HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Understanding the NSS reports | 1.0 | First issue of this form for 2021/22, located under 'Submission process and quality assurance'. | Version 1.11 (2022-10-05) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.11 (2022-10-05) | Field | |
| Data collection schedule | 1.4 | Dates in the data collection schedule falling after 19 September 2022 have been updated. | Version 1.10 (2022-09-14) | Documentation | |
| File structures for National Student Survey (NSS) | 1.0 | First issue of this document for 2021/22, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2020/21 collection. | Version 1.9 (2022-08-10) | Documentation | |
| Nil return sign-off form | 1.0 | First issue of this form for 2021/22, located under 'Submission process and quality assurance'. | Version 1.9 (2022-08-10) | Documentation | |
| File structures for Unistats | 1.0 | First issue of this document for 2021/22, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2020/21 collection. | Version 1.8 (2022-06-23) | Documentation | |
| FinancialSupport | 1.2 | The coverage has been updated to clarify that all instances at Approved (Fee Cap) providers in England are included. | Version 1.8 (2022-06-23) | Entity Coverage Guidance | |
| Course.AWARDBOD | 1.1 | The guidance has been updated to clarify that when the reporting provider is not the awarding provider, the UKPRN of the awarding provider should be returned. | Version 1.8 (2022-06-23) | Field Guidance | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.7 (2022-05-05) | Field | |
| File structures for data supply files | 1.0 | First issue of this document for 2021/22, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2020/21 collection. | Version 1.7 (2022-05-05) | Documentation | |
| File structures for Expected instance population | 1.0 | First issue of this document for 2021/22, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including all changes since the 2020/21 collection. | Version 1.7 (2022-05-05) | Documentation | |
| DeliveryOrganisationAndLocation | 1.1 | The reason required has been updated to clarify that the entity is to allow the OfS to attribute students to a named delivery organisation for the purposes of reporting on 'teaching provider' consistently from the start of a student's course. Guidance updated to add courses with a statutory clinical placement to the list of exclusions. | Version 1.7 (2022-05-05) | Entity Guidance | |
| FinancialSupport | 1.1 | Guidance updated to acknowledge that the existing guidance may result in providers returning figures that do not completely align with their Access and Participation Plan. | Version 1.7 (2022-05-05) | Entity Guidance | |
| EntryProfile.CRDPTSTU | 1.2 | Guidance updated to clarify that providers should not return credits that are recorded as part of an awarded qualification in EntryProfile.QUALENT3. | Version 1.7 (2022-05-05) | Field Guidance | |
| EntryProfile.CRDSCM | 1.1 | Guidance added to clarify the return of valid entry 90. | Version 1.7 (2022-05-05) | Field Guidance | |
| EntryProfile.PREVINST | 1.1 | Guidance updated to clarify that whilst previous provider information is available as part of the Star J for students entering through UCAS, it should be updated where appropriate. | Version 1.7 (2022-05-05) | Field Guidance | |
| InstancePeriod.MODE | 1.2 | Guidance updated to clarify when students should be considered 'writing-up'. | Version 1.7 (2022-05-05) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.5 | Guidance added to clarity that HESA would not expect T levels to be returned by providers until 2022 (valid entries TL, TM, and TN). | Version 1.7 (2022-05-05) | Field Guidance | |
| Data collection schedule | 1.3 | Additional information has been added to the 'C21054 Data Collection system opens' section to provide clarification on how to gain access to the Data Collection system. | Version 1.6 (2022-03-23) | Documentation | |
| Derived field specifications | n/a | The derived field specifications have been updated since the last coding manual release, more detail can be found in the derived fields revisions page. | Version 1.6 (2022-03-23) | Field | |
| HESA XML data entry tool | n/a | The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. | Version 1.6 (2022-03-23) | Documentation | |
| How to use the HESA XML data entry tool | 1.0 | A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. | Version 1.6 (2022-03-23) | Documentation | |
| Quality rules | n/a | The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. | Version 1.6 (2022-03-23) | Documentation | |
