10007157, 10007158, 10007806, 10007163, 10007167, 10007768, 10007790, 10007794, 10007783, 10007803, 10007814, 10007852, 10007855, 10005343, 10007798, 10007141, 10007161, 10003958, 10000291, 10007787, 10007759, 10007159 or 10007823.
Business RuleErrorCarried Forward
Plain English
Qualifications leading to eligibility to register to practice with a health or social care or veterinary statutory regulatory body with a subject of medicine or dentistry can only be returned by providers that have a Medical or Dental school.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.7

QualificationsAwarded.QUAL cannot be coded X00 where Scottish institution.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.8

QualificationsAwarded.QUAL must be coded M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H50, I00, I11, I12, I16 where QualificationsAwarded.CLASS is coded 01 – 11 or 91-95.
Business RuleErrorCarried Forward
Plain English
Codes 01-11 or 91-95 can only be used for students who have achieved an undergraduate degree qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.QUAL.9

QualificationsAwarded.QUAL cannot begin D, E, L, M, H, I, J or C where Course.COURSEAIM begins P, Q, R, S or X.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.1

QualificationsAwarded.TQGSEC must be coded 3 or 4 by institutions in Scotland or Northern Ireland where Course.TTCID = 2.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.2

QualificationsAwarded.TQGSEC must be coded 1, 2 or 5 for providers in Scotland where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Scotland, when on a teaching training course leading to Qualified Teacher Status or to registration as a school teacher with the General Teaching Council for Scotland, the teaching qualification that has been gained must be for Primary or Secondary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.3

QualificationsAwarded.TQGSEC must not exist for institutions in Scotland or Northern Ireland where Course.TTCID = 0 or 5.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.4

QualificationsAwarded.TQGSEC must not exist for institutions in England or Wales.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.5

QualificationsAwarded.TQGSEC cannot be coded 5 for providers in Northern Ireland.
Business RuleErrorCarried Forward
Plain English
'Primary and Secondary' in not a valid entry for providers in Northern Ireland when returning the education sector in which teacher training students have gained their teaching qualification.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSEC.6

QualificationsAwarded.TQGSEC must be coded 1 or 2 for providers in Northern Ireland where Course.TTCID = 1.
Business RuleErrorCarried Forward
Plain English
For providers in Northern Ireland, when on a teaching training course leading to Qualified Teacher Status, the teaching qualification that has been gained must be for Primary or Secondary.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSUB.1

QualificationsAwarded.TQGSUB must exist for providers in Scotland where QualificationsAwarded.TQGSEC = 2 or 5.
Business RuleErrorCarried Forward
Plain English
The subject area(s) in which teacher training students have gained their teaching qualification must be returned for Secondary education courses
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSUB.2

QualificationsAwarded.TQGSUB must not exist for institutions in England, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsAwarded.TQGSUB.3

QualificationsAwarded.TQGSUB should not be coded 360 by institutions in Scotland where QualificationsAwarded.TQGSEC = 2.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALSBJ.1

QualificationsOnEntry.QUALSBJ code 'U01' (unknown subject) used more than once so may not be counted in the tariff score.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALSBJ.2

QualificationsOnEntry.QUALSBJ must be coded ('WBA' where QualificationsOnEntry.QUALTYPE = WB or WE) or ('SCC' where QualificationsOnEntry.QUALTYPE = WS).
Business RuleErrorCarried Forward
Plain English
Subject must be the appropriate coding for the different Welsh Baccalaureate qualifications.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALSBJ.3

QualificationsOnEntry.QUALSBJ must be coded 'T33' where QualificationsOnEntry.QUALTYPE = IE
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALSBJ.4

QualificationsOnEntry.QUALSBJ must be coded 'B29' where QualificationsOnEntry.QUALTYPE = ID
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALTYPE.1

QualificationsOnEntry.QUALTYPE = IE must only occur once.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALTYPE.4

For providers in England, where Instance.COMDATE > Y1-07-31 and EntryProfile.QUALENT3 = P50, there should be at least one occurrence of QualificationsOnEntry.QUALTYPE = 1D, 1E, 9U, A, AD, AN, AS, A1, D1, DA, RE, RN, RW, V, V1 or V2.
Business RuleWarningCarried Forward
Plain English
Where highest qualification on entry is A/AS level then at least one of these should be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.1

QualificationsOnEntry.QUALYEAR should be 1951 or later where QualificationsOnEntry.QUALTYPE is A.
Business RuleWarningCarried Forward
Plain English
GCE A level qualifications were introduced in 1951. Where a GCE A level is returned the qualification year should be 1951 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.10

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OC (for Certificate).
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is an OCR iPro Certificate, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.11

QualificationsOnEntry.QUALYEAR should be 1986 or later where QualificationsOnEntry.QUALTYPE is SS.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a Scottish Standard Grade, the qualification year should be 1986 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.12

QualificationsOnEntry.QUALYEAR should be 2008 or later where QualificationsOnEntry.QUALTYPE is OD (for Diploma).
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is an OCR iPro Diploma, the qualification year should be 2008 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.13

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is OE (for extended diploma).
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is an OCR National Extended Diploma, the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.14

QualificationsOnEntry.QUALYEAR should be 2004 or later where QualificationsOnEntry.QUALTYPE is CO.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a Certificate of Personal Effectiveness (CoPE awards), the qualification year should be 2004 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.15

QualificationsOnEntry.QUALYEAR should be 2005 or later where QualificationsOnEntry.QUALTYPE is WB.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.16

QualificationsOnEntry.QUALYEAR should be 2006 or later where QualificationsOnEntry.QUALTYPE is AD.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a GCE AS Level (double award), the qualification year should be 2006 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.17

QualificationsOnEntry.QUALYEAR should be 2007 or later where QualificationsOnEntry.QUALTYPE is DA.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.18

QualificationsOnEntry.QUALYEAR should be less than or equal to Instance.COMDATE year.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.19

Where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE not coded D6, F1, F2, G6, K1, K2, M6, M7, M8, PL, VI, 6M, 7M or 8M, QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 13) years.
Business RuleErrorAmended
Plain English
For qualifications on entry, a student must be over 13 when they gain the qualification, unless it is a functional or key skill or a dance or music grade.
Further Guidance
N/A
Reason for Change
Codes D6, F1, G6, K1, PL and VI added.
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.2

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is V1.
Business RuleWarningCarried Forward
Plain English
VCE Advanced Subsidiary qualifications were introduced in 2001. Where such an award is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.20

For providers in England, Northern Ireland and Wales, where Student.BIRTHDTE is not null and QualificationsOnEntry.QUALTYPE is not coded D6, D7, D8, F1, F2, G6, G7, G8, GP, K1, K2, M6, M7, M8, PL, VI, 6M, 7M, 8M or SS QualificationsOnEntry.QUALYEAR should be greater than (Student.BIRTHDTE + 15) year
Business RuleWarningAmended
Plain English
For qualifications on entry, a student must be over 16 when they gain the qualification, unless it is a dance, speech, drama or music grade, key or functional skill, GCSE or Scottish Standard grade.
Further Guidance
N/A
Reason for Change
Codes D6, D7, D8, F1, F2, G6, G7, G8, K1, K2, PL, VI added.
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.21

QualificationsOnEntry.QUALYEAR should be 1987 or later where QualificationsOnEntry.QUALTYPE is A1 or AS.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is an Advanced Subsidiary or GCE AS Level, the qualification year should be 1987 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.22

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is H.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.23

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is HK or IK.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.24

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is I2.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.25

QualificationsOnEntry.QUALYEAR should be 2000 or later where QualificationsOnEntry.QUALTYPE is K2, K3, K4.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.26

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is CA or AC.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.27

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is FA.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.29

QualificationsOnEntry.QUALYEAR should be 2022 or later where QualificationsOnEntry.QUALTYPE is TL, TM or TN.
Business RuleWarningAmended
Plain English
Where the qualification on entry is T Level, the qualification year should be 2022 or later.
Further Guidance
N/A
Reason for Change
Rule amended to add QualificationsOnEntry.QUALTYPE T Level codes TM and TN
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.3

QualificationsOnEntry.QUALYEAR should be 2001 or later where QualificationsOnEntry.QUALTYPE is AH.
Business RuleWarningCarried Forward
Plain English
SQA Advanced Higher qualifications were introduced in 2001. Where such a qualification is returned the qualification year should be 2001 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.4

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is AE.
Business RuleWarningCarried Forward
Plain English
Advanced Extension Awards were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.5

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FM.
Business RuleWarningCarried Forward
Plain English
Free Standing Maths qualifications were introduced in 2002. Where such a qualification is returned the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.6

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is FS.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a Certificate in Financial Services, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.7

QualificationsOnEntry.QUALYEAR should be 2002 or later where QualificationsOnEntry.QUALTYPE is V.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a VCE Advanced, the qualification year should be 2002 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.8

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is B.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.QualificationsOnEntry.QUALYEAR.9

QualificationsOnEntry.QUALYEAR should be 2003 or later where QualificationsOnEntry.QUALTYPE is BE.
Business RuleWarningCarried Forward
Plain English
Where the qualification on entry is a BTEC National in Early Years (NQF), the qualification year should be 2003 or later.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.REFData.COLPROV.1

Where REFData.COLPROV exists and does not equal 4002, 4003 or 4004, it must contain a valid UKPRN in the UK Register of Learning Providers (UKRLP) lookup.
Business RuleErrorCarried Forward
Plain English
A valid UKPRN must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.REFData.COLPROV.2

Where REFData.COLPROV exists in any REFData entity it should not be the same as Institution.UKPRN.
Business RuleWarningCarried Forward
Plain English
A collaborating provider UKPRN should not be the same as the reporting provider UKPRN.
Further Guidance
The return of reporting Institution.UKPRN in REFData.COLPROV may impact Student/Staff ratios.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.REFData.UOA2021.4

For this REFData entity, REFData.UOA2021 must exist where (REFData.COLPROV contains a UKPRN of a higher education provider who submitted to REF2021) or (REFData.COLPROV does not exist).
Business RuleErrorCarried Forward
Plain English
For each REFData entity, a unit of assessment code must be returned where the collaborating provider submitted to REF2021, or where a collaborating provider has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BIRTHDTE.1

Where exists Student.BIRTHDTE cannot be before (Y1-99)-08-01.
Business RuleErrorCarried Forward
Plain English
It is expected that students will not be more than 99 years old.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BIRTHDTE.2

Where exists Student.BIRTHDTE must be < Y1-08-01
Business RuleErrorCarried Forward
Plain English
Birth date must be before the start of the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BIRTHDTE.3

Where exists Student.BIRTHDTE should be earlier than (Y1-20)-08-01 where Course.COURSEAIM = M71, M73 or H71.
Business RuleWarningCarried Forward
Plain English
It is expected that students studying for PGCE/PGDE will be over 20 years of age.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BIRTHDTE.4

Where exists Student.BIRTHDTE should be earlier than (Y1-17)-08-01 where Course.COURSEAIM = H11, H12, I11 or I12.
Business RuleWarningCarried Forward
Plain English
It is expected that students studying for first degrees leading to a teacher status will be over 17 years of age.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BIRTHDTE.6

Where exists Student.BIRTHDTE must be less than (Y1-14)-08-01.
Business RuleErrorCarried Forward
Plain English
It is expected that students will be at least 14 years old.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BSLUSER.1

Student.BSLUSER must not exist for providers in England, Wales and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Only providers in Scotland can return whether the student is a British Sign Language user.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BSLUSER.2

Student.BSLUSER does not exist for any students where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE, IM.
Business RuleWarningCarried Forward
Plain English
No UK or Channel Island domiciled students have been returned with information whether the student is a British Sign Language user.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.BSLUSER.6

Where Student.BSLUSER exists, no students have been returned Student.BSLUSER = 01.
Business RuleWarningCarried Forward
Plain English
No students have been returned as a British Sign Language user. Is this correct?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.CARER.1

Student.CARER must not exist for providers in England, and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Only providers in Scotland and Wales can return Student.CARER data.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.CARER.2

Student.CARER must exist for providers in Scotland where EntryProfile.DOMICILE = XH.
Business RuleErrorCarried Forward
Plain English
Providers in Scotland must return the Student.CARER field for students domiciled on entry in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.CARER.7

Student.CARER must exist for providers in Wales.
Business RuleErrorCarried Forward
Plain English
Providers in Wales must return the Student.CARER field.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.DISABLE.1

Student.DISABLE must exist where any Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.DISABLE.2

Student.DISABLE should be coded 08-96 where Instance.DISALL exists.
Business RuleWarningCarried Forward
Plain English
Information regarding Disabled Students' Allowance should be returned for students with a known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.DISABLE.6

Student.DISABLE must not exist where all Instance.REDUCEDI is not 00 or 01.
Business RuleErrorAmended
Plain English
Student's disability must not be returned where the return is not a full return or a low credit bearing return.
Further Guidance
N/A
Reason for Change
Rule coverage amended to all Instances where REDUCEDI is not 00 or 01.
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.1

Student.ETHNIC code 14 must be for an institution in Northern Ireland.
Business RuleErrorCarried Forward
Plain English
The value returned for ethnicity is not applicable to providers outside of Northern Ireland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.18

All students have been returned with the same Student.ETHNIC code. A spread of codes is expected.
Business RuleErrorCarried Forward
Plain English
All students have the same ethnicity code. A range of codes is expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.19

For providers in Northern Ireland, Scotland or Wales, Student.ETHNIC must not exist where (EntryProfile.DOMICILE exists and is not coded XF, XG, XH, XI, XK, XL, GG, JE or IM) or (Instance.REDUCEDI is not 00, 01 or 08.)
Business RuleErrorAdded
Plain English
Ethnicity must not be returned for students domiciled in the UK, Channel Islands and Isle of Man on entry or where the return is not a full return, not a low credit bearing return or not a return to record Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
A new rule to prevent the return of the field outside of coverage.
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.2

For institutions in Northern Ireland, Scotland or Wales, Student.ETHNIC must exist where (EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE or IM) and Instance.REDUCEDI = 00, 01 or 08.
Business RuleErrorCarried Forward
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands and Isle of Man
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.20

For providers in England, Student.ETHNIC must not exist where (EntryProfile.DOMICILE exists and is not in ((XF, XG, XH, XI, XK, XL, GG, JE, IM) and Course.TTCID does not equal 1)) or (Instance.REDUCEDI does not equal 00, 01, or 08).
Business RuleErrorAdded
Plain English
Student's ethnicity should not be returned where the student is not UK, Channel Islands or Isle of Man domiciled on entry and the course is not for initial teacher training leading to QTS..
Further Guidance
N/A
Reason for Change
A new rule to prevent the return of the field outside of coverage.
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.3

Student.ETHNIC codes 13, 16 and 19 must only be used by providers in Scotland.
Business RuleErrorCarried Forward
Plain English
The ethnicity values 'White - Scottish', 'White - Other British' and 'Other white background' are not applicable to providers outside of Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ETHNIC.4

For providers in England, Student.ETHNIC must exist where ((EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE, IM or Course.TTCID = 1) and Instance.REDUCEDI = 00, 01 or 08).
Business RuleErrorCarried Forward
Plain English
Ethnicity must be provided where the student is UK, Channel Islands or Isle of Man domiciled on entry or the course is for initial teacher training leading to QTS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.FNAMES.1

