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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Derived field specifications n/a The list of valid entries for XINSTID01 has been updated, more detail in the derived field revisions page. Version 1.8 (2020-10-13) Field  
File structures for National Student Survey (NSS) 1.1 Field lengths for NSS_LEV1, NSS_LEV2 and NSS_LEV3 have been amended from 1, 2 and 3 to 5, 8 and 11. INITIATIVES1, INITIATIVES2 and INITIATIVES3 incorrect field length this has been increased from 1 to 2 and the field AGE31JUL has been moved to be after YEARADJ. The XML Schema's have also been amended to reflect these changes. Version 1.8 (2020-10-13) Documentation  
Understanding student continuity and the UHN link 1.1 All references to Minerva and links have been removed and replaced with Issue Management System. Version 1.7 (2020-09-22) Documentation  
Course.CourseSubject 1.2 Coverage updated to remove reference to Course.TTCID = F for providers in Wales and England as the valid entry 'F' no longer exists. Version 1.7 (2020-09-22) Coverage Field Guidance  
Instance.SPECFEE 1.6 Additional guidance added under new sub heading 'Higher or Degree Apprenticeships'. Version 1.7 (2020-09-22) Field Guidance  
QualificationAwarded.QUAL 1.4 Additional guidance added when it is necessary for providers to decommit their return late. Version 1.7 (2020-09-22) Field Guidance Schema Valid  
Reduced returns 1.3 Additional guidance has been added to the type 04 - dormant students section. Version 1.6 (2020-08-07) Documentation  
Data collection schedule (2020-09-02) 1.4 Additional information has been added to advise the approach on deadlines due to COVID-19 pandemic. Version 1.6 (2020-08-07)  
Derived field specifications (2020-08-25) n/a The specification for XTPOINTS has been updated, more detail in the derived field revisions page. Version 1.6 (2020-08-07) Field  
Specification for the UCAS data for HESA (*J) 2019/20 n/a The document has been released under the 'UCAS data for HESA transaction' section of the manual. Version 1.6 (2020-08-07) Guidance Documentation  
Course.CTITLE 1.1 Guidance updated to advise that this field is also used in the Graduate Outcomes survey. Version 1.6 (2020-08-07) Coverage Field Guidance  
CourseSubject.SBJCA 1.3 Guidance added to advise that for secondary programmes, the HECoS code returned in SBJCA should indicate the subject, not the level of teaching. Version 1.6 (2020-08-07) Field Guidance  
Instance.FEEREGIME 1.4 Guidance amended within the last sentence 'alternative providers' changed to 'approved providers'. Version 1.6 (2020-08-07) Field Guidance  
Instance.FUNDCODE 1.3 The guidance within the section 'For providers fundable by the DfE' has been updated to add clarification on postgraduate teaching apprenticeships. Version 1.6 (2020-08-07) Field Guidance  
Instance.MODE 1.5 Guidance added to advise students with an active MODE and Instance.ENDDATE in a previous reporting year can be returned in the current reporting year through a reduced record. Version 1.6 (2020-08-07) Field Guidance  
Instance.SPECFEE 1.5 Guidance added to advise if a students fees increase, for example a module retake, this should not be reflected in SPECFEE. Version 1.6 (2020-08-07) Field Guidance  
StudentOnModule.MODSTAT 1.1 Additional guidance added to provide clarification when modules for the instance are returned with MODSTAT 4. Version 1.6 (2020-08-07) Field Guidance  
Coverage of the record 1.3 Guidance amended in the 'Dormant students' section under sub heading 'For providers in England, Northern Ireland and Wales', to provide clarification when an award is being made to a student that completed in a previous reporting period. Version 1.5 (2020-06-26) Guidance  
Data items 1.1 Amendments made to the applicable countries within the download.csv and download.xlsx for the following three fields - Course.FEQAIMC, Instance.CSTAT and Instance.TREFNO as applicable countries did not match up with the field details. Version 1.5 (2020-06-26) Documentation  
File structures for data supply files 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
File structures for Expected instance population (HE) 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
File structures for HE continuity reports A, B and C 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
File structures for National Student Survey (NSS) 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
File structures for postgraduate research (PGR) student collaborative provision 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