| Submit data to HESA | n/a | A link to the data collection system has been under the 'Submission process and quality assurance' section. | Version 1.6 (2022-03-23) | Documentation | |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. | Version 1.6 (2022-03-23) | Documentation | |
| C21054DataTypes.xsd | 1.1 | The 'YearType' within the schema has been updated from '2020' to '2022'. | Version 1.6 (2022-03-23) | Field Schema Valid | |
| Course.COURSEAIM | 1.1 | The QAA link for the 'Statement on the PGCE qualification' has been updated within the sections 'M71 Postgraduate Certificate in Education or Professional Graduate Diploma in Education' and 'M73 Postgraduate Diploma in Education'. | Version 1.6 (2022-03-23) | Field Guidance | |
| EntryProfile.QUALENT3 | 1.1 | Guidance has been updated to advise that P80 is now only to be used for non-UK qualifications, and P92/93/94 are for UK qualifications only. | Version 1.6 (2022-03-23) | Field Guidance | |
| Derived field specifications | n/a | First release of the derived field specifications for this collection, added under the 'Data specification' section. Further details can be found in the derived fields revisions page. | Version 1.5 (2022-03-04) | Field | |
| QualificationsOnEntry.QUALGRADE | 1.3 | Addition of 10 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New entries added: A#NC, A*#A#, A*#A*#, A*#NC, A*#P, B#NC, Q#NC, Q#P, X#NC, X#P. | Version 1.5 (2022-03-04) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.4 | Addition of 4 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New valid entries added: 8X, 8Y, TM and TN. | Version 1.5 (2022-03-04) | Field Schema Valid | |
| Data Collection Schedule | 1.2 | The dates within 'At a glance' section have been updated. Guidance updates have been made to reflect the date changes, additionally guidance changes have been made to the 'Missed deadlines' section. | Version 1.4 (2022-02-09) | Documentation | |
| Instance.RSNEND | 1.1 | Additional guidance added to provide clarification on the use of valid entry 02. | Version 1.4 (2022-02-09) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.3 | The following valid entries were removed as identified as duplicate qualtypes GU, GZ, H4, H5, H6, H7, HB, HJ, HM, HN, HQ, HR, HT, HU, HV, HX, K8, K9, MB, MG, MK, N7, OJ, ON, OP, OV, OX, OY, OZ, P6, P7, P8, P9, PG, QP, QQ, QR, QU, QV, R7, RC, RD, RF, RK, RZ, SD, SH, SK, SU, SV, T6, T7, T8, T9, TG and TJ. | Version 1.4 (2022-02-09) | Field Schema Valid | |
| Student.HUSID | 1.1 | Guidance added to provide information around the HESA Provider identifier (INSTID). Additionally a link has been added to enable the download of the CSV file that contains all HESA providers. | Version 1.4 (2022-02-09) | Field Guidance | |
| Student.SSN | 1.2 | Guidance added to provide clarification around exceptional circumstances for when an SSN number may change. | Version 1.4 (2022-02-09) | Field Guidance | |
| Data Collection Schedule | 1.1 | The 'Validate data locally using validation kit' date within the data collection schedule has been amended from January 2022 to February 2022. | Version 1.3 (2021-12-23) | Documentation | |
| InstancePeriod.INITIATIVES | 1.1 | Guidance amended to confirm that INITIATIVES should be returned for all students on an eligible course, rather than a sub-set of students. | Version 1.3 (2021-12-23) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.2 | Addition of 55 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New entries added:D0M0P24, D0M12P21, D0M15P12, D0M15P6, D0M18P24, D0M24P15, D0M27P6, D0M30P9, D0M33P6, D0M42P48, D0M6P15, D0M6P27, D0M9P33, D12M24P3, D12M33P6, D12M6P3, D15M0P0, D15M24P0, D15M24P3, D15M6P0, D15M6P3, D18M18P0, D18M6P0, D18M6P0E21, D18M9P12, D24M12P0, D24M3P0, D24M3P0E24, D24M3P24, D27M12P0, D27M12P0E6, D30M0P0, D30M21P0, D39M0P0, D39M3P0, D3M15P12, D3M15P24, D3M18P9, D3M24P15, D3M6P30, D60M30P0, D6M0P27, D6M12P3, D6M15P0, D6M15P15, D6M24P0, D6M27P0, D6M9P3, D90M0P0, D9M0P6, D9M12P0, D9M18P0, D9M27P6, D9M6P0, D9M9P3. | Version 1.3 (2021-12-23) | Field Schema Valid | |
| QualificationsOnEntry.QUALSBJ | 1.1 | Total of 21 valid entries added: 01C, 01M, 02M, 12I, 32M, 33S, 35A, 42A, 61A, 97H, A52, E60, E88, F65, H85, L20, P47, P48, P89, R01, S71. | Version 1.3 (2021-12-23) | Field Schema Valid | |
| QualificationsOnEntry.QUALTYPE | 1.2 | Addition of 3 new valid entries, following confirmation of their availability for 2021/22 from UCAS. New valid entries added: SL, XH and XJ. | Version 1.3 (2021-12-23) | Field Schema Valid | |
| StudentEquality.SEXID | 1.1 | Guidance updated to cover exceptional cases where the data is unavailable and minimum occurrences has been updated from 1 to 0. | Version 1.3 (2021-12-23) | Field Guidance | |
