Staff record 2023/24 - Coding manual release schedule
Version 1.0 Produced 2023-11-08
This document outlines the planned dates for the first release of the coding manual documents. These documents may subsequently be updated in future releases. Additional releases of the coding manual may also be scheduled if further updates are required.
Scheduled releases of the coding manual
| Release | Description |
| November Y1 | Introduction, Data protection guidance, Coverage of the record, Data model, Data items, File structure, Cyy025.xsd, Cyy025DataTypes.xsd, Cyy025CodeLists.xsd, Coding activities and HESA cost centres, Combined levels, FTE vs FPE, Non Academic Contracts Guidance. |
| March Y2 | Data collection schedule, HESA XML data entry tool, How to use the HESA XML data entry tool, Quality rules, Validation overview, Download validation kit, Submit data to HESA, Download amalgamation tool. |
| April Y2 | File structures for downladable files, Clinical academic salary values, Single pay spine. |
| June Y2 | Derived field specifications. |
| August Y2 | Credability reporting definitions. |
Scheduled releases of the coding manual documentation
| Section | Document | Release |
| Overview | Introduction | November Y1 |
| Data collection schedule | March Y2 | |
| Data protection guidance | November Y1 | |
| Data specification | Coverage of the record | November Y1 |
| Data model | November Y1 | |
| Data items | November Y1 | |
| File structure | November Y1 | |
| Cyy025.xsd | November Y1 | |
| Cyy025DataTypes.xsd | November Y1 | |
| Cyy025CodeLists.xsd | November Y1 | |
| Derived field specifications | June Y2 | |
| Submission process and quality assurance | HESA XML data entry tool | March Y2 |
| How to use the HESA XML data entry tool | March Y2 | |
| File structures for downloadable files | April Y2 | |
| Quality rules | March Y2 | |
| Credability reporting definitions | August Y2 | |
| Validation overview | March Y2 | |
| Download validation kit | March Y2 | |
| Submit data to HESA | March Y2 | |
| Download amalgamation tool | March Y2 | |
| Further guidance | Clinical academic salary values | April Y2 |
| Coding activities and HESA cost centres | November Y1 | |
| Combined levels | November Y1 | |
| FTE vs FPE | November Y1 | |
| Non Academic Contracts Guidance | November Y1 | |
| Single pay spine | April Y2 |
Need help?
Contact Liaison by email or on +44 (0)1242 388 531.