Student.FNAMES must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Plain English
A forename must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.FNAMES.4

Student.FNAMES must not exist where Student.SURNAME does not exist.
Business RuleErrorCarried Forward
Plain English
A student cannot have a forename where a surname does not exist. In cases where a student does not split their name between family and forenames the whole name should be entered in the surname.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.GENDERID.3

Student.GENDERID must exist for students at providers in Northern Ireland and Wales.
Business RuleErrorAmended
Plain English
Providers in Northern Ireland and Wales must return the Student.GENDERID field.
Further Guidance
N/A
Reason for Change
Rule amended to align with change of coverage for England.
Previous Name of Rule
N/A

QR.C21051.Student.GENDERID.4

Student.GENDERID must exist for students at providers in England except where Instance.REDUCEDI = 08
Business RuleErrorAdded
Plain English
Providers in England must return the Student.GENDERID field for all students, except for those present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course
Further Guidance
N/A
Reason for Change
New rule to reflect that this data is no longer required from providers in England where Instance.REDUCEDI = 08
Previous Name of Rule
N/A

QR.C21051.Student.GENDERID.5

Student.GENDERID must not exist for students at providers in England where Instance.REDUCEDI = 08
Business RuleErrorAdded
Plain English
Providers in England must not return the gender identity for students whose return is to show those present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course
Further Guidance
N/A
Reason for Change
A new rule to prevent the return of the field outside of coverage.
Previous Name of Rule
N/A

QR.C21051.Student.HUSID.1

Student.HUSID must not contain all zeros.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.HUSID.2

If characters 1-4 are not 0000 then chars 3-6 of Student.HUSID must be a valid INSTID plus 1000.
Business RuleErrorCarried Forward
Plain English
The Student.HUSID returned contains an invalid set of digits in positions 3-6. The characters in positions 3-6 must be a valid institution identifier + 1000.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.HUSID.3

Student.HUSID must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.HUSID.4

If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of Student.HUSID must not be 3001 when Instance.COMDATE is after 2007-07-31 (INSTID 2001 is invalid).
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.LANGPREF.1

Student.LANGPREF must not exist for providers that are in England, Scotland or Northern Ireland.
Business RuleErrorAdded
Plain English
Language preference is only required for providers in Wales.
Further Guidance
N/A
Reason for Change
Reverse coverage rule added.
Previous Name of Rule
N/A

QR.C21051.Student.NATION.1

Student.NATION must exist for institutions in England, Wales or Scotland where any Instance.REDUCEDI = 00 or 03 and Instance.COMDATE is on or after 2007-08-01.
Business RuleErrorCarried Forward
Plain English
Where a student started on the instance on or after 1st August 2007, then the student's country of legal nationality must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.NATION.2

Student.NATION code XL must have Instance.COMDATE before 2007-08-01.
Business RuleErrorCarried Forward
Plain English
When the country of legal nationality is 'Channel Islands not otherwise specified' then the start date of the instance must be before 1st August 2007.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.NATION.3

Student.NATION code XC must have Instance.COMDATE before 2007-08-01 unless (EntryProfile entity exists and EntryProfile.UCASAPPID exists) or EntryProfile entity does not exist.
Business RuleErrorCarried Forward
Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless Entry Profile has been returned including a UCAS Application Number or Entry Profile has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.NATIOND.2

Student.NATIOND must not exist for providers in England, Wales, Northern Ireland or Scotland.
Business RuleErrorAmended
Plain English
National identity of the student must not be returned for providers in England, Wales, Northern Ireland or Scotland.
Further Guidance
N/A
Reason for Change
Student.NATIOND is no longer being collected.
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.1

Where Student.RELBLF = 03 the institution must be in England or Wales.
Business RuleErrorCarried Forward
Plain English
Christian can only be returned as a religious belief for providers in England and Wales
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.11

Student.RELBLF must exist for all students at providers in Scotland, Northern Ireland and Wales.
Business RuleErrorAdded
Plain English
Providers in Scotland, Northern Ireland and Wales must return the Student.RELBLF field for all students.
Further Guidance
N/A
Reason for Change
New rule to ensure the return of Student.RELBLF for all students at providers in Scotland Northern Ireland Wales.
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.12

Student.RELBLF must exist for all students at providers in England except where Instance.REDUCEDI = 08.
Business RuleErrorAdded
Plain English
Providers in England must return the Student.RELBLF field for all students except for those present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
New rule to ensure the return of Student.RELBLF for all students at providers in England except for those present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.13

Student.RELBLF should not exist for students at providers in England where all Instance.REDUCEDI = 08.
Business RuleErrorAmended
Plain English
Providers in England should not return the Student.RELBLF field for students that were present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course
Further Guidance
N/A
Reason for Change
Rule amended to trigger only where all Instances are REDUCEDI = 08.
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.2

Where Student.RELBLF = 04 the institution must be in Scotland.
Business RuleErrorCarried Forward
Plain English
Christian - Church of Scotland can only be returned as a religious belief by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.3

Where Student.RELBLF = 05 or 09 the institution must be in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
Christian - Roman Catholic and Christian - Other denomination can only be returned as a religious belief by providers in Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.4

Where Student.RELBLF = 06, 07 or 08 the institution must be in Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Christian - Presbyterian Church in Ireland, Church of Ireland and Methodist Church in Ireland can only be returned as a religious belief by providers in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.RELBLF.6

Student.RELBLF must not be coded 99 for more than 5% of students where any of the associated Instance.COMDATEs are later than 2017-07-31 except where all the associated Instance.REDUCEDIs are coded 03.
Business RuleErrorCarried Forward
Plain English
Religious belief cannot be coded 99 'Not Known' for more than 5% of those students who started later than 2018-07-31, or for incoming visiting exchange students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SCN.1

Student.SCN must pass the checksum test as shown in the coding manual.
Business RuleErrorCarried Forward
Plain English
The Scottish Candidate Number does not pass the checksum test. Details of the Checksum calculation can be found in the coding manual
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SCN.2

Student.SCN must exist where (EntryProfile.DOMICILE exists and is coded XH) and EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
Plain English
Undergraduate or FE level students who are domiciled in Scotland and have an UCAS application code/number, must also have a SCN.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SCN.3

Student.SCN must exist for institutions in Scotland where (EntryProfile.DOMICILE exists and is coded XH) and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
Plain English
Where a student is domiciled in Scotland and is studying for an undergraduate or FE level course, a SCN must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SDEPEND.1

Student.SDEPEND must exist for all students at institutions in Scotland where any Instance.REDUCEDI = 00
Business RuleErrorCarried Forward
Plain English
Data regarding dependants in the reporting year must be returned by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SDEPEND.2

Student.SDEPEND must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
Plain English
Data regarding dependants in the reporting year is only required for providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SERLEAVE.1

Student.SERLEAVE must not exist for providers in England, Wales and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Only providers in Scotland can return whether the student is a service leaver.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SERSTU.3

Student.SERSTU must not exist for providers that are in England, Wales or Northern Ireland.
Business RuleErrorAdded
Plain English
Service student is only required for providers in Scotland.
Further Guidance
N/A
Reason for Change
Reverse coverage rule added.
Previous Name of Rule
N/A

QR.C21051.Student.SEXID.4

All students have been returned with the same Student.SEXID code. A spread of codes is expected.
Business RuleErrorCarried Forward
Plain English
All students have the same sex identifier code assigned. A range of codes is expected.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SEXID.5

Student.SEXID must exist.
Business RuleErrorCarried Forward
Plain English
Sex identifier data is required
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SEXORT.4

Student.SEXORT must exist for students at providers in Northern Ireland and Wales.
Business RuleErrorAmended
Plain English
Providers in Northern Ireland and Wales must return sexual orientation of the student.
Further Guidance
N/A
Reason for Change
Rule amended as the coverage for England has been amended
Previous Name of Rule
N/A

QR.C21051.Student.SEXORT.5

Student.SEXORT must exist for students at providers in England except where Instance.REDUCEDI = 08
Business RuleErrorAdded
Plain English
Providers in England must return the Student.SEXORT field for all students, except for those present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course
Further Guidance
N/A
Reason for Change
New rule to reflect that this data is no longer required from providers in England for students with Instance.REDUCEDI = 08
Previous Name of Rule
N/A

QR.C21051.Student.SEXORT.6

Student.SEXORT must not exist for students at providers in England where Instance.REDUCEDI = 08
Business RuleErrorAdded
Plain English
Providers in England must not return sexual orientation for students that were present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.
Further Guidance
N/A
Reason for Change
A new rule to prevent the return of the field outside of coverage.
Previous Name of Rule
N/A

QR.C21051.Student.SSN.1

Student.SSN must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SSN.2

Student.SSN must exist where any corresponding Instance.REDUCEDI = 08.
Business RuleErrorCarried Forward
Plain English
The student's SSN must be returned when their attendence has been confirmed to the SLC.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SSN.4

For providers in England, Wales and Northern Ireland, Student.SSN must exist where Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorCarried Forward
Plain English
The student's SSN should be returned where the Student Loans Company fund part or all of the tuition fees.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.SURNAME.1

Student.SURNAME must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTACCOM.1

Student.TTACCOM must exist where a student has at least one instance where Instance.MODE = 01, 02, 23, 24 or 25 and Instance.REDUCEDI = 00 and Instance.LOCSDY not equal to S.
Business RuleErrorCarried Forward
Plain English
Where the student has at least one active full-time instance and is not studying outside of the UK for the majority of their programme, term-time accommodation must exist.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTACCOM.2

Student.TTACCOM should not be coded 6 where Instance.LOCSDY = Z.
Business RuleWarningCarried Forward
Plain English
Where the student is in attendance at the provider for the whole year, termtime accommodation cannot be returned as 'not in attendance at the provider'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.1

Student.TTPCODE must exist where any Instance.LOCSDY does not equal 6, 9, D, S or T and the corresponding Instance.REDUCEDI = 00 unless Institution.UKPRN equals 10007820, 10009614 or 10030408.
Business RuleErrorCarried Forward
Plain English
A term time postcode must be returned where the student is not on a placement or studying abroad for the entire year or distance learning, with the exception of students at Welsh Further Education Colleges.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.2

Where exists Student.TTPCODE must not equal EntryProfile.POSTCODE where Student.TTACCOM = 1 or 9 and Course.COURSEAIM begins with H, I, J, C, P, Q, R, S or X or is M22, M26 or M28.
Business RuleErrorCarried Forward
Plain English
Where an FE or undergraduate student lives in private or provider maintained halls of residence, their term time postcode must not be the same as their permanent postcode prior to starting their course. Comparing Student.TTPCODE and EntryProfile.Postcode returned in the current file
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.5

Where exists Student.TTPCODE must contain: a valid full postcode structure or a valid outward postcode structure. The postcode must be uppercase.
Business RuleErrorCarried Forward
Plain English
Where a term time postcode is returned, it must contain either a valid full postcode or a valid first part of a postcode. The postcode must be uppercase.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.6

Student.TTPCODE must not be null when Student.TTACCOM = 1.
Business RuleErrorCarried Forward
Plain English
A term time postcode must be returned where a student lives in a provider maintained property during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.7

Student.TTPCODE should not be null when Student.TTACCOM = 9.
Business RuleWarningCarried Forward
Plain English
A term time postcode must be returned where a student lives in private sector halls during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.TTPCODE.8

Where exists Student.TTPCODE should not equal EntryProfile.POSTCODE where Student.TTACCOM = 8.
Business RuleWarningCarried Forward
Plain English
Where a student is living in rented accommodation (that is not owned by themselves, their parents or the provider), their term-time postcode should not be the same as their postcode, returned in the current file, prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.UCASPERID.1

Student.UCASPERID must exist where any EntryProfile.UCASAPPID exists and is a 4 character code.
Business RuleErrorCarried Forward
Plain English
Where a UCAS Application number exists, a UCAS Personal Identifier must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ULN.1

Student.ULN must pass the checksum test.
Business RuleErrorCarried Forward
Plain English
The Unique Learner Number submitted does not pass the checksum test. Details of the Checksum calculation can be found in the coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ULN.2

Student.ULN should not be the same as Student.UCASPERID
Business RuleWarningCarried Forward
Plain English
It is not expected that the student's Unique Learner Number would be the same as their UCAS Personal Identifier.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.ULN.3

Student.ULN must exist for providers in England where any Instance.FESTUMK = 3 and Instance.REDUCEDI is 00.
Business RuleErrorCarried Forward
Plain English
A Unique Learner Number must be returned for DfES funded students where the instance is not a reduced return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.WELSSP.1

Student.WELSSP must exist for institutions in Wales where any (EntryProfile.DOMICILE exists and is coded XI) and the corresponding Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
Plain English
For students with a permanent address prior to starting their course in Wales, providers must indicate if they are a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Student.WELSSP.2

Student.WELSSP must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
Providers outside Wales should not indicate whether a student is a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.APEL.1

StudentOnModule.APEL must exist for institutions in Wales
Business RuleErrorCarried Forward
Plain English
Welsh providers must indicate whether a module was taken through APEL (Accreditation of Prior Experiential Learning)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.APEL.2

StudentOnModule.APEL must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
Plain English
APEL (Accreditation of Prior Experiential Learning) information applies only to Welsh providers and must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.LANGPCNT.1

StudentOnModule.LANGPCNT must exist for institutions in Scotland, Wales or Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Scottish, Welsh and Northern Irish providers must indicate the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.LANGPCNT.2

StudentOnModule.LANGPCNT must not exist for institutions in England.
Business RuleErrorCarried Forward
Plain English
English providers must not record the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODCOUNT.1

StudentOnModule.MODCOUNT must exist for providers in Wales.
Business RuleErrorCarried Forward
Plain English
Welsh providers must indicate whether a module is countable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODCOUNT.2

StudentOnModule.MODCOUNT must not exist for institutions in England, Scotland and Northern Ireland.
Business RuleErrorCarried Forward
Plain English
Information about whether a module is countable must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODID.2

No more than 2 occurrences of identical StudentOnModule.MODID must exist for a single instance.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODID.3

There are 2 occurrences of identical StudentOnModule.MODID for a single instance. An instance should not be linked to the same module more than once in cases where a student is simply re-sitting examinations or assessment.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.1

Institution in Wales cannot use StudentOnModule.MODOUT code 7.
Business RuleErrorCarried Forward
Plain English
Welsh providers cannot return 'Not coded' as a module outcome.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.10

For providers in Wales, where Instance.MODE = 31 and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.11

For providers in Wales, where (Instance.MODE = 01, 02, 23, 24 or 25) and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.2

StudentOnModule.MODOUT must be coded 6 where Welsh institution and StudentOnModule.MODSTAT = 3.
Business RuleErrorCarried Forward
Plain English
Where a student at a Welsh provider is recorded as on a module continuing into the next reporting year, the module outcome must be recorded as not yet known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.3

Institution not in Wales cannot use StudentOnModule.MODOUT code 3.
Business RuleErrorCarried Forward
Plain English
English, Northern Irish, and Scottish providers must not record a module as having been partially completed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.4

