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HESA Student Record 2007/08

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HESA Student Record 2007/08

Revision history
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This table lists changes and additions to the record specification and supporting documentation.

Date Documentation
version		 Element Element
version		 Notes
2008-10-073.13Instance.MODE1.6Downgraded business rule 16 to Warning
2008-10-073.13Module.FTE1.7Description amended to highlight that this field relates to the instance year
2008-10-073.13Module.TINST1.10UKPRNs added for Welsh for Adults module provision
2008-10-073.13Student.ETHNIC1.1Clarification of Coverage to include EntryProfile.DOMICILE in the current submission as well as those previously submitted = XF, XG, XH, XI, XK, XL, GG, JE, IM
2008-10-07 3.13 Check documentation 1.5 Version updated - Check_Document_1 sheet, Item 17 Further education level students: 'Other' mode populated with 'FE continuous delivery' modes of study
2008-09-243.12Course.TTCID1.9Amended business rule 4 to add UKPRN 10007843 and 10007152
2008-09-243.12Instance.QualificationsAwarded1.4Business rule 1 re-worded for further clarity
2008-09-243.12Instance.FUNDCODE1.4Downgraded business rule 11 to Warning
2008-09-243.12Instance.LOCSDY1.3Downgraded business rule 3 to Warning
2008-09-243.12Instance.MODE1.5Downgraded business rule 17 to Warning
2008-09-243.12QualificationsAwarded.QUAL1.5Amended business rule 3 to add UKPRN 10007852
2008-09-24 3.12 Check documentation 1.4 Version updated - Franchise sheet no longer refers to Instance.LOCSDY and Course.COLLORG
2008-09-12 3.11 Check documentation 1.3 Version updated - Comparison of UCAS data for HESA Check documentation updated to clarify when fields are applicable only to a certain country and where there is not a concept of an unknown value. ITT Check documentation no longer applicable to Welsh institutions
2008-09-12 3.11 Calculation of tariff scores 1.1 Note added to the introductory text to highlight the scope of the tariff score calculation
2008-09-12 3.11 COMMIT-stage validation 1.9 EntryProfile.DOMICILE rule 3 amended to exclude changes from XC to XA or XB
2008-09-123.11Instance.QualificationsAwarded1.3Notes amended to clarify that Qualifications should be returned in the reporting year in which they are awarded. Business rule 1 amended to exclude Course.COURSEAIM ending in 99
2008-09-123.11Instance.FUNDCODE1.3Business rule 7 - Course.TTCID code '9' added
2008-09-123.11Module.TINST1.910005652 Salisbury College added to Valid entries due to TQI requirement
2008-09-123.11Student.TTPCODE1.6Postcode structure example added
2008-08-28 3.10 Check documentation 1.2 Version updated - Instance.INSTCAMP replaced with Instance.CAMPID in Campus worksheet heading
2008-08-283.10Course.COURSEAIM1.9Business rule 2 amended: UKPRN 10007852 added
2008-08-283.10Instance.FUNDCODE1.2Business rules 9 and 12 downgraded to warnings
2008-08-283.10Instance.MODE1.4MODE codes 73 and 74 added to business rule 3
2008-08-203.9Course.COURSEAIM1.8Additional guidance from HEFCE
2008-08-203.9Course.TQSSUB1.7Guidance amended to match validation
2008-08-203.9EntryProfile.NEWENT1.3Amended COMDATE clause in business rule 1
2008-08-203.9EntryProfile.QUALENT21.5Additional guidance from HEFCE
2008-08-203.9Instance.DESTOCM1.5Deleted business rule 3
2008-08-203.9Instance.FEEELIG1.2Business rule 2 and 4 updated for institutions in England and Northern Ireland
2008-08-203.9Instance.ITTSCHMS1.5Notes amended to highlight that 'Fast-track' codes should no longer be used
2008-08-203.9Instance.STULOAD1.4Added check for REDUCEDI in business rule 5 and 6
2008-08-203.9Instance.YEARSTU1.4Datatype amended to allow max value of 45
2008-08-203.9QualificationsAwarded.TQGSUB1.8Guidance amended to match validation
2008-08-20 3.9 Commit-stage validation 1.8 Exception rule 1 for ModuleSubject.MODSBJ downgraded to warning
2008-08-20 3.9 Check documentation 1.1 Version updated - corrected print headings on Check_Document_1 worksheet
2008-08-20 3.9 Further guidance on reporting Qualifications on entry 1.2 Qualifications on entry table updated to reflect further information from UCAS
2008-07-313.8Course.TQSSUB1.6Notes amended to capitalize attribute 'Main' to bring in line with schema
2008-07-313.8Course.COURSEAIM1.7Clarification of label for P85 'Diploma in Foundation Studies (Art & Design) at level 3'
2008-07-313.8CourseSubject.SBJCA2.0Amended business rule 5 to restrict to institutions in England
2008-07-313.8EntryProfile.NEWENT1.2Added COMDATE clause to business rule 1
2008-07-313.8EntryProfile.SEC1.4Coverage amended to include UK domicile codes
2008-07-313.8EntryProfile.SOC20001.2Coverage and Business rule 1 amended to include UK domicile codes
2008-07-313.8Instance.ITTPHSC1.5Clarification of text for business rule 2 and 9
2008-07-313.8Instance.MCDATE1.8Coverage amended to match Business rule 1
2008-07-313.8Instance.MODE1.3Amended business rule 16 to add code 25.
2008-07-313.8Instance.NHSEMP1.7Valid entries added and labels amended to reflect most recent information from NHS
2008-07-313.8Instance.NONPAY1.4Coverage amended to match Business rule 1
2008-07-313.8Instance.NUMHUS1.4Note added and link added for further guidance on the reporting of multiple instances
2008-07-313.8Instance.RCSTDNT1.3Coverage amended to match Business rule 1
2008-07-313.8Instance.SPECFEE1.7Additional guidance from HEFCE added to clarify circumstances in which postgraduate students are subject to regulated fees
2008-07-313.8Instance.ST131.2Coverage amended to match Business rule 1
2008-07-313.8Instance.YEARPRG1.4Business rule 2 downgraded to Warning
2008-07-313.8Module.TINST1.8Description and Notes updated to clarify use of generic codes if a specific code is not in the Valid entry list
2008-07-313.8QualificationsAwarded.CLASS1.3Amended business rule 1
2008-07-313.8QualificationsAwarded.QUAL1.4Amended business rule 6 to add M86
2008-07-313.8QualificationsAwarded.TQGSUB1.7Coverage amended from 'All records' to 'All QualificationsAwarded records'
2008-07-313.8QualificationsOnEntry.QUALGRADE1.7Amended business rule 3, 4, 6, 8, 9, 10, 11, 13, 14, 17, 18, 19, 32, 34, 36, 39, 44 and 46 after receipt of further information from UCAS
2008-07-313.8QualificationsOnEntry.QUALSBJ1.5Business rules 1 - 5 have been downgraded to Warning
2008-07-313.8QualificationsOnEntry.QUALYEAR1.4Business rules 1-15 and 17-25 downgraded to Warning. Modified MinOccur to 0
2008-07-31 3.8 Check documentation 1.0 Web version of Check documentation added
2008-07-31 3.8 COMMIT-stage validation 1.7 Added exception rules 3 and 4 for Instance.NUMHUS
Clarification of text for Student.ETHNIC exception rule 2 and 3
Clarification of text for EntryProfile.DOMICILE exception rule 2
Clarification of text for EntryProfile.QUALENT2 exception rule 1 and 2
