HESA Student Record 2013/14 - Qualification awarded
HESA Student Record 2013/14
Fields required from institutions in Scotland
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This field records the qualification awarded.
|Applicable to||England Northern Ireland Scotland Wales|
All qualification awarded records
|Valid entries and labels|
For some students whose course qualification aim may be, for example, first degree but who terminate their studies after a successful second year, occasionally a different qualification such as an HND or DipHE may be awarded. It is the awarded qualification which must be coded here.
This field records the qualification obtained by the student during the reporting year. If a student is awarded more than one qualification during the reporting year then the QualificationsAwarded element should be repeated. A qualification obtained is not assumed from Instance.RSNEND and Instance.ENDDATE
Some professional awarding bodies do not currently release results information to institutions. Where this is the case, institutions should leave this field blank and complete field Instance.RSNEND with code 98 'Completion of course - result unknown'.
Interim Awards: In most cases qualifications are obtained at the end of a course. Therefore typically where there is a QualificationsAwarded a reason for leaving and a date left would be expected. It is recognised, however, that there are a few courses where interim qualifications are actually awarded and so these fields may not be completed. Institutions that award interim qualifications for students who are continuing on a course can return this information to HESA in the reporting year in which the interim qualification is awarded if they wish, in which case Instance.ENDDATE should not be completed in order to indicate that these students are continuing on the course. However records returned in this way will not be included in the POPDLHE. Alternatively institutions can return interim qualifications when the student completes the course by completing the QualificationsAwarded fields and indicating the date the student completed the course in Instance.ENDDATE. Records returned in this way will be included in the POPDLHE (assuming that all other criteria are met).
Resit exams and/or results from late exam boards: Students who complete their instance by 31 July but who have resit examinations to take and/or whose final confirmation of award by exam boards may be after this date should be returned to HESA as leavers, with a dateleft in the reporting period ending that 31 July. If their results are known before the Student Record data collection closes, these results should be included in the return. Records for such students will be included in the POPDLHE (assuming that they meet all other criteria). However, if the results are not known before the Student Record data collection closes, a record should be submitted with a dateleft in the reporting period ending that 31 July completed and code 98 'Completion of course - result unknown' in RSNEND. Once known, these results should be returned in the next reporting period by submitting a record with the appropriate dormant code in Instance.MODE. The date returned in Instance.ENDDATE must be the original dateleft and not be up-dated. Records returned in this way will not be included in the POPDLHE.
Institutions may wish to decommit their return late in the data collection period in order to include results from late exam or re-sit boards.
This same guidance applies to ITT NCTL students where the award of QTS may be delayed.
ITT NCTL students may finish their course in June/July of the HESA reporting year. This date should be date recorded in ENDDATE. However the institution may not know whether the student has been awarded QTS until later. If award information is known before the HESA data collection closes at the end of November, then this should be included in QUAL and OUTCOME. NCTL have confirmed that trainees who obtain a successful award up until 1 November, and are shown as such in the main HESA return, will be counted in the profiles publication. Award dates after 31 October should be included in the following HESA data collection. In neither case should ENDDATE be up-dated.
It is expected that students coded other than 1 or 4 in OUTCOME who are subsequently awarded QTS should have this recorded in QualificationsAwarded.QUAL and QualificationsAwarded.OUTCOME in a subsequent return to HESA as an award from dormant status.
An intercalated first degree is where students on a first degree, usually in medicine, dentistry or veterinary medicine, interrupt their studies to complete a one-year course of advanced studies in a related topic, usually to Honours standard. On completion of the intercalated year, the student resumes studies on their original course.
From 2013/14, intercalation status is captured in the new field Instance.INTERCALATE, and therefore the previous Course.COURSEAIM valid entry 'H24 First degree with honours on the intercalated pattern' has been removed. The corresponding code has been retained in QualificationsAwarded.QUAL for 2013/14 only, for the purpose of recording student instances who qualify from dormant status. Validation will prevent this code from being used for any other type of instance. The code will then be removed from QualificationsAwarded.QUAL for the 2014/15 record.
Quality rules relating to this field are displayed here.
To allow analysis of qualifications awarded including interim awards.
Data type: QUALCodeContentType
|Change management notes||Business rule 3 updated for revisions to the valid list of institutions with a medical school. Business rule 6 updated to add new integrated masters code M28 to the list of valid qualifications where QualificationsAwarded.CLASS = 01 - 11. Business rule 8 updated to exclude new integrated masters code M28 from the list of postgraduate qualifications. Business rule 13 added as code H24 can only be returned for awards from dormancy.|
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