HESA Student Record 2013/14 - Location of study
HESA Student Record 2013/14
Fields required from institutions in Scotland
Location of study
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This field describes the location at which the student is studying.
|Applicable to||England Northern Ireland Scotland Wales|
All instances where Instance.REDUCEDI = 00, 01 or 09
|Valid entries and labels|
Location of study - The studies described should relate to the FTE reported in field Instance.STULOAD which in turn are described in detail in fields ModuleSubject.COSTCN, ModuleSubject.MODSBJ and ModuleSubject.MODSBJP.
Codes C, H, J and K can be used only for FE students at institutions in Wales. Code Z should be used for FE students at institutions in England.
Codes D 'On industrial (or other) placement for the year as a whole' and E 'On industrial (or other) placement for a proportion of the year' should be returned for instances in the UK only.
Code E 'On industrial (or other) placement for a proportion of the year' should be used where the student undertakes a full-time placement lasting for at least 10 weeks in the UK. Where a student undertakes a placement on a part-time basis this should only be included if, when summed, it is equivalent to 10 weeks full-time work.
Students undertaking a placement in the UK as part of a sandwich course, whether industrial or other, should be returned with D or E as appropriate. Students undertaking a placement abroad should be returned with T 'Abroad for the whole year' or U 'Abroad for a proportion of the year' as appropriate.
Code U 'Abroad for a proportion of the year' should be returned when the student has been abroad for 4 weeks or more in total.
Writing-up students (Instance.MODE = 43 or 44) who are located in the UK must be returned as code Z 'at institution or a partner for the whole year'. Writing-up students who are located outside of the UK must be returned as codes T or U; however they are not required to return Instance.Mobility to reflect their writing-up period.
Link between coverage of the Student record and the Aggregate Offshore record
Certain students are primarily studying overseas but are returned in the Student record because the student has spent or will spend more than a block of 8 consecutive weeks studying in the UK. See Coverage of the Record for further details. For years where the student spends the whole year at the reporting institution, use code Z. For years where the student spends part or all of the year abroad, use code S. If it is known at the beginning of the course that a student will spend more than eight weeks in the UK as part of their programme then they should be included on the Student record throughout.
Information about students studying for the whole of their programme of study outside of the UK, and those not funded for study by distance learning overseas should be returned on the Aggregate Offshore record and should not included in the Student record.
The exception to this is the small number of distance learning students studying outside the UK who are funded - e.g. Crown servants overseas and the Services. For these students a full record is needed, and is collected through the individualised Student record. Such students should be coded 9 'Distance Learning - Non-UK based student (funded only)' in this field.
Codes T and U are intended for students who are primarily studying in the UK, but spend some time abroad, i.e. outgoing students. Code S is intended for students who are primarily studying outside of the UK, i.e. incoming students, and codes T and U should not be used for these students when they return abroad.
Code X 'At returning and/or franchised institution for whole year' has been removed for 2013/14. This has been replaced by code Z 'At institution or a partner for the whole year' which includes all of X with the additional inclusion of partner institutions.
As codes F 'On study year abroad for the year as a whole' and G 'On study year abroad for a proportion of the year' have been removed for 2013/14. Students that would have previously been coded as F or G should now be coded T or U respectively and Instance.Mobility returned.
Quality rules relating to this field are displayed here.
To track student migration, placements, etc., and to support population definitions.Used to monitor the prevalence of distance learning, industrial and overseas placements.
Data type: LOCSDYCodeContentType
|Change management notes||Business Rule 17 updated to add an Instance.MODE restriction to exclude writing-up instances.|
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