HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Credibility reporting definitions | n/a | The credibility reporting definitions have been updated to align with the C20025 collection. | Version 1.7 (2021-09-06) | Documentation, Quality | |
| Data collection schedule | 1.4 | The Data collection schedule has been updated to provide further guidance on dates and deadlines. | Version 1.7 (2021-09-06) | Documentation, Quality | |
| Proposed Rule changes | 1.1 | Document has been updated to take into account the downgrade of two errors to warnings. | Version 1.7 (2021-09-06) | Documentation | |
| Clinical academic salary values | 1.1 | Document has been updated to include a new pay scale C75. | Version 1.6 (2021-07-12) | Documentation | |
| Fixed database facility | n/a | A link to the Fixed database facility has been added under the 'Submission process and quality assurance' section of the coding manual. | Version 1.6 (2021-07-12) | Documentation | |
| Template Exit Survey | n/a | The document has been removed from the coding manual. | Version 1.6 (2021-07-12) | Documentation | |
| Derived field specifications | n/a | The Derived field specifications have been released under the 'Data specification' section of the coding manual. | Version 1.5 (2021-06-14) | Coverage, Entity, Guidance | |
| Clinical academic salary values | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, describing the salary values of clinical academic staff (please note that these will be updated with the figures for Northern Ireland when they are received) | Version 1.5 (2021-06-14) | Documentation | |
| File structures for downloadable files | 1.1 | The file structures for downloadable files has been updated after the introduction of the new derived field XNEWSTAFFMRK. REF fields have also been removed from the downloadable xsd's from this page. | Version 1.5 (2021-06-14) | Documentation | |
| Single pay spine | 1.0 | This document has been added under the 'Further guidance' section of the coding manual, containing pay spine information for academic and support staff. This document is yet to be updated due to ongoing disputes around pay within the sector. | Version 1.5 (2021-06-14) | Documentation | |
| Person.DISABLE | 1.3 | To coincide with the best practice and looking to align coding frames for the future, code 98 has been changed to code 99 'Not Available'. This will be reflected in the valid entries list and C20025 schema. | Version 1.4 (2021-05-18) | Field, Schema, Guidance | |
| Data collection schedule | 1.3 | The Data collection schedule dates have been updated for the 2020/21 collection. | Version 1.4 (2021-05-18) | Documentation, Quality | |
| Coverage of the record | 1.2 | An update has been made about the return of Governors within the Coverage of the record. | Version 1.3 (2021-04-21) | Documentation | |
| File structures for downloadable files | 1.0 | The file structures for downloadable files has been added under the 'Submission process and quality assurance' section, this provides an overview of what is included within the downloadable files from the data collection system. | Version 1.3 (2021-04-21) | Documentation | |
| Proposed Rule changes | 1.0 | A new document to show what rules are changing within the Staff record 2020/21. | Version 1.3 (2021-04-21) | Documentation | |
| Contract.RESCON | 1.1 | Field length has been increased from 1 to 2 due to new valid entry code 10. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.DISABLE | 1.2 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.ETHNIC | 1.1 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.GENREASSIGN | 1.1 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.LOCLEAVE | 1.1 | Field length has been increased from 1 to 2 due to new valid entry code 10. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.PARLEAVE | 1.1 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.RELBLF | 1.1 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.SEXID | 1.2 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Person.SEXORT | 1.1 | References to ECU have been removed and replaced by Advance HE. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Coverage | 1.1 | Coverage of the record has been updated to state that the Accountable Officer/Head of Provider should be included within the return. | Version 1.2 (2021-03-22) | Field, Schema, Guidance | |
| Data collection schedule | 1.2 | The Data collection schedule has been updated to remove references to Nil-Returns. | Version 1.2 (2021-03-22) | Documentation, Quality | |
| Contract.SIGRES | 1.1 | Field description, coverage, reason required and guidance have been updated after the completion of the REF exercise. | Version 1.1 (2021-03-02) | Field, Schema, Guidance | |
| Person.Governor | 1.1 | The dates have been updated within the Description and the Guidance to refer to reference period instead of individual dates. | Version 1.1 (2021-03-02) | Field, Schema, Guidance | |
| Person.DISABLE | 1.1 | Guidance has been updated to clarify when Code 00 should be used. | Version 1.1 (2021-03-02) | Field, Schema, Guidance | |
| Person.NATIOND | 1.1 | Guidance has been updated for valid entry U 'Unknown'. | Version 1.1 (2021-03-02) | Field, Schema, Guidance, Valid | |
| Person.PREVHEI | 1.1 | Valid entries have been updated to include all providers that have submitted to the Staff record over time. | Version 1.1 (2021-03-02) | Field, Schema, Guidance, Valid | |
| Person.REGBODY | 1.1 | Code 10 'Care Council Wales' has been removed and has been replaced by 17 'Social Care Wales'. Guidance has also been updated for information on this valid entry. | Version 1.1 (2021-03-02) | Field, Schema, Guidance | |
| Person.SEXID | 1.1 | Guidance has been updated to clarify what data is being asked for - Sex or Gender. | Version 1.1 (2021-03-02) | Field, Schema, Guidance | |
| Data collection schedule | 1.1 | The Data collection schedule has been updated to remove the section on detailing deadlines during the Covid-19 pandemic. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| Download Amalgamation tool | n/a | A link to the downloadable amalgamation tool has been added, to aid providers merging multiple smaller XML files into one large file for submission. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| Download HESA XML data entry tool | n/a | This program has been added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| How to use the HESA XML data entry tool | n/a | This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| Quality rules | n/a | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.1 (2021-03-02) | Documentation, Quality | |
| Contract.ECRSTAT Contract.REFFTE Person.REFUOA2021 |
n/a | Fields has been removed due to the completion of the REF exercise. | Version 1.0 (2021-01-27) | Field, Schema | |
| Contract.RESCON | 1.0 | New valid entry 10 'Non Academic contract issued' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.ACTCHQUAL | 1.0 | Valid entries 02, 03, 04 and 05 have been removed. Guidance has been updated for valid entry 01. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.ACTLEAVE | 1.0 | New valid entries 91 'Information refused' and 92 'Not Available' have been added. Guidance has also been updated for these valid entries. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.DATEFHEI | 1.0 | Field has been removed as per the notification of changes. | Version 1.0 (2021-01-27) | Field, Schema, Valid | |
| Person.DISABLE | 1.0 | New valid entry 98 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.ETHNIC | 1.0 | New valid entry 99 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.GENREASSIGN | 1.0 | New valid entry 4 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.LOCLEAVE | 1.0 | New valid entry 10 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid | |
| Person.NATIOND | 1.0 | New valid entry N 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.PREVEMP | 1.0 | Guidance has been updated following the removal of Person.DATEFHEI. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.REGBODY | 1.0 | Valid entry 08 'Health and Care Professions Council (HCPC): social workers in England' has been removed, this has been replaced with valid entry 16 'Social Work England'. Guidance has also been included for the new code. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.RELBLF | 1.0 | New valid entry 99 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Person.SEXORT | 1.0 | New valid entry 99 'Not Available' has been added. Guidance has also been updated for this valid entry. | Version 1.0 (2021-01-27) | Field, Schema, Valid, Guidance | |
| Technical specification | 1.0 | Release of the technical specification including Schema, Field Specifications, Valid entries and Guidance | Version 1.0 (2021-01-27) | Documentation | |
| Publication of known changes | 1.0 | Publication of known changes for the 2020/21 Staff record. | Version 1.0 (2021-01-27) | Documentation |
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