| FinancialSupport.FINTYPE | 1.1 | The guidance within 'Examples of support - 01 Cash' section has been updated to amend 'Office for Students Student Opportunity allocation' to 'Office for Students Student Premium allocation'. | Version 1.2 (2021-10-18) | Field Guidance | |
| Instance.LOCSDY | 1.2 | Guidance added around the use of code '6' and code 'S' to clarify what should be returned when distance learners spend the majority of their course inside/outside of the UK. | Version 1.2 (2021-10-18) | Field Guidance | |
|
Further guidance on returning postgraduate students to the Student Alternative Record Understanding student continuity and the UHN link |
1.0 | First release of the guidance, added under the 'Further guidance' section. | Version 1.1 (2021-09-10) | Documentation | |
| DeliveryOrganisationAndLocation.PCODELOC | 1.1 | Additional guidance added to clarify the requirements around the return of delivery postcodes. | Version 1.1 (2021-09-10) | Field Guidance | |
| EntryProfile.APELCRD | 1.1 | Additional guidance added to clarify how this field should be coded, when students are exempt from a module or modules on the basis of a combination of APEL and non-APEL credits. | Version 1.1 (2021-09-10) | Field Guidance | |
| EntryProfile.CARELEAVER | 1.1 | Guidance added to the '04 UCAS defined care leaver' section to clarify when 01 should be used for students recorded as care leavers through UCAS. Additionally the coverage for COMDATE has been amended from 2013-07-31 to 2020-07-31 to align with validation. | Version 1.1 (2021-09-10) | Field Guidance | |
| EntryProfile.CRDPTSTU | 1.1 | Additional guidance added to clarify when CRDPTSTU should be returned for a students previous qualifications. | Version 1.1 (2021-09-10) | Field Guidance | |
| EntryProfile.PARED | 1.1 | The coverage for COMDATE has been amended from 2007-07-31 to 2020-07-31 to align with validation. | Version 1.1 (2021-09-10) | Coverage Field Schema | |
| InstancePeriod.LOCSDY | 1.1 | Guidance related to codes 6 and 9 has been updated to refer to the year, rather than the course. | Version 1.1 (2021-09-10) | Field Guidance | |
| InstancePeriod.MODE | 1.1 | The guidance for sandwich placements has been updated to add clarity. | Version 1.1 (2021-09-10) | Field Guidance | |
| InstancePeriod.STULOAD | 1.1 | Additional guidance added to the 'Full time' section to advise what providers should do if they believe that the normal intensity of study for their full-time students at a certain level is significantly higher than normal across other providers. | Version 1.1 (2021-09-10) | Field Guidance | |
| Student.SSN | 1.1 | Guidance added to provide clarification that the SSN should be returned throughout the instance of engagement, regardless of whether the student received any support during the session. | Version 1.1 (2021-09-10) | Field Guidance | |
| QualificationsOnEntry.QUALGRADE | 1.1 | Guidance added to provide clarity around the variations between HESA and UCAS data. | Version 1.1 (2021-09-10) | Field Guidance | |
| QualificationsOnEntry.QUALTYPE | 1.1 | Guidance added to provide clarity around the variations between HESA and UCAS data. Guidance also added around T Levels. Addition of 12 new valid entries, following confirmation of their availability for 2020/21 from UCAS. New valid entries added: TS, TT, TU, TV, W5, W8, XB, XC, XD, XE, XF, XG. Valid entry 'SE - Scottish Foundation Apprenticeships' has been updated to 'SE - Scottish Foundation Apprenticeship in Accountancy'. | Version 1.1 (2021-09-10) | Field Schema Valid | |
| All documentation | 1.0 | First release of documentation for the 2021/22 collection | Version 1.0 (2021-07-30) | Documentation | |
|
C21054.xsd C21054DataTypes.xsd C21054CodeLists.xsd |
1.0 | First issue of the schemas for the 2021/22 collection, added under the 'Data specification' section of the coding manual. | Version 1.0 (2021-07-30) | Field Schema | |
|
EntryProfile.PARED EntryProfile.CARELEAVER |
1.0 | The coverage has been amended to apply to UK Domiciled students only. | Version 1.0 (2021-07-30) | Coverage Field Schema | |
| FinancialSupport | 1.0 | The coverage has been updated to exclude EU students that are not eligible for home fees due to the impacts of Brexit. | Version 1.0 (2021-07-30) | Coverage Field Schema | |
| Instance.FUNDCODE | 1.0 | The guidance has been updated and 'EU status' has been changed to 'settled or pre-settled status under the EU Settlement Scheme'. | Version 1.0 (2021-07-30) | Field Guidance | |
| QualificationsOnEntry.QUALSIT | 1.0 | New valid entry 'A'- Autumn has been added to align the coding frame with the updates made by UCAS, this will reflect the option made available to students to sit exams in autumn 2020. | Version 1.0 (2021-07-30) | Field Schema Valid |
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