File structures for Unistats 1.0 First issue of this document for 2019/20, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2018/19 collection. Version 1.5 (2020-06-26) Documentation  
Data collection schedule 1.3 A link to the support guide has been added to provide additional information under sections 'Return' and 'Commit'. Version 1.5 (2020-06-26)  
Nil return sign-off form n/a Release of the Nil return sign-off form under the 'Submission process and quality assurance' section of the coding manual. This document must be submitted to HESA when the higher education provider will not be returning Student record data. Version 1.5 (2020-06-26)  
Instance.ENDDATE 1.4 Additional guidance section added providing information on 'Rescinded awards'. Two examples added to the section 'Resit Exams and/or Results from Late Exam Boards' to add clarification. Version 1.5 (2020-06-26) Field Guidance  
Instance.FEEREGIME 1.3 (Instance.INITIATIVES is not K) has been added to the coverage statement for providers in England (Postgraduate and Undergraduate). Version 1.5 (2020-06-26) Coverage Field Guidance  
Instance.INITIATIVES 1.5 Guidance update has been made in the 'Postgraduate Loan eligibility' section to include M76 to the list of COURSEAIM valid entries. Additional guidance added to the 'Accelerated provision' section to advise part-time courses should not be returned as accelerated provision. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
Instance.MODE 1.4 Two examples added to the guidance under the section advising when returning a student with an Instance.ENDDATE in a previous reporting year, the Instance.MODE should not be updated. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
Instance.RSNEND 1.1 Additional guidance added to provide clarification within Code 98 'Completion of course - result unknown'. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
Instance.SPECFEE 1.4 Point C removed from the guidance as it is no longer applies. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
QualificationAwarded.CLASS 1.1 Guidance updated to advise providers to contact liaison if they award qualifications with a class not represented in the coding frame. Additional guidance added for Postgraduate research students who do not receive any form of class or grade. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
QualificationAwarded.QUAL 1.3 Additional guidance section added providing information on 'Rescinded awards'. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
Module.FTE (2020-07-20) 1.1 Guidance updated link removed for further guidance on FTE reporting as it is no longer applicable. Version 1.5 (2020-06-26) Field Guidance Schema Valid  
Covid-19 Exceptional guidance 1.0 Exceptional guidance created for the C19051 Student return. Version 1.4 (2020-05-19) Guidance  
Coverage of the record 1.2 Guidance added to the 'Dormant students' section, detailing where an award is being made to a student that completed in a previous reporting period. Version 1.4 (2020-05-19) Guidance  
Derived field specifications n/a Multiple technical specifications have been updated, more detail in the derived field revisions page. Version 1.4 (2020-05-19) Field  
Course.COURSEAIM 1.3 Valid entry I13 (Access course or pathway programme at level 5) amended and changed to J13 (Access course or pathway programme at level 5). Version 1.4 (2020-05-19) Field Guidance Schema Valid  
EntryProfile.QualificationsOnEntry 1.1 Entry P80 removed from the coverage, entry was removed in collection C17051 and was included in C19051 erroneously. Additional guidance added to advise of valid QUALTYPE and QUALGRADE combinations avilable in the XTPOINTS derived field guidance. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
Instance.INITIATIVES 1.4 Guidance update has been made in the 'Maths and Physics Chairs Programme' section. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
Instance.MSTUFEE 1.3 Coverage updated as agreement given to exclude dormant modes. Additionally guidance has been updated to remove 50/50 from the paragraph that refers to source of tuition fees. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
Instance.SPECFEE 1.3 Guidance updated to add clarification as to when code '0' should be used. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
Instance.STULOAD 1.1 Coverage updated to remove Instance.FESTUMK = 5 as it is no longer used. Additionally guidance has been expanded to replace the 'Further detailed notes' document. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
QualificationAwarded.QUAL 1.2 Valid entry I13 (Access course or pathway programme at level 5) amended and changed to J13 (Access course or pathway programme at level 5). Version 1.4 (2020-05-19) Field Guidance Schema Valid  
