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Initial Teacher Training 2019/20: Support guides

This page provides an overview of the 2019/20 Initial Teacher Training (ITT) collection (C19053).

This should be used alongside the C19053 coding manual, which provides more detailed, technical information about the collection.

Need help? Contact us by email or on +44 (0)1242 211144

Initial Teacher Training overview

We collect data across a number of streams. These streams focus on different aspects of higher education.

The Initial Teacher Training (ITT) stream collects data about students on an ITT course leading to Qualified Teacher Status. Details of which students need to be returned to us are included in the Coverage document found in the Coding manual.

The data we collect on behalf of the sector is provided to governments and funding bodies in order to support the regulation of higher education. We also make anonymised data available to the public to enhance understanding of UK higher education and to support its advancement.

Our coding manuals provide you with all the necessary documentation to support your data return. The coding manual contains technical documents giving detailed information on the record's coverage, data specification and submission formats. Familiarising yourself with these documents will help you make an accurate and timely return.

Each collection has its own coding manual which can be found in the Data collection section of our site. By default, you will land on the open collection for each record; you can then select previous or future years.

The coding manuals will be updated throughout the data collection cycle and Record Contacts informed by email when new versions are made live. Be sure to check the manual's Revision history for a summary of changes.

You submit data via our Data Collection system. To access this, you will need to have an appropriate role in our Identity System (IDS). We publish an IDS user guide which includes information on creating and editing your account.

You will need to be given access to the Data Collection system by the relevant Record Contact at your provider.

Once you have access to the system you will be able to upload files and track the progress of the collection.

The coding manual homepage includes all the technical information you require, including:

  • The data specification
  • File format specifications
  • A detailed collection schedule
  • Our XML data entry tool (available for some streams)
  • Quality rules.

This Support guides page collects together the following resources:

  • User guide
  • Data collection system: Known issues and release history.

In the Support area of the HESA website, you can find:

Our Data innovation section includes information about:

  • Open and recently completed record reviews, including information about changes we are implementing
  • Our Data Futures programme which will transform the higher education information landscape.

In the About section, you can find:


Our expert analysts have a thorough understanding of our records and processes. We are here to support you throughout the data submission process.

Contact Liaison by email or on +44 (0)1242 388 531   

Find out more about Liaison

Preparation guide

Changes to the ITT record specification for 2019/20 are detailed in the Notification of Changes. Providers are notified of any changes made to the 2019/20 ITT record after the first release of the manual in the Revision History.

Key Changes for 2019/20:

- Transition to Teach
- Now Teach

Replacing JACS with HECoS
The fields which will use the new HECoS framework are:
- SBJCA - Subject of ITT course
- DEGSBJ - Previous degree subject

Addition to guidance in NQTEMAIL field:
The TRA currently receives email address data from the Student collection and retains this information until trainee teachers are awarded qualified teacher status (QTS). For C19053 onwards, the TRA will instead retain email address data until a newly qualified teacher (NQT) completes their statutory induction year.

Addition to guidance in DISALL and DISABLE fields:
Additional guidance has been added to the DISALL and DISABLE fields: “Providers are expected to collect this information from students annually”.

Further details can be found in the Notification of Changes.

Accessing the Data Collection System
The HESA data collection system can be found at  Access to the Data Collection System is governed through the HESA Identity System (IDS).

The ITT record contact for each provider will have access to the HESA Data Collection System and through IDS will be able to invite additional colleagues to also have access to the system in order to submit data and view reports. Further information can be found in the IDS User Guide.

Quality Rules
The Quality Rules webpage in the coding manual presents all the data quality validation for the C19053 ITT collection. A downloadable spreadsheet of all quality rules is also available.

Validation Kit
The HESA Validation Kit for the ITT record is available to download from the Validation Kit homepage. A user guide for the kit is also available.

Record contact changes
The Record Contact is the first point of communication during the data collection and access to the Data Collection System (through the HESA Identity System) is managed by this nominated contact. If you are unsure who your Record Contact is, or the details of the contact have changed, please contact [email protected] to ensure that this is up to date and that the appropriate contact receives any necessary communications.

Known issues and release history

Issue summary Status Date raised Date resolved

Experiencing an issue not listed here? Let us know.




Month Scheduled areas of work