Student course session fee amount (SCSFEEAMOUNT)
|Student course session fee amount
|Student course session (StudentCourseSession)
|This field records the fee for the StudentCourseSession before any discounts or waivers are taken into account
|England Northern Ireland Scotland Wales
|For each StudentCourseSession that is active at any point (where the StudentCourseSession does not have a SessionStatus.STATUSCHANGEDTO of 02 'Dormant' for its entirety) that meets the below criteria, fee information must be returned.
This can be returned in the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT fields, or both.
All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is M0002) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and a valid SSN has not be returned in Student.SSN and (all current StudentIntiatives.INITIATIVEID do not equal 004 and all current CourseInitiative.INITIATIVEID do not equal 004).
All StudentCourseSessions where (Qualification.QUALCAT starts with E or M excluding M0002) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and (all current StudentIntiatives.INITIATIVEID do not equal 004 and all current CourseInitiative.INITIATIVEID do not equal 004).
All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is equal to M0002, M0016, M0018 or (Course.FUNDLEVEL = 02 where CurriculumAccreditation.ACCREDITATIONID = 00103)) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and a valid SSN has not been returned in Student.SSN.
All StudentCourseSessions where (Qualification.QUALCAT = M0002, M0016, M0018, H0003, H0004, H0005, H0009, I0001, J0002, J0003, C0000, C0001) and Engagement.FEESTATUS = 02 and Engagement.INCOMINGEXCHANGE does not exist and CollaborativeProvision.COLPROVTYPEID does not equal 01 or 02.
All StudentCourseSessions where Engagement.INCOMINGEXCHANGE does not exist.
For a StudentCourseSession that is active at any point and meets the above coverage criteria, either the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT(s) or a combination of both must be returned.
Where there is one fee for the StudentCourseSession, this field would be returned for record this.
If fees are charged on a modular basis, the ModuleInstance.MIFEEAMOUNT field would be returned for each ModuleInstance to record the fee.
In some circumstances both may apply to a StudentCourseSession, in these cases, the StudentCourseSession.FEEMETHOD field must be returned to record this, please see this field for examples of when and how this would be returned.
Where the StudentCourseSession.FEEAMOUNT is returned, this records the full fee for the StudentCourseSession and must be returned in each reference period that the StudentCourseSession spans.
Values should be returned as positive, whole integers.
If a StudentCourseSession is not active at any point, this would be recorded in the SessionStatus entity with a SessionStatus.STATUSCHANGED of 02 'Dormant' that applies for the full StudentCourseSession. In these cases, fee information is not required.
For providers in England, the postgraduate qualification aims included in the coverage are those regulated by the OfS.
Approved providers in England
Providers in England that are registered with the Office for Students in the Approved category are not required to return Module data, but can do so optionally. If Approved providers in England are not returning Module data, the total fee for the StudentCourseSession would have to be returned in this field.
This field records the fee charged before any financial support from the provider such as waivers are taken into account.
These are fees in respect of, or otherwise in connection with, undertaking a course, including admission, registration and tuition but excluding:
This field should not include any portion of a fee that is attributable to a different StudentCourseSession. Where a student repeats a term or semester in an additional year to the agreed structure of the Course, HEPs should report the additional fee in the StudentCourseSession.SCSFEEAMOUNT of the StudentCourseSession in which this was charged.
This should be returned as the exact fee, including VAT e.g. 6551 and not rounded.
If a student leaves part way through a StudentCourseSession, the amount recorded in this field should not be reduced.
Relationship with StudentCourseSession.INVOICEFEEAMOUNT
The StudentCourseSession.SCSFEEAMOUNT and/or the ModuleInstance.MIFEEAMOUNT fields record the fee of the StudentCourseSession prior to any bursaries or discounts.
Providers have the option to record this fee in either the StudentCourseSession.SCSFEEAMOUNT, ModuleInstance.MIFEEAMOUNT or a combination of the two depending on how the fees are charged.
The StudentCourseSession.INVOICEFEEAMOUNT records the amount the student was charged after any bursaries or discounts are taken into account.
The StudentCourseSession.INVOICEFEEAMOUNT must therefore be equal to or lower than the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned.
Students who do not have any financial support from the provider towards their fee would have the same amount recorded in StudentCourseSession.INVOICEFEEAMOUNT and the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned. If any financial support is given, the StudentCourseSession.INVOICEFEEAMOUNT would be reduced to reflect this. This only applies to financial support from the provider towards their fee. Support from other organisations, for example the SLC or tuition fee grant in Wales, are not taken into account in the StudentCourseSession.INVOICEFEEAMOUNT. Nor should bursaries which offer non-cash support such as free laptops, discounts on accommodation etc.
If a cash bursary is given directly to the student on the expectation that they hand it back to the provider to cover fees, StudentCourseSession.INVOICEFEEAMOUNT should be reduced to reflect this. However, if a cash bursary is given to a student and they may use this for any purpose, the fee amount should not be reduced.
Providers in England
For providers in England, StudentCourseSession.SCSFEEAMOUNT for undergraduate students is compared to the fees in the OfS access agreements. OfS supply the look-up data to HESA based on the details sent to them in Table 1 (full-time fee) and Table 2 (part-time fee) of the Resource Plan. It is not from the text agreement published on the OfS website. HESA use this information for validation purposes.
Welsh domiciled students in the UK and EU domiciled students at providers in Wales
For Welsh domiciled students in the UK and EU domiciled students at providers in Wales who started before 2018/19 under the post-2012/13 fee regime, the StudentCourseSession.SCSFEEAMOUNT should be the fee invoiced irrespective of whether part of the fee is paid from the tuition fee grant.
Incoming exchange students or dormant students
The StudentCourseSession.SCSFEEAMOUNT is not required for incoming exchange or dormant students.
Outgoing exchange students and ERASMUS+ students
For outgoing exchange and ERASMUS+ students the StudentCourseSession.SCSFEEAMOUNT should be the fee that the student is being charged for that StudentCourseSession. The maximum fees for full ERASMUS+ and placement years are lower than for other years and HESA will validate against OfS access agreements for providers in England to reflect this.
|Quality rules to follow
|To monitor fee levels in terms of, for example, subject, course type and student characteristics. To monitor fee levels against the Office for Students agreed maximum fees.
Contact Liaison by email or on +44 (0)1242 388 531.