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EMR technical group: C15042 outcomes

This document sets out the changes to the Estates Management record for the 2015/16 collection and upcoming changes in the sector. 

Estates Management record annual update consultation

In January 2016 HESA launched a consultation as part of the annual update of the Estates Management record for changes to the 2015/16 EMR. The consultation originated from work between HESA and USHA in order to reduce burden and improve data quality in the Health and Safety section of the Estates Management record. The main focus of this work has been fire data.

48 responses to the consultation were received from the HE sector. We are grateful to everybody who responded. A PDF icon summary of the consultation responses is available for further information on the background to these changes. 

Changes to Estates management record for 2016/17

Major and minor fire definitions

Respondents were asked to provide amendments to the suggested definitions for major and minor fires. A variety of responses were received, with a number of respondents providing alternative definitions or amendments to the suggested definitions, the responses will require further investigation and discussions between HESA and USHA. 

Items to be removed 

1. The following categories will be removed from the Major and Minor fire entities:

  • A source which cannot be determined 
  • Car fire
  • Cooking
  • Electrical 
  • Hot works contract or activity
  • Laboratory activity  
  • Malicious 
  • Naked flame
  • Smoking
  • Other.

The following major and minor fields will remain:

  • Residential number of major fires total (IFRMAT)  
  • Non-residential number of major fires total (IFNRMAT)
  • Total number of major fires (IFMATOT)
  • Residential number of minor fires total (IFRMIT)
  • Non-residential number of minor fires total (IFNRMIT)
  • Total number of minor fires (IFMINTOT).

2. The nature fields will be removed from the entities Number of major fires and Number of minor fires.

The nature fields are:

  • Nature of major fires a source which cannot be determined (IFNAMAUD)
  • Nature of major fires car fire (IFNAMACA)
  • Nature of major fires cooking (IFNAMACO)
  • Nature of major fires electrical (IFNAMAEI)
  • Nature of major fires hot works contract or activity (IFNAMAHC)
  • Nature of major fires laboratory activity (IFNAMALB)
  • Nature of major fires malicious (IFNAMAML)
  • Nature of major fires naked flame (IFNAMANF)
  • Nature of major fires other (IFNAMASR)
  • Nature of major fires smoking (IFNAMASM) 
  • Nature of minor fires a source which cannot be determined (IFNAMIUD) 
  • Nature of minor fires car fire (IFNAMICA) 
  • Nature of minor fires cooking (IFNAMICO) 
  • Nature of minor fires electrical (IFNAMIEI) 
  • Nature of minor fires hot works contract or activity (IFNAMIHC) 
  • Nature of minor fires laboratory activity (IFNAMILB) 
  • Nature of minor fires malicious (IFNAMIML)  
  • Nature of minor fires naked flame (IFNAMINF) 
  • Nature of minor fires other (IFNAMISR) 
  • Nature of minor fires smoking (IFNAMISM).

3. The Number of near miss fire incidents entity and all the fields within it will be removed.

The fields are:

  • Non-residential number of near miss fire incidents cooking (IFNRNMCO)
  • Residential number of near miss fire incidents cooking (IFRNMCO)
  • Nature of near miss fire incidents cooking (IFNANMCO)
  • Non-residential number of near miss fire incidents malicious (IFNRNMML)
  • Residential number of near miss fire incidents malicious (IFRNMML)
  • Nature of near miss fire incidents malicious (IFNANMML)
  • Non-residential number of near miss fire incidents electrical (IFNRNMEI)
  • Residential number of near miss fire incidents electrical (IFRNMEI)
  • Nature of near miss fire incidents electrical (IFNANMEI)
  • Non-residential number of near miss fire incidents naked flame (IFNRNMNF)
  • Residential number of near miss fire incidents naked flame (IFRNMNF)
  • Nature of near miss fire incidents naked flame (IFNANMNF)
  • Non-residential number of near miss fire incidents hotworks contract or activity (IFNRNMHC)
  • Residential number of near miss fire incidents hotworks contract or activity (IFRNMHC)
  • Nature of near miss fire incidents hotworks contract or activity (IFNANMHC)
  • Non-residential number of near miss fire incidents laboratory activity (IFNRNMLB)
  • Residential number of near miss fire incidents laboratory activity (IFRNMLB)
  • Nature of near miss fire incidents laboratory activity (IFNANMLB)
  • Non-residential number of near miss fire incidents smoking (IFNRNMSM)
  • Residential number of near miss fire incidents smoking (IFRNMSM)
  • Nature of near miss fire incidents smoking (IFNANMSM)
  • Non-residential number of near miss fire incidents car fire (IFNRNMCA)
  • Residential number of near miss fire incidents car fire (IFRNMCA)
  • Nature of near miss fire incidents car fire (IFNANMCA)
  • Non-residential number of near miss fire incidents not able to determine (IFNRNMUD)
  • Residential number of near miss fire incidents not able to determine (IFRNMUD)
  • Nature of near miss fire incidents not able to determine (IFNANMUD)
  • Non-residential number of near miss fire incidents other (IFNRNMSR)
  • Residential number of near miss fire incidents other (IFRNMSR)
  • Nature of near miss fire incidents other (IFNANMSR)
  • Non-residential number of near miss fire incidents total (IFNRNMT)
  • Residential number of near miss fire incidents total (IFRNMT)
  • Total number of near miss fire incidents (IFNRMST).

4. The Number of people injured as a result of fire entity and all its fields will be removed

These fields are:

  • Number of people injured as a result of fires cooking (IFPCOOK)
  • Number of people injured as a result of fires malicious (IFPMALA)
  • Number of people injured as a result of fires electrical (IFPELEC)
  • Number of people injured as a result of fires naked flame (IFPNAKF)
  • Number of people injured as a result of fires hotworks contract or activity (IFPHOCO)
  • Number of people injured as a result of fires laboratory activity (IFPLABA)
  • Number of people injured as a result of fires smoking (IFPSMOK)
  • Number of people injured as a result of fires car fire (IFPCARF)
  • Number of people injured as a result of fires not able to determine (IFPUNDE)
  • Number of people injured as a result of fires other (IFPAOS)
  • Non-Residential number of people injured as a result of fires (IFNRPFIR)
  • Residential number of people injured as a result of fires (IFRPFIR)
  • Total number of people injured as a result of fire (IFPFIRT).

5. The Number of external fires entity will be removed.

The total number of fields removed is 127.

RICS Property Measurement Professional Statement

From 01 January 2016 all RICS professionals undertaking and commissioning property measurements are required to follow the RICS Property Measurement Professional Statement. We investigated the onward impact of the new standard and in conjunction with AUDE, decided that no changes would be made to the space measurement methodology. This is because the use of RICS in the Estates Management record differs to the commercial and professional use of RICS. 

Scope 3 Supply Chain Emissions

We have been made aware of potential double counting in this field. In order to clarify the guidance, the following sentence will be added:

"Where supply emissions are calculated through a purchasing consortium and this overlaps with other supply chain emissions reported to HESA, providers are asked to remove where possible to reduce double counting of scope 3 emissions."

If you have any queries regarding this document please contact us by email or on 01242 211144.