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Staff record 2016/17 - Revision history

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Staff record 2016/17 - Revision history

This table lists changes and additions to the record specification and supporting documentation.

Jump to version: 1.0 | 1.1 | 1.2 | 1.3 | 1.4

Version 1.4 (2017-08-17)

Element Element version Notes
Clinical academic salary values 1.0 This document has been added under the 'Further guidance' section of the coding manual, describing the salary values of clinical academic staff.
Fixed database facility N/a A link to the Fixed database facility has been added under the 'Submission process and quality assurance' section of the coding manual.
Single pay spine 1.0 This document has been added under the 'Further guidance' section of the coding manual, containing pay spine information for academic and support staff.

Version 1.3 (2017-07-13)

Element Element version Notes
Person.ACTLEAVE
Person.LOCLEAVE
1.1 Guidance has been added to give further information on obtaining leaver data.
Credibility reporting definitions 1.0 This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the tables in the Credibility reports produced during submission.
Data supply 1.0 Release of the Data supply webpage added to the 'File structures for downloadable files' under the 'Submission process and quality assurance' section of the coding manual.
Derived field specifications N/a The Derived field specifications have been released under the 'Data specification' section of the coding manual.
Expected contract population 1.0 Release of the Expected contract population webpage added to the 'File structures for downloadable files' under the 'Submission process and quality assurance' section of the coding manual.
Quality rules N/a The Quality rules have been released under the 'Submission process and quality assurance' section of the coding manual.
Quality rules web page - FAQ 1.0 The Quality rules have been released under the 'Submission process and quality assurance' section of the coding manual.

Version 1.2 (2017-05-22)

Element Element version Notes
Person.BIRTHDTE 1.1 Guidance added to detail the purpose for this field being collected.
Person.ETHNIC 1.1 Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires.
Person.GENDERID 1.1 Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires.
Student.NATIOND 1.1 Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires.
Person.PREVEMP 1.1 Guidance added to clarify what is expected to be returned in this field for new members of Staff (not previously returned in the Staff record).
Person.RELBLF 1.1 Guidance added to detail the purpose for this field being collected. Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires.
Person.SEXORT 1.1 Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires.
Download amalgamation tool N/a A link to the downloadable amalgamation tool has been added, to aid providers merging multiple smaller XML files into one large file for submission.
Download validation kit N/a The downloadable validation kit for 2016/17 has been included under the 'Submission process and quality assurance' section. The kit includes quality rules rolled-on from the previous year's collection. This allows data to be tested against quality rules during preparation, prior to submission.
HESA XML data entry tool N/a This program has been added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission.
How to use the HESA XML data entry tool 1.0 This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it.
Quality rules N/a The Quality rules have been added under the 'Submission process and quality assurance' section of the coding manual.

Version 1.1 (2016-10-20)

Element Element version Notes
Contracts.LEVELS
Coding activities and HESA cost centres
Combined levels
1.0 Valid entries B1 'UCEA level 2A' and B2 'UCEA level 2B' removed, valid entry B0 'UCEA level 2' added to align with the UCEA coding frame for 2016/17.
Person.CURACCDIS 1.0 The label for valid entry J530 'Gemology' has been updated to 'Gemmology'. This aligns with the spelling used in the JACS 3.0 subject codes.
Person.PARLEAVE 1.0 The maximum number of occurrences has been increased to 3 in order to account for scenarios where a staff member could take a combination of more than 2 forms of leave e.g. maternity leave, adoption leave and shared parental leave. The guidance in the notes section has been amended accordingly.

Version 1.0 (2016-06-02)

Publication of known changes for the 2016/17 Staff record. For more detail, please see the Circular release 16/01.


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