Institutions in Scotland or Wales cannot use StudentOnModule.MODOUT code C.
Business RuleErrorCarried Forward
Plain English
Welsh and Scottish providers must not record modules as completed with the award of credit not known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODOUT.5

Where StudentOnModule.MODOUT = 3 and Course.COURSEAIM begins D, L, M, H, I, J or C, Instance.MODE must be coded 01, 23 or 24.
Business RuleErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODSTAT.1

StudentOnModule.MODSTAT cannot be coded 5 where institution is in Wales.
Business RuleErrorCarried Forward
Plain English
Welsh providers must indicate whether modules span HESA reporting years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODSTAT.6

Where Instance.ENDDATE is before 01/08/Y1 any associated student on module records must have MODSTAT = 4
Business RuleErrorCarried Forward
Plain English
There must be no active module enrolments in the reporting year where the student instance ended in a previous year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODYR.1

StudentOnModule.MODYR must exist where Institution.INSTAPP =1 and Instance.TYPEYR = 2, 3, 4 or 5 and StudentOnModule.MODSTAT not coded 4
Business RuleErrorCarried Forward
Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt to give this information, for students whose instance years are not contained within the current HESA reporting year (01 August-31 July), a module year must be returned for any modules active during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODYR.2

StudentOnModule.MODYR must not exist where Institution.INSTAPP =0.
Business RuleErrorCarried Forward
Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt not to give this information, module years must not be returned
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.StudentOnModule.MODYR.3

StudentOnModule.MODYR must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Plain English
Module years must not be given for Scottish or Welsh providers
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.5

Where Course.AWARDBOD contains a UKPRN and ​(Course.COURSEAIM begins D, E, L, M, or H , or is equal to I00, I11, I12 or I16) it must be the UKPRN of a provider with degree awarding powers.
ExceptionErrorCarried Forward
Plain English
The awarding body returned for first degree, masters and doctorate courses must be a provider with degree awarding powers
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.6

Where the provider is in England (excluding Colleges and Institutes of the University of London), Scotland or Northern Ireland and Institution.UKPRN is a provider with degree awarding powers, more than 20% of instances where Course.COURSEAIM does not end with 99 do not have an occurrence of Course.AWARDBOD = Institution.UKPRN.
ExceptionErrorCarried Forward
Plain English
More than 20% of instances are associated with courses that are not awarded by the submitting provider.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.7

Where the provider is a College or Institute of the University of London and Institution.UKPRN is a provider with degree awarding powers, more than 20% of instances where Course.COURSEAIM does not end with 99 do not have an occurrence of Course.AWARDBOD = Institution.UKPRN or equal to 10007797.
ExceptionErrorCarried Forward
Plain English
More than 20% of instances are associated with courses that are not awarded by the submitting provider or the University of London.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.8

Where the provider is in Wales and Institution.UKPRN is a provider with degree awarding powers, more than 20% of instances where Course.COURSEAIM does not end with 99 do not have an occurrence of Course.AWARDBOD = Institution.UKPRN or equal to 10008574.
ExceptionErrorCarried Forward
Plain English
More than 20% of instances are associated with courses that are not awarded by the submitting provider or the University of Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.AWARDBOD.9

Where Course.AWARDBOD contains a UKPRN, it must be the UKPRN of a provider with degree awarding powers or be on the OfS Register
ExceptionErrorCarried Forward
Plain English
The awarding body returned must be a provider with degree awarding powers or be on the OfS Register
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.5

Where Course.BITTM is coded 1 or 2 at least one StudentOnModule entity for students on that course should have StudentOnModule.LANGPCNT > 0.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.6

There are no courses where Course.TTCID = 1 or 2 and Course.BITTM = 1 or 2 for Institution.UKPRN = 10007858, 10007854, 10007856 or 10007857
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.BITTM.7

Where an provider is in Wales Course.BITTM should not be coded 0 where Course.TTCID = 2 and any associated CourseSubject.SBJCA = 100333. It is expected that where one of the subjects for an ITT course is Welsh, the course will enable students to teach bilingually.
ExceptionWarningCarried Forward
Plain English
ITT Courses with a subject of 'Welsh' are expected to include either certification in bilingual education or the ability to teach bilingually.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.10

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where (first character of Course.COURSEAIM = D, E, L, M, H, I, J or C and second and third characters of Course.COURSEAIM are not 90 or 99) and Instance.MODE = 01, 23 or 24 and Instance.ENDDATE is blank and the sum of all Instance.STULOAD for the Student.HUSID is greater than 125.0.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.11

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where Course.COURSEAIM in (C90, H90, I90, J90, D90, E90, L90, M90, C99, H99, I99, J99, L99, M99) and Instance.MODE in (01, 23 or 24) and Instance.ENDDATE is blank and the sum of all Instance.STULOAD for the Student.HUSID is greater than 125.0.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.12

Multiple occurrences of Course.COURSEAIM appear for a single Student.HUSID where (first character of Course.COURSEAIM = D, E, L, M, H, I, J or C and second and third characters of Course.COURSEAIM are not 90 or 99) and Instance.MODE not in (01, 23, 24, 63, 64) and Instance.ENDDATE is blank.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.13

For institutions in England, there must not be more than 3 instances for a single Student.HUSID where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) and Instance.MODE is not equal to 63 or 64.
ExceptionErrorCarried Forward
Plain English
One student must not have more than 3 non-dormant post graduate Instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEAIM.14

Where a year-on-year link has been made to the Continuity Register, where level (PG/UG/FE based on Course.COURSEAIM (using XLEV301)) has changed and (INTERCALATE on the Continuity Register and Instance.INTERCALATE are both the same).
ContinuityWarningCarried Forward
Plain English
The students course qualification aim has changed between years resulting in a change of level of study (UG/PG/FE), but there is no change to whether a student is on an intercalating course, is this correct?
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.COURSEID.2

Where a year-on-year link has been made to the Continuity Register, more than 10% of instances where Course.COURSEID differs (exclude not exists to exists) and (exclude where INTERCALATE on the Continuity Register and Instance.INTERCALATE differ).
ContinuityWarningCarried Forward
Plain English
The course identifier has changed between years for more than 10% of instances. COURSEIDs are not expected to change. Note: Students moving from or to an intercalating year are excluded from this check.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.DeliveryOrganisationAndLocation.3

Course.DeliveryOrganisationAndLocation entity has not been returned for a course where Module.TINST exists. Please check and return any other organisations involved in the delivery of this course.
ExceptionWarningCarried Forward
Plain English
Data in Module indicates that part of this course is taught elsewhere. The Course.DeliveryOrganisationAndLocation entity must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.MSFUND.13

For providers in England, Course.MSFUND must not exist where all linked instances have Instance.FESTUMK = 3.
ExceptionErrorCarried Forward
Plain English
For English providers, major source of funding must only be returned for HE level non-ESFA/DfES funded students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REDUCEDC.5

Where Course.REDUCEDC not equal to 00 all linked instances must either have Instance.REDUCEDI = 00 or Instance.REDUCEDI must be equal to the value in Course.REDUCEDC.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REDUCEDC.6

Course.REDUCEDC code 01 must have all occurrences of Instance.STULOAD less than or equal to 010.0.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REDUCEDC.7

Course.REDUCEDC code 03 must have all occurrences of Instance.EXCHANGE coded 4 or G.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Course.REDUCEDC.8

For providers in Scotland, Course.REDUCEDC code 04 must have all occurrences of Instance.MODE coded 63 or 64.
ExceptionErrorAmended
Plain English
All instances attached to this dormant course must also be dormant.
Further Guidance
N/A
Reason for Change
Rule amended to apply to Scotland only, new rule created for other nations to follow mode guidance when returning a student with an end date a previous reporting year.
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.22

For providers in England, Northern Ireland and Wales, where Course.COURSEAIM = H16 and Instance.MODE = 01, where any CourseSubject.SBJCA = 100267 (clinical medicine), there must be at least one occurrence of CourseSubject.SBJCA = 100276 (pre-clinical medicine) linked to a course where Course.COURSEAIM = H16.
ExceptionErrorCarried Forward
Plain English
Undergraduate clinical medical courses should be recorded as one joint clinical/pre-clinical course for all years of the course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.23

For providers in England, Northern Ireland and Wales, where Course.COURSEAIM = H16 and Instance.MODE = 01, where any CourseSubject.SBJCA = 100266 (clinical dentistry), there must be at least one occurrence of CourseSubject.SBJCA = 100275 (pre-clinical dentistry) linked to a course where Course.COURSEAIM = H16.
ExceptionErrorCarried Forward
Plain English
Undergraduate clinical dental courses should be recorded as one joint clinical/pre-clinical course for all years of the course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.CourseSubject.SBJCA.26

CourseSubject.SBJCA codes 101273 combined studies, 101274 general studies or 101275 negotiated studies should not be used for Instances where a more specific subject code could be assigned.
ExceptionWarningCarried Forward
Plain English
Courses of 'combined studies' , 'general studies' or 'negotiated studies' should not be used where a more specific subject code could be assigned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.5

The DeliveryOrganisationAndLocation.DELORG (UKPRN) was returned in last year's Student return, but has not been returned this year.
ExceptionWarningAdded
Plain English
The delivery organisation is no longer delivering provision this year.
Further Guidance
N/A
Reason for Change
New rule added to show year on year changes
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.6

The DeliveryOrganisationAndLocation.DELORG (UKPRN) was not returned in last year's Student return, but has been returned this year.
ExceptionWarningAdded
Plain English
A new delivery organisation has been returned this year.
Further Guidance
N/A
Reason for Change
New rule added to show year on year changes
Previous Name of Rule
N/A

QR.C21051.DeliveryOrganisationAndLocation.DELORG.7

The DeliveryOrganisationAndLocation.DELORG has changed between years for a course. Please consider whether a new Course needs to be created.
ExceptionWarningAdded
Plain English
There has been a change of delivery provider between years.
Further Guidance
If the organisation doing the majority of teaching changes, or there is a new delivery partner, a new Course would be required to be submitted and students associated with the appropriate version.
Reason for Change
New rule added to validate the change of delivery provider between years.
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ACCESS.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.ACCESS differs [exclude (not exists to exists where most recent EntryProfile.QUALENT3 is coded X00 or X01) and (exists to not exists where most recent EntryProfile.QUALENT3 exists and is not coded X00 or X01)].
ContinuityWarningCarried Forward
Plain English
The information about whether the student entered via a SWAP (Scottish Wider Access Programme) course has changed from what was previously submitted in their Entry Profile. It is now no longer in line with the student’s highest qualification on entry. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.APELCRD.2

EntryProfile.APELCRD has not been returned for any student instances where EntryProfile.CRDPTSTU exists. Please check and return this field where the credits recorded in EntryProfile.CRDPTSTU are as a result of APEL.
ExceptionWarningCarried Forward
Plain English
No students entering with credit points recorded as APEL (Accreditation of Prior Experiential Learning).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ARTICLN.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.ARTICLN has changed from known to information sought but not known (8).
ContinuityWarningCarried Forward
Plain English
Information whether the student is articulating has changed to information sought but not known, when previously this was returned as known. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ARTICLN.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.ARTICLN differs [exclude (not exists to exists) and (not known (8) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16) or (most recent Instance.INTERCALATE is 01))]. Exclude records identified in QR.Cyy051.EntryProfile.ARTICLN.3
ContinuityWarningCarried Forward
Plain English
Information whether the student is articulating has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.13

Where EntryProfile.CARELEAVER exists and Instance.COMDATE > Y1-07-31, more than 3% of instances, where this is a minimum of 10 instances, have EntryProfile.CARELEAVER = 01, 02, 03 or 04. As this appears to be a high level of care leavers, please check there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of care leavers have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.14

For institutions in England, Northern Ireland and Wales, EntryProfile.CARELEAVER is coded as not known (99) but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.15

Where a year-on-year link has been made to the Continuity Register, EntryProfile.CARELEAVER has changed from known to not known (99) or information refused (98).
ContinuityWarningCarried Forward
Plain English
Information about whether the student is a care leaver has changed from being known to not known or information refused. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CARELEAVER.16

Where a year-on-year link has been made to the Continuity Register, EntryProfile.CARELEAVER differs [exclude (not exists to exists) and (not known (99) or information refused (98) to known)]. Exclude records identified in QR.Cyy051.EntryProfile.CARELEAVER.15
ContinuityWarningCarried Forward
Plain English
Where there is a link with the student's entry profile, the value submitted this year differs. This excludes where the field did not exist, was not known, or was refused, as are changes from known to unknown. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.CRDSCM.3

Where exists, all EntryProfile.CRDSCM have been returned as the same code. Is that as expected?
ExceptionWarningCarried Forward
Plain English
The same credit transfer points scheme has been used for all students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.10

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE has changed from a UK (XF, XG, XH, XI, XK) code to non-UK OR non-UK to UK (XF, XG, XH, XI, XK) excluding unknown [ZZ] to known, using XDOM01. Exclude records identified in QR.Cyy051.EntryProfile.DOMICILE.9.
ContinuityWarningCarried Forward
Plain English
The domicile returned for the student has changed from a region of the UK to a non-UK value between years or vice-versa. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.11

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE differs based on XDOM01 [exclude records identified in QR.Cyy051.EntryProfile.DOMICILE.9 and QR.Cyy051.EntryProfile.DOMICILE.10 and changes from XC to XA or XB, and unknown (ZZ) to known value]
ContinuityWarningCarried Forward
Plain English
The domicile returned for the student has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.12

EntryProfile.DOMICILE has been returned as unknown (code ZZ). Please resubmit the entry profile for these students with a specific domicile code.
ExceptionWarningCarried Forward
Plain English
A student's entry profile has been returned with an unknown domicile.
Further Guidance
A student with an unknown domicile will be included in the DLHE population, but are likely to be excluded from any publication of data by geographical region - as the region of domicile cannot be determined.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.6

EntryProfile.DOMICILE is unknown (ZZ), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.7

Where the institution is in England, Scotland or Wales, more than 5% of instances have EntryProfile.DOMICILE = XK where Instance.COMDATE > Y1-07-31
ExceptionErrorCarried Forward
Plain English
More than 5% of instances commencing in the reporting year have been returned with a domicile of 'UK not otherwise specified'. It is expected that a more specific country be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.8

Where the provider is in England, Scotland or Wales, more than 2% of instances have EntryProfile.DOMICILE = XK where Instance.COMDATE > Y1-07-31
ExceptionWarningCarried Forward
Plain English
More than 2% of instances starting in the reporting year have been returned with a domicile of 'UK not otherwise specified'. It is expected that a more specific country be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.DOMICILE.9

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.DOMICILE has changed from known to unknown (ZZ) value, using XDOM01.
ContinuityWarningCarried Forward
Plain English
The domicile returned for the student has changed from a known value to an unknown value between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.ESTRANGED.3

More than 10% of students where EntryProfile.ESTRANGED exists have been returned with code 99 (Not available).
ExceptionWarningCarried Forward
Plain English
Information as to whether a student is estranged is not available for a higher than expected number of undergraduate first year students domiciled in the UK, Channel Islands or Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.MARSTAT.3

