Student 2025/26: Notification of Changes for UK-based partnership arrangements
First published: 01-02-2024.
For 2025/26, data on UK-based partnership arrangements will be required from providers in England and Wales, to the extent that this data is not already being collected via the HESA Student record or the ILR. A new entity and field will be added to the Student record in order to facilitate understanding of these arrangements.
This is in line with the initial outcomes of the major review of the Student record and Aggregate Offshore record.
Providers in England and Wales
The coverage of the record will be expanded from 2025/26 for providers in England and Wales to include a subset of students linked to the reporting provider by UK-based partnership arrangements, to the extent that this data is not already being collected via the HESA Student record or the ILR. Specifically, this covers students who are not registered with the reporting provider but who receive the majority of their teaching from the reporting provider.
More detail on the changes to the coverage of the record for providers in England can be found in the OfS response to the AOR consultation.
A new entity will be added to collect data on the organisation or organisations with responsibility for student registration. The entity is required for all student engagements at providers in England and Wales and must be returned where the reporting provider is not responsible for registering the student, or where they have shared responsibility for registering the student. The entity can be submitted on an optional basis where the reporting provider has sole responsibility for registering the student on their engagement.
|
Key |
Value |
|
Name |
Registration role |
|
Short Name |
RegistrationRole |
| Parent Entity | Engagement (Engagement) |
|
Type |
Entity |
|
Description |
This entity records the organisation(s) that register the student on their engagement |
|
Applicable To |
England Wales |
|
Coverage |
All Engagements |
|
Notes |
The Registration role entity records the organisation(s) that register the student on their engagement. The entity can be repeated to capture cases where multiple organisations are responsible for registering a student.
Where the reporting provider has sole responsibility for registering the student, their UKPRN can be included in the Registration role entity on an optional basis. If the reporting provider has shared responsibility for registering the student, their UKPRN must be included in the Registration role entity in addition to the ID of any other organisation with that responsibility. |
|
Reason Required |
To allow the Higher Education Funding Council for Wales and the Office for Students to attribute students to a specific registering organisation for the purposes of understanding joint, collaborative, validated, and franchised provision. |
|
Minimum Occurrences |
0 |
|
Maximum Occurrences |
unbounded |
|
Child Fields |
Registration organisation |
This field is located within the Registration role entity and collects an identifier for the organisation or organisations with responsibility for registering the student on their engagement. In the majority of cases, a UKPRN will be returned in this field. If a UKPRN cannot be returned, providers should submit valid entry 5043 ‘Other UK private body’ or 5044 ‘Other UK public body’.
|
Key |
Value |
||||||||
|
Name |
Registration organisation |
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|
Short Name |
REGBODYID |
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|
Parent Entity |
RegistrationRole |
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|
Type |
Field |
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|
Applicable To |
England Wales |
||||||||
|
Coverage |
All RegistrationRole entities |
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|
Description |
The identifier for the organisation that is registering the student |
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|
Notes |
In the majority of cases, a UKPRN will be returned in this field. Where a UKPRN cannot be returned, one of the below valid entries should be used.
|
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|
Reason Required |
To monitor the organisation(s) that register students, to monitor patterns of joint, collaborative, validated, and franchised provision. |
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|
Field Length |
8 |
||||||||
|
Minimum Occurrences |
1 |
||||||||
|
Maximum Occurrences |
1 |
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|
Valid values |
|