Clarification of text for ModuleSubject.MODSBJ exception rule 1
Clarification of text for Instance.COMDATE exception rule 1
Moved exception rule 1 for Institution.UKPRN to INSERT stage check
2008-07-31 3.8 Validation overview 1.9 Document amended to highlight that validation on Institution.UKPRN is now carried out at INSERT rather than COMMIT
2008-07-31 3.8 Reduced returns 1.7 Student.OWNSTU and Instance.INSTCAMP removed as optional fields
Institution.RECID, Instance.COURSEID and (for Type 01 only) Student.DISABLE added
QualificationsAwarded requirement highlighted and minimum data requirement note added
2008-07-31 3.8 Year-on-year linkage (HIN) 1.4 Note and link added under 'The Instance Entity' section for further guidance on the reporting of multiple instances
2008-07-31 3.8 Further guidance on reporting Qualifications on entry 1.1 Qualifications on entry table updated to reflect changes to Business rules
2008-06-303.7Course.COURSEAIM1.6Business rule 4 - code H71 reinstated
2008-06-303.7Course.MSFUND1.6Valid entries updated to reflect change to DCELLS
2008-06-303.7CourseSubject.SBJCA1.9Business rules 14, 15 and 16 amended to apply to institutions in England. Business rules 6 and 7 downgraded to warnings. Label for T900 amended in Valid entries
2008-06-303.7EntryProfile.PGCESBJ1.2Label for T900 amended in Valid entries
2008-06-303.7Instance.RAEData1.2Business rule 2 amended for clarification
2008-06-303.7Instance.COURSEID1.5Note added to highlight change in data type requirement and the need to specify file encoding
2008-06-303.7Instance.DESTIN1.3Business rule 1 amended for clarification
2008-06-303.7Instance.DHFUND1.5Valid entries LWF01-LWF27 added. Field length increased to 5. Business rules 4 and 5 deleted. Business rule 10 added
2008-06-303.7Instance.EMPROLE1.2Valid entries updated to reflect change to DCELLS
2008-06-303.7Instance.ENDDATE1.7Text amended for clarification in Business rule 7
2008-06-303.7Instance.FESTUMK1.3Business rule 2 clarification. Valid entries updated to reflect change to DCELLS
2008-06-303.7Instance.LOADYRA1.4Business rule 3 added
2008-06-303.7Instance.LOADYRB1.3Business rule 3 added
2008-06-303.7Instance.NUMHUS1.3Note added to highlight change in data type requirement and the need to specify file encoding
2008-06-303.7Instance.SPECFEE1.6Business rules 8 and 9 added
2008-06-303.7Module.TINST1.7Valid entries added
2008-06-303.7ModuleSubject.MODSBJ1.2Label for T900 amended in Valid entries
2008-06-303.7QualificationsAwarded.CLASS1.2Coverage updated to clarify circumstances in which this field is compulsory
2008-06-303.7QualificationsAwarded.TQGSEC1.3Business rule 1 deleted. Business rule 3 amended to include TTCID = 2 for QualificationsAwarded.QUAL
2008-06-303.7QualificationsOnEntry.QUALGRADE1.6Business rule 4 amended to include A*. Valid entries amended
2008-06-303.7Student.BIRTHDTE1.6Business rule 7 deleted
2008-06-303.7Student.FNAMES1.2Note added to highlight the need to specify file encoding
2008-06-303.7Student.OWNSTU1.2Note added to highlight change in data type requirement and the need to specify file encoding
2008-06-303.7Student.SNAME161.1Note added to highlight the need to specify file encoding
2008-06-303.7Student.SURNAME1.2Note added to highlight the need to specify file encoding
2008-06-303.7Student.UCASPERID1.3Business rule 1 suspended
2008-06-303.7StudentOnModule.MODID1.3Note added to highlight change in data type requirement and the need to specify file encoding
2008-06-303.7StudentOnModule.MODYR1.3Business rule 3 added
2008-06-30 3.7 COMMIT-stage validation 1.6 Suspension of exception rule 1 for Student.UCASPERID. Clarification of text for QualificationsAwarded.TQGSUB exception rule 1
2008-06-30 3.7 Validation rules 1.0 Document added with summary of validation rules
2008-06-30 3.7 Validation overview 1.8 Updated to clarify that business rules can be switched off, but schema errors cannot
2008-06-30 3.7 Calculation of tariff scores 1.0 Document added with summary of tariff calculation
2008-06-30 3.7 Various fields Update of DELLS (Department for Education, Lifelong Learning and Skills) to DCELLS (Department for Children, Education, Lifelong Learning and Skills) where it appears in Descriptions and Notes, and in commonly used acronyms
2008-06-30 3.7 JACS2 Principal subjects 1.2 Code R800 European studies added. T900 Others in Eastern, Asiatic, African, American and Australasian languages, literature and related subjects label amended. Note added to G900 Others in mathematical and computer sciences '(Any use of this code will not pass validation)'
2008-05-303.6Course.FEQAIMC1.4Business rule 2 moved to Commit-stage validation as rule 2
2008-05-303.6Course.MSFUND1.5Business rules 2 and 3 moved to Commit-stage validation as rule 1 and 2
2008-05-303.6Course.REDUCEDC1.4Business rules 1, 6, 8 and 9 moved to Commit-stage validation as rules 1, 2, 3 and 4
2008-05-303.6Course.TTCID1.8Note added to clarify the coding of DELNI funded students
2008-05-303.6CourseSubject.ITTSUBJECT1.7Deleted 'where Instance.ITTPHSC = 15, 16, 17, 18, 19, 24, 25, 26, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81 or 82' from coverage statement
2008-05-303.6CourseSubject.SBJCA1.8ITTPHSC codes 51 and 52 added to list of Primary ITT programmes in Notes, and business rules 2 and 3 amended to include these codes and new rule 16 added.
2008-05-303.6CourseSubject.SBJPCNT1.5Business rule 2 amended to re-instate Instance.ITTPHSC codes 51 and 52, and guidance added on the format for numeric data
2008-05-303.6EntryProfile.SEC1.3Amended business rule 1 to add EntryProfile.DOMICILE clause
2008-05-303.6Instance.ADDSUPCT1.2Datatype updated from xs:PositiveInteger to xs:nonNegativeInteger to allow 0 as valid value
2008-05-303.6Instance.FRANPART1.2Updated datatype from xs:string to FRANPARTCodeType
2008-05-303.6Instance.GLHRS1.3Guidance added on the format for numeric data
2008-05-303.6Instance.IMPRATE1.2Guidance added on the format for numeric data
2008-05-303.6Instance.LOCSDY1.2Updated guidance notes for students studying whole of their programme of study (to date) outside of the UK
2008-05-303.6Instance.MCDATE1.7Datatype updated from DateWithNullStructure to DateWithNullStructure9 to restrict ReasonForNull to 9
2008-05-303.6Instance.NOUNTACH1.2Guidance added on the format for numeric data
2008-05-303.6Instance.NUMUNITS1.3Guidance added on the format for numeric data
2008-05-303.6Instance.PHDSUB1.4Datatype updated from DateWithNullStructure to DateWithNullStructure9 to restrict ReasonForNull to 9
2008-05-303.6Instance.RECFEE1.2Guidance added on the format for numeric data, and field length reduced from 6 to 5
2008-05-303.6Instance.REDUCEDI1.4Business rule 9 amended to exclude codes 76 and 77, and retain only LSC or WAG-DELLS codes
2008-05-303.6Instance.SPECFEE1.5Business rule 7 deleted
2008-05-303.6Instance.SPLENGTH1.4Updated datatype from PositiveIntegerWithNullStructure to PositiveIntegerWithNullStructure2, and guidance added on the format for numeric data
