Student 2016/17 - Family name
Fields required from institutions in All fields
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This field is the student's family name.
|England Northern Ireland Scotland Wales
All students where any Instance.REDUCEDI = 00, 01, 04 or 08
For students entering through UCAS this information will be available from UCAS via the *J transaction.
The field length has been set to 100 characters to align this field with the ISB Aligned Data Definitions.
The question of valid characters is significant in this field since many names include characters with accents and other diacritics that are not supported by the standard ASCII characterset. The valid characterset available for this field follows the Data Standards in the HESA student record.
The character set chosen will support Welsh and Gaelic languages as well as all European and most other languages using a Latin-based character set.
The Unicode charts that list each of the characters in this range can be found on the Unicode web site. The specific sets that are defined here are shown in the following PDF documents:
Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Providers must specify the encoding used in their XML files in the first line of the file (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.
For providers generating an ILR file, please note that the SFA schema does not permit carriage returns, line feeds, double quotes, pipes or numeric characters to be returned under this field. These are however permitted in an ILR file generated by the HESA system, so if these characters are returned they will not be highlighted as errors under HESA validation.
Quality rules to follow
To facilitate HESA checking data with providers and for Statutory Customers to link student records collected by HESA for statistical purposes.
Data type: NameType
|Information Standards Board - Aligned Data Definitions
|Change management notes
|Notes section adjusted for the field to align with the FE Individualised Learner Record (ILR) Version 3. Guidance added stating that cvalidation in this field is less strict than that enforced by the SFA.
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