Alternative provider student record 2014/15


This section is an introduction and overview of the C14054 Alternative provider (AP) student record collection.

  • Data protection guidance - Information about how Data Protection legislation affects the processing of AP student data by HESA. Please note: not all of this guidance is relevant to the AP student collection.

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Data specification

This section contains information about the record specification.

Further guidance

This section contains additional information to assist in understanding and compiling the return.

UCAS data for HESA transaction

This section contains information about the UCAS data for HESA (*J) transaction, designed to provide HEPs with data originating from UCAS that is to be used in returning
the HESA AP student record.

Submission process and quality assurance

This section contains information relating to the data submission process together with tools to assist in data quality assurance.

  • Data collection schedule - Details of the key dates and deadlines for the Student collection
  • HESA XML data entry tool - a program which will produce XML data in the format required for submission
  • How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
  • Validation overview - A document describing validation checks and the various stages when checks are made
  • Quality rules - validation which enforces the quality of the submitted data
  • Quality rules web page - FAQ - a guide which discusses the process of viewing the quality rules
  • Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
  • Download amalgamation tool - A downloadable tool which can merge multiple smaller XML files into one large file for submission

Related news items

This section contains news bulletins relating to this record collection.

  • C14054 Frequently Asked Questions
    This page contains answers to a number of general questions raised by providers in relation to the 2014/15 AP student record. Information related to individual data items can be found in the Data Items document on the coding manual.
Contact Institutional Liaison:, tel 01242 211144