2008-05-303.6Instance.STULOAD1.3Guidance added on the format for numeric data
2008-05-303.6Instance.TREFNO1.4Business rules 1 and 3 amended to restrict to England and Wales, and new rules 4 and 5 added for Scotland
2008-05-303.6Instance.YEARLGTH1.2Updated datatype from PositiveIntegerWithNullStructure to PositiveIntegerWithNullStructure2, and guidance added on the format for numeric data
2008-05-303.6Instance.YEARPRG1.3Guidance added on the format for numeric data
2008-05-303.6Instance.YEARSTU1.2Guidance added on the format for numeric data
2008-05-303.6Module.CRDTPTS1.5Coverage amended to state that it covers all modules, and guidance added on the format for numeric data
2008-05-303.6Module.FTE1.6Notes updated to give additional guidance on reporting modules available to two or more qualification aims, and guidance added on the format for numeric data
2008-05-303.6Module.LANGPCNT1.3Guidance notes updated for institutions in Wales
2008-05-303.6Module.MODLANG1.3Guidance notes updated for institutions in Wales
2008-05-303.6Module.PCOLAB1.1Guidance added on the format for numeric data
2008-05-303.6Module.TINST1.6Business rule 2 moved to Commit-stage validation as rule 1
2008-05-303.6ModuleSubject.MODSBJP1.1Guidance added on the format for numeric data
2008-05-303.6QualificationsAwarded.CLASS1.1Coverage updated to clarify circumstances in which this field is compulsory
2008-05-303.6QualificationsAwarded.TQGSUB1.6Business rule 3 (preventing use in Scotland when TQGSEC not equal to 2) deleted
2008-05-303.6QualificationsOnEntry.QUALGRADE1.5New business rules 32-49 added and business rules 2, 3, 4, 5, 6, 8, 9, 11, 13, 14, 17, 18, 19 and 30 amended as a result of further information from UCAS, and additional valid entries added to accomodate data from UCAS
2008-05-303.6QualificationsOnEntry.QUALSBJ1.4Amendment of business rule 2 to include all Key Skill Level 3 subjects
2008-05-303.6QualificationsOnEntry.QUALSIT1.2Updated datatype from xs:string to QUALSITCodeType
2008-05-303.6Student.BIRTHDTE1.5Datatype updated from DateWithNullStructure to DateWithNullStructure1 to restrict ReasonForNull to 1
2008-05-303.6Student.HUSID1.3Business rule 4 added
2008-05-303.6Student.NATION1.8Business rule 2 updated to check for COMDATE is before 2007-08-01
2008-05-303.6StudentOnModule.MODOUT1.4Business rule 3 added
2008-05-303.6StudentOnModule.MODSTAT1.3Updated notes for institutions in Wales with modules spanning more than 2 reporting years
2008-05-30 3.6 Further guidance on reporting Instance.MCDATE and MODE 1.1 Guidance text for example a) amended
2008-05-30 3.6 Validation overview 1.7 Updated 'HIN validation at INSERT' for record submitted with Entry Profile
2008-05-30 3.6 Various datatype changes Datatypes for fields based in CodeContentTypes have changed from xs:token to xs:string - this prevents leading or trailing spaces being submitted with codes. Similarly, Student.HUSID, Student.SCN, Student.UCASPERID and Student.ULN, Course.FEQAIMC and Instance.RCSTDID are also amended to a base datatype of xs:token. Instance.NUMHUS, Course.COURSEID and Module.MODID hare restricted to prevent trailing spaces as well as leading spaces. Postcode datatypes have been amended to allow outward postcodes as well as full postcodes, and Instance.ADDSUPCT has been amended from xs:PositiveInteger to xs:nonNegativeInteger to allow 0 as a valid value
2008-05-30 3.6 COMMIT-stage validation 1.5 Split the validation rules into HIN checks and validation checks, and deleted EntryProfile UCASAPPID rule 1 (requiring EntryProfile.UCASAPPID where Student.UCASPERID exists). A number of rules have been moved from business rules to Commit-stage validation for fields like Course.FEQAIMC, Course.MSFUND, Course.REDUCEDC and Module.TINST
2008-05-30 3.6 JACS v1.7 to JACS2 1.1 C848 Psychology of mental health and C881 Social cognition added to JACS2 column
2008-05-30 3.6 Country codes (old to new) 1.2 'QO Kosovo' added to match valid entries list. Mapping for 2826 (UK) code added
2008-05-30 3.6 Country codes (new to old; including UCAS codes) 1.5 'QO Kosovo' added to match valid entries list. Mapping of 2826 (UK, not otherwise specified) changed from 'XJ' to 'XK'
2008-05-30 3.6 JACS2 Principal subjects 1.1 Principal subject labels for F800 and J700 amended to more accurately follow JACS2 mapping
2008-04-303.5Course.COURSEAIM1.5Guidance notes updated for mapping between old and new QUALAIM coding frame
2008-04-303.5Course.TTCID1.7Updated description for business rule 4. Removed 'E Student Associate Scheme' from list of valid entries
2008-04-303.5CourseSubject.SBJCA1.7Secondary ITT specialism N222 Leisure and tourism replaced with N870 Vocational - Recreation, sport and leisure studies. Business rule 4 amended to match this change. Also codes C000 and F000 added to business rule 4. Added new business rules 14 and 15.
2008-04-303.5EntryProfile.DOMICILE1.6New value 'QO Kosovo' added to valid entries list
2008-04-303.5Instance.EntryProfile1.5Business rules 2 and 3 moved to Commit-stage validation
2008-04-303.5Instance.COMDATE1.2Note added to clarify meaning of Y0/Y1/Y2 in business rules
2008-04-303.5Instance.DESTOCM1.4New value 'QO Kosovo' added to valid entries list
2008-04-303.5Instance.ENDDATE1.6Note added to clarify meaning of Y0/Y1/Y2 in business rules
2008-04-303.5Instance.EXCHANGE1.1New business rule 2 added
2008-04-303.5Instance.INSTCAMP1.1Updated datatype from xs:string to INSTCAMPType
2008-04-303.5Instance.ITTPHSC1.4Business rule 9 updated. Values 51 and 52 added to valid entries list. Notes updated for valid entries 51 and 52
2008-04-303.5Instance.ITTSCHMS1.4Business rule 4 deleted
2008-04-303.5Instance.MCDATE1.6Link added to further guidance document
2008-04-303.5Instance.MODE1.2Note added to clarify meaning of Y0/Y1/Y2 in business rules. New business rules 16,17 and 18 added.
2008-04-303.5Instance.PHDSUB1.3Note added to clarify meaning of Y0/Y1/Y2 in business rules
2008-04-303.5Instance.SPECFEE1.4Business rules 2,3,4 and 5 deleted. New business rules 6 and 7 added.
2008-04-303.5Module.CRDTPTS1.4Guidance notes updated for use of code 999
2008-04-303.5Module.FTE1.5Notes updated to give additional guidance
2008-04-303.5QualificationsAwarded.TQGSUB1.5Notes amended to capitalize attribute 'Main' to bring in line with schema
2008-04-303.5QualificationsOnEntry.QUALGRADE1.4Additional codes included to allow values supplied in UCAS *J transactions to pass schema checks
2008-04-303.5QualificationsOnEntry.QUALTYPE1.2Additional valid entries to allow values as supplied by UCAS in *J to pass schema check
2008-04-303.5RAEData.UOA20081.2Notes updated to give additional guidance
2008-04-303.5Student.BIRTHDTE1.4Note added to clarify meaning of Y0/Y1/Y2 in business rules
2008-04-303.5Student.HUSID1.2Business rule 2 amended to check for charactes 1-4 as non zero.
