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Subscription rates

HESA subscriptions 2016/17

We are a company limited by guarantee and a registered charity. We are funded principally by the subscriptions of the higher education providers from whom we collect data.

This page includes information for publicly funded higher education providers and alternative providers.

Publicly funded higher education providers

Publicly funded higher education providers are required to subscribe to HESA as a full subscriber in accordance with the requirements of their respective public funding bodies.

The HESA subscription fee comprises a provider charge and a rate per student (per capita fee).

For the 2016/17 subscription period, the provider charge will be determined by the following bands of student numbers. The count of students for the 2016/17 subscription is taken from the population returned to HESA from the 2014/15 Student Record Collection (C14051).

Student number range Applicable HE provider band rate £
1 - 1,000 2,500
1,001 - 5,000 2,800
5,001 - 10,000 3,100
10,001 - 15,000 3,400
15,001 - 20,000 3,700
20,001 - 25,000 4,000
25,001 - 30,000 4,300
30,001 - 35,000 4,600
35,001 - 40,000 4,900
40,001 + 5,200

The per capita fee for 2016/17 is £1.63.

In addition those publicly funded higher education providers which have offshore students, registered at their provider in the UK and returned to HESA as a subset of the Aggregate Offshore collection will pay £0.90 per student, with the total Aggregate Offshore per capita fee chargeable being capped at £6,500 for 2016/17.

Should you have any queries regarding HESA subscription rates contact the Finance team.

Alternative providers

The HESA subscription fee for Alternative providers comprises a provider charge and a rate per student (per capita fee).

For the 2016/17 subscription period, the provider charge will be determined by the following bands of student numbers.

Student number range (number of students returned to HESA) Applicable HE provider band rate £
1 - 1,000 2,500
1,001 - 5,000 2,800
5,001 - 10,000 3,100
10,001 - 15,000 3,400
15,001 - 20,000 3,700
20,001 - 25,000 4,000
25,001 - 30,000 4,300
30,001 - 35,000 4,600
35,001 - 40,000 4,900
40,001 + 5,200

Submission of timely and accurate data is essential for HESA to operate effectively. For all new providers submitting student data to HESA an induction to HESA is required and an additional fee of £700 will be added to the subscription rate charged below.

Subscription type Data collection requirements Subscription fee 2016/17
AP Unistats AP student, KIS, DLHE, LDLHE

Applicable HE provider Band Rate plus £1.47 per student instance of students returned to HESA.

(£1.47 = 90% of the full student rate of £1.63, as determined by the Board in June 2016).

AP Designated & Unistats AP student, KIS, DLHE, LDLHE
AP Full Subscriber As agreed by HESA and the Provider: Student, Staff, IP, DLHE, Finance, AOR, KIS, HE-BCI, LDLHE, ITT, EMR Applicable HE provider band rate plus £1.63 per student instance and £0.90 per student for Aggregate offshore students registered at their provider in the UK and returned to HESA.

VAT

Subscription to HESA falls outside the scope of VAT and therefore no VAT will be applicable to the above charges.

Should you have any queries regarding HESA subscription rates contact the finance team.