HESA Collections
This table lists changes and additions to the record specification and supporting documentation.
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| Element | Element version | Notes | Version | Type of change | |
|---|---|---|---|---|---|
| Data collection schedule | 1.1 | The link to email the Register Team in the 'Checking and updating trainee data' section of the data collection schedule has been updated. | Version 1.6 (2024-01-18) | Guidance | |
| Student.ITTSTARTDATE | 1.1 | Guidance has been updated to clarify that the start date of the ITT course should be returned in Student.TRAINEESTARTDATE field if a student transfers from a non-ITT course at the same provider. | Version 1.5 (2023-11-22) | Guidance, Field | |
| Student.PreviousQualification | 1.1 | The coverage of the entity has been updated to clarify that the return of this entity is applicable to postgraduate students where Student.ITTSTARTDATE is in the current reporting period. | Version 1.5 (2023-11-22) | Coverage | |
| Student.APPLYAPPLICATIONID | 1.1 | The coverage of the field has been updated to clarify that the return of this field is applicable to postgraduate students. | Version 1.4 (2023-11-02) | Coverage | |
| Student.NQTEMAIL | 1.1 | Guidance has been updated to clarify that the field no longer accepts blank records. | Version 1.4 (2023-11-02) | Guidance | |
| CourseSubject.SBJCA | 1.1 | Guidance for subject returns for trainees on primary level courses has been updated. | Version 1.3 (2023-08-30) | Guidance | |
| Student.HUSID | 1.1 | Guidance has been added to clarify the return of HUSID for trainees with a Student.TRAINEESTARTDATE prior to 1 August 2022. | Version 1.3 (2023-08-30) | Guidance | |
| c23053.xsd | n/a | The sequencing of ITTSTARTDATE within the xsd has been corrected to conform to the HESA standard. | Version 1.2 (2023-06-14) | Schema | |
| Student.BURSLEV | 1.1 | Valid entry E - 'Grant' has been added to the schema to reflect the additional guidance regarding grants released in version 1.0 of the coding manual and in notification of changes for 2023/24. | Version 1.2 (2023-06-14) | Schema | |
| c23053.xsd | n/a | The data type for the field APPLYAPPLICATIONID has been updated in C23053.xsd from APPLYAPPLICATIONIDTYPE to APPLYAPPLICATIONIDType to match the related entry in the C23053DataTypes.xsd. The sequencing of TRAINEESTARTDATE within the xsd has been corrected to conform to the HESA standard. | Version 1.1 (2023-06-07) | Schema | |
| Notification of Changes | n/a | A link to the Initial Teacher Training 2023/24 (C23053) Notification of Changes has been added to the home page of the C23053 coding manual. | Version 1.1 (2023-06-07) | Schema | |
| All data items | 1.0 | First release of coding manual for ITT record for 2023/24, including schemas, supporting documentation and downloadable file specifications. | Version 1.0 (2023-05-10) | Entity, Field, Guidance | |
| Coverage | 1.0 | Guidance has been updated under the 'Census/funding data' and 'Leaving information' sections. The list of fields shared with the Student collection has been updated to include the fields Student.APPLYAPPLICATIONID, Student.ITTSTARTDATE and Student.TRAINEESTARTDATE, and no longer include Student.COMDATE, Student.ENDDATE, Student.ITTCOMDATE, Placement.PLMNTDYS and Student.RSNEND. | Version 1.0 (2023-05-10) | Coverage, Documentation, Guidance | |
| Data collection schedule | 1.0 | Guidance and the timescales summary table have been updated to reflect the current data collection schedule. | Version 1.0 (2023-05-10) | Documentation, Guidance | |
| HESA and Register trainee teachers (Register) data mapping | 1.0 | A link to the HESA and Register trainee teachers (Register) data mapping has been added under the 'further guidance' section of the coding manual. | Version 1.0 (2023-05-10) | Documentation, Guidance | |
| Introduction | 1.0 | Guidance has been updated to reflect the current data collection schedule. | Version 1.0 (2023-05-10) | Documentation, Guidance | |
| CourseSubject.SBJCA | 1.0 | HECoS code valid entries '101169 - Japanese Languages' and '100513 - teaching English as a foreign language' have been added to field, and code '101085 - specialist teaching' has been removed, with pertinent guidance in the notes being updated to specify alternative subject returns for trainees that were previously 'specialist teaching'. | Version 1.0 (2023-05-10) | Field, Guidance, Notes, Valid | |
| Engagement.NUMHUS | 1.0 | A link to the guidance on student continutiy and the USN link has been added in the notes. | Version 1.0 (2023-05-10) | Field, Guidance, Notes | |
| Placement.PLMNTDYS | 1.0 | The field Placement.PLMNTDYS has been removed from the 23053 collection as the number of days spent in placement schools is no longer required by DfE. | Version 1.0 (2023-05-10) | Field, Schema | |
| PreviousQualification.DEGENDDT | 1.0 | Guidance has been updated to clarify that the date the qualification was awarded should be returned. | Version 1.0 (2023-05-10) | Field, Guidance, Notes | |
| PreviousQualification.DEGEST | 1.0 | Valid entry '9065 - Council for National Academic Awards' has been added to the field, and a link to the All HESA providers web page has been added to the notes. | Version 1.0 (2023-05-10) | Field, Guidance, Notes, valid | |
