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AP student record 2014/15 - Disability

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AP student record 2014/15

Fields required from institutions in England


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valid entries
Short nameDISABLE

This field records the type of disability that a student has, on the basis of the student's own self-assessment.

Applicable toEngland

Compulsory for all students on designated courses or where designation is held at provider level. Not permitted for students submitted for UNISTATS only.

Valid entries and labels
00No known disability
08Two or more impairments and/or disabling medical conditions
51A specific learning difficulty such as dyslexia, dyspraxia or AD(H)D
53A social/communication impairment such as Asperger's syndrome/other autistic spectrum disorder
54A long standing illness or health condition such as cancer, HIV, diabetes, chronic heart disease, or epilepsy
55A mental health condition, such as depression, schizophrenia or anxiety disorder
56A physical impairment or mobility issues, such as difficulty using arms or using a wheelchair or crutches
57Deaf or a serious hearing impairment
58Blind or a serious visual impairment uncorrected by glasses
96A disability, impairment or medical condition that is not listed above

With the introduction of the Disability Equality Duty, and on the recommendation of the Equality Challenge Unit (ECU), HESA has introduced a version of the coding frame introduced by the Disability Rights Commission (DRC).

This information will be available from UCAS via the *J transaction. Disability is recorded on the basis of the student's own self-assessment.

Codes 51 and 53 are both types of learning disability/difficulty or cognitive impairment.

Only serious visual impairments are covered by the Disability Discrimination Act (DDA). For example, a person whose eyesight can be corrected through the use of prescription lenses is not covered by the DDA; neither is a simple inability to distinguish between red and green.

The same logic does not apply to hearing aids. If someone needs to wear a hearing aid, then they are likely to be covered by the DDA. However, both hearing and visual impairments have to have a substantial adverse effect on the ability to carry out normal day-to-day activities in order for a person to be covered by the DDA. For more information see the Secretary of State's Revised Guidance on the definition of disability.

If this field is coded 08-96 indicating that the student has a disability, then InstancePeriod.DISALL should be coded 4, 5 or 9.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To permit disability-based analysis; for monitoring levels and trends in participation by particular groups of people; to monitor take-up of Disabled Students' Allowance as Disabled Students' Allowance is now not means tested; to permit analysis based on type of disability.

Part of
Field length2
Minimum occurrences0
Maximum occurrences1
Schema components
Element: DISABLE
Date modified2014-10-30
Change management notesCoverage statement rephrased to include providers who hold blanket designation, rather than course-specific designation.

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