2008-04-303.5Student.NATION1.7New value 'QO Kosovo' added to valid entries list
2008-04-30 3.5 Country Codes 1.4 Corrected UCAS code for Macedonia [Macedonia, The Former Yugoslav Republic of] from 851 to 852
2008-04-30 3.5 Commit-stage validation 1.4 Updated
2008-04-30 3.5 UCAS data for HESA (*J) 1.4 Revision to remove UCASPERID and amend appendix C
2008-04-30 3.5 Fields required for FE records 1.0 Link added for fields required for FE records
2008-04-30 3.5 Validation overview 1.6 Updated list of examples for schema check
2008-04-30 3.5 Further guidance on reporting MCDATE and MODE 1.0 New guidance added for institutions in England and Northern Ireland for MODE and MCDATE
2008-04-30 3.5 DLHE target population 1.0 Link added to definition of POPDLHE
2008-04-30 3.5 Coverage of the Record 1.2 Reporting period defined
2008-04-30 3.5 Further guidance on qualifications on entry 1.0 Document added
2008-02-263.4Course.BITTM1.1Amended business rule 2 and created business rule 3 to enforce coverage
2008-02-263.4Course.COLLORG1.2Business rule 1 amended to exclude PGR students to bring in line with coverage
2008-02-263.4Course.COURSEAIM1.4Business rule 3 amended to exclude Course.COURSEAIM H23 and restrict applicability to England and Wales, and business rule 4 amended to restrict applicability to England and level M courses
2008-03-303.4Course.COURSEID1.4Guidance added that where the student continues on the same course, the same Course.COURSEID should be kept for all years of the course
2008-03-303.4Course.FEQAIMC1.3Business rule 2 amended and business rule 4 created to clarify country coverage
2008-03-303.4Course.MSFUND1.4Business rules 8 and 9 deleted
2008-03-303.4Course.REDUCEDC1.3Business rule 4 amended to include Scotland and Northern Ireland
2008-02-283.4Course.TQSSEC1.3Business rule 5 created to prevent use of this field in England or Wales
2008-02-283.4Course.TQSSUB1.5Business rules 3 and 4 created to clarify country coverage
2008-02-283.4Course.TTCID1.6Business rule 5 deleted
2008-02-283.4CourseSubject.ITTSUBJECT1.6Business rules 2 and 3 added to restrict use of this field to ITT courses at institutions in England
2008-03-303.4CourseSubject.SBJCA1.6Business rules 2, 3, 4 and 5 text amended to clarify application to linked instance and not any instance. Paragraph of guidance also added to clarify coding of undergraduate medical and dental courses, and additional guidance on level of detail for coding this field
2008-03-303.4CourseSubject.SBJPCNT1.4Clarification of guidance for England, Northern Ireland and Wales
2008-02-283.4EntryProfile.ACCESS1.1Business rule 2 added
2008-02-283.4EntryProfile.ARTICLN1.4Business rule 2 added
2008-03-303.4EntryProfile.DOMICILE1.5Business rule 1 amended to allow use of code XC in continuing students (those with Instance.COMDATE before 2007-08-01), and business rule 2 added
2008-02-283.4EntryProfile.MARSTAT1.1Business rule 2 added
2008-02-283.4EntryProfile.NIDEPEND1.1Business rule 2 added
2008-02-283.4EntryProfile.PARED1.4Business rule 2 added
2008-02-283.4EntryProfile.RELIGION1.1Business rule 2 added
2008-02-283.4EntryProfile.UCASAPPID1.4Business rule 1 deleted
2008-03-303.4EntryProfile.WELBACC1.3Business rule 2 amended to remove restriction on providing data for FE instances
2008-02-283.4EntryProfile.YRLLINST1.4Business rule 2 added. Datatype modified to YearWithUnknownType to allow 'unknown' value 9999.
2008-03-303.4Instance.EntryProfile1.4Business rules 2 and 3 added
2008-02-293.4Instance.QualificationsAwarded1.2Business rule 1 amended to exclude requirement for FE, and business rule 2 added
2008-02-293.4Instance.StudentOnModule1.2Business rule 1 amended to include reference to reduced instances
2008-02-293.4Instance.RAEData1.1Business rule 2 added
2008-02-283.4Instance.ADDSUPCT1.1Business rules 2 and 3 added
2008-03-303.4Instance.COURSEID1.4Guidance added that where the student continues on the same course, the same Course.COURSEID should be kept for all years of the course
2008-02-283.4Instance.CSTAT1.1Business rules 2 and 3 added
2008-02-283.4Instance.DESTIN1.2Business rule 2 and 3 added
2008-02-283.4Instance.DESTOCM1.3Wording of business rule 1 clarified, and business rules 2 and 3 added
2008-02-283.4Instance.DHFUND1.4Business rules 8 and 9 added
2008-02-283.4Instance.ELIDISUP1.1Business rules 2 and 3 added
2008-02-283.4Instance.ELIGENFD1.1Business rules 2 and 3 added
2008-02-283.4Instance.EMPROLE1.1Business rules 4 and 5 added
2008-02-283.4Instance.ENDDATE1.5Wording of business rules 4-8 amended to clarify that rules apply where a date exists, but not where a ReasonForNull is given
2008-02-283.4Instance.FESTUMK1.2Business rule 5 added
2008-02-283.4Instance.FRANPART1.1Business rules 2 and 3 added
2008-02-283.4Instance.FROUTARR1.1Business rules 2 and 3 added
2008-02-283.4Instance.FTEMETHOD1.2Business rule 1 amended to exclude REDUCEDI = 02, and business rule 2 added
2008-02-283.4Instance.FUNDLEV1.1Business rule 5 added
2008-02-283.4Instance.GLHRS1.2Business rules 2 and 3 added
2008-02-283.4Instance.GOVINIT1.3Business rules 2 and 3 added
2008-02-283.4Instance.IMPRATE1.1Business rules 2 and 3 added
2008-03-303.4Instance.ITTPHSC1.3Business rules 7, 8 and 9 added, and clarification of applicable dates and countries for business rules 2, 3 and 5
2008-02-293.4Instance.ITTSCHMS1.3Business rule 1 amended to include Wales and business rules 2, 3 and 4 added
2008-02-293.4Instance.LEARNDIF1.1Business rules 2 and 3 added
2008-03-303.4Instance.LOADYRA1.3Business rule 1 and coverage amended to include reference to TYPEYR, and applicability to non-standard years
2008-03-303.4Instance.LOADYRB1.2Business rule 1 and coverage amended to include reference to TYPEYR, and applicability to non-standard years
2008-02-293.4Instance.MCDATE1.5Business rule 5 added
2008-02-283.4Instance.NHSEMP1.6Business rule 2 deleted and business rule 3 added
2008-02-293.4Instance.NONPAY1.3Business rules 2 and 3 added
2008-02-293.4Instance.NOTACT1.1Business rule 2 added
2008-02-293.4Instance.NOUNTACH1.1Business rules 2 and 3 added
2008-02-293.4Instance.NUMUNITS1.2Business rules 2 and 3 added
2008-03-033.4Instance.PHDSUB1.2Business rule 5 added
2008-02-293.4Instance.PROGRESS1.1Business rules 6 and 7 added
2008-02-293.4Instance.QTS1.1Business rules 4 and 5 added
2008-03-303.4Instance.RCSTDID1.4Amended guidence to clarify that only identifiers in the format XnnnnnC should be returned, and that identifiers can be obtained from the Je-S Student\Researcher details screens on the Je-S Portal
2008-02-293.4Instance.RECFEE1.1Business rules 2 and 3 added
2008-02-293.4Instance.REDUCEDI1.3Business rule 2 amended to include Northern Ireland, and business rule 5 amended to refer to MSFUND, and business rule 9 added
2008-02-293.4Instance.SPLENGTH1.3Business rules 2, 3 and 4 amended to clarify that rules apply where a value exists and not where a ReasonForNull is given
2008-02-293.4Instance.ST131.1Business rule 2 and 3 added
2008-02-293.4Instance.STULOAD1.2Business rules 5 and 6 added
2008-03-303.4Instance.TREFNO1.3Business rules 1 and 3 amended to clarify that either of two possible occurences of a qualification for an instance must be a particular value.