Where a year-on-year link made to the Continuity Register EntryProfile.MARSTAT differs [exclude not exists to exists and (exists to not exists where most recent EntryProfile.DOMICILE not XG) and code 99 to any other code].
ContinuityWarningCarried Forward
Plain English
Marital status had changed between years. Data should be as on entry to the instance and should not be changed between years. Please check this is correct.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.NIDEPEND.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.NIDEPEND differs (exclude (not exists to exists) and (exists to not exists where most recent EntryProfile.DOMICILE is not XG)).
ContinuityWarningCarried Forward
Plain English
Whether the student has any dependents differs from that returned previously. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.NIDEPEND.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.NIDEPEND changed from known to unknown.
ContinuityWarningCarried Forward
Plain English
The student was previously returned as having dependents but has now been returned as no dependents or not known. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.13

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PARED differs for providers in England [exclude (not exists to exists) and (no response given (7), unknown (8), Information refused (9) to known) and (exists to not exists where (most recent Instance.REDUCEDI = 03 or 04) or (most recent Instance.FUNDCODE = 2, 3 or 5) or ((most recent Course.COURSEAIM begins with D, E, L, M, P, Q, R, S or X or is equal to H50, H60, H61, H62, H78, H81, I60, I61 or I81) and (Course.COURSEAIM does not equal M22, M26, M28, M71, M73 or M88)) or (Course.MSFUND = 37) or (most recent Instance.EXCHANGE = 4, G or Z) or (corresponding Instance.COMDATE is before 2007-08-01). Exclude records identified in QR.Cyy051.EntryProfile.PARED.3.
ContinuityWarningCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications that have been returned this year, differs from that returned previously.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.14

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PARED differs for providers in Wales [exclude (not exists to exists) and (no response given (7), unknown (8), Information refused (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE is not XF, XG, XH, XI, XK, XL, GG, JE or IM ) or ((most recent Course.COURSEAIM begins with D, E, L, M, P, Q, R, S or X) and (Course.COURSEAIM does not equal M22, M26, M28)) or (corresponding Instance.COMDATE is before 2008-08-01))]. Exclude records identified in QR.Cyy051.EntryProfile.PARED.3.
ContinuityWarningCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications that have been returned this year, differs from that returned previously.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.15

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PARED differs for providers in Northern Ireland [exclude (not exists to exists) and (no response given (7), unknown (8), Information refused (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE <> XF, XG, XH, XI, XK, XL, GG, JE or IM ) or ((most recent Course.COURSEAIM begins with D, E, L, M, P, Q, R, S or X) and (Course.COURSEAIM does not equal M22, M26, M28, M71, M73, M88)) or (corresponding Instance.COMDATE < 2008-08-01)]. Exclude records identified in QR.Cyy051.EntryProfile.PARED.3.
ContinuityWarningCarried Forward
Plain English
Information as to whether an entrant's parents have HE qualifications that have been returned this year, differs from that returned previously.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.16

EntryProfile.PARED = 7 or 8 (No response given/Don't know) for more than 10% of students in the HE standard registration population in England where (Instance.REDUCEDI = 00 or 01) and (Instance.COMDATE later than Y1-07-31) and (Instance.FUNDCODE = 1 or 7) and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88, excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and (Instance.EXCHANGE is N, Y or null)
ExceptionWarningCarried Forward
Plain English
There is no information as to whether an entrant’s parents have HE qualifications, and this is higher than expected for first year non incoming visiting or exchange students who are studying for a selected qualification aim (as listed in the rule) and are fundable by funding council/body or eligible for funding by the DFE.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.17

EntryProfile.PARED = 7 or 8 (No response given/Don't know) for more than 10% of students in the HE standard registration population in Wales where (Instance.REDUCEDI = 00) and (Instance.COMDATE later than Y1-07-31) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM) and (Course.COURSEAIM begins with H, I, J or C or is M22, M26 or M28).
ExceptionWarningCarried Forward
Plain English
There is no information as to whether an entrant’s parents have HE qualifications, and this is higher than expected for first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.18

EntryProfile.PARED = 7 or 8 (No response given/Don't know) for more than 10% of students in the HE standard registration population in Northern Ireland where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM begins with with H, I, J, C or is M22, M26 or M28, M71, M73 or M88.
ExceptionWarningCarried Forward
Plain English
There is no information as to whether an entrant’s parents have HE qualifications, and this is higher than expected for first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.PARED changed from known to (unknown (8) or no response given (7)).
ContinuityWarningCarried Forward
Plain English
Information about whether an entrant's parents have higher education qualifications has changed to unknown or no response given, when previously this was returned as a known value. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PARED differs for providers in Scotland [exclude (not exists to exists) and (no response given (7), unknown (8), Information refused (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20, C30) or (Instance.INTERCALATE = 01))]. Exclude records identified in QR.Cyy051.EntryProfile.PARED.3.
ContinuityWarningCarried Forward
Plain English
Information as to whether an entrant’s parents have HE qualifications that have been returned this year, differs from that returned previously. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PARED.5

Where the provider is in Scotland, EntryProfile.PARED = 7 or 8 (No response given/Don't know) for more than 10% of students in the HE standard registration population where Instance.REDUCEDI = 00 or 04 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20, or C30 and Instance.INTERCALATE is null.
ExceptionWarningCarried Forward
Plain English
There is no information as to whether an entrant’s parents have HE qualifications, and this is higher than expected for first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim (as listed in the rule).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCECLSS.2

EntryProfile.PGCECLSS is unknown (99), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCECLSS.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCECLSS has changed from known to unknown (99) or not applicable (98).
ContinuityWarningCarried Forward
Plain English
The qualification class of the student's undergraduate degree has changed from a known code to a unknown code. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCECLSS.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCECLSS differs [exclude (not exists to exists) and (unknown (99) to known) and (not applicable (98) to known) and (exists to not exists where most recent Course.COURSEAIM not M71, M73 or H71)]. Exclude records identified in QR.Cyy051.EntryProfile.PGCECLSS.3.
ContinuityWarningCarried Forward
Plain English
The PGCE class of undergraduate degree has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCECLSS.5

For providers in England, Northern Ireland and Wales, EntryProfile.PGCECLSS = 98 or 99 (Not applicable/Not known) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and Course.COURSEAIM = H71, M71 or M73 and Course.TTCID = 1, 2 or Q.
ExceptionWarningCarried Forward
Plain English
The classification of undergraduate degree is not applicable or not known for a higher than expected number of first year ITT and EYITT PGCE students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCESBJ.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCESBJ has changed from known to unknown (9999​99) or not applicable (999998).
ContinuityWarningCarried Forward
Plain English
The subject of the student's undergraduate degree has changed from a known code to a unknown or not applicable code. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCESBJ.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PGCESBJ differs [exclude (not exists to exists) and (unknown (999999) to known) and (exists to not exists where most recent Course.COURSEAIM not M71 or H71 or M73)]. Only for Instances where an Entry Profile record was last submitted or updated in 2019 onwards. Exclude records identified in QR.Cyy051.EntryProfile.PGCESBJ.3.
ContinuityWarningCarried Forward
Plain English
The PGCE subject of undergraduate degree has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PGCESBJ.5

For providers in England, Northern Ireland and Wales, EntryProfile.PGCESBJ = 999999 for more than 2% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and Course.COURSEAIM = H71, M71 or M73 and Course.TTCID = 1, 2 or Q.
ExceptionWarningCarried Forward
Plain English
The subject of undergraduate degree is not known for a higher than expected number of first year ITT and EYITT PGCE students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.10

For institutions in Northern Ireland, where exists EntryProfile.POSTCODE must be located in the country of EntryProfile.DOMICILE. (Restricted to cases where either EntryProfile.POSTCODE or EntryProfile.DOMICILE is coded as being in Northern Ireland.)
ExceptionErrorCarried Forward
Plain English
Where the student is returned with a domicile of Northern Ireland the entry postcode must relate to an address in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.11

For institutions in Northern Ireland, where exists EntryProfile.POSTCODE should be located in the country of EntryProfile.DOMICILE. (Excludes cases where either EntryProfile.POSTCODE or EntryProfile.DOMICILE is coded as being in Northern Ireland.)
ExceptionWarningCarried Forward
Plain English
The postcode on entry should be consistent with the country of domcile.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.12

EntryProfile.POSTCODE is unknown (null), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
Postcode data has not been returned for the student but there is a known postcode for the student in the UCAS (*J) data. It is expected that a known value in the UCAS data will be included in the return.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.13

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.POSTCODE has changed from known full postcode to unknown value or just an outward postcode has been returned [exclude known to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE or IM]
ContinuityWarningCarried Forward
Plain English
The postcode of the student's permanent or home address prior to entry to the course has changed from a known full postcode to a unknown postcode or just an outward postcode. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.14

Where a year-on-year link has been made to the Continuity Register, EntryProfile.POSTCODE differs [exclude unknown to known value, outward postcode to full valid postcode, exists to not exists where most recent EntryProfile.DOMICILE not in (XF, XG, XH, XI, XK, XL, GG, JE or IM) and records identified in QR.Cyy051.EntryProfile.POSTCODE.13]
ContinuityWarningCarried Forward
Plain English
The postcode of the student's permanent or home address prior to entry to the course has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.15

EntryProfile.POSTCODE is not known (null) for more than 1% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28) and EntryProfile.UCASAPPID is not null.
ExceptionWarningCarried Forward
Plain English
Postcode on entry is not known for a higher than expected number of first year undergraduate students domiciled in the UK, Channel Islands and Isle of Man entering via UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.16

EntryProfile.POSTCODE is not known (null) for more than 2% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28) or EntryProfile.UCASAPPID is null).
ExceptionWarningCarried Forward
Plain English
Postcode on entry is not known for a higher than expected number of first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying at postgraduate level or are undergraduates not entering through UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.6

Where exists EntryProfile.POSTCODE must contain a valid full postcode or a valid outward part of a postcode. The postcodes must be returned in uppercase.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
Rule updated to ensure postcodes are returned as uppercase.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.7

More than 10 young (between 18 and 21), full-time, undergraduate students returned with identical EntryProfile.POSTCODE (where exists).
ExceptionErrorCarried Forward
Plain English
More than 10 young, full-time, undergraduate students have been returned with the same postcode on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.8

More than 10 young (between 18 and 21), full-time, undergraduate students, not in own accommodation (Student.TTACCOM = 1,4,8,9), have EntryProfile.POSTCODE = Student.TTPCODE (where EntryProfile.POSTCODE and Student.TTPCODE exists).
ExceptionWarningCarried Forward
Plain English
More than 10 young, full-time undergraduate students who are not living in their own accommodation have been returned with a postcode on entry that matches their term-time postcode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.POSTCODE.9

For institutions in England, Scotland and Wales, where exists EntryProfile.POSTCODE should be located in the country of EntryProfile.DOMICILE
ExceptionWarningCarried Forward
Plain English
The postcode returned for the student is not in their country of domicile.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.3

EntryProfile.PREVINST is a generic or unknown code, but has a UKPRN in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.5

Where a year-on-year link has been made to the Continuity Register, EntryProfile.PREVINST differs [exclude (not exists to exists) and (generic or unknown code to a learning provider code or UKPRN) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM not in M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20, C30) or (Instance.INTERCALATE = 01))]. Exclude records identified in QR.Cyy051.EntryProfile.PREVINST.6.
ContinuityWarningCarried Forward
Plain English
The value returned for last provider attended has changed between years. Data should be as on entry to the instance and should not be changed between years. Where PREVINST has been changed to a UKPRN the mapping should be reviewed to ensure that the UKPRN is appropriate.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.6

Where a year-on-year link has been made to the Continuity Register EntryProfile.PREVINST has changed from a learning provider or a generic code to an unknown code.
ContinuityWarningCarried Forward
Plain English
The value returned for last provider attended has changed between years from a learning provider or generic value to a unknown value. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.PREVINST.9

EntryProfile.PREVINST = 9999 (Not known) for more than 3% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20 or C30 and Instance.INTERCALATE is null.
ExceptionWarningCarried Forward
Plain English
The previous provider attended by the student is not known for a higher than expected number of first year students domiciled in the UK, Channel Islands and Isle of Man, who are studying for a selected qualification aim as listed in the rule which is not an intercalated course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.10

More than 20% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
Plain English
A higher than expected proportion of part-time or 'other' full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.11

More than 5% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
Plain English
A higher than expected proportion of full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.12

More than 20% of instances at a provider in Northern Ireland, Scotland or Wales where Instance.FUNDCODE = 1 and (Instance.MODE = 02, 25 or 31) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionWarningCarried Forward
Plain English
A higher than expected proportion of part-time or 'other' full-time instances that are fundable by the funding council/body have been returned this year with an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.13

EntryProfile.QUALENT3 must not be coded P92 or begin with Q, R or X (excluding X00 and X01) when the tariff score is greater than 0.
ExceptionErrorCarried Forward
Plain English
Where the student has been returned with tariff bearing qualifications on entry, their highest qualification on entry cannot be a Level 3 qualification which is not subject to tariff.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.14

EntryProfile.QUALENT3 is unknown (X06), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
The highest qualification on entry held by the student has been returned as unknown however there is a known value in the UCAS Data for HESA (*J).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.15

EntryProfile.QUALENT3 must not be coded P91 or P94 where all of the associated QualificationsOnEntry.QUALTYPE are non-tariff bearing qualifications in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
Plain English
The student has been returned with a highest qualification on entry that says some of their level 3 qualifications are tariff bearing but no tariff bearing qualifications have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.16

EntryProfile.QUALENT3 must not be coded P92 where at least one of the associated QualificationsOnEntry.QUALTYPE is a tariff bearing qualification in either the HESA or UCAS definition of the tariff score. Please see the appendix in the specification for XTPOINTS for details of the qualifications included in the tariff definitions.
ExceptionErrorCarried Forward
Plain English
The student has been returned with a highest qualification on entry that says none of their level 3 qualifications are tariff bearing but a tariff bearing qualification has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.17

EntryProfile.QUALENT3 should not be coded P93 where any associated QualificationsOnEntry.QUALTYPE is a non-tariff bearing level 3 qualification in either the HESA or UCAS definition of the tariff score. Please check that all the non-tariff bearing qualifications are level 2. If any of them are level 3, please review the coding of EntryProfile.QUALENT3.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.18

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01) where it exists, has changed from known to unknown value.
ContinuityWarningCarried Forward
Plain English
The value returned for the highest qualification that a student holds on entry has changed from a known value to an unknown value. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.19

Where a year-on-year link has been made to the Continuity Register, when EntryProfile.QUALENT3 (using XQUALENT01), where it exists, differs [exclude records identified in QR.Cyy051.EntryProfile.QUALENT3.18 and unknown to known value].
ContinuityWarningCarried Forward
Plain English
The highest qualification on entry returned for the student has changed compared to data returned in a previous year. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.20

EntryProfile.QUALENT3 = X06 (Not known) for more than 1% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins with H, I, J or C or is M22, M26, M28) and EntryProfile.UCASAPPID is not null.
ExceptionWarningCarried Forward
Plain English
Highest qualification on entry is not known for a higher than expected number of first year undergraduate students entering via UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.21

