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HESA Student Record 2012/13 - Employer identifier

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HESA Student Record 2012/13

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Employer identifier

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Short nameEMPID

This field identifies the employer that the learner is employed by for the workplace learning.

Applicable toEngland

LearnerEmploymentStatus records where (Instance.PROGTYPE = 02, 03, 10, 20 or 21, or Instance.FUNDMODEL = 45).


This field must be recorded for all learners undertaking Employer Responsive funded learning (Instance.FUNDMODEL = 45). This includes learners who are volunteers and undertaking workplace training as a volunteer with an employer. The employment status of a learner who is a volunteer should not be recorded as "in paid employment" unless they are in paid employment with another employer.

This field has been made available for non-funded Apprenticeship learners. It does not need to be recorded for any other type of non-funded learning.

This field must contain a valid employer number from the Employer Data Service (EDS) for all employer responsive provision.

Where a learner is placed with more than one employer at the start of the learning aim, the identifier of the employer that provides the main or most relevant placement should be returned. Where this is not clear return the identifier of one of the employers.

Self-employed learners will require an employer number from the EDS.

The EDS can be found at:

To obtain a new employer number, contact Blue Sheep on either 01242 545 346 or by emailing [email protected].

If the learner is unemployed or is not placed with an employer at the start of their learning aim or apprenticeship programme, this field does not need to be returned. Once the learner becomes employed, a new employment status record should be returned with the employer number returned.

Please view the Provider Support Manual 2012/13 from The Information Authority for more details.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

Enables identification of employer for funding and assists with labour market intelligence.

Part of
Field length9
Minimum occurrences0
Maximum occurrences1
Schema components
Element: EMPID
Data type: EMPIDType
OwnerThe Data Service
Date modified2013-04-30
Change management notesBusiness rule 1 added to enforce coverage of new field.

Contact Liaison by email or on +44 (0)1242 388 531.