Skip to main content

Staff major review

We are launching a major review of the Staff record to ensure the data is fit for purpose. 

The Staff record has not been subject to a major review since 2012/13 although there have been significant changes to aspects of the record, including coverage and personal characteristics in the intervening period. Undertaking a major, policy led, review of the record will ensure that the data that HESA collects meets the ongoing needs of our customers and the sector. 


2015: Atypical non-academic staff removed from the coverage of the record. 

2017: Following consultation, coverage updated to remove members of staff working for a provider through an intermediary, such as a personal service company, where the provider will be liable for secondary Class 1 national insurance contributions. 
Governor data became a requirement for all providers to return. 

2018: Research Excellence Framework (REF) data first collected in the record. 

2019: Coverage updated to reflect the return of non-academic staff as optional for English providers on the register in the Approved (fee cap) category with the OfS. 
Subject coding changed from JACS to HECoS.  

2022: Personal characteristic and equality data updated, following consultation.

Areas for review 

We will start with a consultation on the high-level concepts of a Staff record. 

We will use the consultation outcomes to deliver a detailed set of proposals to update or replace the Staff record.

We will invite further feedback and consultation on these proposals in 2023. This will be for changes made to the 2025/26 collection. 


Late 2022 / early 2023: Research into user needs and identify themes for the review
Early summer 2023: Consultation with the sector on high level themes
Autumn 2023: Second consultation on more detailed specification
2024: Publish notification of changes for 2025/26