QualificationsOnEntry.QUALTYPE 1.2 EN valid entry amended from 'Certa Level 3 Certificate in Construction Skills' to 'AIM Awards Level 3 Diploma in Games, Animation and VFX Skills (VRQ)' and EM valid entry label amended from 'NCFE CACHE Level 3 Diploma in Supporting Teaching and Learning' to 'Certa Level 3 Certificate in Construction Skills', as entered erroneously on version 1.2 release. Version 1.4 (2020-05-19) Field Guidance Schema Valid  
Derived field specifications n/a First release of the derived field specifications for this collection, added under the 'Data specification' section. Version 1.3 (2020-04-16) Field  
HESA XML data entry tool n/a The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. Version 1.3 (2020-04-16) Documentation  
How to use the HESA XML data entry tool 1.0 A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. Version 1.3 (2020-04-16) Documentation  
Quality rules n/a The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. Version 1.3 (2020-04-16) Documentation  
Submit data to HESA n/a A link to the data collection system has been under the 'Submission process and quality assurance' section. Version 1.3 (2020-04-16) Documentation  
Validation kit n/a The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. Version 1.3 (2020-04-16) Documentation  
Instance.CAMPID 1.2 Guidance has been updated to add clarification and to advise only CAMPID codes submitted to HESA as part of the Provider profile collection can be returned in this field. Version 1.3 (2020-04-16) Field Guidance Schema Valid  
Instance.ENDDATE 1.3 The guidance within 'Resit Exams and/or Results from Late Exam Boards' has been updated to add clarification for when Instance.MODE should be returned. Version 1.3 (2020-04-16) Field Guidance Schema Valid  
Instance.INITIATIVES 1.3 Valid entry W (Industry funded place attracting additional SFC-funded place for Undergraduate Skills for Growth scheme) has been removed as it is not required for 2019/20. Version 1.3 (2020-04-16) Field Guidance Schema Valid  
Instance.LOCSDY 1.3 Additional guidance added for further clarification on Codes D 'On industrial (or other) placement for the year as a whole. Version 1.3 (2020-04-16) Field Guidance  
Instance.MODE 1.3 Additional guidance added to advise providers, when returning a student with an Instance.ENDDATE in a previous reporting year, the Instance.MODE should not be updated. Version 1.3 (2020-04-16) Field Guidance  
Instance.SPLENGTH 1.3 Additional guidance added 'For students who repeat years, this field should not be adjusted'. Version 1.3 (2020-04-16) Field Guidance  
Module.TINST 1.3 Guidance updated to include additional details against code 4002, 'this should also be used for Non-UK providers that have a UK campus, but no UKPRN'. Version 1.3 (2020-04-16) Field Schema Valid  
QualificationsAwarded.QUAL 1.1 New valid entries have been added: E13 (Access course or pathway programme at level 8), M13 (Access course or pathway programme at level 7), H13 (Access course or pathway programme at level 6), I13 (Access course or pathway programme at level 5) and C13 (Access course or pathway programme at level 4). Additional guidance added to 'Resit exams and/or results from late exam boards' to provide clarification. Version 1.3 (2020-04-16) Field Guidance Schema Valid  
QualificationsOnEntry.QUALGRADE 1.2 New valid entries added D0M3P15, D27M9P3 and D15M12P0. Version 1.3 (2020-04-16) Field Schema Valid  
QualificationsOnEntry.QUALSBJ 1.1 New valid entries added: 17E, 22M, 24S, 26S, 29A, 29H, 32H, 33H, 36R, 54M, 87C, 97C, 99P, B69, D73, F55, I60, S53, T23 and T45. Version 1.3 (2020-04-16) Field Schema Valid  
Data Collection Schedule 1.2 The guidance has been amended to provide greater clarity and additional sections 'Missed deadlines' and 'Post collection information' have been added. Additionally the nil return and return date has been amended to the 15th September. Version 1.2 (2020-03-02) Documentation  
File structure 1.1 The data model diagram has been updated to remove ILR elements that are no longer required. Version 1.2 (2020-03-02) Documentation  
Further guidance on Apprenticeship Standards students 1.3 The guidance for the data submission process within the further guidance on Apprenticeship Standards document has been removed. Version 1.2 (2020-03-02) Documentation  
Reduced returns 1.2 The guidance for the Additional requirements for FE students in England has been removed. Version 1.2 (2020-03-02) Documentation  
Course.COURSEAIM 1.2 Valid entry code Z99 removed as it is no longer required. Version 1.2 (2020-03-02) Field Schema Valid  
