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Subscription rates

HESA subscriptions 2018/19

We are a company limited by guarantee and a registered charity. We are funded principally by the subscriptions of the higher education providers from whom we collect data.

This page includes information for publicly funded higher education providers and alternative providers on the HESA Subscription Rates for 2018/19 including an update on the new element of the HESA subscription fees relating to the forthcoming Graduate Outcomes record which will not be invoiced until January 2018 (see below for more details). Subscription figures for Graduate Outcomes will be released in September 2018.

Publicly funded higher education providers

Publicly funded higher education providers are required to subscribe to HESA as a full subscriber in accordance with the requirements of their respective public funding bodies.

The HESA subscription fee comprises a provider charge and a rate per student (per capita fee).

For the 2018/19 subscription period, the provider charge will be determined by the following bands of student numbers. The count of students for the 2018/19 subscription is taken from the population returned to HESA from the 2016/17 Student record collection (C16051).

Student number range Applicable HE provider band rate £
1 - 1,000 2,750
1,001 - 5,000 3,100
5,001 - 10,000 3,400
10,001 - 15,000 3,700
15,001 - 20,000 4,000
20,001 - 25,000 4,300
25,001 - 30,000 4,700
30,001 - 35,000 5,000
35,001 - 40,000 5,350
40,001 + 5,650

The per capita fee for 2018/19 is £1.77.

In addition those publicly funded higher education providers which have offshore students, registered at their provider in the UK and returned to HESA as a subset of the Aggregate Offshore collection will pay £0.97 per student, with the total Aggregate Offshore per capita fee chargeable being capped at £7,175 for 2018/19.

Should you have any queries regarding HESA subscription rates contact the Finance team.

Alternative providers and Welsh further education institutions

The HESA subscription fee for alternative HE providers and Welsh further education institutions comprises a provider charge and a rate per student (per capita fee).

For the 2018/19 subscription period, the provider charge will be determined by the following bands of student numbers.

Student number range (number of students returned to HESA) Applicable HE provider band rate £
1 - 1,000 2,750
1,001 - 5,000 3,100
5,001 - 10,000 3,400
10,001 - 15,000 3,700
15,001 - 20,000 4,000
20,001 - 25,000 4,300
25,001 - 30,000 4,700
30,001 - 35,000 5,000
35,001 - 40,000 5,350
40,001 + 5,650

Submission of timely and accurate data is essential for HESA to operate effectively. For all new providers submitting student data to HESA an induction to HESA is required and an additional fee of £700 will be charged separately to the subscription rate charged below.

HESA subscription and Heidi Plus for alternative HE providers

Subscription type

Data collection requirements

Subscription fee 2018/19

AP Unistats

AP student, Unistats, DLHE

Applicable HE provider Band Rate plus £1.59 per student instance of students returned to HESA.

(£1.59 = 90% of the full student rate of £1.77, as determined by the Board in June 2018).

AP Designated & Unistats

AP student, Unistats, DLHE

FEI Student & Unistats FEI student, Unistats, DLHE, Provider Profile

AP/FEI Full Subscriber

As agreed by HESA and the Provider: Student, Staff, Provider Profile, DLHE, Finance, AOR, Unistats, HE-BCI, ITT, EMR

Applicable HE provider band rate plus £1.77 per student instance and £0.97 per student for Aggregate offshore students registered at their provider in the UK and returned to HESA. The total Aggregate offshore per capita fee chargeable is capped at £7,175 for 2018/19

Graduate Outcomes

In 2017 we introduced Graduate Outcomes as the successor to the Destinations of Leavers from Higher Education (DLHE) survey. As part of that publication, we indicated that, while the new survey will be cheaper and more efficient to run than the existing DLHE, it will require a transfer of costs from providers to a central service, funded by a new element of the HESA subscription fee.

View the Graduate Outcomes subscription for 2018/19 

VAT

Subscription to HESA falls outside the scope of VAT and therefore no VAT will be applicable to the above charges.

Should you have any queries regarding HESA subscription rates contact the finance team.