HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Contracts.RESAST | 1.1 | Guidance revised to include updated link to REF2021 guidance on submissions. | Version 1.8 (2022-10-26) | Documentation | |
| Person.PREVHEI | 1.2 | Update of label for 0440 following name change. | Version 1.8 (2022-10-26) | Valid | |
| Data collection schedule | 1.4 | Dates in the data collection schedule falling after 19 September 2022 have been updated. | Version 1.7 (2022-09-14) | Documentation | |
| Clinical academic salary values | 1.1 | First release of a spreadsheet containing the salary values for clinical academic staff. | Version 1.7 (2022-09-14) | Documentation | |
| Credibility reporting definitions | 1.1 | The credibility reporting definitions document has been updated to reflect the changes made to the MOE2 and GOV1 credibility tables in the data collection system. | Version 1.7 (2022-09-14) | Documentation | |
| Derived fields | 1.7.1 | Derived field specifiaction updated for XAGEA01. | Version 1.6 (2022-08-25) | Documentation | |
| Data collection schedule | 1.3 | Reauthoring of guidance in the data collection schedule for brevity. | Version 1.6 (2022-08-25) | Documentation | |
| Credibility reporting definitions | 1.0 | Publication of the credibility reporting definitions which have been updated to align with the C21025 collection. | Version 1.5 (2022-08-03) | Documentation, Quality | |
| Derived field specifications | 1.0 | Publication of the list and specifications of the derived fields applied by HESA for the 21025 collection. | Version 1.4 (2022-06-23) | Documentation | |
| Data Collection Schedule | 1.2 | Guidance for the Data Collection Schedule has been amended to update the process to be followed for missed deadlines for the 21025 collection. | Version 1.3 (2022-05-04) | Documentation | |
| HESA XML Data Entry Tool | 1.0 | The HESA XML Data Entry Tool has been released to aid the production of XML data in the format required for submission. | Version 1.3 (2022-05-04) | Documentation | |
| How to use the HESA XML Data Entry Tool | 1.0 | Guidance on how to use the HESA XML Data Entry Tool has been released for the C21025 collection. (Note that the latest release of the HESA XML Data Entry Tool has been developed using Microsoft's .Net Framework 4.8 while previous versions of the tool used Microsoft's .Net Framework 4.5, this change is reflected in the 'How to use the HESA XML Data Entry Tool' documentation.) | Version 1.3 (2022-05-04) | Documentation | |
| Single pay spine | 1.0 | The 'single pay spine' documentation has been added under the 'further guidance' section of the coding manual, this contains pay spine information for academic and support staff. | Version 1.3 (2022-05-04) | Documentation | |
| Data Collection Schedule | 1.1 | Additional guidance has been added to the Data Collection Schedule to clarify the process for managing access to the HESA Data Collection System for providers submitting data to the Staff record. | Version 1.2 (2022-03-24) | Documentation | |
| File structures for downloadable files | 1.0 | First release of file structures for downloadable files specification for the C21025 collection. | Version 1.2 (2022-03-24) | Documentation | |
| Quality rules | 1.0 | First release of quality rules for the C21025 collection. | Version 1.2 (2022-03-24) | Documentation | |
| Support guide | 1.0 | First release of the Staff support guide for the C21025 collection. | Version 1.2 (2022-03-24) | Documentation | |
| Validation kit | 1.0 | A link to download the validation kit that includes validation for the C21025 collection has been added to the 'submission process and quality assurance' section of the coding manual. | Version 1.2 (2022-03-24) | Documentation | |
| Person.PREVHEI | 1.1 | Additional valid entry added for new provider 0441 and update label for 0440 following name change. | Version 1.2 (2022-03-24) | Valid | |
| Person.STAFFID | 1.1 | Link to list of all HESA INSTIDs (Institution ID) added to guidance to aid generation of new HESA Staff identifiers and reference to 'Field 2' removed from guidance (as this field is no longer relevant). | Version 1.1 (2022-02-02) | Guidance | |
| Documentation | 1.0 | Release of the technical specification including Schema, Field Specifications, Valid entries and Guidance | Version 1.0 (2021-12-02) | Documentation | |
| Data Collection Schedule | 1.0 | An explanatory note has been added to the Data Collection Schedule to clarify the possible impact of the COVID-19 pandemic on the published data collection deadline dates. | Version 1.0 (2021-12-02) | Documentation | |
| Person.NATIOND | 1.0 | The field Person.NATIOND is no longer required and has been removed from the collection. | Version 1.0 (2021-12-02) | Schema |
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