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Subscription rates

HESA subscriptions 2017/18

We are a company limited by guarantee and a registered charity. We are funded principally by the subscriptions of the higher education providers from whom we collect data.

This page includes information for publicly funded higher education providers and alternative providers on the HESA Subscription Rates for 2017/18 including an update on the new element of the HESA subscription fees relating to the forthcoming Graduate Outcomes record which will not be invoiced until January 2018 (see below for more details).

Publicly funded higher education providers

Publicly funded higher education providers are required to subscribe to HESA as a full subscriber in accordance with the requirements of their respective public funding bodies.

The HESA subscription fee comprises a provider charge and a rate per student (per capita fee).

For the 2017/18 subscription period, the provider charge will be determined by the following bands of student numbers. The count of students for the 2017/18 subscription is taken from the population returned to HESA from the 2015/16 Student record collection (C15051).

Student number range Applicable HE provider band rate £
1 - 1,000 2,700
1,001 - 5,000 3,000
5,001 - 10,000 3,300
10,001 - 15,000 3,600
15,001 - 20,000 3,900
20,001 - 25,000 4,200
25,001 - 30,000 4,600
30,001 - 35,000 4,900
35,001 - 40,000 5,200
40,001 + 5,500

The per capita fee for 2017/18 is £1.73.

In addition those publicly funded higher education providers which have offshore students, registered at their provider in the UK and returned to HESA as a subset of the Aggregate Offshore collection will pay £0.95 per student, with the total Aggregate Offshore per capita fee chargeable being capped at £7,000 for 2017/18.

Should you have any queries regarding HESA subscription rates contact the Finance team.

Alternative providers and Welsh further education institutions

The HESA subscription fee for Alternative providers and Welsh further education institutions comprises a provider charge and a rate per student (per capita fee).

For the 2017/18 subscription period, the provider charge will be determined by the following bands of student numbers.

Student number range (number of students returned to HESA) Applicable HE provider band rate £
1 - 1,000 2,700
1,001 - 5,000 3,000
5,001 - 10,000 3,300
10,001 - 15,000 3,600
15,001 - 20,000 3,900
20,001 - 25,000 4,200
25,001 - 30,000 4,600
30,001 - 35,000 4,900
35,001 - 40,000 5,200
40,001 + 5,500

Submission of timely and accurate data is essential for HESA to operate effectively. For all new providers submitting student data to HESA an induction to HESA is required and an additional fee of £700 will be added to the subscription rate charged below.

Subscription type

Data collection requirements

Subscription fee 2017/18

AP Unistats

AP student, Unistats, DLHE, Provider Profile

Applicable HE provider Band Rate plus £1.56 per student instance of students returned to HESA.

(£1.56 = 95% of the full student rate of £1.73, as determined by the Board in June 2017).

AP Designated & Unistats

AP student, Unistats, DLHE, Provider Profile

FEI Student & Unistats FEI student, Unistats, DLHE, Provider Profile

AP/FEI Full Subscriber

As agreed by HESA and the Provider: Student, Staff, Provider Profile, DLHE, Finance, AOR, Unistats, HE-BCI, ITT, EMR

Applicable HE provider band rate plus £1.73 per student instance and £0.95 per student for Aggregate offshore students registered at their provider in the UK and returned to HESA. The total Aggregate offshore per capita fee chargeable is capped at £7,000 for 2017/18

Graduate Outcomes

We recently published the results of our consultation on the successor to the Destinations of Leavers from Higher Education (DLHE) survey, which will be known in future as Graduate Outcomes. As part of that publication, we indicated that, while the new survey will be cheaper and more efficient to run than the existing DLHE, it will require a transfer of costs from providers to a central service, funded by a new element of the HESA subscription fee.

We are currently defining the Graduate Outcomes element of the HESA subscription fee, and will include further information in a consultation on our new subscription model planned for early 2018. Some of the initial costs for the set-up of the programme will fall in the 2017/18 academic year, and we will be providing final costs for providers in December 2017 ahead of invoicing them in January 2018.

VAT

Subscription to HESA falls outside the scope of VAT and therefore no VAT will be applicable to the above charges.

Should you have any queries regarding HESA subscription rates contact the finance team.