2008-02-293.4Instance.YEARLGTH1.1Business rule 3 added
2008-02-293.4Instance.YEARSTU1.1Business rule 3 deleted (requirement for value of less than 40 now implemented in DataType)
2008-02-293.4Module.CRDTPTS1.3Business rule 2 amended to exclude Scottish institutions
2008-02-293.4Module.FTE1.4Business rules 2 and 3 deleted. Datatype modified to FTEType to allow values up to 300
2008-02-293.4Module.LANGPCNT1.2Business rule 3 added
2008-02-293.4Module.MODLANG1.2Business rule 3 added
2008-02-293.4Module.TINST1.5Business rule 3 added
2008-03-303.4ModuleSubject.MODSBJ1.1Additional guidance on level of detail for coding this field
2008-02-293.4QualificationsAwarded.OUTCOME1.2Business rules 4 and 5 added
2008-02-293.4QualificationsAwarded.QUAL1.3Business rules 1 and 4 deleted
2008-02-293.4QualificationsAwarded.TQGSEC1.2Business rule 5 added
2008-02-293.4QualificationsOnEntry.QUALGRADE1.3Business rule 31 added, and rules 1-11 and 13-31 downgraded to warnings
2008-03-303.4QualificationsOnEntry.QUALSBJ1.3Updates to code list to account for new UCAS codes, amendment of business rule 2 to include all Key Skill Level 3 subjects and business rule 3 amended to refer to Key Skill Level 4
2008-03-303.4QualificationsOnEntry.QUALYEAR1.3Business rule 26 added
2008-02-293.4Student.BIRTHDTE1.3Wording of business rules 1-6 amended to clarify that rules apply where date exists, and not when ReasonForNull is given
2008-03-303.4Student.GENDER1.1Description and guidance amended to clarify meaning of indeterminate gender.
2008-03-303.4Student.NATION1.6Business rule 1 wording amended to give effect to coverage statement for continuing students, and business rule 2 added
2008-02-293.4Student.NATIOND1.1Business rule 2 added
2008-02-293.4Student.SDEPEND1.2Business rule 2 added
2008-03-303.4Student.TTPCODE1.5Guidence clarified to confirm that format will be validated but postcodes that do not match Royal Mail list will generate warnings and not errors
2008-02-293.4Student.UCASPERID1.2Business rule 1 changed from error to warning
2008-02-293.4Student.WELSSP1.2Business rule 2 added
2008-03-303.4StudentOnModule.MODOUT1.3Additional guidance on use of code 7 in relation to funding
2008-03-303.4StudentOnModule.MODYR1.2Business rule 1 and coverage amended to include reference to TYPEYR, and applicability to non-standard years
2008-03-30 3.4 Further guidance on courses 1.2 Guidance added that COURSEID should be kept for all years of course where student continues on the same course, and link to document with course and qualifications awarded groupings added
2008-03-30 3.4 Timescales for data collection 1.1 Detail of dates added
2008-03-30 3.4 Qualification aim codes 1.4 Updated with mappings for Welsh for Adults courses
2008-03-30 3.4 Validation overview 1.5 Updated to clarify stages of validation at INSERT and COMMIT
2008-03-30 3.4 Reduced Returns 1.6 Type 01 Low credit bearing reduced return now available in Northern Ireland, and Type 04 dormant students amended to clarify that StudentOnModule, Module and ModuleSubject entities can be returned
2008-03-30 3.4 COMMIT-stage validation 1.3 Rules amended and added
2008-03-30 3.4 Student Associate Scheme requirements 1.0 New document added to supporting documents list
2007-12-193.3Course.COURSEID1.1Data type modified from xs:string to COURSEIDType to prevent empty elements
2007-11-133.3Course.TTCID1.4Updated MinOccur to 0.
2008-02-123.3CourseSubject.SBJCA1.5Updated text for business rules 10 and 11 from Course.TQGSEC to QualificationsAwarded.TQGSEC. Updated notes with further clarification on FE level students in England and Wales
2008-02-123.3EntryProfile.PGCESBJ1.1Updated notes for postgraduate course entrants.
2007-11-133.3EntryProfile.QUALENT21.4Updated MinOccur to 0.
2007-12-193.3Instance.COURSEID1.3Data type modified from xs:string to COURSEIDType to prevent empty elements.
2008-02-223.3Instance.DESTIN1.1Coverage amended from COURSEAIM X40 to X41-46
2008-02-153.3Instance.DHREGREF1.2Minor revision to paragraph 3 in notes.
2008-02-113.3Instance.FUNDCOMP1.1Links to HEFCE and HESES website added in notes.
2008-02-153.3Instance.ITTPHSC1.2Notes updated for values 71 to 82. Added Instance.COMDATE restriction.
2008-02-013.3Instance.LOADYRA1.2Added value 0 under Instance.LOADYRB for Year 3 in notes
2007-11-133.3Instance.LOCSDY1.1Updated MinOccur to 0.
2007-11-143.3Instance.MCDATE1.4Amended notes to add 'Non-active modes for the purpose of this field are defined as dormant, writing up and sabbatical'
2007-12-193.3Instance.NUMHUS1.2Data type modified from xs:string to NUMHUSType to prevent empty elements.
2008-02-113.3Instance.SPECFEE1.3Notes revised to provide additional clarification for Postgraduate and part-time students.
2007-11-143.3Module.FTE1.3Added new business validation rules 2 and 3
2007-12-193.3Module.MODID1.1Data type modified from xs:string to MODIDType to prevent empty elements.
2008-02-223.3Module.MODLANG1.1Field description amended to 'Module taught' to bring in line with notes.
2007-11-143.3Module.TINST1.4MaxOccur updated to 2
2008-02-013.3Student.NATION1.5Clarification in notes for dual nationality
2007-12-193.3Student.OWNSTU1.1Data type modified from xs:string to OWNSTUType to prevent empty elements.
2008-02-14 3.3 Data processing 1.1 Added links to sample xml files. Also added further explanation to "Number of files per return" section.
2008-02-14 3.3 XML Sample files 1.1 XML Sample files added.
2008-02-21 3.3 Reduced Returns 1.5 Removed Instance.NOTACT for Type 04 - Dormant students. Added more clarification to Type 01 - Low credit bearing.
2007-11-13 3.3 Qualification aim codes 1.3 Code - 31 Foundation course at HE level added to the table of 'Codes that cannot be mapped'.
2007-10-17 3.2 COMMIT-stage validation 1.2
Field Name Change applied
EntryProfile.DOMICILE Added new exception rules 1, 2 and 3.
EntryProfile.POSTCODE Added new exception rules 2, 3, 4 and 5.
EntryProfile.QUALENT2 Added new exception rules 1 and 2.
Instance.COMDATE Added new exception rule 1.
Student.BIRTHDTE Added new exception rules 1 and 2.
Student.GENDER Added new exception rule 1.
Student.ETHNIC Added new exception rules 2 and 3.
Student.HUSID Added new exception rule 2.
Student.TTPCODE Added new exception rules 1, 2 and 3.
Course.COURSEID Added new exception rule 2.
Course.COURSEAIM Added new exception rules 2, 3, 4 and 5.
Course.FEQAIMC Added new exception rule 1.
QualificationsAwarded.QUAL Added new exception rule 1.
2007-10-183.2Course.CourseSubject1.3Clarification of business rule 2
2007-10-183.2Course.COURSEAIM1.3'Overall framework and alignment with existing frameworks' table amended
2007-10-173.2Course.MSFUND1.3(1) Valid entry 12 changed from DfES to DIUS. (2) Valid entry 13 changed from National Assembly for Wales (NAW) to Welsh Assembly Government (WAG). (3) Valid entry 14 and 15 changed from Scottish Executive to Scottish Executive (Scottish Government).
2007-10-263.2Course.TQSSUB1.4Clarification of business rule 2.
2007-10-183.2Course.TTCID1.3Clarification of business rule 6
2007-10-183.2CourseSubject.ITTSUBJECT1.4Clarification of Business rule 1
2007-10-183.2CourseSubject.SBJCA1.4(1) Clarification of Business rule 5, 6 and 7. (2) New business rule 13 added
2007-10-173.2EntryProfile.NEWENT1.1DfES changed to DIUS
2007-10-173.2EntryProfile.QUALENT21.3DfES changed to DIUS
2007-10-193.2EntryProfile.WELBACC1.2Reason required updated to change National Assembly for Wales (NAW) to Welsh Assembly Government (WAG)
2007-10-183.2EntryProfile.YRLLINST1.3Reason required updated to change Scottish Executive to Scottish Executive (Scottish Government)
2007-10-183.2Instance.EntryProfile1.3Clarification of business rule 1
2007-10-183.2Instance.COMDATE1.1Business rule number changed from 3 to 4.
