|Field description||Field abbreviation||Field version||Field length||Field type|
|Student Continuity Register (Processing)||XREG01||3.6.1||2||Char|
|11||Matched to static register and previously left now left|
|12||Matched to static register and previously left now not active|
|13||Matched to static register and previously left now live|
|21||Matched to static register and previously not active now left|
|22||Matched to static register and previously not active now not active|
|23||Matched to static register and previously not active now live|
|31||Matched to static register and previously live now left|
|32||Matched to static register and previously live now not active|
|33||Matched to static register and previously live now live|
|41||Matched to static register and previously no record sent now left|
|42||Matched to static register and previously no record sent now not active|
|43||Matched to static register and previously no record sent now live|
|51||No match to static register now left|
|52||No match to static register now not active|
|53||No match to static register now live|
|71||Matched to static register and previously LOCSDY 7 now left|
|72||Matched to static register and previously LOCSDY 7 now not active|
|73||Matched to static register and previously LOCSDY 7 now live|
|14||On static register no record sent last known as left|
|24||On static register no record sent last known as not active|
|34||On static register no record sent last known as live|
|74||On static register, LOCSDY 7, no record sent|
|18||On static register, SAS, last known as left|
|28||On static register, SAS, last known as not active|
|38||On static register, SAS, last known as live|
|48||On static register, SAS, no record sent|
|58||On static register, SAS, previously unknown|
Depend upon fields
The primary purpose of this derived field is to mark the Student and Student Alternative records appropriately in order to operate the expected instance population checking. Additionally, in combination with XYEARM01 it can be used to assist in tracking instance records across collection years, in particular where a break in active studies has occurred.
In valid entries 'previously' means in the immediately previous reporting year.
Once updated, the Continuity register can also hold valid entries where the second character is 4. These entries describe the data representing instances that have become dormant due to a provider not sending data for an instance that was previously on the Continuity register.
(Note that XREG01 will be made available both internally and to Statutory Customers in the Cyy051_SH or Cyy054_SH analytical table appropriate to the record. All records held in the Continuity register will be represented in this data set).
Note: These entries were created by modifying existing XREG01 values to indicate Instances that were 'SAS' as of C06011. All SAS records should be terminated at the end of C06011 and these entries should not be updated by further processing.
Note: Valid entries 71, 72, and 73 are created when an Instance that was previously on the Continuity register as 'Study Wholly Overseas' is once again being reported. From C07051 LOCSDY = 7 records are not valid in the Student record. They have never been valid in the Student Alternative record.
Note: Valid entry 74 is created when an Instance that was previously on the Continuity register as 'Study Wholly Overseas' has no matching incoming record. This is expected for correctly closed off LOCSDY = 7 Instances.
Note: Valid entries 18, 28, 38, 48, and 58 are only applicable to historic data.
The continuity register is updated in two stages - firstly, in line with data obtained from incoming records during the reporting period. Secondly, updating of those records on the continuity record for which no corresponding data was received during the reporting period.
Updating the continuity register XREG01 value for incoming records
Step 1 - assigning the first digit of XREG01
|UHN||Last character from Continuity_Register. XREG01||PART 1|
|Found in Continuity register||8||First character from Continuity_Register.XREG01|
|Otherwise||Last character from Continuity_Register.XREG01|
Step 2 - assigning the second digit of XREG01
|Last character from Continuity_Register. XREG01||Instance. ENDDATE (DATE)||Instance.MODE in Cyy051 / Instance_End.MODE in Cyy054 (CHAR 2)||Instance.RSNEND in Cyy051 / Instance_End. RSNEND in Cyy054 (CHAR 2)||Instance.NOTACT in Cyy051 / Instance_End. NOTACT in Cyy054 (CHAR 1)||PART 2|
|Otherwise (including those not found in Continuity register)||Completed||1|
|Blank||61, 63, 64, 73, 74||2|
Step 3 - combining the digits of XREG01
|PART 1||PART 2||Continuity_Register.XREG01|
|Concatenation of PART1 and PART2|
Non-incoming records on the Continuity register
For non-incoming records, further processing is applied to ensure that records which have not been updated through resubmission of data are correctly incremented.
|Last character from Continuity_Register.XREG01||XREG01|
|4, 8||Existing Continuity_Register.XREG01 value|
|Otherwise||Last character from Continuity_Register.XREG01 with a '4' appended as the second character|
|2016-03-31||3.6.1||Technical Specification Step 2 updated to use RSNEND values in assigning collaborative provision instances, and updated to state the treatment of records on the Continuity register for which no corresponding instance is submitted in the reporting period|
|2014-10-16||3.5.1||Long name of field changed to refer to 'Continuity register' rather than 'HIN register', to reflect a change in name of this register from 2014/15 onwards. References within text likewise updated. The associated table name for this register updated from 'HINEP_Register' to 'Continuity_Register'. Field locations referenced in the Technical Specification section amended to allow for the use of this field in the Cyy054 AP student record|
|2014-04-02||3.4.1||Technical Specification amended to reinstate Instance.MODE 61, which is present on the HIN register|
|2013-10-21||3.3.1||Technical Specification amended to remove Instance.MODE 61, which no longer exists|
|2011-03-03||3.2.1||Technical Specification updated to match function and clarify allocation of last character|
|2010-06-07||3.1.3||Technical Specification updated to tie in with code (PART2 will be 1 for instances that have left). Also note added to clarify that SAS-related codes are historical|
|2010-04-09||3.1.2||Minor text amendments to tie up with HIN_Register table name. Removal of C07051 only processing notes|
|2009-10-27||3.1.1||Updated to reflect position at close of processing of 07051. Section added for preparation of HIN_Register and technical specification amended|
|2009-03-20||2.1.2||Format amended. Colons removed from valid entries|
|2004-03-25||Updated for C03011 - code 2 added to NOTACT|
|1994-01-01||2.1.1||Updated in preparation for C07051 – to identify LOCSDY = 7, SAS students, and include MODE 73 & 74|
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