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HESA Student Record 2009/10 - Entry profileEntryProfile

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HESA Student Record 2009/10

All fields

Entry profile

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Short nameEntryProfile

This describes a student's academic and personal history as at the beginning of the Instance.

Applicable toEngland Northern Ireland Scotland Wales

Compulsory for instances where Instance.COMDATE is in the current reporting year or where the Instance has not been previously reported. Optional in cases where previously supplied EntryProfile data needs to be corrected.

Part of
Minimum occurrences0
Maximum occurrences1
Has parts
Reason required

This entity is defined to hold those fields that describe the situation at the beginning of the instance.


An Entry Profile is required for all entrants, that is instances with a Instance.COMDATE in the current reporting year or instances not previously reported to HESA.

The Entry Profile and Qualification on Entry entities are only compulsory when a new instance is created. HESA will rely on HIN linkage to link data from these entities to the Instance in subsequent years and institutions should not routinely return Entry Profile data for continuing instances. Since the Entry Profile contains fields that describe information at the beginning of the Instance, the information should not change in subsequent years, unless to correct identified errors or to provide previously unknown data. If an Entry Profile is returned for a continuing instances it must be complete i.e. all required fields must be completed and no previously returned data replaced by default or unknown values.

There is further guidance available here on Entry Profile Processing.

Date modified2010-02-15
Change management notesCoverage updated to remove Instance.REDUCEDI restriction
Business rules

EntryProfile entity must exist where corresponding Instance.COMDATE is in the current reporting year.

Schema components
Element: EntryProfile

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