Course.FEQAIMC 1.2 Guidance updated to remove all reference to providers in England. Version 1.2 (2020-03-02) Field Guidance  
Course.MSFUND 1.2 Guidance updated to remove reference to the LearningDeliveryFAM entity. Version 1.2 (2020-03-02) Field Guidance  
Course.CourseSubject 1.1 Coverage updated to remove reference to Course.FEQAIMC = '66666666' for providers in England. Version 1.2 (2020-03-02) Coverage Field Guidance  
CourseSubject.SBJCA 1.2 Guidance added to clarify the use of valid entry '100433' for 'Primary PE Specialists' by English and Welsh Providers. Version 1.2 (2020-03-02) Field Guidance  
EntryProfile.PGCESBJ 1.1 Valid entries 9999 and 9998 changed to 999999 and 999998 to align with the HECoS code length of six digits. Version 1.2 (2020-03-02) Field Schema Valid  
EntryProfile.UCASAPPID 1.2 Guidance updated to clarify the expected format of the UCAS application code/number. Version 1.2 (2020-03-02) Field Guidance  
Instance.CSTAT 1.2 Valid entries 1, 2, 3, and 6 removed, coverage and guidance updated, as this field is no longer applicable to England. Version 1.2 (2020-03-02) Coverage Field Guidance Schema Valid  
Instance.ELQ 1.1 The URL for the OfS has been updated within the guidance. Version 1.2 (2020-03-02) Field Guidance  
Instance.ENDDATE 1.2 The guidance has been updated to advise exchange-in students should have the date they finished their studies at the reporting provider. Version 1.2 (2020-03-02) Field Guidance  
Instance.FEEREGIME 1.2 (Instance.PROGTYPE is not 25) and (Instance.FUNDMODEL is not 36) has been removed from the coverage for providers in England as it is no longer applicable. Version 1.2 (2020-03-02) Coverage Field Guidance  
Instance.FESTUMK 1.2 Valid entry 5 removed as it is no longer required. Additional guidance added for providers in England to clarify that only valid entries 2 and 3 should be used. Version 1.2 (2020-03-02) Field Guidance Schema Valid  
Instance.FUNDCODE 1.2 The guidance has been updated for Postgraduate research students England to add clarification. The coverage has also been updated to remove reference to providers in England where Instance.FESTUMK = 1 or 4. Version 1.2 (2020-03-02) Coverage Field Guidance  
Instance.FUNDLEV 1.2 Guidance referring to an instance year of 45 weeks or more has been clarified to confirm that this should be re-evaluated for each year of the course. Version 1.2 (2020-03-02) Field Guidance  
Instance.INITIATIVES 1.2 Addition of valid entry 17 together with guidance for the SFC's Upskilling fund. Version 1.2 (2020-03-02) Field Guidance Schema Valid  
Instance.LOCATION N/A This field has become redundant due to no designation for C19051, it has therefore been removed for 2019/20 as requested by OfS. Version 1.2 (2020-03-02) Coverage Field Schema  
Instance.LOCSDY 1.2 Guidance updated to clarify that valid entry Z should be returned for apprenticeship students. Guidance updated to clarify that when students go dormant during the reporting year, their last active position should be recorded. Version 1.2 (2020-03-02) Field Guidance  
Instance.MODE 1.2 Valid entries 98 and 99 have been removed, together with guidance surrounding their return. Version 1.2 (2020-03-02) Field Guidance Schema Valid  
Instance.MSTUFEE 1.2 Guidance updated to clarify which valid entry should be returned where the source of tuition fees is split 50/50 between the SLC and the student's own funds or split between the SLC and another source. Version 1.2 (2020-03-02) Field Guidance  
Instance.SPECFEE 1.2 Coverage amended to remove 'or (Instance.PROGTYPE = 25 or Instance.FUNDMODEL = 36)' reference. Version 1.2 (2020-03-02) Coverage Field Guidance  
Instance.SPLENGTH 1.2 Guidance updated to include information on direct entrants and exchange students. Version 1.2 (2020-03-02) Field Guidance  
Instance.TREFNO 1.1 The reason required has been updated to replace GTCW (The General Teaching Council for Wales) with EWC (Education Workforce Council). Version 1.2 (2020-03-02) Field Guidance  
Instance.YEARPRG 1.2 Guidance updated to clarify that courses of less than one year and exchange student instances with the provider should be coded 1 in this field. Version 1.2 (2020-03-02) Field Guidance  
Instance.YEARSTU 1.2 Description updated to add clarification that the number of years on the student instance is with the provider. Version 1.2 (2020-03-02) Field Guidance  
