Data collected in the learning event funding and monitoring entity is used to identify additional attributes of the learning event that will either inform funding of the learner or additional monitoring.

Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01.

The LearningDeliveryFAM.LEARNDELFAMTYPE identifies the type of data to be collected and is recorded with an associated FAM code. Both a LearningDeliveryFAM.LEARNDELFAMTYPE and LearningDeliveryFAM.LEARNDELFAMCODE are required for this data to be unique.

A maximum of fifteen LearningDeliveryFAM records can be returned for each instance.

If the LearningDeliveryFAM entity is returned then both the LearningDeliveryFAM.LEARNDELFAMTYPE and LearningDeliveryFAM.LEARNDELFAMCODE must be recorded.

The following table shows the requirement for this field:

Where:
m means this field is mandatory and this field must be completed for aims funded by the funding model.
o means this field is optional and this field is completed in some circumstances for aims funded by the funding model.
nc means this field is not collected and this data is not collected or returned for aims funded by the funding model.

Source of funding Max no. of occurrences: 2

The source of funding identifies the organisation which has directly funded the learning aim and that passes funds directly to the institution. No attempt should be made to use this field to indicate sources beyond the one directly providing the funds.

The provider can record up to two organisations/sources from which funding is received. Where there are more than two organisations/sources, the two providing the largest proportion of funding should be returned by repeating the entity.

If only one organisation has provided the funding then only one code needs to be recorded.

The source of funding is closely linked to the funding model recorded for an aim. The following table gives an indication of the most likely code combination between the Funding model and Source of funding codes.

Learners with Learning Difficulties and/or Disabilities (LLDD) aged 19-24 (Instance.FUNDMODEL = 22)

LLDD aged 19-24 who have been assessed as requiring a high level of additional learning support (as recorded in the Learner FAM field using code ALS2) are funded by the EFA and so must use Source of Funding code 107. The funding model for these learners is code 22.

Once a learner with high cost ALS needs becomes 25 years old the funding transfers to the Skills Funding Agency and code 105 should be recorded from the start of the next HESA reporting year. The funding model (Instance.FUNDMODEL) for these learners is unchanged - code 22.

Learners who become 19 during the course of their programme (Instance.FUNDMODEL = 21)

Learners who are aged 19+ but who started their programme aged 16-18 will be funded by the Skills Funding Agency (LearningDeliveryFAM.LEARNDELFAMCODE = 105) from the start of the next HESA reporting year. The Funding model will remain unchanged (Instance.FUNDMODEL = 21). This does not apply to learners at a Sixth Form College who will remain funded by the EFA for the duration of their learning.

Other sources of funding

If the Funding model field (Instance.FUNDMODEL) is completed with code 99 (No Skills Funding Agency or EFA funding for this learning aim) then this field must not contain codes 105 (Skills Funding Agency) or 107 (EFA).

Code 15 or 104 should be used where an FE college delivers the learning aim on behalf of another provider (which receives Skills Funding Agency or EFA funding for it), that is, the learning aim is sub-contracted into this provider from another provider.

Codes 590 - 594 must only be used for ESF funded programmes that are co-financed by other organisations, not by the Skills Funding Agency.

The Source of funding entries cannot be a combination of 'supported by HEFCE funding' or 'Eligible for HEFCE funding but not claimed' and 'Department of Health/Regional Health Authority/NHS/Social care' or 'National College for Teaching and Leadership'.

Full or Co-funding indicator (FFI) Max no. of occurrences: 1

LearningDeliveryFAM.LEARNDELFAMCODE = 01 should be used where the learning aim is fully funded by either the Skills Funding Agency or EFA directly unless the learning aim is funded using the 16-18 funding model. All 16-18 LR funded learning aims are fully funded.

Code 02 should be used where the learning aim is co-funded by the Skills Funding Agency or EFA.

If the learning aim does not attract any funding from the Skills Funding Agency or the EFA, this would not be returned.

Additional learning needs indicator (ALN) Max no. of occurrences: 1
and Additional social needs indicator (ASN) Max no. of occurrences: 1

Additional learning needs (ALN) relate to the learner's intrinsic ability and additional social needs (ASN) relate to emotional, behavioural or motivational difficulties.

Providers are expected to keep the necessary evidence to support additional learning support claims. The assessment form provided by the Skills Funding Agency records a summary of the learners ALN/ASN. Providers should be able to prove how they are supporting learners with their identified needs. Regular progress reviews with the learner are also expected. This is intended as auditable evidence in support of a claim for additional support funds.

Additional learning or social needs should not be claimed for Skills for Life leaning aims delivered for non-apprentiship employer responsive funded provision.

