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Estates Management record 2013/14 - Cleaning costs - D34CleaningCosts

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Estates Management record 2013/14

Fields common to all countries

Cleaning costs - D34

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Short nameCleaningCosts

The fields in this entity contain data about cleaning costs.

Applicable toEngland Northern Ireland Scotland Wales

All higher education providers (HEPs).


Actual revenue costs of all regular and routine cleaning of internal and external spaces, including the cleaning of furniture and windows (internal and external), rubbish picking duties, janitorial staffing (if directly associated with cleaning), etc. Include also the costs of refuse and general waste disposal, but not water sewerage or trade effluent. Pest control costs as well as cleaning external signage and the removal of grafitti should also be included. Costs of vehicles used for cleaning e.g. rubbish collection vans should be included.

Exclude any cleaning costs associated with commercial space.

Costs should be made up as follows:

  • staff costs (salary, national insurance, pension contributions, and the value of other benefits as notified to Inland Revenue),
  • staff costs associated with the direct supervision of cleaning but exclude the costs of 'top level' management time spent on budget setting and overall control,
  • direct support costs (service charges, expenses, computing, communications and consumables) associated with cleaning,
  • materials required for cleaning,
  • costs of external contractors.

Specifically exclude any costs included under the heading of facilities management costs and the costs of cleaning catering installations, mechanical and electrical services, items included elsewhere (e.g. grounds maintenance), vending machine support.

Costs should be split between those that are internal and those that are external.

The cleaning of windows (both internal and external) should be classed as an internal cleaning cost. External cleaning costs should only relate to external areas routinely cleaned, which may not include the whole estate. The Non-residential cleaning costs total should relate to the area cleaned figures provided under Area cleaned.

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Element: CleaningCosts
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