2007-10-173.2Instance.DESTOCM1.2DfES changed to DIUS
2007-10-263.2Instance.ENDDATE1.4Clarification of business rule 7
2007-10-183.2Instance.FUNDCODE1.1Clarification of business rule 4
2007-10-243.2Instance.MCDATE1.3(1) Amended business rule 1. (2) Added new business rule 4.
2007-10-173.2Instance.MSTUFEE1.3(1) Valid entry 33 changed from DfES to DIUS. (2) Buisness rule 10 - code 52 changed to 53.
2007-10-223.2Instance.NHSEMP1.5Entries valid from 1 August 2007 added to the list.
2007-10-173.2Instance.NUMHUS1.1DfES changed to DIUS
2007-10-173.2Instance.TREFNO1.2Clarification of format for England and Wales.
2007-10-183.2Instance.YEARPRG1.2Business rule numbering changed - 3 to1 , 4 to 2 and 5 to 3
2007-10-263.2Institution.INSTAPP1.2Business rule 1 scematron updated by setting to parent node attribute = 1
2007-10-183.2Module.LANGPCNT1.1Clarification of business rule 1
2007-10-173.2QualificationsAwarded.QUAL1.2Clarification of business rule 4 and 8
2007-10-183.2QualificationsAwarded.TQGSEC1.1Clarification of business rule 3
2007-10-183.2QualificationsAwarded.TQGSUB1.4Clarification of business rules 1 and 5
2007-10-183.2QualificationsOnEntry.QUALGRADE1.2(1) Duplicate business rule 12 deleted. (2) Clarification of business rule 1. (3) 'F' and 'Fail' added to list of valid entries.
2007-10-183.2QualificationsOnEntry.QUALYEAR1.2Business rule 16 deleted
2007-10-183.2Student.BIRTHDTE1.2Clarification of Business rule 5
2007-10-183.2Student.TTPCODE1.3Clarification of Business rule 1
2007-10-193.2Student.WELSSP1.1Reason required updated to change National Assembly for Wales (NAW) to Welsh Assembly Government (WAG)
2007-10-173.2StudentOnModule.MODOUT1.2Business rule 2 added
2007-10-173.2StudentOnModule.MODSTAT1.2Clarification of business rule 1 and business rule 2 was deleted
2007-09-07 3.1 Course.CourseSubject 1.2 Business rule numbering corrected.
2007-09-07 3.1 Course.CLSDCRS 1.2 Clarification of notes and description
2007-09-07 3.1 Course.FEQAIMC 1.2 Clarification of notes and business rule number 1. LearningAimReference type corrected to allow any 8 characters or numbers
2007-09-17 3.1 Course.MSFUND 1.2 Correction of Business rule 8 wording
2007-09-19 3.1 Course.TQSSUB 1.3 Entity attribute created to identify main subject. DataType updated to TQSSUBType. Added new business rule 2.
2007-09-17 3.1 EntryProfile.DOMICILE 1.4 Text corrected to refer to EntryProfile.UCASAPPID in business rule 1.
2007-09-19 3.1 EntryProfile.POSTCODE 1.1 Added new business rules 2, 3 and 4.
2007-09-17 3.1 EntryProfile.PREVINST 1.3 PREVINSTType corrected to allow D followed by 7 characters
2007-09-07 3.1 EntryProfile.QUALENT2 1.2 Removed valid entry '06 - E/W/NI NQF at levels 7 (NVQ level 7 etc) and 8, and SVQ level 5'
2007-09-19 3.1 EntryProfile.SEC 1.2 Amended business rule 1 to add 'or is M22'.
2007-09-07 3.1 EntryProfile.SOC2000 1.1 Amended descriptions for 5223 and 5224 valid entries and labels. Amended business rule 1 to include 'or is M22'.
2007-09-07 3.1 Instance.COURSEID 1.2 Notes updated to provide additional guidance
2007-09-17 3.1 Instance.DISUPFAC 1.1 Datatype modified to allow 0.0000
2007-09-19 3.1 Instance.ENDDATE 1.3 Amended business rule 5 to add 'If Instance.MODE <> 63 or 64, then'. Amended severity of business rule 8 to WARNING.
2007-09-17 3.1 Instance.FESTUMK 1.1 Correction of Business rule 1 wording
2007-09-19 3.1 Instance.GOVINIT 1.2 Spelling of GOVINIT corrected in business rule 1.
2007-09-19 3.1 Instance.MCDATE 1.2 Amended business rule 1.
2007-09-19 3.1 Instance.MODE 1.1 Amended business rule 14 to add '(except M22)'.
2007-09-07 3.1 Instance.NONPAY 1.2 Codes 18 and 19 corrected
2007-09-17 3.1 Instance.PHDSUB 1.1 Business rules 3 and 4 added. Rephrased business rule 2.
2007-09-19 3.1 Instance.RCSTDNT 1.2 Amended business rule 1 to add '(except M22)'.
2007-09-19 3.1 Instance.SPECFEE 1.2 Rephrased business rule number 2,3,4 and 5.
2007-09-17 3.1 Instance.SPLENGTH 1.2 Business rule 1 amended and rules 5 and 6 added
2007-09-17 3.1 Module.CRDTPTS 1.2 Business rule 2 amended to include Scotland
2007-09-17 3.1 Module.FTE 1.2 Creation of ModuleFTEType data type to limit value to 100
2007-09-17 3.1 Module.MTITLE 1.1 MTITLEType created to limit to 80 characters
2007-09-17 3.1 Module.TINST 1.3 TINSTType data type created
2007-09-19 3.1 QualificationsAwarded.QUAL 1.1 Amended business rule 8 to add '(or be M22)'.
2007-09-11 3.1 QualificationsAwarded.TQGSUB 1.2 Notes changed to reflect the return of the main subject when more then one subject is returned. Entity attribute created to identify main subject. DataType updated to TQGSUBType.
2007-09-17 3.1 Student.BIRTHDTE 1.1 Business rule 6 corrected to warn for students younger than 14, and rules 7, 8 and 9 added
2007-09-17 3.1 Student.SCN 1.2 Business rules 4 and 5 added, and text corrected to refer to EntryProfile.UCASAPPID in coverage and business rule 2.
2007-09-07 3.1 Student.SURNAME 1.1 Notes revised to provide additional clarification.
2007-09-19 3.1 Student.TTPCODE 1.2 Added new business rules 3 and 4.
