HESA Collections

Student record 2020/21

Introduction - Background information relating to the collection
Data collection schedule - Details of the key dates and deadlines for the collection
Data protection guidance - Information about how Data Protection legislation affects the processing of Student data by HESA

Visit our page of support guides or get in touch with Liaison by email at [email protected] or call 01242 388531.

Coverage of the record - The criteria for the return of data in the record
Reduced returns - Information on the data items required for the reduced returns
Data model - Describes the entities included in the record and the relationship between them
Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
File structure - Describes the physical structure of the record
C20051.xsd - Schema for the structure of the XML file
C20051DataTypes.xsd - Schema for the data types used in the XML file
C20051CodeLists.xsd - Schema for the valid codes for use in the XML file
Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are by HESA to create populations and groupings for analysis

Submit data to HESA - Opening page to access the HESA data collection system
File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
Nil return sign-off form - The form to be submitted to HESA when the higher education provider will not be returning Student record data.
Understanding the NSS reports - A document describing the NSS reports generated by the submission system.
Validation overview - A document describing validation checks and the various stages when checks are made
Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
Quality rules - Validation which enforces the quality of the submitted data
HESA XML data entry tool - a program which will produce XML data in the format required for submission
How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
Fixed database - Details of the process for submitting corrections to submitted data once the collection closes

Further guidance on Apprenticeship Standards students - An introduction to Apprenticeship Standards
Further guidance on collaborative supervision arrangements - A guide to the coding of collaborative supervision programmes for postgraduate research students
Further guidance on returning DfE programmes (excluding EYITT) - A guide to the coding of Department for Education (DfE) programmes
Further guidance on returning Early Years Initial Teacher Training (EYITT) programmes - A guide to the coding of EYITT programmes within the record
Understanding student continuity and the UHN link - An introduction to UHN linking (formerly 'HIN') with worked examples

Need help?

Contact Liaison by email or on +44 (0)1242 388 531.