HESA Collections
Student record 2020/21 - Coding manual release schedule
Version 1.1 Produced 2021-02-26
This document outlines the planned dates for the first release of the coding manual documents. These documents may subsequently be updated in the future releases.
Scheduled releases of coding manual
| Release | Description |
| March 2020 | Known changes |
| May 2020 | Release of field information, schemas and supporting documents |
| August 2020 | Release of a schema-only validation kit to support testing of data for structural integrity |
| August 2020 | Release of rolled-on quality rules (the same as the previous collection) and a validation kit update to support testing of data against them |
| August 2020 - March 2021 | Incremental release of quality rules and validation kit support as they are developed and updated for the current collection |
| April 2021 | Derived field specifications, downloadable file formats, and the first release of credibility reports |
| June 2021 | Release of data collection documents, release of additional credibility reports |
| July 2021 | Release of final credibility reports |
| August 2021 | Maintenance release |
Scheduled releases of coding manual documents
| Section | Document | Released |
| First release of documentation highlighting any major changes over previous collection. | March 2020 | |
| Overview | Introduction | May 2020 |
| Data collection schedule | May 2020 | |
| Data protection guidance | March 2020 | |
| Specification | Coverage of the record | May 2020 |
| Reduced returns | May 2020 | |
| Data model | May 2020 | |
| Data items | May 2020 | |
| File structure | May 2020 | |
| CYY051.xsd | May 2020 | |
| CYY051DataTypes.xsd | May 2020 | |
| CYY051CodeLists.xsd | May 2020 | |
| Derived field specifications | May 2021 | |
| Further guidance | Understanding student continuity and the UHN link | September 2020 |
| Further guidance about returning DfE programmes (excluding EYITT) | September 2020 | |
| Further guidance about returning Early Years Initial Teacher Training (EYITT) programmes | September 2020 | |
| Further guidance on collaborative supervision arrangements | September 2020 | |
| Further guidance on Apprenticeship students | May 2020 | |
| UCAS data for HESA transaction | The UCAS data for HESA (*J) transaction | January 2021 |
| Submission process and quality assurance | Amalgamation tool | January 2021 |
| Submit data to HESA | August 2020 | |
| Help with the data collection system | August 2020 | |
| File structures for downloadable files | From May 2021 | |
| Understanding the NSS reports | June 2021 | |
| Validation overview | May 2020 | |
| Download validation kit | August 2020 | |
| Quality rules | August 2020 - July 2021 | |
| Fixed database facility | June 2021 | |
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