2007-07-20 3.0 Country code mapping (new to old) 1.3 Channel Islands error corrected
2007-07-20 3.0 EntryProfile.PARED 1.3 Field is only compulsory where COMDATE is after 2007-07-31
2007-07-20 3.0 EntryProfile.ARTICLN 1.3 Field is only compulsory where COMDATE is after 2007-07-31
2007-07-20 3.0 Instance.RCSTDNT 1.1 New STFC replaces PPARC
2007-07-20 3.0 Instance.MSTUFEE 1.2 New STFC replaces PPARC
2007-07-20 3.0 CourseSubject.ITTSUBJECT 1.3 Coverage statement amended to reflect only those codes in Instance.ITTPHSC relevent to institutions in England
2007-07-20 3.0 Instance.BRIDGE 1.2 Reference in examples to H100 corrected to H00
2007-07-20 3.0 QualificationsOnEntry.QUALTYPE 1.1 Additional valid entries added for qualifications included in the tariff but where data is not provided electronically by UCAS
2007-07-20 3.0 Instance.SPLENGTH 1.1 Additional guidance added for sandwich students
2007-05-25 3.0 Country code mapping document 1.2 Nationality code for Netherlands Antilles corrected
2007-07-20 3.0 Instance.GLHRS 1.1 Missing description added
2007-07-20 3.0 Instance.NHSEMP 1.3 Valid entries beginning T11 corrected
2007-07-20 3.0 Validation overview 1.2 Updated to describe the different stages of validation
2007-07-20 3.0 COMMIT-stage validation specification 1.0 New document listing the COMMIT-stage validation checks
2007-07-20 3.0 EntryProfile.UCASAPPID 1.3 Data type changed to UCASAPPIDType
2007-07-20 3.0 EntryProfile.YRLLINST 1.2 Data type changes from xs:Integer to YearType
2007-07-20 3.0 EntryProfile.YRLLINST 1.2 Data type changes from xs:Integer to YearType
2007-07-20 3.0 QualificationsOnEntry.QUALYEAR 1.1 Data type changes from xs:Integer to YearType
2007-07-20 3.0 Course.FEQAIMC 1.1 Data type changes from xs:string to LearningAimReferenceType
2007-07-20 3.0 Student.UCASPERID 1.1 Data type changed from xs:string to UCASPERIDType
2007-07-20 3.0 Student.HUSID 1.1 Data type changed from xs:string to HUSIDType
2007-07-20 3.0 Module.TINST 1.2 Data type changed from xs:string to UKPRNType
2007-05-25 2.5 QualificationsAwarded.OUTCOME 1.1 Codes 3 and 4 removed
2007-05-25 2.5 Course guidance 1.1 Guidance updated
2007-05-25 2.5 QualificationsOnEntry.QUALSIT 1.1 Not known (code 9) added and MinOccur changed to 0
2007-05-25 2.5 Student.SDEPEND 1.1 Not known code added
2007-05-25 2.5 Country code mapping document 1.2 Old country code for Macedonia corrected
2007-05-25 2.5 Reduced returns guidance document 1.3 Reduced return type 1 (Low credit bearing) can now be used in Scotland
2007-05-25 2.5 Course.REDUCEDC 1.2 Code 01 can now be used in Scotland
2007-05-25 2.5 Instance.REDUCEDI 1.2 Code 01 can now be used in Scotland
2007-05-25 2.5 Student.ULN 1.1 Test data spreadsheet added to web site
2007-05-25 2.5 Country code mapping 1.0 New mapping document: Old to new
2007-05-25 2.5 UCAS data for HESA (*J) (PDF) 1.2 Update to UCAS data specification
2007-05-25 2.5 CourseSubject.SBJCA 1.3 References to codes in Instance.ITTPHSC updated to take account of changes
2007-05-25 2.5 CourseSubject.ITTSUBJECT 1.1 Coverage statement amended to take account of updated codes in Instance.ITTPHSC
2007-05-25 2.5 Instance.NUMUNITS 1.1 Coverage expanded to include institutions in Wales
2007-05-25 2.5 Module.CRDTSCM 1.1 Additional code A added for use in reporting FE students by institutions in Wales
2007-05-25 2.5 Course.COURSEAIM 1.1 Coding for Welsh for Adults courses expanded - code X40 replaced by X41-X46. Explanatory note added.
2007-05-25 2.5 Course.COLLORG 1.1 Additional code added for 'multiple collaborators of different types'. Coverage amended to exclude PGR courses.
2007-05-25 2.5 Instance.RCSTDID 1.3 Data type amended to allow for alpha check digit
2007-05-25 2.5 Instance.NHSEMP 1.3 Valid entries beginning T1 and Y corrected
2007-04-25 2.4 Validation document 1.1 Details of the approach to validating the new record.
2007-04-25 2.4 Modules guidance document 1.1 Clarification of relationship between Module.FTE and Instance.STULOAD, particularly for research students.
2007-04-25 2.4 Student.FNAMES 1.1 Data type updated to include ReasonForNull.
2007-04-25 2.4 EntryProfile.PARED 1.2 Clarification of data protection position.
2007-04-25 2.4 Student.NATION 1.4 Clarification of information available from UCAS.
2007-04-25 2.4 EntryProfile.DOMICILE 1.3 Clarification of information available from UCAS.
2007-04-25 2.4 EntryProfile.ARTICLN 1.2 Clarification re. partial completion
2007-04-25 2.4 Instance.MSTUFEE 1.1 Reference to code 23 changed to 25 in notes
2007-04-25 2.4 Instance.RCSTDID 1.2 Clarification of format of identifier
2007-04-25 2.4 Instance.ITTPHSC 1.1 Coding frame updated - values 71 to 82 added for insitutions in England
2007-04-25 2.4 Instance.ENDDATE 1.2 Updated guidance for dormant students
2007-03-16 2.3 Student.SCN 1.1 Data type updated to include ReasonForNull. Extra guidance on check digit.
2007-03-16 2.3 Instance.NHSEMP 1.2 Valid entry list updatead to reflect changes in NHS organisations
2007-03-16 2.3 EntryProfile.UCASAPPID 1.2 Terminology clarified in notes
2007-03-16 2.3 Instance.COURSEID (PDF version only) 1.1 Field length increased to 30
2007-02-15 2.2 HIN guidance document 1.2 Clarification regarding dormant and FE instances
2007-02-15 2.2 Summary of changes document 1.2 Clarification regarding dormant and FE instances
2007-02-15 2.2 Institution.Module 1.1 Extra guidance in cases where a module is attached to both HE and FE level instances
2007-02-15 2.2 Instance.TREFNO 1.1 Removal of reference to QUAL H23 in notes
2007-02-15 2.2 Instance.SPECFEE 1.1 Clarification of code 0
2007-02-15 2.2 Instance.ENDDATE 1.1 MinOccur corrected to 1
2007-02-15 2.2 Student.ETHNIC 1.0 Coding frame finalised for 2007/08
2007-02-15 2.2 Instance.GOVINIT 1.1 Label for valid entry 49 corrected
2007-02-15 2.2 Course.CourseSubject 1.1 Clarification of coverage statement
2007-02-15 2.2 Course.SBJCA 1.2 ITT subject specialisms amended
2007-02-15 2.2 Course.MSFUND 1.1 Guidance for codes 47 and 62-65 added
2007-02-15 2.2 Instance.DHFUND 1.3 Field length increased from 2 to 3
2007-02-15 2.2 Module.TINST 1.1 Field length increased from 7 to 8
2007-02-15 2.2 Student.NATION 1.3 Further clarification of coverage
2007-01-12 2.1 Sample XML data 1.1 Outer element changed from C07051 to StudentRecord in line with XSD
2007-01-12 2.1 Instance.DISALL 1.1 Minimum occurrences reduced to 0
2007-01-12 2.1 EntryProfile.YRLLINST 1.1 Notes amended to remove reference to EntryProfile.PARED
2007-01-12 2.1 Instance.DHFUND 1.2 Additional valid entry Q01 added
2006-12-15 2.0 Module.CRDTPTS 1.1 Clarification of coverage and data type. Use of the code 999 restricted
2006-12-15 2.0 Instance.YEARPRG 1.1 Change of data type.
2006-12-15 2.0 Module.FTE 1.1 Adoption of FTEType data type
2006-12-15 2.0 MIAP document 1.1 New section on the ULN
2006-12-15 2.0 Country codes mapping document 1.1 Code for Serbia and Montenegro updated. UCAS codes for 2007 entry added.
2006-12-15 2.0 Further guidance on FTE reporting 1.1 Guidance on changed FTE reporting for non-standard years deleted as repeated in the Summary of main changes document.
2006-12-15 2.0 Summary of Main Changes 1.1 Additional text on FTE and list of deleted fields added. Minor updates to other sections.
