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Student record training

Online short courses

By selecting the link to access e-learning training, you confirm that you accept HESA's terms and conditions attached to the provision of that training and HESA’s privacy policy. Please note that we may also contact you regarding any post-course feedback upon completion of the course in line with our privacy policy.

An Introduction to the Student Record (23056) e-learning

Course last updated: 19 February 2024

This CPD-accredited training course has been designed to provide you with an overview of the Student Record and Student data model. It is suitable for anyone wishing to gain an understanding of the entities, relationships and data fields.

Learning Objectives:

  • Understand the key entities at a high level within the Student data model
  • Understand relationships between entities and the flow of data
  • Describe the usage of specific data items

Upon successful completion you will receive a CPD certificate for your records. Total CPD activity (all mini-modules) equates to 5 CPD hours. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

  Introduction to the Student Record (23056)

The HESA Data Platform (HDP) e-learning

Course updated: 4 May 2023 

This CPD accredited course has been designed to provide you with an understanding of the HESA Data Platform (HDP) and to support users with their statutory data submission for the Student Record. It is suitable for anyone who will be involved with the submission or quality assurance of this record.

Learning Objectives:

  • Know how to access the HDP through IDS and MFA.
  • Recognise the capability of the HDP system and integration of the IMS.
  • Understand how to request a tolerance change.
  • Know how to complete the submission process from uploading a file to sign-off.
  • Access online resources to support your data submission.

Upon successful completion you will receive a CPD certificate for your records. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

This CPD activity equates to 2 CPD hours.

The HESA Data Platform (HDP)

Data Futures Additional Tools e-learning

Course last updated: 2 November 2022

This CPD accredited training course has been designed to provide you with an understanding of the tools used to create a file and quality assure it for the submission of the new Student record, along with the tool used to generate Student Identifiers (SID). It is suitable for anyone who will be involved with the submission or quality assurance of this record.

Learning Objectives:

  • List the systems used for the submission and quality assurance of the Student record.
  • Understand how to use the Data Entry Tool.
  • Name the stages of quality assurance the OVT facilitates.
  • Know how to use the SID Calculator to generate a SID.

Upon successful completion of this course you will receive a CPD certificate for your records. This CPD activity equates to 1 CPD hour. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

Data Futures: Additional Tools

Data Futures Quality Assurance e-learning

Course last updated: July 2022

This training course has been designed to provide you with an understanding of quality assurance and the steps run against all data submitted for validation and sign off. It is suitable for anyone wishing to understand the key concepts of data validation. 

Learning Objectives:

  • Understand the principles of quality assurance in the Student Record.
  • Understand the key principles and definitions of quality rules.
  • Define tolerances and credibility reports for quality assurance.

The Data Futures: Quality Assurance Processes course is CPD-accredited. The course activity equates to 1.5 CPD hours.  

Upon successful completion you will receive a CPD certificate for your records. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

Data Futures: Quality Assurance Processes

Data Futures Data Migration approach & considerations e-learning

Course last updated: August 2022

This training course provides an introduction to the migrated data available within the Data Futures 22056 Student record. This course is ideal for colleagues who are new to this record to assist with comparing old legacy data that has been returned to ensure it stays consistent with data returned for the new 22056 data collection. 

Learning Objectives:

  • Understand how the migrated data is involved with quality assuring the 22056 data collection.
  • Identify which entities and fields are changing names between old and new collections.

The Data Futures: Data Migration approach and considerations course is CPD-accredited. The course activity equates to 1.5 CPD hours.  

Upon successful completion you will receive a CPD certificate for your records. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

Data Futures: Data Migration approach and considerations

This is Data Futures e-learning

Course last updated: July 2021

Please note this course will not be updated. For frequently updated programme information please refer to the Data Futures programme page on the HESA website.

This accredited e-learning course provides a high level overview of the Data Futures programme. It is designed for anyone wishing to understand the key aims and concepts.

Learning Objectives:

  • Identify critical aims of the Data Futures programme
  • Understand key concepts and terminology
  • Describe some of the beneficial outcomes

The This is Data Futures course is CPD-accredited. The course activity equates to 1 CPD hour.  

Upon successful completion you will receive a CPD certificate for your records. For us to be able to issue you with a certificate please ensure the name you log in with, and that which is connected to your e-learning account, is your full name.

This is Data Futures

Privacy statement

The software that we use for our short-courses is provided by Easygenerator. To complete our short courses you will need to provide some personal information (name and email address), this will allow you to take a break and return to the course in your own time. Only HESA staff will have access to your personal information, and we will only use this information to administer and monitor the use of our courses.

Please see the HESA Privacy information page for more information on how we process personal data.

HESA weekly update

We will announce further Data Futures e-learning releases in the HESA weekly update.