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Estates management record 2014/15

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Notification of changes for 2014/15

Version 1.0 Produced 2015-03-06

This document summarises the main changes to the Estates management record for 2014/15 as outlined in the Estates management record circular 15/01. Please note that any changes made to the 2014/15 Estates management record after the release of the manual will be documented in the Revision history.

Contents: Changes to existing entities | Changes to existing fields | Removal of existing entities | Removal of existing fields

Changes to existing entitiesBack to top

Entity Long Name Change Reason for change
Scope3CarbonEmissionsFromBusinessTravel Scope 3 carbon emissions from business travel

Additional guidance to be added to the Notes section:

"Scope 3 carbon emissions legislation guidance Following the 2008 Climate Change Act, the UK government bodies and Higher Education Funding Councils developed strategies for reducing carbon emissions in higher education. These include a commitment to consistency in the reporting of Scope 3 data, which lead to the voluntary collection of scope 3 emissions through the Estates Management record. For consistency across the sector, HEFCE have provided guidance on measuring scope 3 carbon emissions. Further details of policies on reducing carbon emissions by country can be found below.

England - Carbon reduction target and strategy for higher education in England.

Wales - Carbon Management Policy.

Scotland - Public Sector Sustainability Reporting Guidance.

Northern Ireland - Carbon Reduction".

To facilitate the collection of Scope 3 carbon emissions data, required as part of the 2008 Climate Change Act.

Scope3CarbonEmissionsFromStaffCommuting Scope 3 carbon emissions from staff commuting
Scope3CarbonEmissionsFromStudentCommuting Scope 3 carbon emissions from student commuting
Scope3CarbonEmissionsFromSupplyChain Scope 3 carbon emissions from supply chain
Scope3CarbonEmissionsFromWaste Scope 3 carbon emissions from waste
Scope3CarbonEmissionsFromWastewaterTreatment Scope 3 carbon emissions from wastewater treatment
Scope3CarbonEmissionsFromWaterSupply Scope 3 carbon emissions from water supply

Changes to existing fieldsBack to top

Field Long Name Change Reason for change
GrossInternalAreaCommercialSpace.
SMGIACT
Total GIA commercial space This field will be moved to the GrossInternalArea entity. To facilitate the removal of the Gross Internal Area commercial space entity, whilst ensuring that data on Total GIA commercial space (SMGIACT) is still collected.
NetInternalAreaCommercialSpace.
SMNIACT
Total NIA commercial space This field will be moved to the NetInternalArea entity. To facilitate the removal of the Net Internal Area commercial space entity, whilst ensuring that data on Total NIA commercial space (SMNIACT) is still collected.

Removal of existing entitiesBack to top

Entity Long Name Change Reason for removal
GrossInternalAreaCommercialSpace Gross Internal Area commercial space Entity removed from the Estates management record 2014/15. To simplify the collection of GIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
NetInternalAreaCommercialSpace Net Internal Area commercial space Entity removed from the Estates management record 2014/15. To simplify the collection of NIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
PersonsAtRisk Persons at risk Entity removed from the Estates management record 2014/15. To remove the collection of duplicate data, Total staff FTE (SFFTET) and Total student FTE (STFTET) will be supplied to USHA.

Removal of existing fieldsBack to top

Field Long Name Change Reason for removal
ListedBuildingCoverage.
BCLBC
Commercial listed building coverage Field removed from the Estates management record 2014/15. To simplify the collection of Listed building coverage, a lack of need for the specific breakdowns of commercial space was identified during consultation.
PrivateFinanceInitiativeorPublicPrivatePartnership.
BCPFIPPP
Commercial PFI or PPP Field removed from the Estates management record 2014/15. To simplify the collection of NIA proportions held under the terms of a private finance initiative or public private partnership, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Tenure.
BCTF
Commercial tenure freehold Fields removed from the Estates management record 2014/15. To simplify the collection of Tenure, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Tenure.
BCTLE
Commercial tenure leasehold
Tenure.
BCTLI
Commercial tenure licence
Tenure.
BCTLL
Commercial tenure long leasehold
PersonsAtRisk.
INPAROT
Number of other persons at risk Fields removed from the Estates management record 2014/15. To remove the collection of duplicate data, Total staff FTE (SFFTET) and Total student FTE (STFTET) will be supplied to USHA.
PersonsAtRisk.
INPARSF
Number of staff at risk
PersonsAtRisk.
INPARST
Number of students at risk
GrossInternalAreaCommercialSpace.
SMGIANRC
Non-residential GIA commercial space Fields removed from the Estates management record 2014/15. To simplify the collection of GIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
GrossInternalAreaCommercialSpace.
SMGIARC
Residential GIA commercial space
NetInternalAreaCommercialSpace.
SMNIANRC
Non-residential NIA commercial space Fields removed from the Estates management record 2014/15. To simplify the collection of NIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
NetInternalAreaCommercialSpace.
SMNIARC
Residential NIA commercial space

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