QualificationsOnEntry.QUALGRADE 1.1 Field length increase from 11 to 16 and addition of new valid entries, following confirmation of their availability for 2019/20 from UCAS. New valid entries: 2#, 7, 8, 9, C#NC, Completed Qual, Cred, D0M18P18, D0M6P12, D12M6P12, D15M18P0, D18M9P15, D21M3P0, D3M18P3, D6M0P15, D6M12P24, D6M6P0, D6M9P0, DD*, DDD*, Dist, Dist*, Distinction*, F1, F7, H, High Merit, High Pass, MDD, MMD, Not Achieved, Not yet achieved, P#, PMM, PPM, QNC, QP, Refer, Referral, U (Unclassified), U (Ungraded), X#X, Xd. Version 1.2 (2020-03-02) Field Schema Valid  
QualificationsOnEntry.QUALTYPE 1.1 Addition of new valid entries, following confirmation of their availability for 2019/20 from UCAS. New valid entries: 6X, 7E, 7F, 7G, 7H, 7I, 7J, 7K, 7L, 7N, 7P, 7Q, 7R, 7S, 7T, 7U, 7V, 7Y, 7Z, 8D, 8E, 8F, 8G, 8H, EM, GR, PV, PW, RX, RY, UH, X8. Version 1.2 (2020-03-02) Field Schema Valid  
Student.ETHNIC 1.2 Valid entry 11 and 12 have been removed, additionally the paragraph for Apprenticeships and th 'please see Apprenticeship standards' note have also been removed. Version 1.2 (2020-03-02) Field Guidance Schema Valid  
Student.RELBLF 1.2 The sentence 'Providers are expected to reconfirm this information with the student, on at least an annual basis' has been relocated within the guidance to add clarity. Version 1.2 (2020-03-02) Field Guidance  
Student.SEXID 1.2 Guidance added to clarify that providers are expected to survey their students to gather this information and should not use Star J data to complete this field. Version 1.2 (2020-03-02) Field Guidance  
Student.SSN 1.1 Guidance updated to clarify SSN should be returned where any kind of funds from the SLC are being received by the student e.g maintenance loans, PG loans etc. Version 1.2 (2020-03-02) Field Guidance  
Student.SURNAME 1.2 Guidance added to clarify that the full surname of the student should be returned. Version 1.2 (2020-03-02) Field Guidance  
Student.ULN 1.2 Coverage updated to remove providers in England where Instance.FESTUMK = 1. Version 1.2 (2020-03-02) Coverage Field Guidance  
ApprenticeFinances
ApprenticeFinances.APFINAMOUNT
ApprenticeFinances.APFINCODE
ApprenticeFinances.APFINDATE
ApprenticeFinances.APFINTYPE
ContactPreference
ContactPreference.CONTPREFCODE
ContactPreference.CONTPREFTYPE
EmploymentStatusMonitoring
EmploymentStatusMonitoring.ESMCODE
EmploymentStatusMonitoring.ESMTYPE
Engagement
Engagement.DELLOCPOSTCODE
Engagement.ENGAIM
Engagement.ENGEEF
Engagement.ENGEND
Engagement.ENGFFI
Engagement.ENGFUNDADJOTH
Engagement.ENGFUNDADJPRIOR
Engagement.ENGOUTCOME
Engagement.ENGSTART
Engagement.ENGSTATUS
Engagement.ENGWITHDRAW
Engagement.EPAORGID
Engagement.ILRSWSUPAIMID
Engagement.LEARNAIMPLANEND
Engagement.LEARNAIMSTART
Engagement.OUTGRADE
Engagement.STANDCODE
Institution.ILRGEN
Instance.ACHDATE
Instance.ADDSUPCT
Instance.AIMTYPE
Instance.ENGGRADE
Instance.FEOUTCOME
Instance.FUNDADJOTH
Instance.FUNDADJPRIOR
Instance.FUNDMODEL
Instance.FWORKCODE
Instance.ILRCAMPID
Instance.ILROTJHOURS
Instance.LEARNPLANENDDATE
Instance.MATHGRADE
Instance.PARTNERUKPRN
Instance.PLANEEPHOURS
Instance.PLANLEARNHOURS
Instance.PROGTYPE
Instance.PWAYCODE
Instance.WITHDRAWREASON
LearnerContact
LearnerContact.ADDLINE1
LearnerContact.ADDLINE2
LearnerContact.ADDLINE3
LearnerContact.ADDLINE4
LearnerContact.CONTPCODECURR
LearnerContact.CONTPCODEPAST
LearnerContact.EMAIL
LearnerContact.TELNUMBER
LearnerEmploymentStatus
LearnerEmploymentStatus.DATEEMPSTATAPP
LearnerEmploymentStatus.EMPID
LearnerEmploymentStatus.EMPSTAT
LearnerEmploymentStatus.ILRAGREEID
LearnerFAM
LearnerFAM.LEARNFAMCODE
LearnerFAM.LEARNFAMTYPE
LearningDeliveryFAM
LearningDeliveryFAM.LEARNDELFAMCODE
LearningDeliveryFAM.LEARNDELFAMFROM
LearningDeliveryFAM.LEARNDELFAMTO
LearningDeliveryFAM.LEARNDELFAMTYPE
LearningDeliveryWork placement
LearningDeliveryWork.LEARNWORKEMPID
LearningDeliveryWork.LEARNWORKEND
LearningDeliveryWork.LEARNWORKHOURS
LearningDeliveryWork.LEARNWORKMODE
LearningDeliveryWork.LEARNWORKSTART
Student.LEARNREFNO
Student.LLDDHEALTHPROB
Student.NINO
Student.PMUKPRN
Student.PREVLEARNREFNO
Student.PREVUKPRN
Student.PRIORATTAIN
1.2 All FE fields have been removed from the schema following feedback from the sector. Version 1.2 (2020-03-02) Coverage Field Schema  
All documentation n/a All references to the 'Equality Challenge Unit (ECU)', the 'Higher Education Academy (HEA)', and the 'Leadership Foundation for Higher Education (LFHE)' have been changed to 'Advance HE', following the merger of these organisations. Version 1.1 (2019-12-18) Documentation  
Course.CLSDCRS
Course.FEQAIMC
Course.TTCID
EntryProfile
Instance.AIMTYPE
Instance.BRIDGE
Instance.CSTAT
Instance.EXCHANGE
Instance.FEEELIG
Instance.FEOUTCOME
Instance.FUNDADJOTH
Instance.FUNDADJPRIOR
Instance.FUNDCOMP
Instance.FUNDLEV
Instance.FUNDMODEL
Instance.FWORKCODE
Instance.LEARNPLANENDDATE
Instance.MSTUFEE
