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AP student record 2014/15 - End date of instance

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AP student record 2014/15

Fields required from institutions in England

End date of instance

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Short nameENDDATE

This field records the date the student left the student instance detailed in this return.

Applicable toEngland

All instances.


All date fields in the AP student record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA AP student record.

This field is mandatory. If the instance has not ended, an empty element should be returned with neither characters nor spaces within it:


A date is not required in cases where a student transfers from one course to another within the same student instance. Guidance on when a new student instance is required is given in Instance.NUMHUS. Normally where a student progresses from one course directly onto another at the same level (e.g. HND to Degree) a new student instance is not required and hence this field would not be completed.

An entry in this field means that an entry in Instance.RSNEND will also be expected.

Sometimes there will be a delay in knowing whether or not a student has left a course. Where the precise date of the student leaving is not known, the date of the end of the month, term or semester in which the student last attended should be given.

For the purpose of HESA returns, completing an instance is defined as being the point at which the taught or structured part of the instance, including any formal writing-up period, is completed, i.e. once the student is no longer actively following the course, and not any later stage such as, for example, final confirmation of award. This may mean that Instance.RSNEND is completed using code 98 'Completion of course - result unknown'.

Resit Exams and/or Results from Late Exam Boards

Students who complete their instance by 31 July but who have resit examinations to take and/or whose final confirmation of award by exam boards may be after this date should be returned to HESA as leavers, with an ENDDATE in the reporting period ending 31 July. If their results are known before the AP student record data collection closes, these results should be included in the return. Records for such students will be included in the POPDLHE (assuming that they meet all other criteria and the institution is submitting data wholly or in part for publication on UNISTATS). However, if the results are not known before the AP student record data collection closes, a record should be submitted with a ENDDATE in the reporting period ending 31 July completed and code 98 'Completion of course - result unknown' in Instance.RSNEND. Once known, these results should be returned in the next reporting period. The date returned in ENDDATE must be the original ENDDATE and not be updated. Records returned in this way will not be included in the POPDLHE.

Dormant students

This field should reflect the date the student was last active on the instance and should not be updated.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To determine whether to include a student in any particular population definition. To calculate the duration of a student's education. Used in analyses to determine students who are active in any given academic year.

Part of
Field length10
Minimum occurrences1
Maximum occurrences1
Schema components
Element: ENDDATE
Data type: DateType
Related fields
OwnerInformation Standards Board - Aligned Data Definitions
Date modified2014-08-28
Change management notesAdditional guidance added to Notes, defining the completion of an instance.

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