| PreviousQualification.DEGSBJ | 1.0 | Guidance has been added to the notes to clarify that valid entry '101273 - combined studies' can be returned for Open University degrees. | Version 1.0 (2023-05-10) | Field, Guidance, Notes, valid | |
| PreviousQualification.DEGTYPE | 1.0 | Valid entries 003, 004, 005, 006, 007, 008 and 400 have been removed as they are no longer required by the DfE, new valid entries 099, 216, 217, 218 and 307 have been created and the guidance has been updated for the field DEGTYPE. | Version 1.0 (2023-05-10) | Field, Schema | |
| Student.APPLYAPPLICATIONID | 1.0 | The field Student.APPLYAPPLICATIONID has been added to the 23053 collection. | Version 1.0 (2023-05-10) | Field, Guidance, Notes | |
| Student.BURSLEV | 1.0 | Valid entry label for 'C' has been updated to 'Veteran Teaching undergraduate bursary' and '6' to 'No bursary, scholarship or grant awarded'; The heading label and guidance under the 'Troops to Teachers undergraduate bursary' has been updated to reflect its renaming to the 'Veteran Teaching undergraduate bursary'; guidance has been added under the new 'Grants' section of the notes; links to the DfE's funding manuals have been added to the notes; the list of 'Subjects eligible to bursary' has been relabelled to 'DfE funded subjects' and its entries have been updated. | Version 1.0 (2023-05-10) | Entity, Field, Guidance, Notes | |
| Student.COMDATE | 1.0 | The field Student.COMDATE has been removed from the 23053 collection as the instance start date is no longer required by DfE. | Version 1.0 (2023-05-10) | Entity, Field, Schema | |
| Student.ENDDATE | 1.0 | The field Student.ENDDATE has been removed from the 23053 collection as the instance end date is no longer required by DfE. | Version 1.0 (2023-05-10) | Entity, Field, Schema | |
| Student.EXPECTEDENDDATE | 1.0 | The minimum occurence has been updated to 1, and the related coverage and guidance notes have been updated to require returns for the field Student.EXPECTEDENDDATE. | Version 1.0 (2023-05-10) | Coverage, Field, Guidance, Schema | |
| Student.HUSID | 1.0 | Guidance has been added to clarify whether HUSID or SID format of student identifier should be returned for each student. | Version 1.0 (2023-05-10) | Entity, Field, Guidance, Notes, Schema | |
| Student.INITIATIVES | 1.0 | Valid entry '036 - International relocation payment' has been added to the field, and guidance has been added in the notes under new sub-heads 'Abridged ITT course, Maths and Physics Chairs Programme, Primary mathematics specialist, Additional ITT place for PE with a priority subject and Transition to Teach' and 'International relocation payment'. | Version 1.0 (2023-05-10) | Field, Guidance, Notes, Valid | |
| Student.ITTCOMDATE | 1.0 | Field name has been updated to Student.TRAINEESTARTDATE, and coverage and guidance notes have been updated following the removal of the field Student.COMDATE from the 23053 collection. | Version 1.0 (2023-05-10) | Coverage, Field, Guidance, Schema | |
| Student.ITTSTARTDATE | 1.0 | The field Student.ITTSTARTDATE has been added to the 23053 collection. | Version 1.0 (2023-05-10) | Field, Guidance, Notes | |
| Student.PLMNTSCH | 1.0 | Guidance and generic valid entries '900020 - Establishment does not have a URN' and '900030 - Not available' have been added to the notes for URN returns, and valid entry '900010 - Not applicable/not available' has been removed. | Version 1.0 (2023-05-10) | Field, Guidance, Valid | |
| Student.MODE | 1.0 | Guidance has been added to the notes to clarify the status shown in register trainee teachers service (Register) for trainees with 'dormant' and 'non-dormant' modes. | Version 1.0 (2023-05-10) | Field, Guidance, Notes, Valid | |
| Student.PreviousQualification | 1.0 | The coverage and guidance notes have been updated following the removal of the field Student.COMDATE from the 23053 collection. | Version 1.0 (2023-05-10) | Coverage, Entity, Field, Guidance, Schema | |
| Student.RSNEND | 1.0 | The field Student.RSNEND has been removed from the 23053 collection as the reason for ending the instance is no longer required by DfE. | Version 1.0 (2023-05-10) | Entity, Field, Schema | |
| Student.SDEMPLOY | 1.0 | Guidance and generic valid entries '900020 - Establishment does not have a URN' and '900030 - Not available' have been added to the notes for URN returns, and valid entry '900010 - Not applicable/not available' has been removed. | Version 1.0 (2023-05-10) | Field, Guidance, Valid | |
| Student.SDLEAD | 1.0 | Guidance and generic valid entries '900020 - Establishment does not have a URN' and '900030 - Not available' have been added to the notes for URN returns, and valid entry '900010 - Not applicable/not available' has been removed. | Version 1.0 (2023-05-10) | Field, Guidance, Valid | |
| Student.TTCID | 1.0 | Guidance has been added to clarify the need to remove trainees who have moved from an ITT course leading to QTS to a course without QTS from register trainee teacher service (Register). | Version 1.0 (2023-05-10) | Field, Guidance, Notes | |
| Student.TRN | 1.0 | Guidance has been added to the notes to specify returns for teacher reference number as being no longer required by the DfE. | Version 1.0 (2023-05-10) | Field, Guidance, Notes |
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