Instance.PLANLEARNHOURS
Instance.PROGTYPE
Instance.PWAYCODE
Instance.SPLENGTH
Instance.TYPEYR
Instance.UNITLGTH
Instance.WITHDRAWREASON
Instance.YEARPRG
Instance.YEARSTU
LearnerEmploymentStatus
LearnerFAM
LearningDeliveryFAM
Student.ETHNIC
Student.ULN
1.1 Coverage updated to remove reference to Course.COURSEAIM valid entry Z99, Instance.FESTUMK valid entry 5, and Institution.ILRGEN valid entry 1. The 'wrapper' programme is not required as HESA will no longer be generating ILR files. Version 1.1 (2019-12-18) Coverage Field  
Coverage of the record Course.COURSEAIM
Instance.ENDDATE
Instance.FESTUMK
Instance.MODE
Student.FNAMES
Student.SEXID
Student.SURNAME
Student.ULN
1.1 Guidance updated to remove reference to Apprenticeship Standards - programme aims. The 'wrapper' programme is not required as HESA will no longer be generating ILR files. Version 1.1 (2019-12-18) Field Guidance  
Coverage of the record 1.1 Guidance added to the 'General definition' section, detailing which providers are required to complete this record with reference to the HESA subscription model. Version 1.1 (2019-12-18) Guidance  
Course.AWARDBOD 1.1 The label for valid entry 1 'Edexcel' has been updated to 'Pearson Edexcel' for clarity. Version 1.1 (2019-12-18) Field Schema Valid  
CourseSubject.SBJCA
CourseSubject.SBJPCNT
ModuleSubject.MODSBJ
1.1 First issue of guidance for the 2019/20 reporting year following confirmation of the updates required as part of the adoption of the HECoS coding frame. Version 1.1 (2019-12-18) Field Guidance  
EntryProfile.PGCECLSS 1.1 The maximum occurrences have been reduced to 1. The restriction was erroneously increased to 5 in a previous coding manual release. Version 1.1 (2019-12-18) Field Schema  
EntryProfile.DOMICILE
Mobility.MOBLOCA
1.2 The label for valid entry MM 'Burma [Myanmar]' has been updated to 'Myanmar (Burma) [The Republic of the Union of Myanmar]'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. Guidance updated to clarify that this field should collect the country the student lived in for non-educational purposes before starting their course. Version 1.1 (2019-12-18) Field Guidance Schema Valid  
EntryProfile.PGCESBJ 1.1 Guidance added to explain that Joint honours degrees must be returned with up to five occurrences of this field and to clarify the use of valid entries 9999 and 9998. Version 1.1 (2019-12-18) Field Guidance  
EntryProfile.QUALENT3 1.1 Guidance added to note that transcripts given by the awarding body that contain all of the necessary information is sufficient in the return of EntryProfile.QUALENT3, prior to the receipt of the formal award. Guidance updated to clarify the use of valid entry P80. Version 1.1 (2019-12-18) Field Guidance  
EntryProfile.UCASAPPID 1.1 Long field name changed to align with UCAS fields. Version 1.1 (2019-12-18) Field  
Instance.CAMPID 1.1 Guidance has been updated to add reference to Research England as well as Office for Students. Version 1.1 (2019-12-18) Field Guidance  
Instance.CSTAT 1.1 Guidance about how and when to return agreed breaks in learning has been updated. Version 1.1 (2019-12-18) Field Guidance  
Instance.COMDATE 1.1 Guidance added to clarify the return of the field for student's that had an induction period. Version 1.1 (2019-12-18) Field Guidance  
Instance.FEEREGIME 1.1 Guidance removed surrounding SLC provided information on fee regimes to the SFC as it is no longer applicable. Version 1.1 (2019-12-18) Field Guidance  
Instance.FESTUMK 1.1 Guidance updated to clarify the use of valid entry '3' for ESFA/DfE funded Higher Apprenticeships. Version 1.1 (2019-12-18) Field Valid  
Instance.FUNDCODE 1.1 The label for valid entry 1 'Fundable by funding council' has been updated to 'Fundable by funding council/body' for clarity. Version 1.1 (2019-12-18) Field Schema Valid  
Instance.FUNDCOMP 1.1 The label for valid entry 9 'Not in HESES Population' has been updated to 'Not a countable year in the HESES population' for clarity. Version 1.1 (2019-12-18) Field Schema Valid  
Instance.FUNDLEV 1.1 The label for valid entry 99 'Not in HESES Population' has been updated to 'Not a countable year in the HESES population' for clarity. Version 1.1 (2019-12-18) Field Schema Valid  
Instance.GROSSFEE Instance.NETFEE 1.1 Guidance updated to clarify that this field does not need to be returned for students undertaking an Apprenticeship standard or an Apprenticeship framework from 1 May 2017. Where a student commenced an apprenticeship framework before 1 May 2017, Instance.GROSSFEE should be returned as 0. Version 1.1 (2019-12-18) Field Guidance  