ASL provision type (ASL) Max no. of occurrences: 1

The ASL provision type must be recorded for all learning aims with Instance.FUNDMODEL= 10 “Adult Safeguarded learning”.

The description used for ASL code 3 “Family Literacy, Language and Numeracy (FLLN)” will be updated to “Family English Maths and Language (FEML)” for 2013/14.

First steps indicator (FSI) Max no. of occurrences: 1

Formal First Step (FFS) provision is a short episode of learning, designed to build a learner’s confidence and support their planned progression into longer (often pre- Level 2) formal learning. See the Funding model (Instance.FUNDMODEL) field for details of how FFS will be funded and recorded for funding in 2012/13.

Re-take indicator (RET) Max no. of occurrences: 1

For a re-take to generate funding, there must be a value in the Guided learning hours field (Instance.GLHRS). If a learner is only re-sitting the assessment, without any guided learning hours being delivered, then providers would not return a HESA record for these learners.

National Skills Academy indicator (NSA) Max no. of occurrences: 1

Eligibility for enhanced ER funding (EEF) Max no. of occurrences: 1

LearningDeliveryFAM.LEARNDELFAMCODE 1 should be used where the learner is starting a programme on or after their 19th birthday and has eligibility for enhanced funding. To be eligible a learner must have not been available to enter learning prior to their 19th birthday due to a reason beyond their control, e.g. disability, ill-health, pregnancy etc. The learner will be funded at 19-24 rates as long as they start an Apprenticeship before their 25th birthday. See the funding guidance for more information.

Code 2 should be used where the learner is re-starting a programme on or after their 19th birthday but is entitled to 16 – 18 funding due to a break in learning or because of a change to the learner’s Additional Learning Support status in the Additional learning needs field. (LearningDeliveryFAM.LEARNDELFAMTYPE = ALN)

If code 1 or 2 is recorded in this field, then code 1 'Fully funded' must be recorded in the Full/co-funding indicator field. (LearningDeliveryFAM.LEARNDELFAMTYPE = FFI)

If the learner started an Apprenticeship programme aged 18 and then started one of the learning aims within that programme aged 19+, this field is not required. Code 3 should be used where the learner is re-starting a programme on or after their 25th birthday but is entitled to 19-24 funding due to a break in learning or because of a change to the learner's Additional Learning Support status in the Additional learning needs field. (LearningDeliveryFAM.LEARNDELFAMTYPE = ALN)

If code 3 is recorded in this field, then code 2 'Co-funded' must be recorded in the Full/co-funding indicator field. (LearningDeliveryFAM.LEARNDELFAMTYPE = FFI)

Learning delivery monitoring (LDM) Max no. of occurrences: 3

The Learning delivery monitoring codes document is available at http://www.theia.org.uk/ilr/ilrdocuments/ and contains all of the valid codes available for this field. It is not teaching year specific. The 'Date valid from' column should be used to determine whether the code is valid for use.

The use of the unassigned codes is only to be authorised by the information authority, and should not be used by providers unless such authorisation has been published.

If the learner is undertaking a Foundation Learning programme (Instance.PROGTYPE = 19), the programme aim (Instance.AIMTYPE = 1) must be completed with one of codes 112 – 115 in this field to indicate the learner’s intended destination as agreed at the start of the programme. This does not need to be updated if the learner’s destination changes during the course of the programme. These codes do not need to be used for the other learning aims in a Foundation Learning programme.

Special projects and pilots (SPP) Max no. of occurrences: 1

The Special projects and pilots codes are included on the Learning Delivery Monitoring Codes document available at http://www.theia.org.uk/ilr/ilrdocuments/. This contains all of the valid codes available for this field, but is not teaching year specific. The 'Date valid from' column should be used to determine whether the code is valid for use.

The use of the unassigned codes is only to be authorised by the information authority, and should not be used by providers unless such authorisation has been published.

The Skills Funding Agency or EFA directorate responsible for running the project or pilot will inform providers involved of the code that should be used.

Restart indicator (RES) Max no. of occurrences: 1

This should be used to indicate that the learner has re-started a learning aim or Apprenticeship programme. It should only be used if the learner has transferred from another provider, has had a break in learning (ER funded learning only) or has had to stop and re-start a learning aim due to a change in their ALS/ASN status (as recorded using LearningDeliveryFAM.LEARNDELFAMTYPEs ALN or ASN in this field).

If the learner has re-started the entire Apprenticeship programme then the re-start indicator should be recorded against the programme aim and all the learning aims within the programme. If only one of the aims within the programme has been re-started then the Restart indicator is only recorded against that aim.

Where a learner has already undertaken some of the learning towards an aim and is restarting it then the Proportion of funding remaining field should be used to reduce the amount of funding claimed as applicable.