HESA Student Record 2013/14 - Mode of study
HESA Student Record 2013/14
Fields required from institutions in Scotland
Mode of study
return to field list
This field indicates the method by which a student is being taught their course.
|Applicable to||England Northern Ireland Scotland Wales|
|Valid entries and labels|
Where a student has changed their mode of study within the reporting period, the record should show the current or latest position.
With reference to code 01, the funding councils have agreed that a common definition of full-time is that course years must involve a minimum of 24 weeks study (note that this definition does not apply to full-time final year students in institutions in Wales). Each funding council may also have further additional conditions. HESA will apply the 24 week rule to its definition of full-time in publications i.e. full-time will be all those students coded 01 in this field, together with all those students coded 02 and whose expected length of study (fields Instance.SPLENGTH and Instance.UNITLGTH) is 24 weeks or more.
With reference to codes 23 and 24, these programmes are covered by the definition of sandwich under the award regulations as set out by the funding council. Years of instance must involve a minimum of 24 weeks study/placement. HESA's definition of sandwich students will be all those students coded 23 or 24 in this field, together with all those students coded 25 and whose expected length of study (fields Instance.SPLENGTH and Instance.UNITLGTH) is 24 weeks or more.
Code 23, Thick sandwich students are those for which an industrial (or other) placement causes a continuous absence from full-time study of at least one academic year. A record must be returned for every student enrolled on a sandwich course irrespective of whether they are in attendance at the institution or engaged in industrial (or other) training. Students should be coded as sandwich for every year of the course and not just those in which industrial (or other) experience takes place. The students who are actually out on placement can be identified via Instance.LOCSDY.
Instance.LOCSDY valid entries (students in UK):
Instance.LOCSDY valid entries (students abroad):
Code 24, A thin sandwich must involve the student in an average of more than 21 hours study a week for a minimum of 24 weeks study/placement.
Students who meet the definition of sandwich should be coded as either 23 or 24 irrespective of whether the year is spent abroad or whether it is optional/compulsory.
Students who are actively writing-up are not considered to be dormant by HESA. A record is required for such students, with this field coded as 43 or 44 'Writing-up'. 'Writing-up' is generally associated with research students. Students on taught masters courses should not typically have their mode of study changed to 'writing-up', at least within the registration period, for example students on a one year taught masters course should be shown as full-time mode for both the taught and the dissertation phases of the course. Any change to show mode as writing-up would be expected only after the completion of the 12 month registration period.
Code 31 Part-time, can only be used by institutions in England, Wales and Northern Ireland.
Codes 38 and 39 can only be used by institutions in Scotland.
Code 51 should be used for students on sabbatical years e.g. holding Student Union office.
Codes 52 'Optional year out - study related' and 53 'Compulsory year out - study related' have been removed for 2013/14. Students who would previously have been coded as 52 or 53 will repeat the previous year's Instance.MODE if they take a study year out (i.e. remain as full-time or part-time etc.)
Years out for any other reason should be coded 63 or 64, Dormant.
Dormant codes 63 and 64 can be used only if the student was not actively studying at any time during the reporting period.
Any students with a mode of study 63 or 64 will be excluded from the HESA standard registration population used for analysis purposes. A record is not required for such students other than:
Dormant instances may either be returned via a full record of through a reduced record for students - see dormant students reduced record.
Codes 73 and 74 are available to postgraduate students (i.e. Course.COURSEAIM begins D, E, L or M (excluding M22)) at institutions in England only. Postgraduate students who become dormant part way through the reporting year will need a full HESA record reflecting their current status as code 73 or 74. Instance.MCDATE will record the date when the postgraduate student formally moves from an active study mode to 'dormant'. Instance.STULOAD should be reduced to reflect the fact that the student was not active for a proportion of the reporting period.
Where a postgraduate student moves from a 'writing-up' or 'sabbatical' mode (codes 43, 44 or 51) to dormant, within the reporting period, Instance.MODE should not be updated, nor should Instance.MCDATE be completed. For the purpose of Instance.MCDATE the modes 'writing-up' and 'sabbatical' are classed as non-active.
All other students who become dormant part way through the reporting year (that is, all students at institutions in Wales, Northern Ireland and Scotland and Undergraduate and FE students at institutions in England) will need a full HESA record in the data collection reflecting their status whilst active (i.e. the position that applied just before they became dormant). This field should record their mode of study whilst active (and not code 63 or 64 'Dormant' which should only be used for students who are dormant for the whole reporting period). Instance.STULOAD should be reduced to reflect the fact that the student was not active for the whole reporting period. A student who was actively studying at some time during the reporting period but who has now suspended studies will have an active mode of study and will be identified through Instance.NOTACT.
However students involved in re-sits after the completion of the taught or structured part of their course should not have their mode of study up-dated. For example a full-time student who finishes the courses in June but has to take resits in September should not be re-coded.
FE students at institutions in England must use code 99 'FE students in England'.
Codes 12-14, 33-36 and 65 are for use by institutions in Wales only.
The use of the specific FE full-time codes 12 to 14 is compulsory for all students at institutions in Wales who are following programmes of study at FE level or funded by WG-DfES.
The use of the specific FE part-time codes 33 to 36 is for students who are following programmes of study at FE level or funded by WG-DfES. Other part-time FE instances can use either the generic part-time code 31 or one of the specific part-time codes 33 to 36.
When using the specific FE part-time codes, if there is uncertainty about whether a student is released from employment, code 34, 'Part-time, not-released from employment' should be used.
Code 36 is only applicable for open or distance learning FE students at institutions in Wales. All other distance learning students should be coded according to their individual mode/pattern of study, e.g. full-time or part-time.
Part-time FE courses/programmes of study which involve a mixture of day and evening attendance should be recorded under whichever code is most appropriate, e.g. a day release course which also involves evening attendance should be coded 33. 'Twilight only' courses should be counted as 'evening only'.
Further guidance is available on the completion of this field.
Quality rules relating to this field are displayed here.
To allow standard populations to be defined and financial calculations to be made
Data type: MODECodeContentType
|Change management notes||Business rule 17 updated for the list of valid codes for years abroad. Codes 52 and 53 removed following their deletion from the schema and code 01 added in line with the guidance for returning mobilities. Business rule 26 added to warn where INSET courses are returned as full-time or sandwich modes. Business rule 27 added for institutions in England to enforce the guidance for FE level of study. Business rule 28 added for institutions in England and Wales to ensure that England FE level of study only code 99 is not used where Instance.FESTUMK = 3. Business rule 29 added to validate that Instance.MODE is returned as sandwich according to funding council definition if a mobility has been returned as a sandwich placement. Existing guidance on Further Education modified to ensure it is clear.|
Contact Liaison by email or on +44 (0)1242 388 531.