EntryProfile.QUALENT3 = X06 (Not known) for more than 3% of instances in the HE standard registration population where Instance.COMDATE later than Y1-07-31 and (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28) or EntryProfile.UCASAPPID is null).
ExceptionWarningCarried Forward
Plain English
Highest qualification on entry is not known for a higher than expected number of first year students studying at postgraduate level or are undergraduates not entering through UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.22

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 1 and XLEV501 = 1 within the HE standard registration population. The majority of full-time PGR entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 20% and more than 9 instances of full-time first year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.23

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 2 and XLEV501 = 1 within the HE standard registration population. The majority of part-time PGR entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 20% and more than 9 instances of part-time first year students, studying at postgraduate research level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.24

More than 10% of (and more than 9) instances have (XQUALENT01 = A, B, C, E, G or H), where XMODE301 = 1 and XLEV501 = 3 within the HE standard registration population. The percentage of full-time first degree entrants with a level 3 qualification or other undergraduate qualification as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 10% and more than 9 instances of full-time first year students, studying at first degree level, do not have a level 3 qualification or other undergraduate qualification (other than a first degree) as their highest qualification on entry.
Further Guidance
Plain English amended for clairification.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.25

More than 10% of (and more than 9) instances have (XQUALENT01 = A, B, C, E, G or H), where XMODE301 = 2 and XLEV501 = 3 within the HE standard registration population. The percentage of part-time first degree entrants with a level 3 qualification or other undergraduate qualification as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 10% and more than 9 instances of part-time first year students, studying at first degree level, do not have a level 3 qualification or other undergraduate qualification (other than a first degree) as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.26

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 1 and XLEV501 = 2 within the HE standard registration population. The majority of full-time PGT entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 20% and more than 9 instances of full-time first year students, studying at postgraduate taught level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.27

More than 20% of (and more than 9) instances have (XQUALENT01 = D, E, F, G or H), where XMODE301 = 2 and XLEV501 = 2 within the HE standard registration population. The majority of part-time PGT entrants with a first degree or higher as their highest qualification on entry is lower than expected, please review this.
ExceptionWarningCarried Forward
Plain English
More than 20% and more than 9 instances of part-time first year students, studying at postgraduate taught level, do not have first degree or higher as their highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.7

More than 5% of instances at a provider in England where Instance.FUNDCODE = 1 and (Instance.MODE = 01, 23 or 24) and where exists in the in-coming data EntryProfile.QUALENT3 = X06.
ExceptionErrorCarried Forward
Plain English
More than 5% of instances that are full-time and fundable by the funding council/body have an unknown highest qualification on entry.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.8

Where the provider is in England, more than 10% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionErrorCarried Forward
Plain English
A higher than expected proportion of UK domiciled full-time new entrants to undergraduate courses have been returned as having a highest qualification on entry of 'other' level 3 but no detailed qualifications have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QUALENT3.9

Where the provider is in England, more than 5% of instances where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE in (01, 02, 23, 24, 25) and Instance.COMDATE > Y1-07-31 and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG) have EntryProfile.QUALENT3 = P80 and no QualificationsOnEntry data.
ExceptionWarningCarried Forward
Plain English
A higher than expected proportion of UK domiciled full-time new entrants to undergraduate courses have been returned as having a highest qualification on entry of 'other' level 3 but no detailed qualifications have been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.10

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is lower [exclude unknown to known].
ContinuityWarningCarried Forward
Plain English
The tariff score for the student has reduced between years. The change in tariff score indicates that Qualifications on entry data has been updated.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.11

Where a year-on-year link has been made to the Continuity Register, QualificationsOnEntry total tariff score is higher [exclude unknown to known].
ContinuityWarningCarried Forward
Plain English
The tariff score for the student has increased between years. The change in tariff score indicates that Qualifications on entry data has been updated.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.12

Where the provider is in England or Wales, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE (exclude M6, M7 and M8), QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.13

More than 5% of instances (and more than 5 instances) where Student.BIRTHDTE later than (Y1-21)-08-31 and Student.NATION = GB have EntryProfile.QUALENT3 = P80.
ExceptionErrorCarried Forward
Plain English
More than 5% and more than 5 student instances (from the UK and under 21) have a highest qualification on entry coded 'Other qualification at level 3'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.14

XTPOINTSGP01 = 99 (Zero or unknown tariff points) for more than 5% of instances (and more than 10 instances) where XMODE301 = 1 and XLEV501 = 3 within the HE standard registration population. These full-time first degree UK domiciled entrants with a level 3 highest qualification on entry, have a zero or unknown tariff score or no tariff points, please review this.
ExceptionWarningCarried Forward
Plain English
These first degree UK domiciled entrants have a level 3 highest qualification on entry but do not have a tariff score.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.2

Where the provider is in England there are more than 5% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 is coded (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionWarningCarried Forward
Plain English
More than 5% of full-time or part-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.3

Where the institution is in England, a level 3 tariff bearing qualification present in the UCAS (*J) data is not present in the HESA return for an instance where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and (Instance.MODE = 01, 23 or 24) and (Instance.COMDATE > Y1-07-31) and (EntryProfile.DOMICILE = XK, XF, XI, XH or XG) and (EntryProfile.QUALENT3 begins with P or is equal to X00 or X01).
ExceptionErrorCarried Forward
Plain English
A tariff bearing qualification that is present in the UCAS data for HESA (*J) transaction has not been returned in the Student record.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.4

Where the provider is in Scotland or Northern Ireland, multiple identical qualifications on entry for this instance i.e. the combination of QualificationsOnEntry.QUALTYPE, QualificationsOnEntry.QUALSBJ, QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALYEAR and QualificationsOnEntry.QUALSIT all occur more than once
ExceptionErrorCarried Forward
Plain English
Duplicate qualifications on entry have been returned for an instance.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.5

The total tariff score for this instance is greater than 400 points.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.6

More than 5% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and EntryProfile.QUALENT3 is coded (P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionErrorCarried Forward
Plain English
More than 5% of young full-time or part-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.7

Where the provider is in Northern Ireland, Scotland or Wales there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningCarried Forward
Plain English
More than 10% of full-time or part-time entrants aged 21 or over domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.8

Where the provider is in England more than 2% of instances where Instance.COMDATE > Y1-07-31 and Student.BIRTHDTE later than (Y1-21)-08-31 and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93 or P94) with no QualificationsOnEntry entity.
ExceptionWarningCarried Forward
Plain English
More than 2% of young full-time or part-time entrants domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.QualificationsOnEntry.9

Where the provider is in England there are more than 10% of instances where Instance.COMDATE > Y1-07-31 and (Student.BIRTHDTE is null or earlier than (Y1-21)-09-01) and Instance.MODE is in (01, 23, 24, 31) and EntryProfile.DOMICILE in (XK, XF, XI, XH, XG, XL, GG, JE or IM) and (EntryProfile.QUALENT3 is coded P41, P42, P46, P47, P50, P51, P53, P54, P62, P63, P64, P65, P68, P93, P94, X00 or X01) with no QualificationsOnEntry entity.
ExceptionErrorCarried Forward
Plain English
More than 10% of full-time or part-time entrants aged 21 or over (or who have an unknown date of birth) domiciled in the UK have been reported as having a level 3 qualification as their highest qualification on entry but no detail of the qualifications has been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.3

Where a year-on-year link had been made to the Continuity Register EntryProfile.RELIGION has changed from known to not stated (11).
ContinuityWarningCarried Forward
Plain English
The student had a known value for religion in the previous year and the data has been resubmitted this year with an unknown religion. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.4

Where a year-on-year link had been made to the Continuity Register, EntryProfile.RELIGION differs [exclude (not exists to exists) and (missing data (4) or not stated (11) to known) and (exists to not exists where most recent EntryProfile.DOMICILE is not XG)]. Exclude records identified in QR.Cyy051.EntryProfile.RELIGION.3
ContinuityWarningCarried Forward
Plain English
The student's religion on entry has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.RELIGION.5

For providers in Northern Ireland, EntryProfile.RELIGION = 11 (Not stated) for more than 10% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.COMDATE later than Y1-07-31 and EntryProfile.DOMICILE = XG.
ExceptionWarningCarried Forward
Plain English
The data on religious grouping is not stated for a higher than expected number of first year students who are domiciled in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SEC.2

EntryProfile.SEC is not classified (9), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SEC.3

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SEC has changed from known to not classified (9).
ContinuityWarningCarried Forward
Plain English
The student had a known value for socio-economic classification in the previous year, but the data has been resubmitted this year with an unknown socio-economic classification. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SEC.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SEC differs [exclude (not exists to exists) and (not classified (9) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not M22, M26, M28) )]. Exclude records identified in QR.Cyy051.EntryProfile.SEC.3.
ContinuityWarningCarried Forward
Plain English
The students socio-economic classification on entry has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2000.3

Where a year-on-year link has been made to the Continuity Register EntryProfile.SOC2000 has changed from known to not stated (0000), information refused (0001) or not known (0009)
ContinuityWarningCarried Forward
Plain English
The SOC2000 occupation code has been returned not stated, information refused or not known when previously this was returned as a known value. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2000.4

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SOC2000 differs [exclude (not exists to exists) and (not stated (0000), information refused (0001) or not known (0009) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not in M22, M26, M28) or (corresponding Instance.COMDATE is after 2014-07-31) )]. Exclude records identified in QR.Cyy051.EntryProfile.SOC2000.3.
ContinuityWarningCarried Forward
Plain English
The SOC2000 occupation code has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.3

Where there is a year-on-year link and SOC2000 exists on the Continuity Register and is a known value, and EntryProfile.SOC2010 on input equals not stated (0000), information refused (0001) or not known (0009).
ContinuityWarningCarried Forward
Plain English
The SOC2000 occupation code has previously been returned for the student as a known value, but the incoming SOC2010 occupation code has been returned as not stated, information refused or not known. It is expected that an instance previously returned with a known SOC2000 value will now be returned with a known SOC2010 value.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.4

EntryProfile.SOC2010 is coded as not stated (0000), information refused (0001) or not known (0009), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.5

Where a year-on-year link has been made to the Continuity Register EntryProfile.SOC2010 has changed from known to not stated (0000), information refused (0001) or not known (0009).
ContinuityWarningCarried Forward
Plain English
​The SOC2010 occupation code has previously been returned for the student as a known value, but the incoming SOC2010 occupation code has been returned as not stated, information refused or not known. It is expected that an instance previously returned with a known SOC2010 value will now be returned with a known SOC2010 value.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.SOC2010.6

Where a year-on-year link has been made to the Continuity Register, EntryProfile.SOC2010 differs [exclude (not exists to exists) and (not stated (0000), information refused (0001) or not known (0009) to known) and (exists to not exists where (most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM) or (most recent Course.COURSEAIM does not begin H, I, J or C and is not in M22, M26, M28))]. Exclude records identified in QR.Cyy051.EntryProfile.SOC2010.5.
ContinuityWarningCarried Forward
Plain English
​The SOC2010 occupation code has changed between years. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.UCASAPPID.7

More than 20% of instances where Instance.COMDATE is in the current reporting year and Instance.MODE is in (01, 23, 24) and Instance.LOCSDY not equal to S and Instance.REDUCEDI not equal to 08 and Course.COURSEAIM (begins H, I, J, C or is M22, M26 or M28) and EntryProfile.DOMICILE is in (XK, XF, XI, XH, XG) and EntryProfile.UCASAPPID does not exist.
ExceptionErrorCarried Forward
Plain English
More than 20% of UK domciled entrants studying full-time on an undergraduate programme do not have a UCAS Application Identifier. Please check whether these students applied through UCAS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.YRLLINST.3

EntryProfile.YRLLINST is unknown (9999), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.YRLLINST.4

Where a year-on-year link has been made to the Continuity Register EntryProfile.YRLLINST changed from known to unknown (9999).
ContinuityWarningCarried Forward
Plain English
T​he year in which the student left the previous provider was previously returned as a known value but has been returned as a unknown value for the incoming data. Data should be as on entry to the instance and should not be changed between years.
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.EntryProfile.YRLLINST.5

Where a year-on-year link has been made to the Continuity Register, EntryProfile.YRLLINST differs [exclude (not exists to exists) and (unknown(9999) to known) and (exists to not exists where most recent EntryProfile.ARTICLN not in 1, 2, 3, 4)]. Exclude records identified in QR.Cyy051.EntryProfile.YRLLINST.4.
ContinuityWarningCarried Forward
Plain English
N/A
Further Guidance
A year-on-year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.FinancialSupport.APPSPEND.1

FinancialSupport.APPSPEND has not been returned for any instances, but the OfS is expecting this field to be returned. Please check your access and participation plan.
ExceptionErrorCarried Forward
Plain English
We are expecting some of the financial support given to be part of the commitments detailed in your provider’s access and participation plan
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.1

Compared to last year, the total student instance numbers have decreased by more than 10% of the previous year's return. This does not appear to be a full return. Quality checking on your return will not be undertaken until you confirm the differences or return the remaining instances.
ExceptionWarningCarried Forward
Plain English
This rule is linked to SIN1 in the credibility report.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.CAMPID.1

Instance.CAMPID must have been submitted in the Provider profile collection.
ExceptionErrorCarried Forward
Plain English
CAMPID must must match one of those submitted in this year's Provider profile collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.CAMPID.2

Where a campus has been submitted in the Provider Profile collection, it must be returned in Instance.CAMPID. Have you returned all Instance.CAMPID?
ExceptionErrorCarried Forward
Plain English
All campuses submitted in this year's Provider Profile collection, must be returned in the Student collection.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.10

Where a year-on-year link has been made to the Continuity Register, Instance.COMDATE has changed by more than 14 days (where the incoming Instance.COMDATE is earlier than Y1-08-01).
ContinuityWarningCarried Forward
Plain English
A student instance has previously been returned and the comdate has changed by more than 14 days.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.5

More than 100 instances at an institution in England where Instance.MODE in (02, 25, 31, 74) and Course.COURSEAIM does not end with '90' have Instance.COMDATE earlier than (Y1-7)-07-31.
ExceptionErrorCarried Forward
Plain English
A higher than expected number of instances with a start date more than 7 years prior to the current HESA reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.6

More than 50 instances at a provider in England where Instance.MODE in (01, 23, 24) and CourseSubject.SBJCA does not equal 100267 clinical medicine, 100276 pre-clinical medicine, 1000266 clinical dentistry, 100275 pre-clinical dentistry, 100271 medicine, or 100268 dentistry have Instance.COMDATE earlier than (Y1-5)-07-31.
ExceptionErrorCarried Forward
Plain English
A higher than expected number of full-time instances returned, not studying Medicine or Dentistry, where the start date is earlier than 5 years prior to the current HESA reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.7

More than 100 instances at an institution in Northern Ireland, Scotland or Wales where Instance.MODE in (02, 25, 31, 74) and Course.COURSEAIM does not end with '90' have Instance.COMDATE earlier than (Y1-7)-07-31.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of instances with a start date more than 7 years prior to the current HESA reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.8