Instance.INITIATIVES 1.1 Guidance removed as Instance.PROGTYPE is no longer required to be returned following the removal of Further Education Students from the Coverage of the record. References to old JACS valid entries in the guidance have been updated to HECoS (X160 to 101085 and X120 to 100511). Guidance updated to clarify the return of valid entry 16. Version 1.1 (2019-12-18) Field Guidance  
Instance.INTENTLEV 1.1 Guidance added to note that Research England intend to use this field for future analysis. Version 1.1 (2019-12-18) Field Guidance  
Instance.INTERCALATE 1.1 Guidance updated to clarify the return of students who are studying on an intercalated course. Version 1.1 (2019-12-18) Field Guidance  
Instance.ITTPLACEMENT 1.1 Guidance updated to clarify the valid entry for students with multiple placements at the same school. Version 1.1 (2019-12-18) Field Guidance  
Instance.ITTSCHMS 1.1 Guidance added to clarify the return of valid entry 6. Version 1.1 (2019-12-18) Field Guidance  
Instance.LOCSDY 1.1 Guidance updated for valid entry Z to clarify that this should be used when students are on short term mobility (under 4 weeks). Version 1.1 (2019-12-18) Field Guidance  
Instance.MODE 1.1 Guidance added regarding valid entry 25, which should be used where students still meet the definition of being on a sandwich course but study less than 21 hours a week for 24 weeks study/placement. Guidance updated to state that valid entry 02 should be used when an instance is studied full time intensity but for less than 24 week. Students that leave early should be returned as what was intended for their instance. Version 1.1 (2019-12-18) Field Guidance  
Instance.MSTUFEE 1.1 Guidance updated to clarify that other valid entries should be used in preference to 01 where it is known that the student has received their funds from one of the sources listed in the valid entries. Version 1.1 (2019-12-18) Field Guidance  
Instance.NHSEMP 1.1 The valid entries and labels have been updated to align with those published by NHS Digital. Addition of valid entries R0B, 15M, and 15N. The labels have been updated for valid entries RBN, RWA, RYA, 14T, 14V, 14W, 7A3, 7A5, SA9, SB9, SC9, SF9, SG9, SH9, SL9, SN9, SR9, SS9, ST9, SV9, SW9, SY9, SZ9, Z1110, and ZT001. Guidance updated to list the relevant NHS bodies that are included within the valid entries. Version 1.1 (2019-12-18) Field Guidance Schema Valid  
Instance.NUMHUS 1.1 Guidance has been updated to add reference to Research England as well as Office for Students. Version 1.1 (2019-12-18) Field Guidance  
Instance.SPECFEE 1.1 Guidance updated to clarify that postgraduate students to be recorded as subject to regulated fees include post 01 August 2017 pre-registration nursing, midwifery and any other allied health students leading towards obtaining eligibility to register to practice with the NHS, who have access to student loans. Version 1.1 (2019-12-18) Field Guidance  
Instance.TYPEYR 1.1 Guidance has been added to clarify that Instance.TYPEYR should not be changed if a student withdraws during the year. Guidance updated to clarify that placements should not be considered when determining Instance.TYPEYR. Version 1.1 (2019-12-18) Field Guidance  
Instance.YEARPRG 1.1 Guidance updated to clarify that, for postgraduate research students, Instance.YEARPRG should not increment during a writing-up perod. Instance.YEARSTU will still increment on the anniversary of the Instance.COMDATE. Version 1.1 (2019-12-18) Field Guidance  
ApprenticeFinances
ApprenticeFinances.APFINAMOUNT
ApprenticeFinances.APFINCODE
ApprenticeFinances.APFINDATE
ApprenticeFinances.APFINTYPE
ContactPreference
ContactPreference.CONTPREFCODE
ContactPreference.CONTPREFTYPE
Engagement
Engagement.DELLOCPOSTCODE
Engagement.ENGAIM
Engagement.ENGEEF
Engagement.ENGEND
Engagement.ENGFFI
Engagement.ENGFUNDADJPRIOR
Engagement.ENGFUNDADJOTH
Engagement.ENGOUTCOME
Engagement.ENGSTART
Engagement.ENGSTATUS
Engagement.ENGWITHDRAW
Engagement.EPAORGID
Engagement.ILRSWSUPAIMID
Engagement.LEARNAIMPLANEND
Engagement.LEARNAIMSTART
Engagement.OUTGRADE
Engagement.STANDCODE
Instance.ACHDATE
Instance.ILRCAMPID
Institution.ILRGEN
Instance.ILROTJHOURS
LearnerContact
LearnerContact.ADDLINE1
LearnerContact.ADDLINE2
LearnerContact.ADDLINE3
LearnerContact.ADDLINE4
LearnerContact.CONTPCODECURR
LearnerContact.CONTPCODEPAST
LearnerContact.EMAIL
LearnerContact.TELNUMBER
LearnerEmploymentStatus.ILRAGREEID
Student.LEARNREFNO
Student.LLDDHEALTHPROB
Student.NINO
Student.PMUKPRN
Student.PREVLEARNREFNO
Student.PREVUKPRN
Student.PRIORATTAIN
1.1 This field should not be returned by providers from 2019/20 as HESA will no longer be generating ILR files. Version 1.1 (2019-12-18) Field Guidance  
