Initial Teacher Training record 2023/24

Coverage of the record

Version 1.0 Produced 2023-05-10

General definition

This record is an in-year collection covering students in England on a course of Initial Teacher Training (ITT) leading to Qualified Teacher Status (QTS). It is compulsory for these HE providers (HEPs), who submit to the HESA Student return, to send data for all new and continuing ITT students. The coverage of the record includes DfE-funded flexible provision, but excludes students on Inset courses as these are not counted as ITT, and students studying for a Masters in Teaching and Learning who already hold QTS. HE providers are not expected to return a record to HESA for students on employment-based routes or SCITT (e.g. GTP, OTT, Teach First and RTP). There are separate systems to collect this data. The reporting period for the collection is 1 August - 31 July.

Provisional registration

There is no longer a requirement that any student on an ITT course must be provisionally registered with the Department for Education. Student details will be forwarded to the Department for Education for the purposes of allocating a Teacher Reference Number (TRN).

Census/funding data

When submitting records to the ITT collection, it is strongly advised that, in cases where a trainee has already been allocated a TRN, these should be submitted as part of the collection in the Student.TRN field.

Overseas domiciled students

Overseas domiciled students on ITT courses should be included in the ITT record. However, if these students are not eligible for funding, the fundability code (FUNDCODE) should be coded 2 'Not fundable by the funding council'.

Students who transfer to a Non-ITT course

Any student who transfers from an ITT to a non ITT course before the close of the DfE census (2nd Wednesday in October) should have their record updated with TTCID = 07 'Not a teacher training course' so that the student is identified as not being on an ITT course. It is important that the same NUMHUS is reported where the student is studying at the same level i.e. UG or PG. HE providers are also able to exclude students without amending data. This facility is available to submission users within 'Inclusion Status' by changing the inclusion status of the record. This allows individual records to be excluded from submission to the DfE.

Students who leave the course

A record is required to be returned for all students taking an ITT course leading to Qualified Teacher Status (QTS), including those who leave shortly after starting (even if they leave within the first two weeks).

Leaving information

All awards of QTS or withdrawals from QTS should be reported directly in the register trainee teachers (Register) online service.

Relationship with the Student record

Although this collection contains a subset of records that will be included in the subsequent summer's Student record, this collection is entirely separate from the HESA Student record. Eligible students must be included in each collection, however, it is recognised that information from this record for a student may be updated in a subsequent Student record.

It is critically important that the HUSID/SID and the NUMHUS remain the same for a student returned on both the ITT record and the Student record to allow record linkage.

Field comparison between the ITT record and the Student record

The fields that exist on both the ITT record and the Student record, and the fields that exist only on the ITT record are listed below.

Fields that exist on both the ITT record and the Student record

For each of the fields below, equivalent data is collected in the Student record, with some field names differing between the two data models.

Date of birth (BIRTHDTE)

Course identifier (COURSEID)

Course title (CTITLE)

Disability (DISABLE)

Entry route (ENTRYRTE)

Ethnicity (ETHNIC)

Expected end date (EXPECTEDENDDATE)

Forenames (FNAMES)

Fundability code (FUNDCODE)

HESA unique student identifier (HUSID)

Initiatives (INITIATIVES)

ITT qualification aim (ITTAIM)

ITT phase/scope (ITTPHSC)

Mode of study (MODE)

Nationality (NATION)

Student instance identifier (NUMHUS)

Provider's own identifier for student (OWNSTU)

Placement school (PLMNTSCH)

Subject of ITT course (SBJCA)

Sex identifier (SEXID)

Family name on 16th birthday (SNAME16)

Family name (SURNAME)

Teacher Reference Number (TRN)

Teacher training course (TTCID)

Year of course (YEARPRG)

Additional fields that exist only on the ITT record

Allocated place (ALLPLACE)

Apply Application ID (APPLYAPPLICATIONID)

Bursary level awarded (BURSLEV)

PGCE class of undergraduate degree (DEGCLSS)

Previous degree country (DEGCTRY)

Previous degree end date (DEGENDDT)

Previous degree establishment (DEGEST)

PGCE subject of undergraduate degree (DEGSBJ)

Previous degree type (DEGTYPE)

Start date of ITT course (ITTSTARTDATE)

National insurance number (NIN)

Email addresses (NQTEMAIL)

Postgraduate apprenticeship start date (PGAPPSTDT)

Immediately prior surname (PSURNAME)

Qualification aim (QLAIM)

Record type indicator (RECID)

School direct employing school (SDEMPLOY)

School direct lead school (SDLEAD)

Start date of student on the ITT course (TRAINEESTARTDATE)

UK Provider Reference Number (UKPRN)

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