More than 50 instances at a provider in Northern Ireland, Scotland or Wales where Instance.MODE in (01, 23, 24) and CourseSubject.SBJCA does not equal '100267 clinical medicine, 100276 pre-clinical medicine, 1000266 clinical dentistry or 100275 pre-clinical dentistry' have Instance.COMDATE earlier than (Y1-5)-07-31.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of full time instances, not studying Medicine or Dentistry, where the start date is earlier than 5 years prior to the current HESA reporting period.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.COMDATE.9

Where a year-on-year link has been made to the Continuity Register and incoming Instance.COMDATE is after start of reporting year.
ContinuityWarningCarried Forward
Plain English
The start date of the incoming instance indicates a first year student, however a matching record has been found on the Continuity Register (indicating a continuing student).
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. If the UHN linking is correct, data returned in COMDATE should be restored to the 'on entry' value. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.5

Instance.DISALL code 4 must have (previously returned EntryProfile.DOMICILE = GG, JE, XL, XK, IM, XF, XI, XH or XG) or Student.NATION = GB.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.6

More than 10 students where Instance.DISALL exists and Student.DISABLE = 00.
ExceptionErrorCarried Forward
Plain English
Information regarding Disabled Students' Allowance must not be returned for more than 10 students with no known disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.DISALL.7

Instance.DISALL = 9 (Information about Disabled Students' Allowance is not known/not sought) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Student.DISABLE is in the range 08-96.
ExceptionWarningCarried Forward
Plain English
Whether a student is in receipt of a disability allowance is not known, or has not been sought, for a higher than expected number of students who have declared a disability.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFEES.5

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.EMPFEES is coded 99.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
The number of records returned as Not known (code 99) is higher than expected. Please review and improve with a more specific code if possible.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EMPFUND.3

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.EMPFUND is coded 99.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
The number of records returned as Not known (code 99) is higher than expected. Please review and improve with a more specific code if possible.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.11

Instance.ENDDATE should not be null where any QualificationsAwarded.QUAL = H00, H11, H16, H22, H23, H50, M00, M01, M10, M11, M16, M22, M28, M50, M71, M73, M86, E00 or D00 and Instance.INTERCALATE does not exist. Please check it is correct that there is no end date for these awards as it is excluding them from the Graduate Outcomes population.
ExceptionWarningCarried Forward
Plain English
The student has been awarded a qualification but has not been given an end date. Please review the data to ensure that this is correct as the student will be excluded from the Graduate Outcomes population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.12

Instance.ENDDATE must be earlier than Instance.COMDATE + 15 days where Instance.REDUCEDI = 08.
ExceptionErrorCarried Forward
Plain English
It has been reported that the student has withdrawn within two weeks of starting the programme however the end date returned is not within that range.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.15

No year-on-year link on incoming data for an HE instance that was 'live' from 2019/20 to 2013/14 collections, inclusive (using XYEARM01) and Instance.ENDDATE is null and Instance.MODE is not coded (63, 64, 73 or 74) and Instance.NOTACT is null.
ExceptionWarningAmended
Plain English
No HE record returned this year but an active record was sent to HESA in 2019 or earlier.
Further Guidance
N/A
Reason for Change
Rule amended to cover all relevant records.
Previous Name of Rule
N/A

QR.C21051.Instance.ENDDATE.19

For providers in England, Wales or Northern Ireland where the Instance.ENDDATE is a date that is before the previous reporting year (less than 01-08-Y1(-1)) and the Instance.STULOAD was greater than 0 in the previous reporting year. The end date must also be a date in the previous reporting year.
ExceptionErrorCarried Forward
Plain English
If a student was returned last year as active, then we would expect the end date to also be last year. Why is the end date prior to last year?
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EntryProfile.3

EntryProfile entity exists however the corresponding Instance with a previous year Instance.COMDATE has not been previously reported (i.e. cannot be found on the Continuity Register or in the PGR collaborative students Transfers-in file). However a possible match has been identified.
ContinuityErrorCarried Forward
Plain English
Continuing student instances being returned this year do not appear to have been returned previously. A possible match has been found, should these instances be linked?
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EntryProfile.4

EntryProfile entity exists however the corresponding Instance with a previous year Instance.COMDATE has not been previously reported (i.e. cannot be found on the Continuity Register or in the PGR collaborative students Transfers-in file). No possible matches have been identified.
ContinuityErrorCarried Forward
Plain English
Continuing student instances being returned this year do not appear to have been returned previously. No potential matches found.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.6

All instances have been coded as Instance.ENTRYRTE = 01 where Course.TTCID = 1 and Instance.REDUCEDI = 00, 01 or 04. Please check it is correct that all ITT provision is provider-led.
ExceptionWarningCarried Forward
Plain English
All students on ITT courses have an entry route of provider-led.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.ENTRYRTE.7

All instances have been coded as Instance.ENTRYRTE = 02 or 03 where Course.TTCID = 1 and Instance.REDUCEDI = 00, 01 or 04. Please check it is correct that all ITT provision is Schools Direct.
ExceptionWarningCarried Forward
Plain English
All students on ITT courses have an entry route of Schools Direct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EXCHANGE.4

Where a year-on-year link has been made to the Continuity Register and Instance.LOCSDY has changed from studying abroad (S) to at provider(Z), where Instance.EXCHANGE is not coded as mainly overseas (Z).
ContinuityWarningCarried Forward
Plain English
This student was previously returned on a collaborative programme. If the UHN linking is correct the implication is that Instance.EXCHANGE may not have been coded correctly.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.EXCHANGE.5

Where a year-on-year link has been made to the Continuity Register and Instance.EXCHANGE has changed from collaborative provision with an overseas provider (Y or Z) to being not an incoming exchange or visiting student (N)
ContinuityWarningCarried Forward
Plain English
This student was previously returned on a collaborative programme. If the UHN linking is correct the implication is that Instance.EXCHANGE may not have been coded correctly.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEELIG.6

Instance.FEEELIG must be coded 2 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = IM, XL, GG or JE unless Instance.FESTUMK = 1 or 3.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.18

For providers in Wales where Instance.FEEREGIME exists and Instance.COMDATE > 2012-08-31, more than 5% of instances have Instance.FEEREGIME = 10.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of students who commence studies after 31st August 2012 have been returned as following 'Pre-Sept 2012 regime'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEREGIME.19

For providers in Northern Ireland and Wales where Instance.FEEREGIME exists and Instance.COMDATE < 2012-09-01, more than 5% of instances have Instance.FEEREGIME = 20.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of students who commenced studies before 1st September 2012 have been returned as following 'Post-Sept 2012 regime'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.2

For providers in Wales, Instance.FEEWAIVETYPE must exist where EntryProfile.DOMICILE (previously sent for the student) = XI and Instance.REDUCEDI = 00 and Instance.MODE = 31 and Instance.FUNDCODE = 1 and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28 or (Course.COURSEAIM = M71 or M73 and Course.TTCID is not equal to 1)).
ExceptionErrorCarried Forward
Plain English
Fee waiver type must exist for part-time, Welsh domiciled students, studying for first-degree or other undergraduate courses with eligibility for funding by HEFCW. (Includes PGCE/Professional Graduate Diploma in Education courses not leading to QTS).
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FEEWAIVETYPE.4

For providers in Wales, Instance.FEEWAIVETYPE must not exist where EntryProfile.DOMICILE (previously sent for the student) not equal to XI or Instance.MODE not equal to 31 or Instance.FUNDCODE not equal to 1.
ExceptionErrorCarried Forward
Plain English
Fee waiver type must only exist for Welsh domiciled, part-time students eligible for HEFCW funding.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.10

Instance.FinancialSupport entity has not been returned for any instances, but the OfS is expecting financial support to be returned as notified in your access and participation plan. Please check that any financial support has been returned.
ExceptionErrorCarried Forward
Plain English
We are expecting any financial support given to a student this year to be returned here, this is because your provider has stated it in their access and participation plan.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FinancialSupport.9

The total FinancialSupport.FINAMOUNT returned for instances where (Instance.REDUCEDI = 00 or 01) and Instance.FEEELIG = 1 and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71, M73 or M88) and (Instance.EXCHANGE = N or Y or Instance.EXCHANGE does not exist) is less than the minimum value reported by OfS. Please check that all financial support has been returned.
ExceptionWarningCarried Forward
Plain English
For students covered by OfS access and participation plans, the total value of financial support awards is less than the minimum expected total reported by OfS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.28

More than 500 instances where the provider is in England and Instance.FUNDCODE coded 1 where (EntryProfile.DOMICILE exists and is not in (XK, XF, XI, XH, XG, IE, XL, GG, JE, IM) except where (EntryProfile.DOMICILE is in (AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC) AND Instance.COMDATE < 2021-08-01)).
ExceptionErrorAmended
Plain English
There are more instances than expected, reported as 'Fundable by funding council/body', where domicile is outside the UK, Channel Islands, Isle of Man or Ireland. Or where EU domiciled students commenced from the 2021/22 academic year and beyond.
Further Guidance
N/A
Reason for Change
EU are no longer eligible for home fees after 01 August 2021. Channel Islands and the Isle of Man are eligible for home fees status for 2021/22.
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.29

Instance.FUNDCODE should not be coded 1 where Instance.LOCSDY = 6 and Instance.COMDATE earlier than Y1-08-01 and EntryProfile.DOMICILE not in (XF, XG, XH, XI or XK).
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.30

Where the provider is in England no instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in (XK, XF, XI, XH, XG, IE, XL, GG, JE, IM) OR (EntryProfile.DOMICILE is in (AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC) AND Instance.COMDATE < 2021-08-01)).
ExceptionErrorAmended
Plain English
For providers in England, there are no instances which are fundable by the funding council/body where the COURSEAIM meets the criteria for research-based higher degree and the DOMICILE is in either UK, Channel Islands, Isle of Man or Ireland. Or where EU domiciled students commenced prior to 2021/22 academic year.
Further Guidance
N/A
Reason for Change
EU are no longer eligible for home fees after 01 August 2021. Channel Islands and the Isle of Man are eligible for home fees status for 2021/22.
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.31

Where the provider is in England or Northern Ireland less than 80% of instances have Instance.FUNDCODE = 1 where (Course.COURSEAIM begins with D or L) and (EntryProfile.DOMICILE is in XK, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG, ZZ, IS, NO, LI, CH, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, YT, MQ, GP, GF, RE, MF, IC).
ExceptionWarningCarried Forward
Plain English
For providers in England and Northern Ireland, less than 80% of instances are reported as fundable by the funding council/body where COURSEAIM meets the criteria for research-based higher degree and the DOMICILE is in the UK or EU.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.32

Where the provider is in England, Northern Ireland or Wales more than 20 instances have Instance.FUNDCODE = 1 where Course.MSFUND = 13, 31, 37 or 38. It is not expected that instances will be fundable by Funding Council/body when the major source of funding for the course is Welsh Government/NHS.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.33

Where a year-on-year link has been made to the Continuity Register and Instance.LOCSDY has changed from studying abroad (S) to distance Learning (6), where Instance.FUNDCODE has changed from no funds (2, 3 or 4) to fundable by funding council/body (1).
ContinuityWarningCarried Forward
Plain English
If the UHN linking is correct the implication is that Instance.FUNDCODE may not have been coded correctly as distance learners would not be expected to become fundable.
Further Guidance
The incoming instance links to an instance returned previously for a student who was studying abroad. The incoming instance has changed to a LOCSDY of ‘6’ indicating that the student is now studying as a distance learner, however Instance.FUNDCODE has changed from not being in receipt of, or not eligible for funding to being fundable by the funding council.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.34

For providers in England or Wales, more than 2% of instances (and more than 10 instances) have Instance.FUNDCODE = 1 where (EntryProfile.DOMICILE (including those previously sent for the student) is not in (XK, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC) and Instance.MODE does not equal to 63 or 64).
ExceptionErrorCarried Forward
Plain English
Students outside of the UK, EU and EEA are not expected to be returned as fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.35

For this instance, Instance.FUNDCODE can only be coded 1 where, for at least one REFData entity, (REFData.COLPROV does not exist and the corresponding REFData.UOAPCNT is greater than zero) or (REFData.COLPROV is a UKPRN of a publicly funded provider and the corresponding REFData.UOAPCNT is greater than zero).
ExceptionErrorCarried Forward
Plain English
Unless the submitting provider, or a collaborating provider, is a publicly funded provider with a corresponding element of REF supervision, then the student cannot be returned as funded by the funding council/body.
Further Guidance
Funding rules do not permit students to be funded unless they are supervised by a member of staff at a publicly funded provider.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.40

For providers in England, where Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28) and Instance.MODE changes from (01, 02, 23, 24, 25 or 31) to (43 or 44), then Instance.FUNDCODE must stay the same.
ContinuityErrorCarried Forward
Plain English
Where postgraduate students change mode to writing-up, the fundability code should stay the same.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCODE.41

More than 500 instances where the provider is in Wales or Northern Ireland and Instance.FUNDCODE coded 1 where (EntryProfile.DOMICILE exists and is not in (XK, XF, XI, XH, XG, IE) except where (EntryProfile.DOMICILE is in (AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG, IS, NO, LI, AI, BM, VG, KY, FK, MS, PN, SH, GS, TC, PF, YT, NC, BL, PM, WF, AW, BQ, GL, FO, SX, CW, CH, MQ, GP, GF, RE, MF, IC) AND Instance.COMDATE < 2021-08-01)).
ExceptionErrorAdded
Plain English
There are more instances than expected, reported as 'Fundable by funding council/body', where domicile is outside the UK or Ireland. Except where EU domiciled students commenced before the 2021/22 academic year.
Further Guidance
N/A
Reason for Change
EU are no longer eligible for home fees after 01 August 2021. Channel Islands and the Isle of Man are eligible for home fees status for 2021/22.
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.10

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.11

More than 20 instances with Instance.FUNDCOMP coded 9 where the provider is in Wales and Course.MSFUND is coded 02 and Instance.MODE is coded (01, 02, 23, 24, 25, 31). Please check if Instance.FUNDCOMP should be coded 1, 2, 3 or 4 instead.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of HEFCW funded student instances that are not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.5

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.6

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.7

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with H, I, J, C or is M22, M26 or M28 (excluding H99, I99, J99 and C99) and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.8

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with D or L (excluding L99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDCOMP.9

More than 10% of instances with Instance.FUNDCOMP = 9 where Course.COURSEAIM begins with E or M (excluding M22, M26, M28 and M99) and Instance.MODE = 31 and Instance.STULOAD is greater than or equal to 3 and Instance.EXCHANGE is not equal to 4 or G and (Institution.UKPRN is not equal to 10008010 or 10008026) and XPROVCAT is not equal to 02.
ExceptionWarningCarried Forward
Plain English
There is a higher than expected number of student instances that are coded as Not a countable year in the HESES population.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.13

If any Instance.FUNDLEV = 20 or 21 for a Course.COURSEID then Instance.FUNDLEV must be 20, 21 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.14

If any Instance.FUNDLEV = 10 or 11 for a Course.COURSEID then Instance.FUNDLEV must be 10,11 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.15

If any Instance.FUNDLEV = 30 or 31 for a Course.COURSEID then Instance.FUNDLEV must be 30,31 or 99 for all other instances for the same Course.COURSEID.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.FUNDLEV.16