ModuleSubject.COSTCN 1.1 Guidance removed that was referencing a circular which is no longer applicable. Version 1.1 (2019-12-18) Field Guidance  
Student.DISABLE
Student.ETHNIC
Student.GENDERID
Student.RELBLF
Student.SEXID
StudentSEXORT
1.1 Guidance added to clarify that Providers are expected to reconfirm this information with the student, on at least an annual basis. Version 1.1 (2019-12-18) Field Guidance  
Student.FNAMES 1.1 Guidance has been updated to state that the student's forename should be returned as it is displayed on their official identity. Version 1.1 (2019-12-18) Field Guidance  
Student.NATION 1.2 The label for valid entry MM 'Burma [Myanmar]' has been updated to 'Myanmar (Burma) [The Republic of the Union of Myanmar]'. This follows a change in the labels used by the National Statistics Country Classification, which align with the labels used by ISO-3166. Guidance updated to clarify that this field should collect the country the student lived in for non-educational purposes before starting their course. Guidance added to clarify that Providers are expected to reconfirm this information with the student, on at least an annual basis. Version 1.1 (2019-12-18) Field Guidance Schema Valid  
Student.RELBLF 1.1 Guidance updated to clarify the return of valid entries 98 and 99. Version 1.1 (2019-12-18) Field Guidance  
Data Collection Schedule 1.1 The key dates and deadlines have been updated. Version 1.1 (2019-12-18) Documentation  
Further guidance on Apprenticeship Standards students 1.1 The Further guidance on Apprenticeship Standards students domcument has been updated to clarify the change in requirements for 2019/20. Version 1.1 (2019-12-18) Documentation  
Reduced returns 1.1 Student.ULN has been added to the reduced returns page for Type 03 - Incoming visiting and exchange students and Type 04 - Dormant students for students at providers in England where any Instance.FESTUMK = 1 or 3. Instance.DHREGREF and Instance.HEAPESPOP removed from the reduced returns page following their removal from the 2019/20 record. Version 1.1 (2019-12-18) Documentation  
Further guidance on collaborative supervision arrangements
Further guidance on returning DfE programmes (excluding EYITT)
Further guidance on returning Early Years Initial Teacher Training (EYITT) programmes
Understanding student continuity and the UHN link
1.0 First issue of these documents for the 2019/20 collection, added under the 'Further guidance' section of the coding manual. Version 1.1 (2019-12-18) Documentation  
Course.COURSEAIM 1.0 New valid entries have been added: E13 (Access course or pathway programme at level 8), M13 (Access course or pathway programme at level 7), H13 (Access course or pathway programme at level 6), I13 (Access course or pathway programme at level 5) and C13 (Access course or pathway programme at level 4). Version 1.0 (2019-05-20) Field Guidance Schema Valid  
Course.MSFUND 1.0 New valid entry 08 (Research England) has been added Version 1.0 (2019-05-20) Field Schema Valid  
Course.CourseSubject 1.0 The maximum occurences has been updated to 5 from 3. Version 1.0 (2019-05-20) Field Guidance Schema Valid  
CourseSubject.SBJCA 1.0 The coding frame has been updated to HECoS rather than JACS valid entries. Version 1.0 (2019-05-20) Field Guidance Schema Valid  
EntryProfile.PGCESBJ 1.0 The coding frame has been updated to HECoS rather than JACS valid entries. The maximum occurrences has been updated to 5 from 3. Version 1.0 (2019-05-20) Field Guidance Schema Valid  
Instance.INITIATIVES 1.0 New valid entries have been added: 13 (Transition to Teach), 14 (Now Teach), 15 (Institute of Technology (IoT), 16 (Accelerated Provision). Maximum occurences has also been increased to 3. Guidance has also been added for these new valid entries. Version 1.0 (2019-05-20) Field Guidance Schema Valid  
Instance.DHREGREF N/A This field has been removed for 2019/20 as it is no longer required. Version 1.0 (2019-05-20) Coverage Field Schema  
Instance.HEAPESPOP N/A This field has been removed for 2019/20 as it is no longer required. Version 1.0 (2019-05-20) Coverage Field Schema  
Instance.TREFNO 1.0 The Coverage has been updated to remove providers in Scotland as Teacher Reference Numbers are no longer required from Scottish Providers. Version 1.0 (2019-05-20) Coverage Field Schema  
ModuleSubject.MODSBJ 1.0 The coding frame has been updated to use HECoS rather than JACS valid entries. The coverage has been updated to make this optional for providers in England. Version 1.0 (2019-05-20) Coverage Field Schema Valid  

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