2006-12-15 2.0 FAQs 1.2 New questions added
2006-12-15 2.0 QualificationsOnEntry.QUALSBJ 1.2 New coding frame published
2006-12-15 2.0 Data processing document 1.0 New guidance document added
2006-12-15 2.0 Acronyms document 1.1 SCOP entry updated
2006-12-15 2.0 Course.TQSSUB 1.2 Coverage statement corrected to refer to Institution.Course not Instance.QualificationsAwarded and Course.TQSSEC not Course.TTCID
2006-12-15 2.0 Course.TQSSEC 1.2 Coverage statement corrected to refer to Institution.Course not Instance.QualificationsAwarded
2006-12-15 2.0 HIN guidance document 1.1 Addition of an FAQ section to the HIN guidance document
2006-12-15 2.0 Reduced Returns 1.1 Instance.FTEMETHOD removed from type 02 reduced return. Guidance provided on validation issues. Clarification of DOMICILE in type 4.
2006-12-15 2.0 Additional guidance on modules 1.0 New document on modules added to documentation
2006-12-15 2.0 Additional guidance on courses 1.0 New document on courses added to documentation
2006-12-15 2.0 UCAS data for HESA (*J) (PDF) 1.0 UCAS data specification added to documentation
2006-12-15 2.0 StudentOnModule.MODYR 1.1 Additional codes 31-33 added. Diagram updated.
2006-12-15 2.0 StudentOnModule.MODOUT 1.1 Reference to StudentOnModule.MODSTAT code 6 added
2006-12-15 2.0 StudentOnModule.MODSTAT 1.1 Additional code 6 and associated guidance added.
2006-12-15 2.0 QualificationsOnEntry.QUALGRADE 1.1 Minimum occurences changed to 0 as some exams may not have grades attached.
2006-12-15 2.0 Instance.RCSTDID 1.1 Additional guidance from Research Councils added to notes. Field no longer compulsory during transition to Je-S.
2006-12-15 2.0 Instance.DESTOCM 1.1 Valid entries updated to include new codes to reflect the independence of Serbia and Montenegro.
2006-12-15 2.0 EntryProfile.DOMICILE 1.2 Valid entries updated to include new codes to reflect the independence of Serbia and Montenegro and allow use of code XC for Cyprus for UCAS entrants.
2006-12-15 2.0 Student.NATION 1.2 Valid entries updated to include new codes to reflect the independence of Serbia and Montenegro and allow use of code XC for Cyprus for UCAS entrants. Reference to Instance.COMDATE added to coverage.
2006-12-15 2.0 Instance.MSTUFEE 1.0 Coding frame and guidance finalised to reflect the new fees arrangements. Additional codes (23-26) added to collect more detailed information about charity funding.
2006-12-15 2.0 Instance.ARTICLN 1.1 Coverage updated to limit range of Course.COURSEAIM codes for which data is required
2006-12-15 2.0 Institution.Course 1.1 Notes amended and linked to supporting documentation
2006-12-15 2.0 EntryProfile.WELBACC 1.1 Coverage statement amended to limit coverage to undergraduate entrants
2006-12-15 2.0 EntryProfile.PREVINST 1.2 Coverage statement corrected to include institutions in all countries
2006-12-15 2.0 Instance.FTEMETHOD 1.1 Notes revised to provide additional clarification. Reference to type 02 reduced return removed from coverage statement.
2006-12-15 2.0 Instance.STULOAD 1.1 Data type changed to allow values up to 300. Examples amended to remove unnecessary decminal places. Notes updated to avoid duplication between documents.
2006-12-15 2.0 Qualification aim codes mapping document 1.1 Axx codes ammended to Sxx to match coding frame. M16 removed from Code 18 mapping.
2006-12-15 2.0 CourseSubject.SBJPCNT 1.2 Default values in notes amended to remove leading zeros. SBJPCNTType created.
2006-12-15 2.0 Instance.MCDATE 1.1 Coverage extended to include Northern Ireland
2006-12-15 2.0 Instance.DHREGREF 1.1 Applicable countries added
2006-12-15 2.0 Instance.DHFUND 1.1 Additional valid entry Q00 added
2006-12-15 2.0 Institution.Student 1.1 Notes updated to provide additional guidance regarding provision of data every year
2006-12-15 2.0 Instance.QualificationsAwarded 1.1 Note added
2006-12-15 2.0 Student.TTPCODE 1.1 Notes updated to provide additional guidance
2006-12-15 2.0 Instance.EntryProfile 1.1 Coverage definition amended to refer to Instance.COMDATE. Notes updated to provide additional guidance on resubmission for continuing students.
2006-12-15 2.0 EntryProfile.QualificationsOnEntry 1.1 Additional guidance added to notes regarding resubmission
2006-12-15 2.0 RAEData.UOA2008 1.1 Notes updated to give additional guidance
2006-12-15 2.0 Institution.INSTAPP 1.1 Additional guidance from HEFCE
2006-10-19 1.4 QualificationsAwarded.TQGSUB 1.1 MaxOccur changed to 3
2006-10-19 1.4 Course.TQSSUB 1.1 MaxOccur changed to 3
2006-10-19 1.4 Instance.ITTSCHMS 1.1 Applicability to Wales added
2006-10-19 1.4 Course.TQSSEC 1.1 References to TTCID codes 3 and 4 removed
2006-10-19 1.4 CourseSubject.SBJPCNT 1.1 Field length corrected
2006-10-19 1.4 EntryProfile.DOMICILE 1.1 Reference to UCAS *J transaction added
2006-10-19 1.4 Student.NATION 1.1 Reference to UCAS *J transaction added
2006-10-19 1.4 Instance.FEEELIG 1.1 Reference to UCAS *J transaction removed
2006-10-19 1.4 EntryProfile.UCASAPPID 1.1 Change in field length
2006-10-19 1.4 QualificationsOnEntry.QUALSBJ 1.1 Removal of previously published coding frame
2006-10-19 1.4 Instance.ITTPHSC 1.1 Notes for ITT leading to QTS corrected
2006-10-19 1.4 Instance.BRIDGE 1.1 Additional example and guidance from HEFCW
2006-10-19 1.4 Instance.NONPAY 1.1 Code for "Fees waived - in receipt of pension guarantee credit" corrected
2006-10-19 1.4 Student.ETHNIC 0.3 Clarification for cases where a student has more than one instance.
2006-10-19 1.4 StudentOnModule.MODID 1.1 Maximum length increased to 30 characters.
2006-10-19 1.4 Module.MODID 1.1 Maximum length increased to 30 characters.
2006-08-25 1.3 Coverage document 1.1 Clarification for collaborative and franchised courses and for exchange students.
2006-08-25 1.3 Reduced returns document 1.1 Reduced type 1 only applicable to institutions in England
2006-08-25 1.3 EntryProfile.SEC 1.1 Clarification of age ranges
2006-08-25 1.3 Instance.LOADYRB 1.1 Clarification to table in notes and to field format
2006-08-25 1.3 Instance.LOADYRA 1.1 Clarification to table in notes
2006-08-25 1.3 Course.SBJCA 1.1 Restriction on use of codes A200 and A400
2006-08-25 1.3 Instance.NHSEMP 1.1 Welsh trusts and local health boards added to valid entry list
2006-08-25 1.3 EntryProfile.QUALENT2 1.1 References to SCOTVEC changed to SQA
2006-08-25 1.3 Course.REDUCEDC 1.1 Use of code 01
2006-08-25 1.3 Instance.REDUCEDI 1.1 Use of code 01
2006-08-25 1.3 Instance.UNITLGTH 1.1 Reference to unknown length corrected
2006-08-15 1.2 Course.CLSDCRS 1.1 Correction of typo in labels
2006-08-04 1.1 FAQ 1.1 Update to FAQs
2006-08-04 1.1 EntryProfile.PARED 1.1 Correction to coverage
2006-08-04 1.1 EntryProfile.PREVINST 1.1 Correction to coverage
2006-07-31 1.0 First release of documentation
2006-07-31 1.0 Instance.MSTUFEE 0.2 Still in draft
2006-07-31 1.0 Student.ETHNIC 0.2 Still in draft

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