Alternative provider student record 2018/19
Alternative provider student record 2018/19
Overview
- Data protection guidance - Information about how Data Protection legislation affects the processing of AP student data by HESA. Please note: not all of this guidance is relevant to the AP student collection.
- Data collection schedule - Details of the key dates and deadlines for the AP student collection
New to HESA or having problems?
Visit our page of support guides or get in touch with Liaison by email at [email protected] or call 01242 211144.
Data specification
- Notification of changes for 2018/19 - Changes for this reporting period, following consultation
- Coverage of the record - The criteria for the return of data in the record
- Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
- Data model - Describes the entities included in the record and the relationship between them
- Guidance and support with using XML - A guide to the terms used within the record
- C18054.xsd - Schema for the structure of the XML file
- C18054DataTypes.xsd - Schema for the data types used in the XML file
- C18054CodeLists.xsd - Schema for the valid codes for use in the XML file
- Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are by HESA to create populations and groupings for analysis
Submission process and quality assurance
- HESA XML data entry tool - a program which will produce XML data in the format required for submission
- How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
- File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
- Validation overview - A document describing validation checks and the various stages when checks are made
- Quality rules - validation which enforces the quality of the submitted data
- Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
- Download amalgamation tool - A downloadable tool which can merge multiple smaller XML files into one large file for submission
- Submit data to HESA - Opening page to login to or register for a user account to access the HESA data collection system
Further guidance
- Further guidance on reporting qualifications on entry - A guide to the grades which are valid for each qualification, and their use in tariff calculations
- Further guidance on returning postgraduate students to the AP Student Record - A guide for alternative providers in returning postgraduates
- Understanding student instance continuity and the UHN link - An introduction to student linking with worked examples
UCAS data for HESA transaction
- The UCAS data for HESA (*J) transaction - A document describing the transaction, including format, availability, access and support
- Specification of the UCAS data for HESA (*J) 2018/19 - Describes the fields included in the file and the translations from UCAS to HESA coding conventions
Need help?
Contact Liaison by email or on +44 (0)1242 388 531.