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Submitting responses

Submitting responses

Selecting an appropriate radio button

When the response provided is complete, select the appropriate radio button and then click ‘Submit response'. This action will send your response to HESA for review.

Radio button


Unable to fix this year

Unable to amend/do not have the resources to fix for this year's data submission

Will fix by last submission

Planning to resubmit to amend this issue by the final commit deadline

Genuine data

The submitted data is a true representation of the  provider

I have a related question

Further information/clarification from HESA is required before answering the query

More than one of the above apply

The query contains multiple elements for which several options apply

Ready to be checked

The issue has now been corrected and the provider are ready for HESA to recheck the submission

With the exception of 'will fix by last submission', selecting a radio button and submitting a response removes the query from the list of outstanding issues. 

We will review responses to each query and determine whether or not the issue can be closed, or if further information is required. In closing queries in Minerva and marking as genuine data, HESA are not accepting that the data is correct, HESA are acknowledging that the provider has given an explanation. It remains the provider’s responsibility to ensure that the data submitted conforms to the guidance and quality expectations set out on the HESA website.

Where Minerva queries bring to your attention issues with the previous year's submission, providers need to consider whether this should be reported to the appropriate regulator or funding body, in case an amendment needs to be made to the historic data set.

Where a query is closed by us, it will no longer appear on the ‘Outstanding issues' page. To view archived issues that have been satisfactorily responded to, click on the ‘Issue report' link.

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Where you respond to state that the issue will be corrected by the final commit deadline, the issue will remain visible in the outstanding issues list under a separate heading to serve as a reminder. Once the issue has been addressed and the amended file uploaded, you should reopen the query and select the 'ready to be checked' option to indicate to us that you are ready for this item to be reviewed.

Note that Minerva database content is shared by HESA with other users of the data to assist in their analysis and interpretation. Please be aware of this wider audience when responding to issues.

Mark as draft

The ‘Mark as draft' box can be ticked if the response is not yet ready to be submitted to us. This facility can be used to allow internal review of responses before they are submitted to HESA.

Note that in order to save a draft response, the 'Submit response' box must be clicked.

Saved drafts can be amended and deleted by choosing the appropriate link within the draft note. Once you are happy with a draft, it can be submitted by selecting the 'Respond' link within the draft note.

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