Estates management

Nulls and Zeros

Within the Estates Management record (EMR) there are distinct and important rules that should be followed about how to treat unknown or zero data.

Null data = data items for which a value may exist but you do not know the value or have chosen not to return it. Where you have data items that meet this definition they should simply be left blank and not completed. This may mean that automatic calculations within the form cannot run and in such cases the provider should override the calculated data item if appropriate.

Once your data has passed all the stages of validation, and any issues highlighted during credibility checking have been addressed, we will set the return to credible. This produces the sign-off form.

Once we have analysed your committed return, data quality queries will be posted onto the Issue Management System. To access this, you will need to have an appropriate role in our Identity System (IDS). Relevant users will be notified by email when these queries are available to view. The Issue Management System User Guide provides help on using the Issue Management System.

A. Test Commit

To successfully proceed to commit-level validation all of the mandatory data items must have been completed and any errors resolved. The data will then be classed as committable and the option to process a COMMIT transaction will be made available in the progress bar.

The TEST COMMIT facility, which is available throughout the data collection period, allows you to process a transaction which will generate the commit stage reports for local scrutiny. These reports are for you to use only and will not be checked within HESA.

A. Submitting data

1. Select 'Enter Data' on the progress bar.

    

   

    

A high level summary of the C22042 major component releases are highlighted below. This is a guide to the proposed sequence of releases only, and releases may occur before or after the month indicated depending on internal and external factors:

October

• Non-functional template available.

January

Nulls and Zeros

Within the Estates Management record (EMR) there are distinct and important rules that should be followed about how to treat unknown or zero data.

Null data = data items for which a value may exist but you do not know the value or have chosen not to return it. Where you have data items that meet this definition they should simply be left blank and not completed. This may mean that automatic calculations within the form cannot run and in such cases the provider should override the calculated data item if appropriate.

Our JISCMail groups allow you to discuss specific streams with colleagues from across the sector. We also use the lists to circulate news regarding data requirements and coding manual and validation kit releases.

Join the HESA-Estates JISCMail list

If you encounter any problems, contact Liaison