Where a year-on-year link has been made to the Continuity Register and the incoming Instance.INTERCALATE and INTERCALATE on the Continuity Register match, the first character of Instance.FUNDLEV differs from the first character of FUNDLEV on the Continuity Register. Exclude where FUNDLEV is coded 99 in the incoming data or in the Continuity Register.
ContinuityWarningCarried Forward
Plain English
It is not expected the level of funding for an instance will change between years. If the UHN linking is correct the implication is that Instance.FUNDLEV and/or Instance.INTERCALATE may not have been coded correctly.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.16

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time postgraduate_ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and (Instance.FUNDCODE = 1 or 7) and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 43, 73).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for full-time postgraduate ITT courses where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.18

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 43) and (Instance.INITIATIVES does not equal 16).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for full-time first degrees where the instance is fundable by the funding council/body. Excludes accelerated first degrees.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.20

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time foundation degrees where (Course.COURSEAIM = J10 or J16) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 43)
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for full-time foundation degrees where the instance is fundable by the funding council/body
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.22

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time HNC, HND, HE Certificates and HE Diplomas where (Course.COURSEAIM = J13, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C13, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for full-time HNC, HND, HE Certificates and HE Diplomas where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.24

Instance.GROSSFEE > 0 where Instance.TYPEYR = 2, 3, 4 or 5 and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31 and Instance.ENDDATE < the anniversary of Instance.COMDATE and Instance.MODE is not equal to 43 or 44. In line with the published guidance, please check these fees are correct as it is expected that the full-fee for the year of instance will be returned in the reporting year within which the year of instance commenced.
ExceptionWarningCarried Forward
Plain English
The fees for students studying on course years that are not contained within the reporting period should be front loaded. It is not expected that a student completing the end of a non-standard year would have a fee returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.28

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time sandwich years where ((Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 1) and (Instance.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
Where the student is fundable by the funding council/body and is on a full-time sandwich placement, the gross fee for the year must be less than or equal to the amount agreed with OfS.
Further Guidance
N/A
Reason for Change
Amended for full-time codes of study
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.29

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time Language year abroad, ERASMUS+ and Turing scheme where ((Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 2 or 3) and (Instance.MODE = 01, 02, 23, 24, 25, 43).
ExceptionErrorAmended
Plain English
Where the student is fundable by the funding council/body and is on a full-time language year abroad or a full/partial year ERASMUS or Turing Scheme placement, the gross fee for the year must be less than or equal to the amount agreed with OfS. Excludes part-time students. Part-time students included only from the Open University.
Further Guidance
N/A
Reason for Change
Amended to add Turing label and for full-time codes of study
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.31

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for full-time postgraduate ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Course.TTCID = 1 and Instance.FUNDCODE = 2 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and ((EntryProfile.DOMICILE (including those previously sent for the student) = XK, XL, GG, JE, IM, XF, XI, XH, XG, IE) or (EntryProfile.DOMICILE = AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG or YT and Instance.COMDATE < 01-08-2021)) and (Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54) and (Instance.MODE = 01, 02, 23, 24, 25, 43, 73).
ExceptionErrorAmended
Plain English
The gross fee charged to non-NCTL fundable UK, Channel Islands, Isle of Man, Ireland and EU (EU only if prior to BREXIT) domiciled full-time postgraduate ITT students (leading to QTS) must be less than or equal to the OfS agreed amount for postgraduate ITT. This includes students in attendance at providers in England for more than 14 weeks, and who’s major source of tuition fees are paid in full by the administration’s awards body and SLC, or a mix of student and the administration’s awards body and SLC.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.37

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time postgraduate_ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and (Instance.FUNDCODE = 1 or 7) and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 31, 44, 74).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for part-time postgraduate ITT courses where the instance is fundable by the funding council/body
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.38

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.INITIATIVES does not equal 16) and (Instance.MODE = 31, 44).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for part-time first degrees where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.39

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time foundation degrees where (Course.COURSEAIM = J10 or J16) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 31, 44)
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for part-time foundation degrees where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.40

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for accelerated first degrees where (Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H13, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90 or I99) and Instance.INITIATIVES = 16 and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE does not equal 02, 31, 44 64 or 74).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for accelerated first degrees where the instance is fundable by the funding council/body. Excludes part-time students.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.41

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time HNC, HND, HE Certificates and HE Diplomas where (Course.COURSEAIM = J13, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C13, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and (Instance.MODE = 31, 44).
ExceptionErrorAmended
Plain English
The gross fee for the year must be less than or equal to the OfS agreed amount for part-time HNC, HND, HE Certificates and HE Diplomas where the instance is fundable by the funding council/body.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.42

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time sandwich years where ((Course.COURSEAIM = M22, M26, M28, M88, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 1) and (Instance.MODE = 31, 44).
ExceptionErrorCarried Forward
Plain English
Where the student is fundable by the funding council/body and is on a part-time sandwich placement, the gross fee for the year must be less than or equal to the amount agreed with OfS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.43

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time ERASMUS+ and non-ERASMUS+ years abroad where ((Course.COURSEAIM = M22, M26, M28, M88, H00, H11, H12, H16, H18, H22, H23, H41, H42, H43, H70, H76, H80, H88, H90, H99, I00, I11, I12, I16, I70, I76, I80, I81, I90, I99, J10, J16, J20, J26, J30, J41, J42, J43, J76, J80, J90, J99, C20, C30, C41, C42, C43, C80, C90 or C99) and Instance.FUNDCODE = 1 and Instance.SPECFEE = 2 or 3) and (Instance.MODE = 31, 44).
ExceptionErrorCarried Forward
Plain English
Where the student is fundable by the funding council/body and is on a part-time language year abroad or a full/partial year ERASMUS placement, the gross fee for the year must be less than or equal to the amount agreed with OfS.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.GROSSFEE.44

For providers in England, Instance.GROSSFEE must be less than or equal to the OfS agreed amount for part-time postgraduate ITT where (Course.COURSEAIM = M71, M73, H71, I71 or I73) and Course.TTCID = 1 and Instance.FUNDCODE = 2 and (Instance.SPECFEE = 0, 5, 6, 9 or Instance.SPECFEE does not exist) and ((EntryProfile.DOMICILE (including those previously sent for the student) = XK, XL, GG, JE, IM, XF, XI, XH, XG,IE) or (EntryProfile.DOMICILE = AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HR, HU, IT, LU, MT, NL, PL, PT, ES, SE, EE, LV, LT, SI, SK, RO, BG or YT and Instance.COMDATE <01-08-2021)) and (Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54) and (Instance.MODE = 31, 44, 74)
ExceptionErrorAmended
Plain English
The gross fee charged to non-NCTL fundable UK, Channel Islands, Isle of Man, Ireland and EU (EU only if prior to BREXIT) domiciled part-time postgraduate ITT students (leading to QTS) must be less than or equal to the OfS agreed amount for postgraduate ITT. This includes students in attendance at providers in England for more than 14 weeks, and who’s major source of tuition fees are paid in full by the administration’s awards body and SLC, or a mix of student and the administration’s awards body and SLC.
Further Guidance
N/A
Reason for Change
Erasmus code removed as not relevant to this rule.
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.49

Where Instance.INITIATIVES = 16 and the length of programme of study is between 1 and 2 years and the associated Course.COURSEAIM = H00 and Instance.STULOAD is not over 100. Dormant students (Instance.MODE = 63, 64, 73 or 74) can be excluded.
ExceptionErrorCarried Forward
Plain English
Student instance FTE is expected to be higher than 100% intensity for Accelerated provision. Exclude dormants
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INITIATIVES.54

Where the INITIATIVES = U and the associated Instance.MODE = 31 or 44, then the length of programme of study should not be greater than 3 years when there are no full-time students (Instance.MODE = 01, 02, 23, 24, 25 or 43) studying postgraduate taught courses (M00, M01, M02, M10, M11, M16, M76 or L00) in this submission.
ExceptionWarningCarried Forward
Plain English
Where there are no full-time students studying for postgraduate taught courses, a student should not take more than 3 years to complete a part-time postgraduate taught course, when in receipt of Postgraduate Loan Eligibility.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTENTLEV.4

Where exists, there are more than 10% of instances (and more than 10 instances) where Instance.INTENTLEV is coded 03
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
The number of records returned as 'Student has not given any indication of their final intentions' (code 03) is higher than expected. Please review and update with specific intentions where they are known.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTERCALATE.2

No instances with Instance.INTERCALATE = 01 where Instance.REDUCEDI = 00, 01, 03 and Course.COURSEAIM begins D, E, L, M, H, I and Institution.UKPRN = 10000886, 10007801, 10006840, 10007785, 10007786, 10007788, 10007143, 10007789, 10007792, 10007149, 10007767, 10007795, 10007796, 10006842, 10003270, 10003645, 10007775, 10007782, 10007784, 10007799, 10007154, 10007774, 10007157, 10007158, 10007806, 10007163, 10007167, 10007790, 10007794, 10007783, 10007814, 10007852, 10007855, 10005343, 10007798, 10007141, 10007768 or 10003958.
ExceptionWarningCarried Forward
Plain English
We expected you to return some students on an intercalating course. Please check if you have any.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTERCALATE.3

Where a year on year link has been made to the Continuity Register, Instance.INTERCALATE is coded 01, INTERCALATE on the Continuity Register is null and the course on the Continuity Register is not clinical Medical, Dentistry or Veterinary studies (CONTINUITY_CLINICAL value on the Continuity Register is equal to 0 or null).
ContinuityWarningCarried Forward
Plain English
It is not expected that a student will intercalate unless they were previously returned on a Pre/Clinical Medical, Dentistry or Veterinary course.
Further Guidance
If the UHN linking is correct the implication is that Instance.INTERCALATE may not have been coded correctly. If the UHN linking is not correct a different NUMHUS should be allocated to this year's instance and the relevant data submitted for the instance from the previous year as appropriate.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.INTERCALATE.4

Where a year-on-year link has been made to the Continuity Register, INTERCALATE on the Continuity Register = 01, Instance.INTERCALATE does not exist and incoming course is not clinical Medical, Dentistry or Veterinary studies. (Pre/Clinical Medical, Dentistry or Veterinary course has Course.COURSEAIM = (M86, M26, M16, H62, H16, I16, H00 or I00) and any associated CourseSubect.SBJCA = (100270, 100267, 100271, 100276, 101334, 101336, 100748, 101339, 101338, 101337, 101331, 101309, 101327, 100261, 101324, 101325, 100131, 100266, 100268, 100275, 101384, 100531, or 101347)
ContinuityWarningCarried Forward
Plain English
It is expected that a student previously returned as intercalating will now be returned on a Pre/Clinical Medical, Dentistry or Veterinary course.
Further Guidance
If the UHN linking is correct the implication is that Instance.INTERCALATE may not have been coded correctly. If the UHN linking is not correct a different NUMHUS should be allocated to this year's instance and the relevant data submitted for the instance from the previous year as appropriate.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOADYRB.4

For providers in England and Northern Ireland, where a year-on-year link has been made to the Continuity Register, Instance.LOADYRB must exist and must be > 0 where Institution.INSTAPP=1 and Instance.TYPEYR on input = 1 and TYPEYR on the Continuity Register = 2, 3, 4 or 5. Dormant students (Instance.MODE = 63 or 64) can be excluded.
ContinuityWarningCarried Forward
Plain English
In general a change from non-standard to standard academic years is not expected between years. If the UHN linking is correct, it is expected that Instance.LOADYRB will be completed with a value greater than 0.
Further Guidance
If the UHN linking is not correct a different NUMHUS should be allocated to this year's instance and the relevant data submitted for the instance from the previous year as appropriate
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.LOCSDY.17

Instance.LOCSDY = S where EntryProfile.DOMICILE is coded XF, XG, XH, XI, or XK. Where the student is abroad for the whole or a proportion of the year as part of a UK based course Instance.LOCSDY should be coded T or U.
ExceptionWarningCarried Forward
Plain English
Where a UK domiciled student is abroad for the whole or a proportion of the year as part of a UK based course the location of study should be coded as studying overseas for either a partial or full year. Please review the coding for these students to ensure that the location of study has not been miscoded.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.11

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is coded 43, 44, 51 and Instance.REDUCEDI on input is coded 00 or 04.
ContinuityWarningCarried Forward
Plain English
Mode of study has changed from active to non-active, should the mode change date field be populated with the date on which this changed?
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.12

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is coded 63 or 64 and Instance.REDUCEDI on input is coded 00 or 04 and (Instance.ENDDATE on input is null or is > Y1-07-31).
ContinuityWarningCarried Forward
Plain English
Mody of study has changed from active to non-active, should the mode change date field be populated with the date on which this changed?
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MCDATE.13

For providers in England and Northern Ireland, where there is a year-on-year link, Instance.MCDATE must not be null where Course.COURSEAIM on input begins D, E, L or M (excluding M22, M26, M28) and Instance.MODE on the Continuity Register is coded 43, 44, 51, 63, 64, 73 or 74 and Instance.MODE on input is not coded 43, 44, 51, 63, 64, 73 or 74 and Instance.REDUCEDI on input is coded 00 or 04.
ContinuityWarningCarried Forward
Plain English
Mody of study has changed from non-active to active, should the mode change date field be populated with the date on which this changed?
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.Mobility.5

Where more than one mobility entity has been returned for an instance, the combination of Mobility.MOBDURA, Mobility.MOBLOCA, Mobility.MOBSCHEME and Mobility.MOBTYPE is not unique. Please check it is correct that identical mobilities have taken place during the year and that a mobility has not been duplicated.
ExceptionWarningCarried Forward
Plain English
Duplicate mobilities have been returned for a student. Please review the data and ensure that these have been returned correctly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.27

More than 6 students with an instance where Instance.MODE = 51.
ExceptionWarningCarried Forward
Plain English
It is not expected that there will be more than 6 students on a sabbatical in a given year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.28

For institutions in England, where Course.COURSEAIM begins, D, E, L or M (excluding M22, M26 and M28) and Instance.MODE not equal to 43, 44, 51, 63 or 64, no instances have been coded with Instance.MODE = 73 or 74. Please check it is correct that no postgraduate students have changed from an active to a dormant mode part way through the reporting year.
ExceptionWarningCarried Forward
Plain English
No postgraduate students have changed from an active mode of study to a dormant mode during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.29

Where Course.COURSEAIM begins D or L and Instance.MODE not equal to 51, 63, 64, 73 or 74, no instances have been coded with Instance.MODE = 43 or 44. Please check it is correct that no postgraduate research students have been writing-up during this reporting year.
ExceptionWarningCarried Forward
Plain English
No postgraduate research students have moved from an active mode of study to a writing-up mode during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.30

There are more than 10% of instances that have Instance.MODE coded as 01, where Course.COURSEAIM begins D or L and Instance.YEARSTU > 4 and Instance.ENDDATE is null. Please check it is correct that these students are studying full-time and are not writing-up.
ExceptionWarningCarried Forward
Plain English
It is not expected that more than 10% of postgraduate research students will be on a full-time mode of study for more than 4 years. Please check it is correct that these students are studying full-time and are not writing-up.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.31

