2022/23 collection
- The Student 2022/23 collection will be an annual collection using the Student-Data Futures 22056 data model from 1 August 2022, replacing the current Student and Student Alternative collections.
- The HESA Data Platform (HDP) will be available to all providers to submit data from March 2023. Sign off for the 2022/23 collection will take place in October 2023.
Data Futures operational updates (coding manual releases, resource updates, etc) are available via the HESA weekly update. If you are not a HESA operational contact, you can sign up for the HESA weekly update; you can change your preferences at any time.
Please contact [email protected] if you have further feedback or queries.
Key dates for the Student 22056 collection including the May and August 2023 interim submission are now available in the Student 22056 coding manual Data Collection Schedule.
If you have any further queries, please contact [email protected].
Page updates: 31 January 2023: interim submission requirements moved to Student 22056 coding manual
HESA will monitor provider engagement and activity ahead of the deadline for the May 2023 interim submission. HESA will use this information to help gain a better understanding of readiness across the sector, and identify additional requirements for focussed communications and support activities.
Requirements for the May and August 2023 interim submissions are now available in the Student 22056 coding manual.
Please contact [email protected] if you have any further queries or feedback.
Useful links
22056 coding manual
HESA Data Platform e-learning
HESA additional tools e-learning
22056 support guides
Online validation tool guide
Why are we doing this survey?
We want to ensure that you have all the relevant information to complete the 2022/23 collection in the new HESA Data Platform (HDP) using the Student 22056 model. To help you successfully submit 2022/23 data we need to understand how ready you are for the new collection process.
The third and final readiness survey ran from 1 February to 28 February 2022. We published an individual survey for each of the four nations to provide Statutory Customer access to responses from their providers.
The readiness survey has now closed.
Please contact [email protected] if you did not complete the readiness survey as required.
We have compiled a summary of activities that we believe will support provider readiness ahead of the 2022/23 collection.
The list is split into Business Process, Data and Systems readiness. We will communicate further opportunities for readiness and engagement in the HESA weekly update.
If you have any queries or feedback, please contact [email protected].
Business Process
- Updates to business processes and systems already in place or with firm plans to be in place prior to the 2023 interim submissions and the 22056 Return deadline.
- Completed ‘This is Data Futures’ e-learning module':
- Subset of relevant team members
- All relevant team members.
- Completed Data Futures preparation assessment.
- Resourcing activity: project team, additional team members.
- Gone through the Student 22056 coding manual and understood the new structure and differences compared to current model.
- Data Futures is on organisation RAID log / risk register.
- Internal tracking of Data Futures readiness.
- Internal messaging to all staff on Data Futures: implications and additional reporting requirements (for example).
Data
- Data Futures specification e-learning.
- Reviewed data migration specification.
- Reviewed Notification of changes to personal characteristics and equality data.
- Review of existing data against the Student 22056 model.
- Completed a gap analysis on current model and Student 22056 model and identified additional fields to be collected.
- Implemented required changes, following gap analysis.
- Reviewed scenarios in the Student 22056 coding manual:
- Created own test files:
- Used the data entry tool
- Tested your data using the Online Validation Toolkit (OVT).
- Reviewed the OVT user guide.
Blogs summarising top tips and best practice to prepare your data for the 2022/23 collection:
- The Student – Data Futures 22056 coding manual and the countdown to 1 August 2022
- 2022: Data Futures to 'Data Now'
- The Preparing for Beta: the Data Futures specification team's top five activities is a useful resource for your 2022/23 collection preparations
- Data Futures: your new data collection requirements start now
Systems readiness
Internal organisation / at provider
- We have a plan to upgrade to the software system required version.
- We have upgraded our software system.
- We have appropriate technical support to make required changes.
- We have the availability of appropriate software to support Data Futures.
- There is sufficient knowledge of Data Futures and HESA within Technical teams to produce a Data Futures return compatible system.
- Additional checkboxes for in-house systems / IT department requirements.
External organisation / engaging with HESA systems and processes
We have used HESA’s Online Validation Toolkit (OVT)
- Complete file.
- Subsection of students and engagements.
- Variety of Provision types.
- Anonymised data.
We have uploaded a data file to the HESA Data Platform
- Complete file.
- Subsection of students and engagements.
- Variety of Provision types.
- Anonymised data.
- We have engaged with the quality assurance processes.
- Viewed issues within the rules report.
- Viewed issues within credibility reports.
- Raised an issue for a tolerance override for a quality rule failure.
- Raised and issue for a tolerance override for a credibility report failure.
- Had a tolerance override approved.
HESA systems online learning
All e-learning releases are announced to our operational contacts in the HESA weekly update: if you are a non-operational contact, you can also subscribe to receive the latest news.
Our e-learning platform is hosted by Easygenerator and you will need to subscribe to access the content. We will only use this information to administer and monitor use of the system.