For institutions in England, Instance.MODE should not be coded 01 where (Course.COURSEAIM begins D, E, L or M (excluding M22, M26 and M28)) and (Instance.COMDATE < Y2-04-01) and (Instance.STULOAD less than or equal to 10) and (Instance.ENDDATE is null) and (Instance.EXCHANGE = N, Y or Z) and (Instance.LOCSDY not equal to S) and Instance.MCDATE is null. It is expected that these students will be in writing-up mode
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.32

For institutions in England, Instance.MODE should not be coded 01, 23 or 24 where Instance.RSNEND = 01 and (Instance.ENDDATE > the anniversary of Instance.COMDATE + 14 days) and (Instance.ENDDATE < the anniversary of Instance.COMDATE + 24 weeks). Where a student has successfully completed the course, they have to study for at least 24 weeks within the year of instance to be returned as full-time or sandwich.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MODE.36

For providers in England, Wales or Northern Ireland where Instance.ENDDATE is a date within the previous reporting year (between 01-08-Y1(-1) and 31-07-Y1 inclusive), and Instance.NOTACT is null in the last reporting year, Instance.MODE must not be changed to codes 63 or 64 (dormant) for this reporting year.
ExceptionErrorCarried Forward
Plain English
When a student is being returned with an ENDDATE in the previous reporting period, the mode of study should reflect the status of the student at the end of the reporting year in which they completed their activity, except where the student suspended part way through that year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.13

Instance.MSTUFEE should not be coded 02, 04, 52 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student) = XH.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.14

Instance.MSTUFEE should not be coded 02, 03, 52 or 53 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student)= XG.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.15

Instance.MSTUFEE should not be coded 03, 04, 53 or 54 where the corresponding EntryProfile.DOMICILE (including those previously sent for the student)= XF or XI.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.MSTUFEE.18

Instance.MSTUFEE = 99 (Not known) for more than 2% of instances in the HE standard registration population.
ExceptionWarningCarried Forward
Plain English
The major source of tuition fees is not known for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.5

Instance.NETFEE = 0 where Instance.MODE = 01, 02, 23, 24, 25, 43 or 73 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 08, 11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningCarried Forward
Plain English
A NETFEE of zero has been returned, however the coding of the other fields indicates that we may expect a NETFEE to be charged.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NETFEE.6

Instance.NETFEE = 0 where Instance.MODE = 31, 44 or 74 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 08,11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningCarried Forward
Plain English
A NETFEE of zero has been returned, however the coding of the other fields indicates that we may expect a NETFEE to be charged.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NOTACT.2

No instances returned where Instance.NOTACT exists.
ExceptionWarningCarried Forward
Plain English
No students have been returned as having suspended their programme of study.
Further Guidance
Where a student was active during the reporting period but has now suspended studies, Instance.NOTACT must be returned to ensure they are reported in populations correctly. If any students have suspended their studies, please take action to code Instance.NOTACT appropriately.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.10

No year on year link in incoming data for a PGR collaborative provision instance transferred in either last year or this year (excluding those found in the Continuity Register).
ExceptionWarningCarried Forward
Plain English
A post graduate research instance which has been transferred-in from another provider has yet to be included in the submission.
Further Guidance
A year on year match is required on UKPRN - Instance.COLFROMPROV, HUSID - Student.HUSID and NUMHUS - Instance.NUMHUSPREV.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.11

No year-on-year link in incoming data for an instance that was 'live' last year i.e. appeared in the Expected instance population for next year. No possible matches have been identified.
ContinuityErrorCarried Forward
Plain English
An Instance was expected this reporting year but no match can be found in the submitted data and no possible matches have been identified.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS. Providers are required to account for these instances on the Expected instance population for next year list.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.3

No year-on-year link in incoming data for an instance that was 'live' last year i.e. appeared in the Expected instance population for next year. A possible match has been identified from the previous year. Should these instances be linked?
ContinuityErrorCarried Forward
Plain English
Instances in the expected instance population for this year have not been returned. However a similar record has been identified which may or may not be the correct Instance.
Further Guidance
Where a year on year link is expected but cannot be made, the Instance.NUMHUS and/or Student.HUSID coding should be checked and updated, as appropriate, to enable the link to be made. The system attempts to link between records sent in the latest file and those returned in the previous reporting period. The link uses a combination of UKPRN, HUSID and NUMHUS.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.4

Year-on-year link exists but the incoming instance is not for a SAS course ( Course.TTCID not equal to E ) and links to an instance on the Continuity Register that is a SAS course (TTCID = E)
ContinuityWarningCarried Forward
Plain English
The incoming non-SAS instance links to a SAS instance from a previous year.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.5

A year-on-year link exists but incoming instance links to a previously wholly overseas instance (Instance.LOCSDY = 7) on the Continuity Register and the student is not currently studying abroad ( Instance.LOCSDY not equal to S ).
ContinuityWarningCarried Forward
Plain English
If the UHN linking is correct the implication is that the student is now located in the UK and continuing to study on the same instance. Is this correct?
Further Guidance
If the UHN linking is not correct and this student is continuing to study wholly overseas, data should not be included in the Student record but returned in the Aggregate Offshore record
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.7

A year-on-year link exists but the incoming instance is not for an SKE course ( Course.TTCID not equal to F ) and links to an instance on the Continuity Register that is an SKE course (Course.TTCID = A, B, C or F)
ContinuityWarningCarried Forward
Plain English
The incoming non-SKE instance links to a SKE instance from a previous year.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.NUMHUS.9

Where a year-on-year link has been made to the Continuity Register the incoming Instance.REDUCEDI must not equal 08.
ContinuityWarningCarried Forward
Plain English
It is not expected that a previously returned instance will now be returned indicating that they did not progress beyond two weeks.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.PHDSUB.14

Where a year-on-year link has been made to the Continuity Register and the incoming Instance has associated Course.COURSEAIM equal to D00, Instance.PHDSUB differs [exclude not exists to exists].
ContinuityWarningCarried Forward
Plain English
The PhD submission date has changed for this doctorate degree. It is not expected to change and should be the first submission of the thesis and should not be updated if the thesis is resubmitted.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.7

Instance.QTS cannot be coded 4 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 = H11.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.8

Instance.QTS cannot be coded 3 where the corresponding EntryProfile entity (including those previously sent) has EntryProfile.QUALENT3 begins with P, Q, R or X (excluding X06).
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.QTS.9

Instance.QTS should not be coded 4 where EntryProfile.QUALENT3 (including those previously sent) is coded M71 or H71.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RCSTDNT.2

No Research Council funded instances have been returned for a given Research Council, but the Research Council have reported that there are funded students at this institution.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RCSTDNT.3

Research Council funded instances have been returned for a given Research Council, but the Research Council have reported that there are no funded students at this institution.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RCSTDNT.4

Where a year-on-year link has been made to the Continuity Register, when Instance.RCSTDNT has changed from a specific Research Council to not Research Council student (99).
ContinuityWarningCarried Forward
Plain English
This field indicates whether a student has at any point during this instance been funded in whole or part by a Research Council therefore data is not expected to change between years.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable. Data which is correct in the current submission should be retained.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.REDUCEDI.9

Instance.REDUCEDI code 04 must have Instance.MODE = 63 or 64, except where Instance.ENDDATE is a date within the previous reporting year (between 01-08-Y1(-1) and 31-07-Y1 inclusive) and NOTACT was returned as null last year.
ExceptionErrorCarried Forward
Plain English
A dormant reduced return must have a dormant mode of study, except where the end date is a date in the previous reporting year. The mode of study can only be active if the student instance was active in the previous year.
Further Guidance
Mode should reflect the status of the student at the end of the reporting year in which they completed their activity. Students with an active MODE and Instance.ENDDATE in the previous reporting year can be returned in the current reporting year through a reduced record - see Type 04 - Dormant students.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.11

Where an instance was previously returned with Instance.RSNEND = 98 (Completion of course - result unknown), it has not been returned in this reporting year. It is expected to be returned in order to record the result of the programme.
ExceptionWarningCarried Forward
Plain English
The instance was ended with 'Completion of course - result unknown' within the previous 3 years but has not yet been submitted, to record the result.
Further Guidance
Instances returned in the previous 3 reporting periods (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS) with 'Completion of course - result unknown' are expected to be submitted in a subsequent collection in order to record the result of the programme.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.12

Instances reported in a previous reporting year with RSNEND code 01 have been returned again in this submission.
ExceptionWarningCarried Forward
Plain English
Instances reported in a previous reporting year as having been successfully completed are not expected to be returned again in this reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.RSNEND.8

More than 20% of instances where Instance.RSNEND does not exist where QualificationsAwarded.QUAL exists.
ExceptionErrorCarried Forward
Plain English
A high proportion of qualifications awarded have been returned without a reason for ending the instance being given.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDEMPLOY.4

More than 10.0% of student instances have Instance.SDEMPLOY = 900000 or 900010.
ExceptionWarningCarried Forward
Plain English
More than 10.0% of instance have an employing school of '900010 Not applicable/not available' or '900000 Establishment outside England and Wales'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SDLEAD.4

More than 10.0% of student instances have Instance.SDLEAD = 900000 or 900010.
ExceptionWarningCarried Forward
Plain English
More than 10.0% of instance have an employing school of '900010 Not applicable/not available' or '900000 Establishment outside England and Wales'
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.SPECFEE.9

No instances have Instance.SPECFEE = 2 or 3 where any associated Mobility entity has Mobility.MOBSCHEME = 03. Please check that Instance.SPECFEE has been coded correctly for the outgoing ERASMUS+ students.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.StudentOnModule.3

More than 40 StudentOnModule entity occurrences for this instance.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.10

Instance.STULOAD must not be greater than 0 where Instance.REDUCEDI = 00 or 01 and for the associated modules, where StudentOnModule.MODSTAT is not equal to 4, the sum of Module.FTE = 0.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.14

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.15

For institutions in England, Northern Ireland and Wales, more than 5% of instances have Instance.STULOAD greater than or equal to 100 where Instance.TYPEYR not equal to 1 and Instance.COMDATE > Y1-07-31. For further information please see the documentation in the coding manual - Further guidance on FTE reporting.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.16

For institutions in England, Northern Ireland and Wales, more than 5% of instances have Instance.STULOAD greater than or equal to 100 where Instance.TYPEYR not equal to 1 and Instance.ENDDATE > Y1-07-31. For further information please see the documentation in the coding manual - Further guidance on FTE reporting.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.17

Instance.STULOAD < 100 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.TYPEYR = 1 and Instance.MODE = 01 and Instance.COMDATE between Y1-08-31 and Y1-10-31 inclusive and Instance.ENDDATE is null and Instance.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.18

For institutions in England, Northern Ireland and Wales, Instance.STULOAD < 50 where (Course.COURSEAIM begins H, I, J or C or is M22, M26 or M28) and Instance.MODE = 01 and Instance.COMDATE between Y1-11-01 and Y2-01-31 inclusive and Instance.ENDDATE is null and Instance.NOTACT does not exist. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.19

For institutions in England, Northern Ireland and Wales, Instance.STULOAD > 80 where Instance.MODE = 31 and Instance.TYPEYR = 1. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.20

For institutions in England, Northern Ireland and Wales, Instance.STULOAD > 80 where Instance.MODE = 31 and Instance.TYPEYR = 2, 3, 4 or 5. Please check that the correct FTE has been reported for these instances.
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.21

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.22

For institutions in England, Northern Ireland and Wales, where Course.COURSEAIM begins D, E, L, M, H, I, J or C and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive) unless Instance.BRIDGE = 1 at an institution in England or Northern Ireland.
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.23

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.24

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive)
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.25

For institutions in England and Northern Ireland, where Course.COURSEAIM begins M, H, I, J or C and Instance.BRIDGE = 1 and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, (Instance.STULOAD - 30) must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive)
ExceptionErrorCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.26

For providers in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X and Instance.COMDATE > Y1-07-31 and Instance.ENDDATE is null, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Y2-07-31 (inclusive).
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.27

For providers in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X and Instance.COMDATE < Y1-08-01 and Instance.ENDDATE > Y1-07-31, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Y1-08-01 and Instance.ENDDATE (inclusive).
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.28

For providers in England, Northern Ireland and Wales, where Course.COURSEAIM begins P, Q, R, S or X and both Instance.COMDATE and Instance.ENDDATE are in this reporting year, Instance.STULOAD must not be greater than 5 times the number of elapsed weeks between Instance.COMDATE and Instance.ENDDATE (inclusive).
ExceptionWarningCarried Forward
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.STULOAD.29

For providers in England, more than 1% of HE students, who have not been dormant for the whole year, have a total Instance.STULOAD > 101 where they have more than one instance that has Instance.MODE not equal to 63 or 64 and for at least one of these instances Course.COURSEAIM begins D, E, L, M, H, I, J or C.
ExceptionWarningCarried Forward
Plain English
A higher than expected number of students have a total FTE greater than 101 where at least one instance is a HE level programme of study.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.TYPEYR.7

Instance.TYPEYR should not normally be coded 1 where Course.COURSEAIM begins D or L and Instance.RSNEND is not coded 12 and (Instance.ENDDATE is null or less than or equal to the anniversary of Instance.COMDATE within the current academic year).
ExceptionWarningCarried Forward
Plain English
A postgraduate research course is not expected to be contained within the HESA reporting year unless it ends after the anniversary of its start date or is a collaborative transfer out.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARLGTH.4

For providers in Scotland and Wales, Instance.YEARLGTH is not known (null) for more than 5% of instances in the HE standard registration population where Instance.REDUCEDI = 00.
ExceptionWarningCarried Forward
Plain English
The length of current year of instance has not been defined for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.8

Instance.YEARPRG = 99 (not derived) for more than 9% of instances in the HE standard registration population.
ExceptionWarningCarried Forward
Plain English
The year of course has not been derived for a higher than expected number of instances.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARPRG.9

Where Course.COURSEID and Course.COURSEAIM is the same year on year, Instance.YEARPRG has changed year on year from >= 1 to 0.
ContinuityErrorCarried Forward
Plain English
The student has been returned on an integrated foundation year, where previously they had been returned with a later year of course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.4

More than 5% of instances where Instance.TYPEYR = 1 have Instance.YEARSTU less than the difference in years between Instance.COMDATE and Y2-07-31.
ExceptionWarningCarried Forward
Plain English
More than 5% students on standard instance years have been returned as being active on the instance for less than the elapsed time between the start of the instance and the end of the reporting years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.5

Instance.YEARSTU is greater than 10 where the programme of study is full-time (Instance.MODE = 01, 02 or 73).
ExceptionWarningCarried Forward
Plain English
The full-time student has been active on the instance for more than 10 years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.6

Instance.YEARSTU minus Instance.YEARPRG is greater than 2 where Instance.YEARSTU > Instance.YEARPRG and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Plain English
The student has been active on the instance for a greater number of years than the year of programme.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C21051.Instance.YEARSTU.7

Instance.YEARSTU minus Instance.YEARPRG is greater than 2 where Instance.YEARSTU > Instance.YEARPRG and Instance.MODE = 31, 38 or 39.
ExceptionWarningCarried Forward
Plain English
The student has been active on the instance for a greater number of years than the year of programme.
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